Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 5, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes May 5, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2022 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Richard Sander Assistant Village Manager Nicole Aranas Village Attorney Jason Guisinger Assistant Village Attorney Jonathan Priest Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 220155 Illinois Section AWWA Water Saver Award Annie Storey, Executive Director IL Section AWWA, Michele Piotrowski, District 2B Trustee IL Section AWWA, Engineering Enterprises, Inc. and David Vavrek, Trustee at Large, IL Section AWWA, Baxter & Woodman Engineering, Inc. presented awards to Utilities Superintendent Brian Jack and the Village of Lombard Public Works Water Department. Eadh year the Illinois Section of the AWWA rewards individuals that have excelled in the industry faced with increasing challenges facing the water supply industry. 220156 Presentation - Versiti Blood Centers Award to Village of Lombard Village of Lombard Page 1 Village Board of Trustees Minutes May 5, 2022 Camille Piazza presented the Blood Program Champion 2021 Beacon of Hope Award to the Village of Lombard and those organizations and individuals who have supported the blood drives throughout the years. The Village is receiving the 2021 Crystal Award after holding 24 drives in 2021: “official” sponsoring groups include: Lombard Village Hall Carol Bauer, Village President Keith Giagnorio and Trustees; First Church of Lombard Yorktown Center; School District #44; Knights of Columbus 6090 at St. Pius X and Sacred Heart; Lombard Masons Lodge 1098; resulting in 716 units collected; up to 2148 lives saved; and thousands of lives impacted; These drives wouldn’t have been successful without additional support from the following: Lombard Lilac Princesses, the office of State Representative Terra Costa Howard, Lombard Park District, The Lombardian reporter Jane Charmelo, YMCA, League of Women Voters, Lombard VFW, and volunteers Wayne and Gayle Kankovsky and Wayne just donating his 100th pint of blood, Mari Ann Mellin; They provided support, helped promote, recruited donors and volunteered to help make the 2021 events successful. Since the beginning of our partnership the Village of Lombard in 1988: the average number of drives per year grew from 2 per year to an average of 24 per year with 32 drives in 2020 during COVID; A total of 17,401 units collected since that first drive; saving up to 52,203 lives, and impacting hundreds of thousands of lives! Thank you to the entire Lombard community! V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig, that the minutes of the regular meeting of April 21, 2022 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes May 5, 2022 No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the following: the Committee approved some minor changes to the Purchasing Policy for closing some petty cash drawers in the Police Department; the Committee discussed the Heritage Cadillac Incentive Agreement that has gone to the Village Board; the Committee reviewed the information from the Illinois Municipal League regarding legislation from the spring session; the Committee reviewed the March financial report. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: The committee reviewed the Strategic Plan. Deputy Chief Grage provided an update on the drone program, as well as the license plate reader program that has assisted in a variety of cases including tracking down a murder suspect, preventing a carjacking, and locating a missing elderly dementia patient. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Elizabeth Brezinski read the following announcements:Lilac Time in Lombard is in full swing. Residents and visitors are encouraged to submit photos of people, children, and pets enjoying a favorite Lombard location during Lilac Time as part of the Village’s annual “There’s No Place Like Home” photo contest. Deadline for submission of photos is May 29th. Check the Village’s website for information on all Lilac Time events including the Garden Club/Park District lilac bush/plant sale, the Park District Mutt Strut, tours of the Museum, trolley tours of historic homes, and concerts in Lilacia Park. Lilac Time culminates with Village of Lombard Page 3 Village Board of Trustees Minutes May 5, 2022 the Lilac Parade on May 15th. With Lilac Time here and Mother’s Day this Sunday, residents are encouraged to dine and shop locally. Spending money locally not only supports our remarkable small businesses, but those dollars are reinvested in the community in many ways. For every $100 spent locally, approximately $73 remains in the local economy versus $43 spent non-locally. Shop and dine local and help our community and small local business owners. Mark your calendars for the return of Cruise Nights and the Summer Concert Series in downtown Lombard which begins on June 18th and runs through August 27th. On the agenda this evening for approval is the cancellation of the May 19th Village Board meeting as well as scheduling of a special meeting on May 26th. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org <http://www.villageoflombard.org>. Village President Keith Giagnorio wished his mother a happy 94th birthday. He also wished all mothers a Happy Mother's Day. VIII Consent Agenda . Payroll/Accounts Payable A. 220154 Approval of Accounts Payable For the period ending April 22, 2022 in the amount of $766,109.82. This Payroll/Accounts Payable was approved on the Consent Agenda B. 220165 Approval of Village Payroll For the period ending April 23, 2022 in the amount of $907,871.20. This Payroll/Accounts Payable was approved on the Consent Agenda C. 220166 Approval of Accounts Payable For the period ending April 29, 2022 in the amount of $1,270,425.79. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 220133 PC 22-07; 236 E. St. Charles Road, O’Neill’s The Plan Commission recommends approval of O'Neill's Pub (the petitioner) request for a conditional use pursuant to Section 155.414(C) Village of Lombard Page 4 Village Board of Trustees Minutes May 5, 2022 (19) of the Lombard Village Code to allow for outside service areas for other permitted or conditional uses in this district (outdoor dining) to operate on the subject property located within the B2 General Neighborhood Shopping District. (DISTRICT # 4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8054 E. 220134 PC 22-08: Text Amendment to the Zoning Ordinance - Conference Facility The Plan Commission recommends approval of the petitioners request for a text amendment to Sections 155.412(C), 155.415(C), 155.416(C), 155.417(G)(2)(b) and 155.802 of the Lombard Village Code to allow for “conference facility” to be listed as a defined conditional use in the O-Office District , B3 Community Shopping District, B4 Corridor Community District and B4A Roosevelt Road Corridor District. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8055 F. 220135 PC 22-09: 246 E. Janata Blvd - Divine Suites Conference Facility The Plan Commission recommends approval of a conditional use pursuant to Section 155.412(C) of the Lombard Village Code to allow for a conference facility to operate on the subject property located within the O Office Planned Development District. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8056 G. 220148 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "F" liquor licenses by one (1) due to a change in ownership of Shatki 11 Lombard, Inc. d/b/a Famous Liquor at 105 E. Roosevelt Road, and the creation of one (1) new Class “F” liquor license for Shatki 11 Lombard, Inc. d/b/a Famous Liquor at 105 E. Roosevelt Road, under new ownership. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8057 Other Ordinances on First Reading H. 220141 An Ordinance Amending Chapter 99, Sections 99.01, 99.02, 99.03, Village of Lombard Page 5 Village Board of Trustees Minutes May 5, 2022 99.04, 99.06, 99.10, 99.23 of the Lombard Village Code in Regard to Trees and Shrubs A recommendation of the Public Works & Environmental Concerns Committee to approve amendments to the Village Code relative to the proposed changes recommended by the Urban and Community Forestry Funding Grant from the State of Illinois Department of Natural Resources to update our Forestry Management Plan, in regard to the planting, maintenance and removal of trees, shrubs and plants in the Village. This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading I. 210360 Heritage Cadillac Inc. Business Retention Economic Incentive Agreement - Village Board Agenda Item April 21, 2022 The Ordinance approves an Business Retention Economic Incentive Agreement between the Village and Heritage Cadillac, Inc., an Illinois corporation (the “Business Owner”) and associated with a parcel of approximately 8.13 acres in area and located at 303 West Roosevelt Road (the “Property”). The Business Owner seeks to make capital improvements to the Property consisting of demolition and building a new motor vehicle sales showroom, building electric motor vehicle infrastructure, installation electric vehicle charging stations and parking lot storm sewer and paving improvements. The estimated costs of the project range from $5,500,000 to over $7,000,000. The Village will reimburse the Developer from funds established within the Village Economic Development Fund, which was approved by Ordinances 7990 through 7992 in October, 2021. Fund availability shall be available in an amount not to exceed 50 percent of the eligible project costs or $3,500,000, whichever is less, over the 20 year life of the Agreement. Reimbursements shall be solely performance based and based upon a tiered schedule of vehicles sold on the premises and subject to other performance measures and obligations . The incentive request was introduced to the Economic & Community Development Committee at their November 8, 2021 meeting and the ECDC directed staff and Village Counsel to prepare a final Agreement for Village Board consideration. As the incentive exceeds the ten year incentive policy limitation provision, the request is being placed on Items for Separate Action. (DISTRICT #2) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8058 Resolutions J. 220117 Fleet Services Facility Expansion Project, Professional Services Village of Lombard Page 6 Village Board of Trustees Minutes May 5, 2022 Contract Approving a contract with TRIA Architects, in the amount of $285,700.00 for professional services related to the Fleet Services Facility Expansion Project. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 24-22 K. 220153 Suburban Tree Consortium A resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 25-22 L. 220164 Northern Illinois Municipal Electric Cooperative (NIMEC) A Resolution authorizing the Northern Illinois Municipal Electric Cooperative (NIMEC) to serve as the broker for the Village in regard to obtaining bids from electricity providers and authorizing the Village Manager or Director of Finance to approve a contract with the lowest cost electricity provider. This Resolution was adopted on the Consent Agenda Enactment No: Resolution 26-22 Other Matters M. 220151 Fire Station 44 Floor Resurfacing Request for a waiver of bids and award of a contract to Artlow Systems in the amount of $56,736.26. This is for removal of the existing floor covering system, patching and repairing the concrete sub surface and installing a new floor coating. This Bid was approved on the Consent Agenda N. 220152 100' Ladder Tower Unit FS52 Emergency Repair Request for a waiver of bids and award of a contract to Chandler Services, Inc., in the amount not to exceed $31,985.00. This item was identified by the Underwriters Laboratory inspector for immediate attention. After a review, the manufacturer has determined that the dent may be repaired and referred staff to Chandler Services, Inc. This Bid was approved on the Consent Agenda O. 220159 FY2022 Manhole Rehabilitation Award a contract to Structured Solutions, L.L.C., the lowest responsible bidder of three (3) bids received, in the amount of $145,122.00. This contract was bid through a joint purchase with The Municipal Purchasing Village of Lombard Page 7 Village Board of Trustees Minutes May 5, 2022 Initiative (MPI) with the Village of Bartlett and the Village of Roselle. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O-2. 220167 Street Light Pole and LED Light Head Purchases Request for a waiver of bids and award of a contract to KSA Lighting in the amount of $411,131.00 for 229 street light poles and to Electrical Resource Management in the amount of $38,525.00 for 138 LED light heads. (DISTRICTS #1, #3, #5, #6) This Bid was approved on the Consent Agenda P. 220162 Re-appointment - Fire Pension Board of Trustees Request for concurrence in the re-appointment of Ron Rakosnik to the Fire Pension Board of Trustees with a term to April 30, 2025 This Appointment was approved on the Consent Agenda Q. 220163 Re-appointment - Police Pension Board of Trustees Request for concurrence in the re-appointment of Jerry Peterson for a two year term and Daniel Brink for a one year term to the Police Pension Board of Trustees. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A-1. 220172 115 W. St. Charles Road License Agreement - Ground Level 105 Approving a License Agreement between the Village of Lombard and Ground Level 105. The License Agreement formalizes the exclusive use of a portion of the 115 Parking Lot to be used in conjunction with outdoor dining for the operation of a restaurant at 105 W. St. Charles Rd. (DISTRICT #1) (3/4 vote of Corporate Authorities Required) A motion was made by Trustee Anthony Puccio, seconded by Trustee Brian LaVaque, that the Ordinance relative to a license agreement for Ground Level 105, 115 W. St. Charles Road be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Village of Lombard Page 8 Village Board of Trustees Minutes May 5, 2022 Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8059 Other Ordinances on First Reading A. 220029 PC 22-02: Oak View Estates - 400 E. St. Charles Road (The petitioner requested this matter be continued to the May 5, 2022 Village Board Meeting/Staff Request to Continue to June 16, 2022) The Plan Commission submits its recommendation that the Village take the following actions on the subject property located within the R4PD Planned Development (Oakview Estates Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Oakview Estates Planned Development, as established by Ordinance No. 5488 and amended by Ordinance No. 7342. For the subject property, change the land use from attached single-family (townhomes) to multiple-family dwellings. (DISTRICT #4) Village Manager Scott Niehaus indicated that there are private property matters that are being addressed relative to this petition. A motion was made by Trustee Bernie Dudek, seconded by Trustee Dan Militello, that the Ordinance relative to PC 22-02: Oak View Estates, 400 E. St. Charles Road be continued to the June 16, 2022 Village Board meeting. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Ordinances on Second Reading Resolutions Other Matters B. 220173 Cancellation of Regular May 19, 2022 Village Board Meeting and Call for a Special Village Board Meeting May 26, 2022 Request for concurrence of the Village Board in the cancellation of the regularly scheduled May 19, 2022 Village Board meeting and scheduling of a Special Village Board meeting on May 26, 2022. A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the Request regarding the cancellation of the May 19, 2022 Village Board meeting and the call for a Special Village Board Meeting on May 26, 2022 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9 Village Board of Trustees Minutes May 5, 2022 X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 5, 2022 in the Board Room of the Lombard Village Hall be adjourned at 6:32 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 10