Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 6, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes April 6, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2023 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. BSA Scout Troop 52 Posted the Colors and led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, that the minutes of the March 16, 2023 Village Board meeting be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Village of Lombard Page 1 Village Board of Trustees Minutes April 6, 2023 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson Trustee Andrew Honig, Chairperson of the Finance & Administration Committee, reported the following: The Committee met on April 3, 2023 and reviewed the Village's banking services contract; the monthly financial report and investments. The next meeting is scheduled for May 22. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: April is Distracted Driving Awareness Month and the Lombard Police Department is partnering with over 200 local law enforcement agencies stepping up enforcement efforts to promote safe driving habits and reduce the number of distracted driving incidents on the roads. If you have a phone in one hand, you can expect a ticket in the other. The Village’s yard waste collection program resumes the first full week in April and continues through the second full week in December. Yard waste stickers for bundled brush, and paper bags or cans of leaves and grass can be purchased at various stores in Lombard and Villa Park. To save money and enrich the soil, residents may mulch grass clippings or compost yard waste on their property. The Village offers a Compost Bin Reimbursement Program. There is also an Village of Lombard Page 2 Village Board of Trustees Minutes April 6, 2023 annual curbside collection program available. Visit the Village website for more details on all of the yard waste and composting options. The next Community Blood Drive is scheduled for Tuesday, April 18th from 8:00 am until 1:00 pm at Yorktown lower by Von Maur and from 1:30 -7:00 pm at First Church, Main and Maple. All donors will be entered in a raffle to win an electric bike. Be a hero. Donate Blood. It Saves lives. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 230111 Approval of Village Payroll For the period ending March 11, 2023 in the amount of $996,491.85. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230112 Approval of Accounts Payable For the period ending March 17, 2023 in the amount of $1,344,039.62. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230120 Approval of Accounts Payable For the period ending March 24, 2023 in the amount of $562,406.81. This Payroll/Accounts Payable was approved on the Consent Agenda D. 230124 Approval of Payroll For the period ending March 25, 2023 in the amount of $897,087.59. This Payroll/Accounts Payable was approved on the Consent Agenda E. 230125 Approval of Accounts Payable For the period ending March 31, 2023 in the amount of $874,866.16. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 230121 Purchase of 2024 Pierce Enforcer Pumper, Fire Truck and an Ordinance Declaring 2007 Pierce Dash Pumper Engine as Surplus, and Authorizing the Sale Thereof Request a waiver of bids and award of a contract to Pierce Manufacturing in the amount of $920,000.00. The purchase pricing for this piece of equipment is in accordance with the Houston-Galveston Village of Lombard Page 3 Village Board of Trustees Minutes April 6, 2023 Area Council (HGAC) Consortium Pricing. Approval of an Ordinance declaring Unit FR45, a 2007 Pierce Dash Pumper Engine, as surplus and authorizing it's sale. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8140 Other Ordinances on First Reading G. 230088 ZBA 23-04: 302 W. St. Charles Road The Zoning Board of Appeals submits its recommendation to approve a variation from Section 155.409(F)(1)(b) of the Lombard Zoning Ordinance to reduce the required corner side yard setback from twenty feet (20’) to eight and four tenths feet (8.4’) for the subject property located within the R4 Limited General Residence Zoning District. (DISTRICT #1) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8147 H. 230094 PC 23-04: Text Amendment to the Zoning Ordinance - Fences The Plan Commission submits its recommendation to approve a text amendment to Sections 155.205(A)(2)(f) of the Lombard Village Code to amend the allowable fence types within the B5 Central Business Zoning District. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8148 I. 230095 PC 23-05: 837 S. Westmore Meyers Road - Ace Hardware The Plan Commission submits its recommendation to approve a conditional use for the outdoor display and sales of products in the B3PD Community Shopping District Planned Development pursuant to Section 155.415(C)(17) of the Lombard Village Code. (DISTRICT #5) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8149 J. 230096 PC 23-06: 901 N Ridge Avenue Unit 5 - Vehicle Storage The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.420(C)(39) of the Lombard Village Code to allow for motor vehicle storage on the subject property located within the I Limited Industrial District. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8150 Village of Lombard Page 4 Village Board of Trustees Minutes April 6, 2023 K. 230097 PC 23-07: 1300 S. Main Street Units G and H - Massage Establishment The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.417(G)(2)(b)(ix) of the Lombard Village Code to allow for a massage establishment (as defined and regulated by Title 11, Chapter 122 of the Code of Ordinances) on the subject property located within the Roosevelt Road Corridor B4A District. (DISTRICT #2) Enactment No: Ordinance 8151 Ordinances on Second Reading L. 230022 Text Amendments to Chapter 94 of the Village Code - Final Ordinance of Approval The Economic and Community Development Committee (ECDC) recommends approval of the text amendments to Chapter 94 of the Village Code, nuisance provisions and pertaining to the following: a. Amending the descriptions of vehicles which can be parked on a residential lot; b. Establishing clarity provisions for the temporary parking of snow clearing equipment; c. Amending surface parking standards for recreational vehicles being parked on residential lots; d. Capping the number of recreational vehicles and trailers stored on a residential property; e. Adding provisions consistent with the Lombard Traffic Code (Section 70 et. seq. of the Village Code) for parking vehicles for sale on private property; and f. Amending the structure and requisite notice provisions within Chapter 94. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8141 M. 230052 ZBA 23-02: 1161 S Finley Road The Zoning Board of Appeals (ZBA) submits its recommendation to approve the petitioner's request for the following variations on the subject property located within the R5 General Residence District: 1. A variation from Section 155.410(E) of Village Code to allow a lot width of 50 feet for an existing lot of record, where a minimum lot width of 60 feet is required; 2. A variation from Section 155.410(F)(2)(b) to allow a corner side yard setback of 14 feet, where a corner side yard of 20 feet is required; 3. A variation from Section 155.410(F)(2)(d) to allow a rear yard setback of 25 feet where a rear yard of 30 feet is required; 4. A variation from Section 155.410(H) to allow a floor area ratio Village of Lombard Page 5 Village Board of Trustees Minutes April 6, 2023 (FAR) of more than 0.5 FAR; and 5. A variation from Section 155.212 to allow decks that are more than three feet about the average level of the adjoining ground to encroach into the required front and rear yard setbacks. (DISTRICT #2) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8142 Resolutions N. 230114 IDOT Intergovernmental Agreement (IGA) for the Intelligent Transportation Systems Project Approval of an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) relative to the Smart Corridors Project along the Butterfield Road (IL RT 56) corridor. This project includes traffic signal modernization, signal timing, changeable message signs (related to traffic messaging), new signage, traffic surveillance, ADA improvements and all other work necessary to complete the improvement per the plans prepared by IDOT. The Village of Lombard has partial jurisdiction of three (3) signals that are located within the project area. At each location, the Village will be responsible for ten percent (10%) of the costs for engineering and 100% of emergency vehicle pre-emption (where applicable). The total cost to the Village for these improvements is estimated at $28,888.00. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 13-23 N-2. 230133 Cable Television Franchise Agreement Between the Village of Lombard and Comcast of Illinois Resolution authorizing a ten-year nonexclusive Cable Television Franchise Agreement between the Village of Lombard and Comcast of Illinois which is a renewal of the existing Agreement and with substantively similar terms approved in the 2013 Agreement. This Resolution was adopted on the Consent Agenda Enactment No: R 14-23 Other Matters O. 230128 Approval of a Three Year Agreement with Granicus for Software to Process Freedom of Information Act Requests Request for approval of a three-year Agreement between the Village of Lombard and Granicus in the amount of $36,681.09 for software to process Freedom of information Act requests. Village of Lombard Page 6 Village Board of Trustees Minutes April 6, 2023 This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) A. 230123 Intergovernmental Agreement Between the Helen M. Plum Memorial Library District and the Village of Lombard - Purchase and Sale of 25 West Maple Street Approval of an Ordinance authorizing the purchase and sales agreement for the property at 25 West Maple Street from the Helen Plum Memorial Library District and pursuant to the Local Government Property Transfer Act. The Agreement sets for the sale price the subject property at $187,500. (DISTRICT #1) Village Manager Scott Niehaus noted that the two items listed on Separate Action are a collaborative effort of the Helen Plum Library, the Park District and the Village. The first item is regarding the property at 25 W. Maple currently owned by the Library. The Library will be moving to its new location later this month. The Village will be purchasing the property in the amount of $187,000. The second matter is regarding an Agreement between the Village and the Park District of a Letter of Intent for an easement agreement for forty-four (44) parking spaces currently located at 130 South Main Street. Upon acquisition of the Library property at 110 W. Maple by the Park District and demolition of the existing Library building, the Park District will transfer easement ownership of the parking spaces to the Village at the sale price of $175,000. Both the Library Board and the Park District Board have already approved these agreements at their respective Board meetings. Due to the fact the Library and the Park Boards have approved this matter and all three agencies have been open and transparent, the Village is asking for a waiver of first reading. A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, that the Ordinance approving the Intergovernmental Agreement Village of Lombard Page 7 Village Board of Trustees Minutes April 6, 2023 between the Helen M. Plum Memorial District and the Village of Lombard for the purchase and sale of 25 West Maple Street be waived of first reading and passed on second reading with suspension of the rules. The motion carried by the following vote: Aye: 6- Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8143 Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters B. 230127 Letter of Intent Between the Lombard Park District and the Village of Lombard - Acquisition of an Easement from the Lombard Park District to the Village of Lombard for 44 Parking Spaces at 130 South Main Street Approval of a Letter of Intent between the Lombard Park District and the Village of Lombard setting forth the prospective parameters and obligations associated with an easement conveyance of 44 parking spaces currently located at 130 South Main Street. Upon acquisition of the Library properties at 110 West Maple Street by the Park District and demolition of the existing Library building, the Park District would transfer easement ownership to the Village at a sale price of $175,000. (DISTRICT #1) A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the Letter of Intent between the Lombard Park District and the Village of Lombard relative to the acquisition of an easement from the Park District to the Village for forty-four (44) parking spaces at 130 S. Main be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2023 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:20 p.m. for the purpose of discussion of Acquisition of Real Property. The motion carried by the following vote: Village of Lombard Page 8 Village Board of Trustees Minutes April 6, 2023 Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2023 in the Board Room of the Lombard Village Hall was called to order at 6:43 p.m. by Village President Keith Giagnorio. 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . A motion was made by Trustee Anthony Puccio, seconded by Trustee Bob Bachner, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 6, 2023 in the Board Room of the Village Hall be adjourned at 6:44 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9