Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, October 20, 2022 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes October 20, 2022 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 20, 2022 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 pm. Director of Public Works Carl Goldsmith lead the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner 1 - Dan Militello Staff Present: Assistant Village Manager Nicole Aranas Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Roy Newton Fire Chief Rick Sander EMA Coordinator Jim Arie Village Attorney Jason Guisinger Assistant Village Attorney Jonathan Priest Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 220336 Presentation - Life Saving Award Lt. Ekhart spoke of Michael Volyanyuk, a 25-year-old Lombard resident, collapsing after suffering cardiac arrest following a five-mile run on the Prairie Path. Sarah Vogel, the girlfriend of the victim, realized immediately that he was in cardiac arrest and began performing CPR. Within minutes Patrol Officer Eric Gouty arrived and administered an AED. The Paramedics then arrived to find the subject awake and responding. The Paramedics continued advanced cardiovascular life support while transporting the subject to the hospital where he received critical interventions. Michael was released from the hospital a week later in good health. Because of the quick actions of all of these individuals Michael Volyanyuk is alive today and here to also thank those Village of Lombard Page 1 Village Board of Trustees Minutes October 20, 2022 who helped save his life. Life saver awards were presented to Sarah Vogel, Firefighter Paramedics Ryan Carlson, Rob Blockinger, Tyler Gunn, Bob Hopper and Fire Lieutenant Joe Shark. Chief of Police Roy Newton also spoke about the actions taken by Patrol Officer Eric Gouty that aided in saving the life of Michael Volyanyuk. Officer Gouty was also presented with a life saver award. He stated the department received an e-mail from Michael's mother thanking everyone for saving her son's life that day. He spoke of the training that first responders receive, and how first responders immediately jump into action in a situation such as this without hesitation - that is what they are trained to do, that is what they do, and that it what saved this young man's life. Michael Volyanyuk thanked his girlfriend, Officer Gouty and Paramedics Carlson, Blockinger, Gunn, Hopper and Shark for saving his life. He noted that he would not be here today if it were not for all of these individuals. He stated he was thankful for the training, the rapid response and everything lining up for him on that day. President Keith Giagnorio also thanked everyone for their actions that saved this man's life. 220310 See Click Fix Implementation Presentation The See Click Fix platform is the next phase in our asset management system, Cartegraph which is used to analyze performance, spend funds in a more educated manner and make decisions based upon data and condition rather than age. The Village has seen significant improvements in the work flow and condition of assets since implementation. The See Click Fix platform will seamlessly connect with the Cartegraph system. See Click Fix is an app for residents to use to report issues within the Village. Director of Public Works Carl Goldsmith provided a power point relative to a new program that would combine asset management and cartegraph into one program called SeeClickFix. This program will make it easier for individuals to report a concern. There will be an app that can be used on Google and iOS to allow individuals to report concerns to Public Works and also to the Code Enforcement Division of Community Development. Trustee Honig inquired if this program would lessen the amount of calls received by Public Works staff. Village President Keith Giagnorio felt the program would be a great asset for residents and other to report concerns. V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of October 2, 2022 be Village of Lombard Page 2 Village Board of Trustees Minutes October 20, 2022 approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Trustee Bo bBachner, Chairperson of the Public works & Environmental Concerns Committee, reported the committee met and reviewed amendments to the Flood Susceptible Homes Redevelopment Board of Trustees Policy, and received an update on the SeeClickFix program. Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: Village of Lombard Page 3 Village Board of Trustees Minutes October 20, 2022 Mark your calendars for Spooktacular this Sunday, October 23rd from noon until 5:00 pm on St. Charles Road in downtown Lombard. There will be trick-or-treating, bounce houses, scavenger hunts, entertainment, a craft fair and so much more this year. Come out and enjoy some free family-friendly Halloween activities. The urgent need for blood continues. The next blood drive is scheduled on Saturday, October 29th from 9:00 am until 2:00 pm at the First Church of Lombard, 220 S. Main. Halloween recommended trick or treat hours are Monday, October 31 from 3:00 pm until 7:00 pm. Residents who would like to participate are encouraged to illuminate the outside of their homes to let children know they are welcome. We want to remind motorists and pedestrians alike to be very cautious as they travel through the community and be alert for trick-or-treaters crossing streets. The Lombard Police Department urges drivers to commit to sober driving this Halloween as children and their families walk through neighborhoods after dark. There will be increased enforcement through October 31st focusing on impaired and distracted drivers. The Village is participating in National Prescription Drug Take-Back Day Saturday, October 29th from 10:00 am until 2:00 pm at the Police Facility, 235 E. Wilson. This event affords residents a safe, convenient and responsible means of disposing of prescription drugs. The Lombard Lilac Parade Committee is hosting a Haunted Wine Walk and Shop Event on Saturday, October 29th from 1:00 pm until 5:00 pm. Sixteen downtown businesses will be participating in the event with proceeds helping support the 2023 Lilac Parade. The Village’s free leaf collection program begins November 7th and runs through December 16th. Residents may place an unlimited amount of paper bags containing only leaves at the curb on the regular trash pick up day. Yard waste stickers are required for any bundled brush or for trash cans filled with yard waste and/or twigs. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 220328 Approval of Accounts Payable For the period ending October 7, 2022 in the amount of $654,141.58. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 4 Village Board of Trustees Minutes October 20, 2022 B. 220334 Approval of Village Payroll For the period ending October 8, 2022 in the amount of $975,339.68. This Payroll/Accounts Payable was approved on the Consent Agenda C. 220335 Approval of Accounts Payable For the period ending October 14, 2022 in the amount of $2,593,843.75. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) C-2. 220281 D.R. Horton, Inc. Midwest (Summit at Yorktown) Economic Incentive Agreement Staff requesting approval an Ordinance authorizing the Economic Incentive Agreement between the Village of Lombard and D.R. Horton the Economic Incentive request in an amount of up to $1,900,000 in Butterfield Road/Yorktown Tax Increment Financing (TIF) funds to cover eligible costs and associated with the redevelopment of the property at 4-44 Yorktown Convenience Center. The ECDC offered its recommendation to direct staff and Village Counsel to draft an incentive agreement for Village Board consideration. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8091 Other Ordinances on First Reading D. 220290 PC 22-23: Text Amendments to Chapter 155 of Village Code (the Zoning Ordinance) pertaining to permitted and conditional uses. The Plan Commission submits its recommendation to approve comprehensive text amendments to Chapter 155 of the Village Code (the Zoning Ordinance), and any other relevant sections for clarity and consistency. Said section and subsection amendments include the following: 1. Amending Chapter 155 of Village Code as it pertains to permitted and conditional uses in the following Districts: O Office District; B1 Limited Neighborhood Shopping District; B2 General Neighborhood Shopping District; B3 Community Shopping District; B4 Corridor Commercial District; Roosevelt Road Corridor B4A District; B5 Central Business District; B5A Downtown Perimeter District; and I Limited Industrial District. Proposed changes affect uses related to retail uses, personal care services, banquet halls, banks and financial institutions, tattoo studios, clubs and lodges, animal care services, laboratories, and recategorization and removal of obsolete uses. 2. Amending Section 155.802 as it pertains to definitions for the following Village of Lombard Page 5 Village Board of Trustees Minutes October 20, 2022 terms: “Amusement devices;” “Laboratories: medical, dental, and support;” and “Laboratories: research and testing.” (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading E. 220236 PC 22-20: 4-44 Yorktown Center, Yorktown Commons Parcel 4 - D.R. Horton Townhomes The Plan Commission submits its recommendation to approve an Ordinance granting the following actions on the subject property located within the B3PD Community Shopping District Planned Development: Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as stated in Section IV(E) and established by Ordinance No. 7177, as follows: 1. Amend the build-to lines for the proposed attached single-family (townhouse) residential development to be located on Lot 4 of the Yorktown Commons Phase I Subdivision in the following respects: a. To account for required separation distances between buildings and public utilities, provide for a major change to the southern build-to line to allow for the exterior building elevation to be located more than 12 feet behind the south property line, where a 12-foot build-to line was established for townhouses; b. To account for required separation distances between buildings and public utilities, provide for a major change to the eastern build-to line to allow for the exterior building elevation to be located more than 30 feet behind the east property line, where a 12 -foot build-to line was established for townhouses; 2. Approve an attached single-family residential development based upon the submitted plans, pursuant to Ordinance 7177 and through Section 155.511 of the Lombard Zoning Ordinance (Site Plan Approvals) and as deemed appropriate; and 3. Approve a preliminary plat of subdivision. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8092 F. 220277 PC 22-22: 2300 S. Highland Avenue The Plan Commission submits its recommendation to approve an Ordinance granting the petitioner's request of a conditional use pursuant to Section 155.412(C)(17) of the Lombard Village Code to allow for a restaurant, not including entertainment, dancing and/or amusement devices to operate on the subject property located within the OPD Office Village of Lombard Page 6 Village Board of Trustees Minutes October 20, 2022 District Planned Development. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8093 G. 220291 PC 22-24: 450 E. 22nd Street The Plan Commission submits its recommendation to approve an Ordinance granting the petitioner's request that the Village take the following action on the subject property located within the B3PD Planned Development (St. Regis Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the St. Regis Planned Development, as established by Ordinance No. 2249 and amended by Ordinance Nos. 4409, 4470, 4596 ,7472, and 7587, in order to provide for the placement of a new (replacement) freestanding sign on the subject property, with a deviation from Village Code Section 153.210(H) to allow an automatic changeable copy panel on a freestanding sign that is not perpendicular to a minor arterial road. (DISTRICT #3) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8094 H. 220300 An Ordinance Providing for the Levy and Assessment of Taxes for the Village of Lombard Special Service Area Number Three (SSA #3) An ordinance levying and assessing taxes for Special Service Area Number Three established for the property owners served by the traffic signal at 800 E. Roosevelt Road in the amount of $10,600.00 for the Fiscal Year Beginning January 1, 2022 and ending December 31, 2022. (DISTRICT #6) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8095 Resolutions I. 220301 Manhole Rehabilitation Program Final Change Order Reflecting a net decrease of $10,884.94 to the contract with Structured Solutions LLC. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: Resolution 43-22 J. 220312 Intergovernmental Agreement with Glenbard School District 87 regarding the use of the Village of Lombard Fuel Facility Village of Lombard Page 7 Village Board of Trustees Minutes October 20, 2022 Approval of an Intergovernmental Agreement with Glenbard School District 87 regarding use of Village of Lombard Fuel Facility. The IGA provides for the Village to provide fuel at the Village's cost, but impose a surcharge of $.10 per gallon to fund ongoing maintenance and capital expenses related to the fuel facility. This Resolution was adopted on the Consent Agenda Enactment No: Resolution 44-22 K. 220324 Approval for Police Department Agreement Extension with DACRA Resolution approving a three-year agreement extension with DACRA Government Systems, LLC in the amount of $18,000 per year to provide municipal citation and adjudication software services. This Resolution was adopted on the Consent Agenda Enactment No: Resolution 45-22 Other Matters L. 220299 Sidewalk Snow Removal 2022-2023 Request for a waiver of bids and award of a contract to Godoy Snow Removal, Inc. in the amount of $42,120.00. This is the first of two possible one-year extensions of the contract and will expire on May 31, 2023. This is for sidewalks that are adjacent to Village-owned property throughout the Village. This Bid was approved on the Consent Agenda M. 220309 Meridian Archer 1200 Mobile Barrier Purchase Request for a waiver of bids and award of a contract to Meridian Rapid Defense Group in the amount of $146,094.52 for the purchase by the Village of a mobile barrier unit system that can be easily deployed for special events to provide crowd control and protection. It is available through a General Services Administration (GSA) Contract. The attached proposal reflects the pricing through the GSA contract. This Bid was approved on the Consent Agenda N. 220327 Fire Station #44 Overhead Door Replacement Request for a waiver of bids and award of a contract to Allied Door, Inc., the lowest of three (3) proposals in the amount of $44,646.08. Staff is recommending replacement of three (3) deteriorated steel overhead doors at Fire Station #44. (DISTRICT #3) This Bid was approved on the Consent Agenda O. 220329 Village Right of Way Tree and Stump Removal Contract Renewal Request for a waiver of bids and award of a contract to Home Tree Care, Village of Lombard Page 8 Village Board of Trustees Minutes October 20, 2022 Inc. in the amount not to exceed $60,000.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2023. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 220330 Specialty Landscaping and Annual Planting Bed Maintenance Contract Renewal Request for a waiver of bids and award of contract to Beary Landscape Management in the amount of $70,260.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2023. This is for landscaping beds located on Village-owned property throughout the Village. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda Q. 220325 Flood Susceptible Homes Redevelopment - Proposed Board of Trustees Policy Staff recommends that the Board of Trustees adopt the draft Flood Susceptible Homes Redevelopment Policy that would waive building permit fees and reimburse demolition costs to remove flood susceptible homes and to construct replacement homes. This Request was approved on the Consent Agenda R. 220332 Agreement with Illinois Fraternal Order of Police Labor Council Approval of an Agreement between the Village of Lombard and the Illinois Fraternal Order of Police Labor Council for a three-year contract ending December 31, 2025. This Request was approved on the Consent Agenda S. 220333 Plat of Easement: 331 W. Madison (College Preparatory School of America) Staff recommends acceptance of a Plat of Easement providing the Village the right to access the stormwater detention basins for inspection, and the domestic water service box and fire hydrant for inspection and operation on the property located at 331 W. Madison (CPSA). (DISTRICT #6) This Request was approved on the Consent Agenda T. 220337 DuPage Convention & Visitors Bureau - Financial Commitment Approval of the Village Board of the annual financial commitment of the Village of Lombard to support membership to the DuPage Convention & Visitors Bureau that is used by the DCVB to secure matching local funds for tourism grants from the State of Illinois. This Request was approved on the Consent Agenda Village of Lombard Page 9 Village Board of Trustees Minutes October 20, 2022 U. 220342 PC 22-20: 4-44 Yorktown Center (Yorktown Commons Parcel 4) - D.R. Horton - Midwest Townhomes Summit at Yorktown FINAL PLAT OF SUBDIVISION Staff request to approve the Final Plat of Subdivision for D.R. Horton - Midwest Townhomes Summit at Yorktown Subdivision located at 4-44 Yorktown Center. (DISTRICT #3) This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bob Bachner, seconded by Trustee Brian LaVaque, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, October 20, 2022 in the Board Room of the Lombard Village Hall be adjourned at 6:42 p.m. The motion carried by the following vote: Village of Lombard Page 10 Village Board of Trustees Minutes October 20, 2022 Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Absent: 1- Dan Militello Village of Lombard Page 11