Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, August 15, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Andrew Honig, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes August 15, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 15, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 8 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Staff Present:Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Anthony Puccio, seconded by Trustee Andrew Honig, that the minutes of the regular meeting of July 18, 2024 be approved. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson No report Community Relations Committee - Trustee Dan Militello, Chairperson Trustee Dan Militello, Chairperson of the Community Relations Village of Lombard Page 1 Village Board of Trustees Minutes August 15, 2024 Committee, reported the following: The committee met and reviewed the Public Art/Mural Program, and the 2024 Senior Fair to be held at Madison Recreation Center. Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson Trustee Anthony Puccio, Chairperson of the Economic & Community Development Committee, reported the following: At last Monday evening’s meeting of the Economic & Community Development Committee, Yorktown Center’s owner Pacific Retail Capital Partners (PRCP) introduced and requested an economic development incentive utilizing projected Business District 1 funds collected during the 2024-2029 period. These funds would be allocated toward current and future development projects. The ECDC unanimously recommended that staff and Village Counsel work with PRCP to prepare a further incentive agreement for future Village Board consideration. For informational purposes, staff provided the ECDC members with a series of economic development data sets as a start of the new partnership with Choose DuPage and the newly unveiled Municipal Analytics Program Finance & Administration Committee, Trustee Andrew Honig, Chairperson No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson Trustee Brian LaVaque, Chairperson of the Public Safety & Transportation Committee, reported the following: A joint meeting of the Public Safety & Transportation Committee and the Public Works Committee was held on August 13th. Information was provided to the members relative to three plans that are proposed for the North Grace Street Bicycle and Traffic Control Calming project. Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments Village of Lombard Page 2 Village Board of Trustees Minutes August 15, 2024 Trustee Brian LaVaque reminded residents that school is starting and urged all motorists to use extra caution. Village Manager Scott Niehaus welcomed Scouts from Westlake who were in the audience for the Village Board meeting this evening earning a communications badge. VIII Consent Agenda . Payroll/Accounts Payable A. 240234 Approval of Village Payroll For the period ending July 13, 2024 in the amount of $1,080,228.23 This Payroll/Accounts Payable was approved on the Consent Agenda B. 240235 Approval of Accounts Payable For the period ending July 19, 2024 in the amount of $819,823.56. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240240 Approval of Accounts Payable For the period ending July 26, 2024 in the amount of $1,593,594.91. This Payroll/Accounts Payable was approved on the Consent Agenda D. 240248 Approval of Village Payroll For the period ending July 27, 2024 in the amount of $1,032,306.17. This Payroll/Accounts Payable was approved on the Consent Agenda E. 240249 Approval of Accounts Payable For the period ending August 2, 2024 in the amount of $2,313,570.80. This Payroll/Accounts Payable was approved on the Consent Agenda F. 240255 Approval of the Accounts Payable For the period ending August 9, 2024 in the amount of $765,336.39. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) F-2. 220185 Yorktown Reserve Economic Incentive Agreement - Third Amendment Lombard Development Manger LLC requests a Third Amendment to the previously approved Yorktown Reserve Economic Incentive Agreement. This amendment extends certain construction timelines, the funding obligation date and the date for the developer to close on a portion of the Village of Lombard Page 3 Village Board of Trustees Minutes August 15, 2024 JCPenny tract. The amendment also adds a limited joinder provision for Reserve at Yorktown Phase 2 LLC to be added as a party to the Agreement for rights relating to the Phase 2 portion of the project. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8277 G. 240236 ZBA 24-03: 374 W. Grove Street The Zoning Board of Appeals submits its recommendation to approve a variation from Section 155.407(F) of Village Code to allow a new single family residential structure to be constructed thirty-three feet (33’) from the front property line where fifty feet (50’) is required (partially encroaches seventeen feet (17’) into the front yard setback) on the subject property located in the R2 Single-Family Residence District. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8278 H. 240242 Purchase of Eight (8) Cargo Trailers and an Ordinance Declaring Trailers as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to A&W Truck and Trailer of Darien, Illinois, in the amount of $52,376.00. Request for proposals were sent to several local trailer dealers. A&W Auto Truck and Trailer presented the lowest price for the purchase of eight (8) Haul-About Cargo Trailers. Six (6) of the trailers will be purchased by the Village of Lombard and conveyed to the Lombard Park District via an Intergovernmental Agreement and bill of sale. Approval of an Ordinance declaring Unit #SM909, a 1990 Wells Cargo Trailer and Unit #ST941, a 1997 Timber Wolf Trailer as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8279 I. 240250 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code - Alcoholic Beverages Ordinance increasing the number of authorized licenses in the Class "MM" liquor license category by one for issuance of a Class "MM" liquor license to Dave & Buster's of Lombard, LLC d/b/a Dave & Buster’s, located at 306 Yorktown Shopping Center, Lombard, IL (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8280 Village of Lombard Page 4 Village Board of Trustees Minutes August 15, 2024 J. 240252 Coin-Operated Amusement Devices - Dave & Buster's Amending Title 11, Chapter 110, Section 110.21(C) of the Village Code decreasing the number of Class B coin-operated amusement device licenses to no more than four (4) licenses. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8281 K. 240257 Ordinance Regarding Sale and Consumption of Alcoholic Beverages in the Public Right-of-Way in Connection with Cruise Nights & Summer Concerts Season Finale Ordinance approving a Class J liquor license for up to eight (8) downtown businesses in connection with the season finale of the Cruise nights & Summer Concerts series grand finale scheduled on August 24, 2024. (DISTRICT #1) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8282 Other Ordinances on First Reading Ordinances on Second Reading Resolutions L. 240245 Intergovernmental Agreement with Illinois Department of Transportation (IDOT) Regarding the Traffic Signal Improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane Approval of an Intergovernmental Agreement with Illinois Department of Transportation (IDOT) regarding the traffic signal improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane. The Intergovernmental Agreement provides for IDOT to perform the improvements and the Village of Lombard to pay a portion of the signal improvements and the incorporation of emergency vehicle pre-emption systems. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 40-24 M. 240246 Memorandum of Understanding between the Village of Lombard and the Lombard Park District regarding the Block Party Wagons Approving a Resolution authorizing the Village of Lombard and Village Clerk to enter into a Memorandum of Understanding with the Lombard Village of Lombard Page 5 Village Board of Trustees Minutes August 15, 2024 Park District relative to the purchase, operation and maintenance of Block Party Wagons. This Resolution was adopted on the Consent Agenda Enactment No: R 41-24 N. 240251 Illinois Department of Transportation (IDOT) Intergovernmental Agreement (IGA) for the Intelligent Transportation Systems Project Approval of an Intergovernmental Agreement (IGA) with the Illinois Department of Transportation (IDOT) relative to the Smart Corridor Project along the North Avenue (IL Route 64) corridor. This project includes traffic signal improvements, signal timing, changeable message signs (related to traffic messaging), new signage, traffic surveillance, ADA improvements and all other work necessary to complete the improvement per the plans prepared by IDOT. The Village of Lombard has partial jurisdiction of three (3) signals that are located within the project area; IL64 at Lombard Road, IL64 at Main Street and IL64 at Grace Street. Additionally, the Village pays for Emergency Vehicle Preemption (EVP) at the intersection of IL64 at IL53. The total cost to the Village for these improvements is estimated at $82,655.00. (DISTRICTS #1 & #4) This Resolution was adopted on the Consent Agenda Enactment No: R 42-24 O. 240253 Sanitary Sewer Lining Program FY2024, Change Order No. 2 Reflecting an increase of $34,823.00 to the contract with Performance Pipelining, Inc. This Change Order is for additional work for the Cured In Place Pipe lining of a sanitary sewer located on South June Lane, just south of South Collen Drive, and the televising and lining of sanitary sewer service laterals on South Park Avenue. (DISTRICTS #1 & #2) This Resolution was adopted on the Consent Agenda Enactment No: R 43-24 P. 240254 Legal Representation for Lombard Tax Consortium Resolution authorizing Robbins Schwartz to represent the Lombard Tax Consortium comprised of District 44, the Lombard Park District, the Helen Plum Library and the Village to intervene in property tax appeals where the taxpayer is seeking a reduction in the assessment of the property of at least $100,000. This Resolution was adopted on the Consent Agenda Enactment No: R 44-24 Village of Lombard Page 6 Village Board of Trustees Minutes August 15, 2024 Other Matters Q. 240241 Purchase of Single Axle Peterbilt Cab and Chassis Request for a waiver of bids and award of a contract to JX Peterbilt of Bolingbrook, Illinois, in the amount of $139,775.66 for the purchase of a single axle International Cab and Chassis. This Bid was approved on the Consent Agenda R. 240244 Sewer Root Control Program FY2024 Request for a waiver of bids and award of a contract to Duke's Root Control, Inc. of Syracuse, New York, in an amount not to exceed $34,728.99. Duke's Root Control is currently the only company to use a chemical that does not contain metam sodium. The company is professional, performed satisfactorily and provides a guarantee for two years from the date of initial applications and three years from the date of the second application. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda S. 240130 Historic Preservation Commission - 2023 Annual Report Request from the Lombard Historic Preservation Commission that the Village Board acknowledge receipt of the LHPC 2023 Annual Report. This Request was approved on the Consent Agenda T. 240219 2023 Annual Comprehensive Financial Report (ACFR) and Management Letter Recommendation from the Finance & Administration Committee for the Village Board to accept and file the 2023 Annual Comprehensive Financial Report and Management Letter as submitted by Lauterbach & Amen. This Request was approved on the Consent Agenda U. 240237 Police Pension Fund Municipal Compliance Report Accept and file the Lombard Police Pension Fund Municipal Compliance Report for the year ending December 31, 2023. This Request was approved on the Consent Agenda V. 240238 Fire Pension Fund Municipal Compliance Report Accept and file the Lombard Fire Pension Fund Municipal Compliance Report for the year ending December 31, 2023. This Request was approved on the Consent Agenda W. 240239 Tyler Technologies Software Maintenance Renewal Village of Lombard Page 7 Village Board of Trustees Minutes August 15, 2024 Request for a waiver of bids and approval of a one (1) year Agreement with Tyler Technologies in the amount of $43,317.27 for Records Management Software for accessing past police records that are not available through existing records management software through DuPage County. X. 240243 WaterSmart Software Annual Maintenance/Hosting Costs and Subscription Fees Request for a waiver of bids and authorization of a three (3) year Agreement for WaterSmart Software Annual Membership/Hosting Costs and Subscription Fees in the amount of $132,001.10. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Andrew Honig, seconded by Trustee Dan Militello, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, August 15, 2024 in the Board Room of Village of Lombard Page 8 Village Board of Trustees Minutes August 15, 2024 the Lombard Village Hall be adjourned at 6:16 p.m. The motion carried by the following vote: Aye: 6- Brian LaVaque, Anthony Puccio, Bernie Dudek, Andrew Honig, Dan Militello, and Bob Bachner Village of Lombard Page 9