Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 1, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes February 1, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner 1 - Bernie Dudek Staff Present: Village Manager Scott Niehaus Assistant Director of Finance Jamie Cunningham Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guuisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, that the minutes of the regular meeting of January 18, 2024 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the minutes of the Closed Session Meetings of May 4, 2023, May 18, 2023, June 15, 2023, July 20, 2023, October 5, 2023, December 7, 2023 and January 18, 2024 be approved. The motion carried by the following vote: Village of Lombard Page 1 Village Board of Trustees Minutes February 1, 2024 Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson None Community Relations Committee - Trustee Dan Militello, Chairperson None Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson None Finance & Administration Committee, Trustee Andrew Honig, Chairperson None Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson None Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson None Lombard Historic Preservation Commission - Village Clerk Liz Brezinski None VII. Village Manager/Village Board/Village Clerk Comments None VIII Consent Agenda . Trustee Bob Bachner requested that Consent Item F (240028 - PC 24-03: Hollywood Hounds, 613 S. Main Street) be removed from the Consent Agenda and placed on Items for Separate Action). Village Village of Lombard Page 2 Village Board of Trustees Minutes February 1, 2024 Board concurred. Payroll/Accounts Payable A. 240031 Approval of Village Payroll For the period ending January 13, 2024 in the amount of $1,134,384.27. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240032 Approval of Accounts Payable For the period ending January 19, 2024 in the amount of $3,763,891.25. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240046 Approval of Accounts Payable For the period ending January 26, 2024 in the amount of $1,287,129.62. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading D. 230424 PC 23-26: 60 Yorktown, Tesla Supercharger Station in Target Parking Lot The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.415(C)(8) of the Lombard Village Code to allow for gasoline/fuel sales on the subject property located within the B3PD Community Shopping District Planned Development (Yorktown Shopping Center Planned Development). (DISTRICT #3) This Ordinance was passed on first reading on the Consent Agenda E. 240026 PC 24-01: Text amendment - Storage Centers in the Office District The Plan Commission submits its recommendation to approve a text amendment to Section 155.412(C) of the Lombard Village Code to allow for “storage center” to be listed as a defined conditional use in the O Office District. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda F. PC 24-03: Hollywood Hounds, 613 S. Main Street (moved to Separate Action) Ordinances on Second Reading Village of Lombard Page 3 Village Board of Trustees Minutes February 1, 2024 Resolutions G. 230114 Illinois Department of Transportation (IDOT) Intergovernmental Agreement (IGA) for the Intelligent Transportation Systems Project Approval of an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) relative to the Smart Corridors Project along the Butterfield Road (IL RT 56) corridor. This project includes traffic signal modernization, signal timing, changeable message signs (related to traffic messaging), new signage, traffic surveillance, ADA improvements and all other work necessary to complete the improvement per the plans prepared by IDOT. The Village of Lombard has partial jurisdiction of three (3) signals that are located within the project area. At each location, the Village will be responsible for ten percent (10%) of the costs for engineering and 100% of emergency vehicle pre-emption (where applicable). The total cost to the Village for these improvements is estimated at $646,734.00. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 06-24 H. 240004 Semi-Annual Review of Executive Session Meeting Minutes and Ratification of Approval of Executive Session Meeting Minutes. A resolution regarding the Village’s semi-annual review of executive session meeting minutes to determine whether a need for confidentiality still exists for all or a portion of those minutes or that the minutes or portions of those minutes no longer require confidential treatment. The resolution also ratifies the prior approval of certain executive session meeting minutes. This Resolution was adopted on the Consent Agenda Enactment No: R 07-24 I. 240012 Mosquito Control Contract for 2024 through 2027 Recommendation from the Public Works & Environmental Concerns Committee to waive bids and approve a contract with Clarke Environmental Mosquito Management in the amount of $68,280.00 for 2024. The price for 2025 would increase by 3.5% and then by the lower of either 3% or the CPI (Consumer Price Index) for 2026 and 2027. This contract includes an option to extend for 2028. