Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, January 18, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes January 18, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2024 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:00 pm. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello 1 - Bob Bachner Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation 230397 Proclamation - Lombard Citizen's Police Academy Alumni Association 25th Anniversary 240025 Presentation - School District #88 Superintendent Dr. Jean Barbanente V. Approval of Minutes A motion was made by Trustee Andrew Honig, seconded by Trustee Bernie Dudek, that the minutes of the regular meeting of January 4, 2024 be approved. The motion carried by the following vote: Aye: 5- Keith Giagnorio, Elizabeth Brezinski, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Abstain: 1- Brian LaVaque Village of Lombard Page 1 Village Board of Trustees Minutes January 18, 2024 Absent: 1- Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: The Community Promotions and Tourism Committee met on January 16th. o Despite the frigid temperatures we had a pretty good turnout. We welcomed two of our three new committee members and immediately put them to work listening to the first five 2024 Local Tourism Grant applications. o The applications were for support of the Lilac parade, Lilac Times Art and Craft Fair, Lilac Princess Program, Lombard Farmers Market, and the Lombard Brew Fest. o Our next meeting is scheduled for February 6th where we anticipate hearing from the current remaining Grant Applicants. Recommendations on each grant application will then be transmitted to the Board of Trustees following our meeting on February 6th for final review and action. For anyone who is curious how the Grant Program works or would like to submit their own proposal, please visit the Village of Lombard’s website for more information! It is under the “How Do I…” pulldown. Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Committee, reported the following: The committee met on January 8th. The committee reviewed the Victim Services Contract and recommended approval. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Village of Lombard Page 2 Village Board of Trustees Minutes January 18, 2024 Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski Village Clerk Liz Brezinski, reported the following: At Tuesday night’s meeting of the Historic Preservation Commission, the 6 new members were welcomed to the LHPC and the meeting focused upon on-boarding the new members regarding the various activities of the LHPC and the responsibilities of being a member. The members also discussed items that may be a part of the 2024 work program and future LHPC meetings. The LHPC would like to recognize former Chair Rita Schneider for her 48 years with the Commission. The Lombard Historical Society also provided an update regarding their various events and activities. The next meeting of the HPC will be on April 16 at 7:30 pm at the Village Hall. VII. Village Manager/Village Board/Village Clerk Comments Village President Keith Giagnorio thanked the Police, Fire and Public Works employees who worked with plowing, and responding to calls during the last week and a half during snow and frigid temperatures. VIII Consent Agenda . Payroll/Accounts Payable A. 240005 Approval of Accounts Payable For the period ending December 29, 2023 in the amount of $1,707,104.89. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240008 Approval of Village Payroll For the period ending December 30, 2023 in the amount of $1,085,374.68. Village of Lombard Page 3 Village Board of Trustees Minutes January 18, 2024 This Payroll/Accounts Payable was approved on the Consent Agenda C. 240009 Approval of Accounts Payable For the period ending January 5, 2024 in the amount of $678,912.88. This Payroll/Accounts Payable was approved on the Consent Agenda D. 240020 Approval of Accounts Payable For the period ending January 12, 2024 in the amount of $1,200,618.96. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) E. 240003 An Ordinance Terminating the Direction of Certain Sales Tax Revenues of the Village of Lombard, DuPage County, Illinois, to an Escrow Agent in Connection with the Village’s General Obligation Bonds (Alternate Revenue Source), Series 2018 Ordinance terminating the Village's Direction given on September 20, 2018 to the Department of Revenue of the State of Illinois due to the fact the bonds were paid on January 1, 2024 and the bonds are no longer outstanding. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8234 Other Ordinances on First Reading Ordinances on Second Reading F. 230349 Text Amendments to Section 36.30 to 36.74 of Village Code: The Economic & Community Development Committee submits its recommendation to approve Text Amendments to Chapter 36 relative to the Tax Increment Financing Grant Programs. With the expiration of the Lombard Downtown Tax Increment Financing (TIF) District, several code changes are being introduced striking all references to the Downtown TIF District, removing all grant requirements, and referencing the adopted Program Policies adopted by the Village Board. (DISTRICTS - ALL) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8235 G. 230423 PC 23-25: Calvary Church Resubdivision - 105 and 115 W Maple Street The Plan Commission submits its recommendation to approve the Village of Lombard Page 4 Village Board of Trustees Minutes January 18, 2024 following action on the subject property located within the R2PD Single-Family Residence District Planned Development (Calvary Church Planned Development): 1. Pursuant to Section 155.504 (A) (major changes in a planned development) of the Lombard Zoning Ordinance, amend the Calvary Church Planned Development, as established by Ordinance No. 7627, to approve the following: a. A major change to the planned development to change the use of the property at 115 W. Maple Street from a single-family residential structure owned and used by Calvary Church to a single-family residence owned by a separate entity and maintained as a single-family residence; and b. A deviation from Sections 155.510 and 155.407(H) of the Lombard Zoning Ordinance to allow the Calvary Church Planned Development to maintain 37% of the planned development as open space, and to allow the property at 105 W. Maple to maintain 33% of the property as open space, where a minimum of 50% open space is required; and 2. Approve a minor plat of subdivision. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8236 Resolutions H. 240010 2024 Victim Services Contract - Association for Individual Development (A.I.D.) A Resolution approving and authorizing the signature of the Village Manager on a one-year Social Services Contract with Association for Individual Development (AID) in the amount of $25,000. This Resolution was adopted on the Consent Agenda Enactment No: R 02-24 I. 230435 Water Wheeling Agreement between the Village of Lombard and Illinois American Water Company Resolution approving an agreement between the Village, Illinois American Water Company and the DuPage Water Commission for the purposes of wheeling water to Illinois American Water Company to serve two hundred sixty four (264) customers in Lombard. This Resolution was adopted on the Consent Agenda Enactment No: R 03-24 J. 240007 22nd Street Junction Chamber, Final Balancing Change Order No. Village of Lombard Page 5 Village Board of Trustees Minutes January 18, 2024 3 Reflecting a decrease to the contract with John Neri Construction Company, in the amount of ($9,310.00). This is the Final Balance Change Order which represents a decrease of 3.3% in the overall contract amount. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 04-24 K. 240011 Detention Pond Maintenance and Improvements Program, Native Plantings Management Services Approving a contract with Bedrock Earthscapes, LLC of Wheaton, in the amount of $23,540.00 for the maintenance of the natural vegetation at various locations within the Village of Lombard. (DISTRICTS #1, #2, #4 & #6) This Resolution was adopted on the Consent Agenda Enactment No: R 05-24 Other Matters L. 240019 Thomas Engineering Services Professional Services Agreement Staff requests that the Village Board approve a professional services agreement with Thomas Engineering Group to continue to perform engineering inspection activities on behalf of the Village Community Development Department for the 2024 calendar year. This Request was approved on the Consent Agenda M. 240022 Waive Bids - Approve Purchase of Fire Department Clothing and Uniforms Request for a waiver of bids and approval of the purchase of clothing and uniforms from The Locker Shop/UAS in an amount not to exceed $62,550.00 This Request was approved on the Consent Agenda N. 240023 Waive Bids - Approve Purchase of Fire Department Turnout Gear, Boots and Helmets Request for a waiver of bids and approval of the purchase of turnout gear, boots and helmets from Air One Equipment and Municipal Emergency Services in an amount not to exceed $68,200.00 This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, to Approve the Consent Agenda The motion carried by the following vote Village of Lombard Page 6 Village Board of Trustees Minutes January 18, 2024 Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2024 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:10 p.m. for the purpose of review of Executive Session Minutes to determine whether the need for confidentiality still exists as to those Executive Session Minutes which have not previously been made available for public inspection. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2024 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:21 p.m. Upon Roll call: 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello 1 - Bob Bachner Village of Lombard Page 7 Village Board of Trustees Minutes January 18, 2024 XIII Adjournment . A motion was made by Trustee Brian LaVaque, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, January 18, 2024 in the Board Room of the Lombard Village Hall be adjourned at 6:22 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, and Dan Militello Absent: 1- Bob Bachner Village of Lombard Page 8