Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, March 7, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes March 7, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 7, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present: Scott Niehaus, Village Manager Tim Sexton, Director of Finance Bill Heniff, Director of Community Development Carl Goldsmith, Director of Public Works Tom Wirsing, Chief of Police Rick Sander, Fire Chief Nicole Aranas, Deputy Village Manager Jason Guisinger, Village Attorney Carol Bauer, Executive Coordinator III. Public Hearings IV. Public Participation 240025 Presentation - School District #88 Superintendent Dr. Jean Barbanente Dr. Jean Barbanente, Superintendent of School District #88, provided an overview of a power point presentation relative to the proposed referendum. V. Approval of Minutes A motion was made by Trustee Bob Bachner, seconded by Trustee Andrew Honig, that the minutes of the Regular Village Board Meeting of February 15, 2024 be approved. The motion carried by the following vote: Aye: 5- Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Abstain: 1- Brian LaVaque Village of Lombard Page 1 Village Board of Trustees Minutes March 7, 2024 VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: The Community Promotions and Tourism Committee met on February 27th. You may recall that was a very busy night weather-wise. It was the first time I have been in a committee meeting that was forced to relocate when the tornado sirens kicked in. But that didn’t stop our committee’s gears from grinding along. We listened to 5 more 2024 Local Tourism Grant applications. The applications were for the Lilac Sale, the Jingle Bell Jubilee, the Lombard Cycling Classic, Spooktacular, and the upcoming Annie-versary. As a reminder, these grant funds specific partial reimbursements for select Lombard events that emphasize tourism and overnight hotel stays in the village with monies collected from our hotel/motel tax. Tonight, several recent previous grant recommendations will be presented to the Board of Trustees for final review and action. For anyone who is curious how the Grant Program works or would like to submit their own proposal, please visit the Village of Lombard’s website for more information! The Grant Program is under the “How Do I…” drop-down box. Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Village of Lombard Page 2 Village Board of Trustees Minutes March 7, 2024 No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments No report VIII Consent Agenda . Payroll/Accounts Payable A. 240082 Approval of Village Payroll For the period ending February 10, 2024 in the amount of $1,013,449.00. B. 240083 Approval of Accounts Payable For the period ending February 16, 2024 in the amount of $3,435,975.94. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240088 Approval of Accounts Payable For the period ending February 23, 2024 in the amount of $1,599,903.05. This Payroll/Accounts Payable was approved on the Consent Agenda D. 240095 Approval of Village Payroll For the period ending February 24, 2024 in the mount of $974,622.70. This Payroll/Accounts Payable was approved on the Consent Agenda E. 240096 Approval of Accounts Payable For the period ending March 1, 2024 in the amount of $415,335.06. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F. 240091 Ordinance Amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code (Alcoholic Beverages) An Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code relative to the sale and consumption of alcoholic beverages associated with the Craft Beer Event (Lombard Brew Fest) scheduled for July 20, 2024, to be held on Parkside Avenue. (DISTRICT #1) Village of Lombard Page 3 Village Board of Trustees Minutes March 7, 2024 This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8242 Other Ordinances on First Reading G. PC 24-04: 1920 S. Highland Avenue - Carriers of Light School (Moved to Separate Action A) Ordinances on Second Reading H. 240030 ZBA 24-01: 224 W. Crystal Avenue The Zoning Board of Appeals submits its recommendation to approve the following variations on the subject property located within the R2 Single-Family Residence District: 1. A variation from Section 155.407(F)(1) to allow a front yard setback of twenty-nine (29) feet, where a front yard of thirty (30) feet is required; 2. A variation from Section 155.407(F)(3) to allow an interior side yard setback of five (5) feet where an interior side yard of six (6) feet is required; and 3. A variation from Section 155.407(F)(3) to allow an interior side yard setback of eight (8) feet where an interior side yard of nine (9) feet is required. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8243 Resolutions I. Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority (Moved to Separate Action IX-B) Other Matters J. 240035 Snow and Debris Hauling Contract Award of a contract to Utility Transport of Oak Forest, Illinois, the lowest responsible bidder of two (2) bids received, in the amount of $107,800.84. The Village hauls spoils from utility excavations, debris from street sweeping and snow removal. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda K. 240036 Coarse Aggregate Material Bid Award of a contract to Utility Transport of Oak Forest, Illinois, the lowest Village of Lombard Page 4 Village Board of Trustees Minutes March 7, 2024 responsible bidder of three (3) bids received, in the amount of $64,725.00. The Public Works Department uses Coarse Aggregate Material for trench backfill and pavement restorations throughout the Village after excavations and street repairs. This Bid was approved on the Consent Agenda L. 240037 Water and Sewer System Supplies Contract Award of a contract to Core & Main LP of St. Charles, Illinois, the lowest responsible bidder of four (4) bids received, in an amount not to exceed $109,290.12. This is for the one-time purchase of water and sewer supplies, Categories I, II, V, VIII, IX, X. This Bid was approved on the Consent Agenda M. 240084 Gasoline and Diesel Fuel Purchase Request for a waiver of bids and award of a contract to Al Warren Oil Co, Inc. The price for gasoline is the low rack average daily OPIS price plus (0.045) per gallon for delivery. The price for diesel is the low rack average daily OPIS price plus (0.045) per gallon for delivery. This purchase will be made through a joint fuel purchase (DuPage County Bid #23-011-FM). This Bid was approved on the Consent Agenda N. 240092 Sanitary and Storm Sewer Closed Circuit Television (CCTV) Inspection and Cleaning Award of a contract to Sewertech, LLC of Schaumburg, Illinois, the lowest responsible bidder of seven (7) bids received, in the amount of $86,541.50. The Sewer Cleaning and Televising Program is a principal tool that assists staff in managing the Village's sewer system. This aids in effectively programming future capital project planning, routine maintenance and scheduling necessary repairs. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 240097 Water & Sewer Systems Supplies Bid Award of a contract to Mid American Water of Wauconda, Illinois, the lowest responsible bidder of four (4) bids received, in the amount not to exceed $33,540.79. This is for the one-time purchase of water and sewer supplies, Categories III, IV, VI. This Bid was approved on the Consent Agenda P. 240014 Local Tourism Grant Application 2024 - Lombard Lilac Parade Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Lilac Festival Parade Committee in the amount of $22,000, plus the cost of Village Services from Hotel/Motel funds for the Lombard Lilac Parade. The grant funds Village of Lombard Page 5 Village Board of Trustees Minutes March 7, 2024 support the honorarium paid to participants and general expenses of the parade. The parade will take place May 19, 2024. This Request was approved on the Consent Agenda Q. 240015 Local Tourism Grant Application 2024 - Lilac Times Arts and Craft Fair Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Chamber of Commerce in the amount of $4,500 from Hotel/Motel funds to cover the cost of Village services (Police, Public Works and Fire Department overtime). The fair is scheduled for May 5, 2024. This Request was approved on the Consent Agenda R. 240016 Local Tourism Grant Application 2024 - Lilac Princess Program Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $7,500 from Hotel/Motel funds. The grant funds support the costs of the program and scholarships. This Request was approved on the Consent Agenda S. 240017 Local Tourism Grant Application 2024 - Lombard Farmers Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $4,500 including Village Services from Hotel/Motel funds for the 2024 Farmers Market. The grant funds will be used to support the costs of overtime for Public Works to place barricades at the parking lot as well as the costs of Waste Management services. The event will run from May 21, 2024 through October 1, 2024. This Request was approved on the Consent Agenda T. 240018 Local Tourism Grant Application 2024 - Lombard Brew Fest Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $17,500 including Village services from Hotel/Motel funds. The grant funds support the costs of expenses toward security, waste removal, fencing, and entertainment. The fest will take place on July 20, 2024. This Request was approved on the Consent Agenda U. 240076 Agreement for Ambulance Billing Services with EMS Management & Consultants, Inc. Request for a waiver of bids and authorization to execute an Agreement with EMS Management & Consultants, Inc. for Ambulance Billing Services for one year at 3.15% of net collections with the option to renew Village of Lombard Page 6 Village Board of Trustees Minutes March 7, 2024 on the same terms and conditions for successive one (1) year terms in accordance with terms of the agreement. This Request was approved on the Consent Agenda V. 240085 Plat of Easement - Summit Townhomes Development 300-398 Summit Circle Request for approval of a Plat of Easement for Public Utilities located within the parcel of the Summit Townhomes Development at 300-398 Summit Circle. (DISTRICT #3) This Request was approved on the Consent Agenda W. 240090 Request for a Waiver of Bids and Authorization to Execute an Agreement with NewGen Strategies & Solutions for a Water and Sewer Rate Study Update Staff is requesting a waiver of bids and authorization to execute an Agreement with NewGen Strategies & Solutions, Inc. in an amount not to exceed $28,400. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading A. 240059 PC 24-04: 1920 S. Highland Avenue - Carriers of Light School The Plan Commission submits its recommendation to approve a conditional use pursuant to Section 155.412(C)(18) of the Lombard Village Code to allow for a K-8 private school, to operate on the subject property located within the O Office District. (DISTRICT# 3) A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the Ordinance relative to PC 24-04 for 1920 S. Highland Avenue for Carriers of Light School be passed on first reading. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 7 Village Board of Trustees Minutes March 7, 2024 Ordinances on Second Reading Resolutions B. 240093 Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority Approval of an Intergovernmental Agreement with the Village of Glen Ellyn regarding issuance of debt for capital projects. A motion was made by Trustee Bob Bachner, seconded by Trustee Bernie Dudek, that the Resolution relative to the Intergovernmental Agreement with the Village of Glen Ellyn in Regard to the Glenbard Wastewater Authority be adopted. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Enactment No: R 13-24 Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Anthony Puccio, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 7, 2024 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:24 p.m. for the purpose of discussion of Pending Litigation. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 7, 2024 in the Board Room of the Village of Lombard was called to order at 6:35 p.m. by Village President Keith Giagnorio. 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner XIII Adjournment . Village of Lombard Page 8 Village Board of Trustees Minutes March 7, 2024 A motion was made by Trustee Dan Militello, seconded by Trustee Andrew Honig, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, March 7, 2024 in the Board Room of the Lombard Village Hall be adjourned at 6:36 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9