Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, April 18, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes April 18, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of the Village of Lombard held on Thursday, April 18, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 pm by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner 1 - Elizabeth Brezinski Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Village Attorney Jason Guisinger Deputy Village Manager Nicole Aranas Deputy Village Clerk Sheila York Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation The following spoke: Ranya Elkhatib - status of process; Fatima Zaheer - Ceasefire; Muhammad Uddin - Relevance to local affairs; Dr. Fahad Khan - Mental health of Lombardians; Lisa Ticaric - ELCA support of ceasefire; Pastor Nathan Perrin - Ceasefire resolution; Imam Hisham AlQaisi - Ceasefire resolution; Arif Hussain - Ceasefire resolution; Jennifer Krause - Ceasefire resolution; Pastor John Huizinga - Ceasefire resolution; Bilal Mujahid - Ceasefire resolution; Keith Larson - Ceasefire resolution; Village of Lombard Page 1 Village Board of Trustees Minutes April 18, 2024 Juwairiya Syed - Ceasefire resolution; Rawi Khan - Ceasefire resolution; kid perspective; safety in solidarity; Dr. Albara - Ottman Support the end of suffering; Dr. Saud Siddiqui - Ceasefire; Imran Hussain - Kids not feel safe in Lombard and how we need to be assured safety; Ayyan Azhar - Kids not feel safe in Lombard and how we need to be assured safety; Qudsia Hussain - Ceasefire resolution; Mufti Zeshan Ahmed - Ceasefire Lombard; Huda Syed - Town leaders responsibility to protect young bright minds of children; Asma Hussaini - Children and students in Gaza; Kristen Burk - Ceasefire resolution; Dr. Majad Ghanim - Fatality of children; Satnaam Singh Mago - Borak and Hashem Alagha’s safe return home; Zubair Dave - Ceasefire; Mustafa Hashmi - Ceasefire resolution; historical perspective; Omar Masood - Ceasefire; Umar Haque - Ceasefire; V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the minutes of the regular meeting of April 4, 2024 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Public Relations Committee, reported the following: The committee welcomed new members Megan McVane and Brittney Conway. The committee will review options and look at suggestions for the 2024 Lilac Time Photo Contest. Village of Lombard Page 2 Village Board of Trustees Minutes April 18, 2024 Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No Report Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments No report VIII Consent Agenda . Payroll/Accounts Payable A. 240123 Approval of Accounts Payable For the period ending April 5, 2024 in the amount of $1,016,244.68. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240136 Approval of Village Payroll For the period ending April 6, 2024 in the amount of $1,062,339.15. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240137 Approval of Accounts Payable For the period ending April 12, 2024 in the amount of $1,787,430.52. This Payroll/Accounts Payable was approved on the Consent Agenda Village of Lombard Page 3 Village Board of Trustees Minutes April 18, 2024 Ordinances on First Reading (Waiver of First Requested) D. 240103 An Ordinance Amending Article XIII of the Lombard Traffic Code to Add Parking Prohibitions on Maple Street A Recommendation from the Public Safety & Transportation Committee to amend the Ordinance amending Article XIII, Section VII of the Village of Lombard Traffic Code removing two parking spaces on the south side of Maple immediately west of Lincoln. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8250 E. 240133 Amending Title XI, Chapter 112 of the Village Code - Alcoholic Beverages Ordinance amending Title XI, Chapter 112, of the Village Code in regard to alcoholic beverages to establish a new Liquor Class "CC" Liquor License classification and authorizing a new Class "CC" liquor license to Righteous Kitchen Inc. d/b/a Righteous Kitchen located at 390 East Saint Charles Road. (DISTRICT # 4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8251 F. 240117 801 E. Roosevelt Road - Sebastian’s Ale and Whiskey House Special Event - Veteran Suicide/PTSD Awareness Fundraiser Ordinance amending Title XI, Chapter 112, Section 112.18(B) of the Lombard Village Code with regard to alcoholic beverages, providing for the sale and consumption of beer in connection with a temporary event (Veteran Suicide/PTSD Awareness Fundraiser) on April 28, 2024 located at 801 E. Roosevelt Road. