Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, November 2, 2023 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes November 2, 2023 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 2, 2023 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner 1 - Bernie Dudek Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings 230344 Public Hearing - Proposed Property Tax Increase for the Village of Lombard A Public Hearing for the purpose of hearing written or oral comments from the public concerning the proposed property tax levy increase of 6.65% for the Village of Lombard. Village Attorney Jason Guisinger noted the following: Tonight’s public hearing is in regard to the Village’s proposed 2023 property tax levy. The Village’s proposed tax levy is greater than 105% of last year’s tax extension. Therefore, tonight’s public hearing is required pursuant to the Illinois Truth and Taxation Law. Notice of the public hearing was published in the Lombardian pursuant to State Statute. The procedures for the public hearing will be as follows: First, Mr. Niehaus and Mr. Sexton will give a presentation on the proposed levy. Then, members of the public will have an opportunity to speak on the levy or ask any questions they may have. After the public has had an Village of Lombard Page 1 Village Board of Trustees Minutes November 2, 2023 opportunity to speak, the public hearing will be turned over to the Village Board for questions and comments. Once the Village Board has finished with comments and questions, a motion will be made to close the public hearing. Village Manager Scott Niehaus thanked Trustee Honig, the members of the Finance & Administration Committee and the Finance Department staff for their work on this matter. The annual tax levy funds public services from police, fire, community development, public works, finance and governance. The Village is able to increase property taxes each year by the lesser of 5% or Consumer Price Index (CPI) plus new growth, without a referendum. A public hearing is required when the percentage increase in the proposed tax levy is greater than 5%. The Finance & Administration Committee reviewed the proposed tax levy and voted unanimously to recommend that the Board of Trustees approve the 2023 statutorily permissible proposed levy of $11,788,323, an increase of $735,283, or 6.65%. The F&A Committee recommended that the increase be set aside specifically for public safety building needs. The proposed tax levy increase translates to an increase of approximately $29.31 for the owner of a $300,000 home. The Village receives approximately 7.75% of property tax dollars, or 7.57 cents of each property tax dollar paid. He then reviewed information on why the Village should take the permissible levy increase. Director of Finance Tim Sexton reviewed the proposed 2023 statutorily permissible levy. Village Manager Scott Niehaus then reviewed future challenges regarding the public safety building needs, and associated costs. He spoke about possible sites for the relocation of the police department; the selection of an architect(s); funding options for the future facility improvements; a communications plan; and the F&A Committee recommendation. A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig that the Public Hearing held on Thursday, November 2, 2023 in the Board Room of the Lombard Village Hall for the purpose of hearing written or oral comments regarding the proposed property tax increase for the Village of Lombard be closed at 6:15 p.m. IV. Public Participation V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the minutes of the October 19, 2023 Village Board meeting be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 2 Village Board of Trustees Minutes November 2, 2023 Absent: 1- Bernie Dudek VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Board of Local Improvements - Trustee Bob Bachner, President No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Trustee Brian LaVaque noted the Falcons were playing this weekend and wished them well. Village Clerk Liz Brezinski read the following announcements: Don’t trash your pumpkins, come smash your pumpkins at this year’s Pumpkin Smash Event. The event provides an easy way to compost your pumpkins. The event will be held in the east parking lot at Lombard Commons Park from 9:00 am until noon on Saturday, November 4th. Village of Lombard Page 3 Village Board of Trustees Minutes November 2, 2023 Daylight Savings Time ends at 2:00 am Sunday, November 5th. Don’t forget to turn your clocks back one hour. This is also a good time to change batteries in your smoke, fire and carbon monoxide detectors. The Village’s Fall Leaf Collection Program begins Monday, November 6th and runs through December 15th. During the six-week free leaf and yard waste collection, residents may place an unlimited amount of paper bags containing only leaves at the curb on their normal