Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, December 19, 2024 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Vacancy, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes December 19, 2024 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 19, 2024 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Director of Finance Tim Sexton Director of Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander Village Attorney Jason Guisinger Executive Coordinator Carol Bauer Village President Keith Giagnorio wished everyone a very Merry Christmas. III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the minutes of the regular meeting of December 5, 2024 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Village of Lombard Page 1 Village Board of Trustees Minutes December 19, 2024 No report Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Acting Chairperson Dan Militello No report Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson Trustee Bob Bachner, Chairperson of the Public Works & Environmental Concerns Committee, reported the following: The committee met on December 10th. The first item was to ratify approval of the final change order for the Sidewalk and Curb improvement program. The committee also reviewed a change order reflecting a decrease in the contract for the large diameter combined sewer rehabilitation. The change order was unanimously approved by the committee. This project that has been progressing along Washington Boulevard. It is stopped for the winter season and will resume in the spring. Staff presented a Capital Improvement Project update. followed by review of The Snow Management Plan, and closing it out with the parkway tree planting and replacement program update. Merry Christmas. Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments No report Village of Lombard Page 2 Village Board of Trustees Minutes December 19, 2024 VIII Consent Agenda . Payroll/Accounts Payable A. 240392 Approval of Accounts Payable For the period ending November 29, 2024 in the amount of $2,349,614.73. This Payroll/Accounts Payable was approved on the Consent Agenda B. 240399 Approval of Village Payroll For the period ending November 30, 2024 in the amount of $1,129,719.41. This Payroll/Accounts Payable was approved on the Consent Agenda C. 240400 Approval of Accounts Payable For the period ending December 6, 2024 in the amount of $956,075.82. This Payroll/Accounts Payable was approved on the Consent Agenda D. 240411 Approval of Accounts Payable For the period ending December 13, 2024 in the amount of $1,134,633.56. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D-2. 240401 An Ordinance Amending Title XI, Chapter 112, Section 112.18(D) of the Lombard Village Code - Alcoholic Beverages Amending Title XI, Chapter 112, Section 112.18(D) of the Lombard Village Code, adding Subsection (11) in regard to restrictions on Liquor Licenses Permitting Video Gaming. (DISTRICTS - ALL) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8316 D-3. 240414 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “SS” liquor license category by one due to the voluntary non-renewal of the liquor license issued to Afterthought Brewing Company LLC d/b/a Afterthought Brewing located at 218 E. St. Charles Road, for the January Village of Lombard Page 3 Village Board of Trustees Minutes December 19, 2024 1, 2025, through June 30, 2025 licensing term. (DISTRICT #4) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8317 Other Ordinances on First Reading Ordinances on Second Reading Resolutions E. 230298 Grove Tavern Restaurant (2-8 W. St. Charles Road) The Economic & Community Development Committee recommends approval of a First Amendment to the grant approval for the project, which could result in utilization of the Downtown Business Grant (Economic Development Fund) in lieu of TIF funding, if the project is not fully complete by December 31, 2024. (DISTRICT #1) This Resolution was adopted on the Consent Agenda Enactment No: R 65-24 F. 240376 Consultant Engineering Services Agreement with Robinson Engineering, Ltd. Approving a two-year agreement with Robinson Engineering, Ltd. for FY2025 through FY2026 in the amount of $185,700.00 for FY 2025. This is to fill the role of Village Engineer plus supplemental technical assistance. (DISTRICTS - ALL) This Resolution was adopted on the Consent Agenda Enactment No: R 66-24 G. 240398 Large Diameter Combined Sewer Rehabilitation Project, Change Order No. 3 Reflecting a decrease to the contract with Vortex Lining Systems in the amount of $87,280.31. The line items address pay items that differ from the original bid quantities either being under or over the anticipated amounts. (DISTRICTS #1 & #5) This Resolution was adopted on the Consent Agenda Enactment No: R 67-24 H. 240402 Concrete Material Testing Final Balancing Change Order No. 1 Reflecting an increase to the contract with Chicago Testing Laboratory, Inc. in the amount of $2,574.00. This Change Order reflects the increase in material testing done throughout the Village. (DISTRICTS - ALL) Village of Lombard Page 4 Village Board of Trustees Minutes December 19, 2024 This Resolution was adopted on the Consent Agenda Enactment No: R 68-24 I. 240409 Resolution Rescinding the Village's Approval of an