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 08-24 Village of Lombard Page 4 Village Board of Trustees Minutes February 1, 2024 J. 240039 Motor Fuel Tax (MFT) Agreement Intelligent Transportation Systems Project-Butterfield Road (IL-56) Approving a Resolution to allocate funds to the Interagency Agreement with Illinois Department of Transportation related to the Smart Corridors Project along the Butterfield Road (IL-56) corridor. The total Motor Fuel Tax (MFT) funding allocation from the Village is rounded to $650,000.00. (DISTRICT #3) This Resolution was adopted on the Consent Agenda Enactment No: R 09-24 Other Matters K. 240029 2024 Contract Sewer Lateral Rodding, All Plumbing & Sewer Services, Inc. Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. The contract reflects no increase in fees and has remained the same since 2018. All other contractors besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 240033 Catch Basin Cleaning Contract Extension Request for a waiver of bids and award of a contract to Veterans Vac Services of McHenry, Illinois in an amount not to exceed $127,500.00. Veterans Vac has agreed to provide the same services under the same terms, conditions and unit costs for one additional year. This project is designed to supplement the annual catch basin cleaning program performed by Village Crews. (DISTRICTS #4 & #5) This Bid was approved on the Consent Agenda M. 240038 Waive Bids - Approve Purchase of Police Department Clothing and Uniforms Motion to waive bids and approve the purchase of clothing and uniform items from Galls LLC and Ray O'Herron for the Police Department in an amount not to exceed $85,750. This Request was approved on the Consent Agenda N. 240047 Request for a Waiver of Bids and Authorization to Execute a Three Year Extension to the Agreement with Prescient Development, Inc. for Technical Support Services Staff is requesting a waiver of bids and authorization to execute a three (3) year extension to the agreement with Prescient Development, Village of Lombard Page 5 Village Board of Trustees Minutes February 1, 2024 Inc. for Technical Support Services with first year costs of $406,850.04, and increase annually by the non-union employee COLA increase from the previous January. This Request was approved on the Consent Agenda O. 240041 Butterfield Road Corridor Plan Acceptance Pursuant to an intergovernmental agreement (IGA) between the Villages of Lombard, Downers Grove, and Oak Brook; DuPage County and the Chicago Metropolitan Agency for Planning (CMAP), the Village Board accepts the completed Butterfield Road Corridor Plan document. (DISTRICT #3) This Request was approved on the Consent Agenda P. 240045 Appointments - Community Relations Committee Request for concurrence in the appointments of Megan McVane and Brittney Conway to the Community Relations Committee with terms to May 2025 filling vacancies created by the resignations of Barbara Ware and Amanda Rosengren. This Appointment was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Andrew Honig, seconded by Trustee Brian LaVaque, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 240028 PC 24-03: Hollywood Hounds, 613 S. Main Street The Plan Commission submits its recommendation to approve a request for a conditional use pursuant to Section 155.414(C)(2) of the Lombard Village Code to allow for an overnight animal kennel, animal day care, and animal training facility to operate on the subject property located within the B2 General Neighborhood Shopping District. (DISTRCT #6) Village Manager Scott Niehaus noted the petitioner was in the audience and could respond to any questions. Director of Community Development Bill Heniff gave an overview of Village of Lombard Page 6 Village Board of Trustees Minutes February 1, 2024 the petition. Joe Grimes noted his concerns regarding noise at the dog daycare/boarding facility; concerns about hours that dogs will be allowed outside on the property. Village Board members asked questions relative to the petition. The petition stated hours of operation would be 7:00 am until 7:00 pm. A motion was made by Trustee Andrew Honig, seconded by Trustee Bob Bachner, that this Ordinance be passed on first reading. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 1, 2024 in the Board Room of the Lombard Village Hall be adjourned at 6:24 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Andrew Honig, Dan Militello, and Bob Bachner Absent: 1- Bernie Dudek Village of Lombard Page 7