collection day without the need for stickers. Other yard debris may be placed at the curb following regular guidelines including bundling and stickers. Residents are encouraged to take advantage of the Compost Bin Reimbursement Program, a means to lessen yard waste collection. Visit www.villageoflombard.org/yardwaste. Residents and visitors are invited to help honor and remember our Veterans at the Veterans Day Ceremony to be held at the Sunken Garden at Lombard Common Park, Grace and Maple at 11:00 am on Saturday, November11th. The Village will host its annual Fall Blood Drive Tuesday, November 14th from 8am until 1pm at Yorktown and from 1:30 pm until 7pm at First Church, Main and Maple. This blood drive is dedicated to honoring our Veterans and remembering former Village President Bill Mueller. For additional information on events in the community as well as information on all Village services, please check the Village website at www.villageoflombard.org. VIII Consent Agenda . Payroll/Accounts Payable A. 230343 Approval of Accounts Payable For the period ending October 20, 2023 in the amount of $1,230,799.31. This Payroll/Accounts Payable was approved on the Consent Agenda B. 230355 Approval of Village Payroll For the period ending October 21, 2023 in the amount of $926,240.89. This Payroll/Accounts Payable was approved on the Consent Agenda C. 230356 Approval of Accounts Payable For the period ending October 27, 2023 in the amount of $1,444,910.58. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Village of Lombard Page 4 Village Board of Trustees Minutes November 2, 2023 D. 230315 Traffic Code Amendments - Elizabeth and Edson Between Madison and Five Hundred Feet North and Elizabeth From Madison to Harding, Edson from Madison to Harding and Harding Between Elizabeth and Edson Recommendation from the Public Safety & Transportation Committee to approve: (1) addition of parking restrictions on Elizabeth and Edson between Madison and a point five hundred feet north; and (2) amendment to Schedule VIII (m) for parking restrictions on Elizabeth from Madison to Harding, Edson from Madison to Harding, and Harding between Elizabeth to Edson. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8198 and 8199 E. 230339 Amending Title XI, Chapter 112 of the Village Code - Alcoholic Beverages Ordinance amending Title XI, Chapter 112 of the Village Code in regard to alcoholic beverages to establish a new Liquor Class "MM" Liquor License classification. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8200 F. 230340 Amending Title 11, Chapter 112 of the Lombard Village Code - Alcoholic Beverages Ordinance Amending Section 112.12(A) of the Village Code in regard to Class “EE” liquor license description to permit kitchens and delivery of carry-out food to a licensed premises, and to require offering of pre-packaged snacks to patrons. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8201 G. 230341 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "EE" liquor license category by one and granting a Class "EE" liquor license to GSBR CHI-TOWN LLC d/b/a Game Show Battle Rooms, located at 2820 S. Highland Avenue, Unit A, Lombard, Illinois. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8202 Village of Lombard Page 5 Village Board of Trustees Minutes November 2, 2023 Other Ordinances on First Reading H. 230303 An Ordinance Amending Title IX, Chapter 91, Article II, Section 91.21(A) of the Lombard Village Code in Regard to Medical Transportation Fees for Village Residents and Non-Residents Ordinance amending the Lombard Village Code imposing non-resident medical transportation fees at 100% of actual cost and resident medical transportation fees at 90% of the actual cost as determined by the Illinois Department of Healthcare and Family Services and/or the Federal Centers for Medicare and Medicaid Services . This Ordinance was passed on first reading on the Consent Agenda I. 230320 PC 23-21: 717 E. Butterfield Road - Chick-fil-A drive-through modification and canopy The Plan Commission submits its recommendation to approve the following action on the subject property located within the OPD Office District Planned Development (Homestead Village Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Homestead Village Planned Development, as established by Ordinance No. 4497, and amended by Ordinance Nos. 6616 and 6672, to approve the following: a. A modification to the use exception for a drive-through restaurant, established by Ordinance No. 6616 and amended by Ordinance No. 6672; and b. A deviation from Section 155.210(C)(2)(a) of the Lombard Zoning Ordinance to allow a freestanding canopy with a setback of eight (8) feet from the east property line, where a minimum setback of ten (10) feet is required. (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda J. 230321 PC 23-20: 730 E. St. Charles Road - Massage establishment The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.416(6)(23) of the Lombard Village Code to allow for a massage establishment (as defined and regulated by Title 11, Chapter 122 of the Code of Ordinances) on the subject property located within the B4 Corridor Commercial District. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Village of Lombard Page 6 Village Board of Trustees Minutes November 2, 2023 K. 230333 An Ordinance Providing for the Levy and Assessment of Taxes for the Village of Lombard Special Service Area Number Three An Ordinance levying and assessing taxes for Special Service Area Number Three established for the property owners served by the traffic signal at 800 E. Roosevelt Road in the amount of $10,718.00 for the Fiscal Year beginning January 1, 2023 and ending December 31, 2023. (DISTRICT #6) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8203 Resolutions Other Matters L. 230345 Mowing and Weed Control Contract Renewal Request for a waiver of bids and award of a contract to Beary Landscape Management, in the amount of $73,840.00. Staff has contacted Beary Landscape Management and they have agreed to accept the year two renewal option. This is the first of two possible one-year extension of contract. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 230346 Landscape and Parkway Restoration Contract Award of a contract to Uno Mas Landscaping, the lowest responsible bidder of three (3) bids received, in an amount not to exceed $56,290.00. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 230347 Village Right-of-Way Tree and Stump Removal Contract Award of a contract to Homer Tree Care, Inc., the only bid received, in an amount not to exceed $76,000.00. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 230357 Undercarriage Wash System for Fleet Facility Project Request for a waiver of bids and award of a contract to Whiting Systems, Inc. in the amount of $51,928.00. Included in the design for the Fleet Facility Expansion Project is a Wash Bay which will include an Undercarriage Wash System. Staff has evaluated several undercarriage wash systems and found that the system manufactured by Whiting Systems, Inc. to be the best fit for the Fleet Service Facility. (DISTRICT #6) This Bid was approved on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes November 2, 2023 Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Andrew Honig, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 230302 Ordinance Providing for the Levy and Assessment of Taxes for the Fiscal Year beginning January 1, 2023 and ending December 31, 2023 for the Village of Lombard Providing for the levy and assessment of taxes for the fiscal year beginning January 1, 2023 and ending December 31, 2023 in the amount of $11,788,323.00. For the owner of a $300,000 house, the increase will be approximately $29.31. The Finance and Administration Committee voted unanimously to recommend the statutorily permissible 2023 tax levy to the President and the Board of Trustees. Trustee Honig thanked the members of the Finance & Administration Committee and Village staff for their work and review of the tax levy. He spoke of this being the right thing to do for the future of the Village as it relates to public safety needs. President Giagnorio stated that no one likes to raise taxes and that the Village Board members are homeowners as well. He spoke of the funds being earmarked for the Village's public safety needs in the future. He felt this was a stepping stone in the right direction. A motion was made by Trustee Andrew Honig, seconded by Trustee Brian LaVaque, that the Ordinance providing for the levy and assessment of taxes for the Fiscal Year beginning January 1, 2023 and ending December 31, 2023 for the Village of Lombard be passed on first reading. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Ordinances on Second Reading Village of Lombard Page 8 Village Board of Trustees Minutes November 2, 2023 Resolutions B. 230174 Solid Waste Contract for 2024-2029 Recommendation from the Public Works and Environmental Concerns Committee and staff that the Board of Trustees approve the 2024-2029 Solid Waste Contract with Waste Management. (DISTRICTS - ALL) Director of Public Works Carl Goldsmith noted the Village rated 5th out of 17 communities offering one of the lowest rates for waste collection services. A motion was made by Trustee Bob Bachner, seconded by Trustee Anthony Puccio, that the Resolution approving the Solid Waste Contract for the Village of Lombard with Waste Management for 2024 to 2029 be adopted. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Enactment No: R 58-23 Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Bob Bachner, seconded by Trustee Dan Militello, that the meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, November 2, 2023 in the Board Room of the Lombard Village Hall be adjourned at 6:29 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Village of Lombard Page 9