Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, May 4, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes May 4, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2023 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 p.m. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander HR Director Kathy Dunne Deputy Village Manager Nicole Aranas EMA Coordinator Jim Arie Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of April 20, 2023 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Bob Bachner Abstain: 1- Dan Militello V. Swearing-In of Elected Officials 230155 Swearing-in of Elected Officials Swearing-in of Trustee Anthony Puccio, Trustee Andrew Honig and Trustee Dan Militello A swearing-in was held for Trustee Anthony Puccio, Trustee Andrew Village of Lombard Page 1 Village Board of Trustees Minutes May 4, 2023 Honig and Trustee Dan Militello. Village Clerk Elizabeth Brezinski issued the Oath of Office to Trustee Puccio, Trustee Honig and Trustee Militello. VI. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VII. Public Participation VIII Committee Reports . Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: The committee met and reviewed a traffic study at Westmore and Washington; received an update from Chief of Police Tom Wirsing and Deputy Village Manager Nicole Aranas relative to an incident that occurred at a carnival in Lombard with policies and ordinances being reviewed by staff and recommendations to be forthcoming. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Board of Local Improvements - Trustee Bob Bachner, President Lombard Historic Preservation Commission - Village Clerk Liz Brezinski Village of Lombard Page 2 Village Board of Trustees Minutes May 4, 2023 IX. Village Manager/Village Board/Village Clerk Comments Village Clerk Liz Brezinski read the following announcements: Beautiful weather is predicted for this weekend’s kickoff of the Village of Lombard’s annual Lilac Festival. Come join us for the Lilac Queen Coronation scheduled for 1:00 pm Saturday at Lilacia Park. Sunday downtown Lombard will be busy with vendors set up on St. Charles Road between Main and Elizabeth for the annual Art & Craft Fair. The event runs from 10:00 am until 4:00 pm and is a free family-fun event. The event includes art & craft vendors, entertainment, food and a family zone. Come out, bring your family and enjoy all of the activities. Lilac Time activities include the Lombard Garden Club and Park District sale of lilac bushes and perennials beginning Thursday, May 11th at the north side of Lilacia Park. The Lilac Ball will be held on Friday, May 12th at The Westin Lombard. Mark your calendars for the Lilac Parade Sunday, May 21st. Check the Village website for the entire list of Lilac Time events. The Village is hosting its annual Lilac Time photo contest with this year’s theme “Hidden Gems of Lombard”. Whether you are an amateur or an experienced photographer, you can submit your photos of the many hidden gems in Lombard that make Lombard a unique and special place to live, work and visit. Photos can be of a hidden park, trail or path, a local landmark or even a unique business. Entries must be submitted by 11:59 pm May 28th. On behalf of the Village Board and staff, we want to wish all of our mothers a very Happy Mother’s Day. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. X. Consent Agenda Payroll/Accounts Payable A. 230150 Approval of Accounts Payable For the period ending April 21, 2023 in the amount of $222,017.85. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230156 Approval of Village Payroll For the period ending April 22, 2023 in the amount of $891,374.19. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230157 Approval of Accounts Payable For the period ending April 28, 2023 in the amount of $961,678.19. Village of Lombard Page 3 Village Board of Trustees Minutes May 4, 2023 This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 230122 Purchase of a New ALS Ambulance and Approval of Ordinance Declaring 2014 Ford F-450 Ambulance as Surplus Property Request for a waiver of bids and award of a contract to Foster Coach of Sterling, in the amount of $336,931.00. The new ambulance, a Horton Ambulance, is available for joint purchase through the Suburban Purchasing Cooperative (SPC Contract #174). This cost reflects an additional $81,931.00 over the cost of the previous ambulance the Village just received. This extra cost is due to material shortages and vehicle price hikes. The Village will dispose of the surplus ambulance for the best price possible. The minimum sale price will be the salvage value established in the vehicle reserve sheets, which shows Unit FM61 at $10,000.00. Approval of an Ordinance declaring Village Unit Number FM61 a 2014 Ford F-450 Horton Ambulance as surplus and authorizing it's sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8152 E. 230152 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “K” liquor license category by one due to the licensee, Lombard Banquet Hall, Inc. d/b/a Signature Banquet Hall, voluntary non-renewal, no longer conducting business located at 415 E. North Avenue and surrendering its Class “K” license. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8153 Other Ordinances on First Reading F. 230142 PC 23-08: Summit at Yorktown (D.R. Horton townhomes) - Signage The Plan Commission submits its recommendation of approval of the following action on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Commons Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Commons Planned Development Form Based Code, as stated in Village of Lombard Page 4 Village Board of Trustees Minutes May 4, 2023 Section IV(E) and established by Ordinance No. 7177 to approve a deviation from Section 153.244(B) of the Lombard Sign Ordinance to allow project identification signs with a height of five feet two inches (5’2”), where a maximum height of four feet is permitted. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda Enactment No: Ordinance 8159 Ordinances on Second Reading Resolutions G. 230109 Amendment to the Historical Museum Use Agreement - 23 W. Maple Street A resolution regarding an amendment to the Historical Museum Use Agreement. The amendment addresses the expanded use of the facility due to the addition that was constructed in 2022. This Resolution was adopted on the Consent Agenda Enactment No: R 19-23 H. 230149 Suburban Tree Consortium A resolution expressing intent to continue participation in the Suburban Tree Consortium for the purchase of parkway trees. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 20-23 H-2. 230168 Resolution Authorizing the Signature of the Village President on a Fireworks Display Agreement with the Lombard Park District Resolution authorizing the Village President to sign a Fireworks Display Agreement with the Lombard Park District to allow for the provision of a fireworks display at Madison Meadows Park on July 4, 2023. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 21-23 H-3. 230169 Resolution Authorizing the Signature of the Village President on a Fireworks Production Agreement with Mad Bomber Fireworks Productions Resolution authorizing the Village President to sign a Fireworks Display Agreement with Mad Bomber Fireworks Productions for the provision of a fireworks display in Madison Meadow Park on July 4, 2023. (DISTRICT #6) Village of Lombard Page 5 Village Board of Trustees Minutes May 4, 2023 This Resolution was adopted on the Consent Agenda Enactment No: R 22-23 Other Matters I. 230148 Tree Planting Request for a waiver of bids and award of contract to Suburban Tree Consortium in an amount not to exceed $147,000.00. Suburban Tree Consortium represents 48 member communities. This organization handles the tree planting bid process in accordance with State of Illinois law. As a member, the Village must commit to a lead time of five (5) years for the purchase of trees grown based upon projected orders for trees. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda J. 230151 FY2023 Concrete Rehabilitation Award of a contract to G&M Cement Construction of Addison, the lowest responsible bidder of five (5) bids received in the amount of $793,421.10. The concrete rehabilitation program work includes concrete street panel repairs, full-depth saw cutting, concrete curb and gutter spot repairs, concrete sidewalks and ADA detectable warning panels at intersections. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 230153 Asphalt Resurfacing Contract (Rejection of Bids) Recommendation of staff to reject all bids and authorize staff to negotiate with the two (2) bidders for the contract. This Bid was approved on the Consent Agenda L. 230154 Purchase of Emergency Generator for Fleet Facility Expansion Project Request for a waiver of bids and award of a contract to Cummins Corporation in the amount of $115,625.00. Bid specifications were sent to the Master Intergovernmental Cooperative Purchasing Agreement (MICPA) with Sourcewell. The Sourcewell Purchasing Alliance is a program that affords member communities an opportunity to participate in a program whereby a service or commodity is publicly bid by a Lead Agency and the results of that competitive solicitation is available to all public agencies. Cummins Corporation submitted the winning bid to Sourcewell. (DISTRICT #6) This Bid was approved on the Consent Agenda Approval of the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes May 4, 2023 A motion was made by Trustee Bob Bachner, seconded by Trustee Bernie Dudek, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XI. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 230051 ZBA 23-01: 327 S. Lombard Avenue (Request of Petitioner to Continue to June 15, 2023) The Zoning Board of Appeals (ZBA) submits its recommendation to approve the petitioner's request to grant a variation from Section 155.407(H) of the Lombard Code of Ordinances to allow for forty-five percent (45%) of the lot area to be preserved in open space, where a minimum of fifty percent (50%) lot area preserved in open space is required in the R2 Single-Family Residence District. (DISTRICT #5) A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the Ordinance relative to ZBA 23-01 for 327 S. Lombard Avenue be continued to June 15, 2023 at the request of the petitioner. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner A-2. 230075 PC 23-02: Yorktown Reserve (redevelopment of former Carson’s anchor store and related façade improvements to adjacent Yorktown Center) The petitioner requests that the Village take the following actions on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center Planned Development): 1. Pursuant to Section 155.504(A) of the Lombard Village Code (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Yorktown Shopping Center Planned Development as established by Ordinance Number 1172 and subsequently amended by Ordinance Numbers 3964, 6053, 6180, 6230, 7067, and 7175, to approve a use exception pursuant to Section 155.508(B)(3) of the Lombard Village Code to provide for a multiple-family residential building with dwelling units on the first floor; 2. Pursuant to Chapter 154 of the Lombard Village Code (the Subdivisions and Development Ordinance) approve a preliminary Village of Lombard Page 7 Village Board of Trustees Minutes May 4, 2023 plat of subdivision with the following variations: a. A variation from Section 154.506(D) to allow for lots that do not have frontage on the public street; b. A variation from Section 154.506(F) to allow lots that are not at right angles or radial to street lines; and c. A variation from Section 155.41(E) to allow a lot with a lot width of less than 100 feet, to provide for a driveway connection to Highland Avenue. (DISTRICT #3) Bill Heniff gave an overview of a Power Point presentation. A motion was made by Trustee Anthony Puccio, seconded by Trustee Bernie Dudek that the Ordinance relative to PC 23-02 for Yorktown Reserve (the redevelopment of the former Carson's anchor store and related facade improvements to adjacent Yorktown Center) be passed on first reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8158 B. 230137 Plat of Easement Abrogation - Formerly 4-44 Yorktown Shopping Center - Summit at Yorktown Request for approval of a Plat of Abrogation for an existing waterman easement at the property located at 4-44 Yorktown Shopping Center and know as the Summit at Yorktown Subdivision. The approval must be by three-fourths (3/4ths) vote of the Corporate Authorities (6 of 7). (DISTRICT #3) A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the Ordinance relative to the Plan of Easement Abrogation for formerly 4-44 Yorktown Shopping Center - Summit at Yorktown, be passed on first reading. The motion carried by the following vote: Aye: 7- Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: Ordinance 8160 Ordinances on Second Reading Resolutions Other Matters XII. Agenda Items for Discussion XIII Executive Session . Village of Lombard Page 8 Village Board of Trustees Minutes May 4, 2023 A motion was made by Trustee Andrew Honig, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2023 in the Board Room of the Lombard Village Hall be recessed to Executive Session for the purpose of discussion of Information Regarding the Appointment, Employment, Compensation, Discipline, Performance or Dismissal of a Specific Employee or Specific Employees of the Village at 6:39 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIV Reconvene . The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, May 4, 2023 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 7:00 p.m. 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XV. Adjournment A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees held on Thursday, May 4, 2023 in the Board room of the Lombard Village Hall be adjourned at 7:01 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9