Intergovernmental Agreement with the Illinois Department of Transportation (IDOT) Regarding the Construction of a Traffic Signal and Associated Improvements at Illinois Route 53 and Parkview Boulevard/Surrey Lane A request to rescind the Resolution previously approved by the Village to approve an Intergovernmental Agreement with IDOT regarding the construction of traffic signal improvement at Illinois Route 53 and Parkview Boulevard/Surrey Lane. The Village of Lombard along with the Village of Glen Ellyn are not supportive of the scope of the signal improvement project. (DISTRICT #2) This Resolution was adopted on the Consent Agenda Enactment No: R 69-24 Other Matters J. 240375 OpenGov Cartegraph Asset Management Contract and 311 System, SeeClickFix Contract Extension Request for a waiver of bids and award of a contract to OpenGov. This is for a three-year contract extension for FY2025 ($76,335.21), FY2026 ($75,951.97) and FY2027 ($79,749.57). This is to obtain users for our current Cartegraph asset management system and our SeeClickFix Software. This Bid was approved on the Consent Agenda K. 240384 2024 Contract Sewer Lateral Rodding, All Plumbing & Sewer Services, Inc. Request for a waiver of bids and award of a contract to All Plumbing & Sewer Services, Inc. in an amount not to exceed $40,000.00. The Village has contracted with All Plumbing & Sewer since 2007. They have continued to respond to requests in a very professional, responsive and reliable manner. The contract reflects a 3.5% increase in fees from 2024. This is the first increase in rates since 2018. The rate provides flat fees for sewer rodding during regular working hours and a fee for after hours. All other contractor besides All Plumbing & Sewer could not commit to the unconditional emergency response times. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda L. 240395 Specialty Landscaping and Bed Maintenance Contract Renewal Request for a waiver of bids and award of a contract to Beary Landscape Village of Lombard Page 5 Village Board of Trustees Minutes December 19, 2024 Management in the amount of $65,780.00. This is the first of two possible one-year extensions of the contract and will expire December 31, 2025. This is for landscaping beds located on Village-owned property throughout the Village. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda M. 240396 Mowing and Weed Control Contract Renewal Request for a waiver of bids and award of a contract to Beary Landscape Management, in the amount of $73,520.00. This is the second of two possible one-year extensions of the contract and will expire December 31, 2025. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda N. 240406 Street Light Material Purchase Request for a waiver of bids and award of a contract to StressCrete Group, the lowest of two quotes received, in the amount of $45,353.00. This purchase would be for the commuter lot located at 25 West Maple Street. The parking lot lacks sufficient street lighting. The plan is to purchase and install six (6) streetlights. In addition to the six (6) units, Staff would like to purchase additional five (5) poles and fixtures to keep in stock for damaged poles/fixtures. (DISTRICT #1) This Bid was approved on the Consent Agenda O. 240410 Maintenance of Traffic Signal Equipment Contract Request for a waiver of bids and award of a contract to Meade, Inc. in the amount of $226,000.00. Village Staff collaborated with the DuPage County Division of Transportation to produce a joint bid for this contract. The joint bid covers two years and does not include extensions beyond these years. This is the second of two possible one-year extensions of the contract. Work for this contract will be performed and completed from January 1, 2025 through December 31, 2025. (DISTRICTS - ALL) This Bid was approved on the Consent Agenda P. 240412 HVAC Maintenance Contract Request for a waiver of bids and award of a contract to Season's Comfort in an amount not to exceed $30,320.87. The contract was last publicly bid November 20, 2020 resulting in one (1) bidder responding who met Village specifications. The contract will be in effect for a two-year period from January 1, 2025 through December 31, 2026 with a potential extension for one additional two-year period. The scope of work includes all maintenance of the HVAC systems and equipment throughout the Village owned buildings. (DISTRICTS #3, #4 & #6) This Bid was approved on the Consent Agenda Village of Lombard Page 6 Village Board of Trustees Minutes December 19, 2024 Q. 240413 General Release and Settlement of All Claims DeKasha v. Village of Lombard Request for concurrence of the Village Board in the proposed general release and settlement agreement in the matter of DeKasha v Village of Lombard, Case No. 21 CV 4543, U.S. District Court for the Northern District of Illinois. This Request was approved on the Consent Agenda Approval of the Consent Agenda A motion was made by Trustee Bob Bachner, seconded by Trustee Bernie Dudek, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session XII. Reconvene XIII Adjournment . A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, December 19, 2024 be adjourned at 6:11 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Village of Lombard Page 7