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8252 Other Ordinances on First Reading Ordinances on Second Reading G. 240027 PC 24-02: 665 W North Avenue - Heron Point Office Building The Plan Commission submits its recommendation to approve the following action on the subject property located within the OPD Office District Planned Development (Heron Point Planned Development): Pursuant to Section 155.504 (A) (major changes in a planned Village of Lombard Page 4 Village Board of Trustees Minutes April 18, 2024 development) of the Lombard Zoning Ordinance, amend the Heron Point Planned Development, as established by Ordinance No. 4538, and amended by Ordinance Nos. 4729 and 5326, to approve a conditional use pursuant to Section 155.412(C) of the Lombard Zoning Ordinance to allow for a storage center to operate on the subject property located within the O Office Planned Development District. (DISTRICT #1) This Ordinance was passed on second reading on the Consent Agenda Enactment No: Ordinance 8253 Resolutions H. 240079 Resolution Authorizing Additions and Amendments to the Village of Lombard Financial Policies Regarding the Year End General Fund Reserve Maintenance Policy Adopted July 21, 2016 and the Fixed Assets Policy Adopted June 6, 2002 Recommendation from the Finance & Administration Committee to approve changes to the Year End General Fund Reserve Maintenance Policy and the Fixed Assets Policy. This Resolution was adopted on the Consent Agenda Enactment No: R 16-24 I. 240080 Resolution Authorizing an Addition to the Village of Lombard Purchasing Policies and Procedures Manual Recommendation from the Finance & Administration Committee to adopt the addition of the Federal Debarment and Suspension Policy to the Purchasing Policy and Procedures Manual. This Resolution was adopted on the Consent Agenda Enactment No: R 17-24 J. 240129 Charles Lane Basin Improvements, Design Engineering, Amendment No. 3 Approving a contract amendment with Engineering Resource Associates in the amount of $46,400.00 for Full Equation (FEQ) modeling as required by DuPage County to consider approving any proposed improvements to the Charles Lane Basin. The purpose of the project is to reduce the frequency of flooding on Finley Road and Charles Lane. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 18-24 K. 240131 North Grace Street Roadway Improvements, Preliminary and Design Engineering Village of Lombard Page 5 Village Board of Trustees Minutes April 18, 2024 Approving a contract with Baxter & Woodman, Inc. in the amount of $267,200.00 for preliminary and final design engineering for the North Grace Street Resurfacing project. (DISTRICT #4) This Resolution was adopted on the Consent Agenda Enactment No: R 19-24 L. 240132 Intergovernmental Agreement with York Township Regarding the Paving of Fairfield Avenue Approval of an Intergovernmental Agreement with York Township regarding the paving of Fairfield Avenue. The Intergovernmental Agreement provides for York Township to perform paving of incorporated sections of Fairfield Avenue in conjunction with the roadwork scheduled for the unincorporated sections of the roadway. (DISTRICT #6) This Resolution was adopted on the Consent Agenda Enactment No: R 20-24 Other Matters M. 240115 FY2024 Surface Treatment Program Request for a waiver of bids and award of a contract to Denler, Inc., in the amount of $158,360.23. This contract was competitively bid in 2023 through a joint purchase process. Under the General Terms and Conditions, it was requested that bidders submit a fixed price for Year Two and Year Three. This being Year Two, staff determined Denler, Inc. has the lowest price. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 240116 Tree Planting Request for a waiver of bids and award of a contract to Suburban Tree Consortium in an amount not to exceed $132,350.00. Suburban Tree Consortium represents 48 member communities. This organization handles the tree planting bid process in accordance with State of Illinois law. As a member, The Village must commit to a lead-time of five (5) years for the purchase of trees grown based upon projected orders for trees. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda O. 240122 FY2024 Crack Sealing Program Request for a waiver of bids and award of a contract to SKC Construction, Inc. in the amount of $101,000.00. This was originally bid on February 1, 2022 through a joint purchase process, with possible contract extensions for years two and three. This contract represents year three. (DISTRICTS - ALL) Village of Lombard Page 6 Village Board of Trustees Minutes April 18, 2024 This Bid was approved on the Consent Agenda P. 240135 Purchase of 2024 Honda Odyssey Request for a waiver of bids and award of a contract to Honda on Grand of Elmhurst, Illinois, in the amount of $37,028.03. Staff solicited quotes for this vehicle from surrounding dealerships. This new vehicle will be used for the Police Department Investigations Fleet. This Bid was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bob Bachner, seconded by Trustee Dan Militello, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, April 18, 2024 in the Board Room of the Lombard Village Hall be adjourned at 7:38 p.m. The motion carried by the following vote: Village of Lombard Page 7 Village Board of Trustees Minutes April 18, 2024 Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 8