Village Board of Trustees

Village of Lombard Village Hall 255 East Wilson Ave. Lombard, IL 60148 villageoflombard.org Minutes Thursday, February 6, 2025 6:00 PM Village Hall Board Room Village Board of Trustees Village President Keith Giagnorio Village Clerk Liz Brezinski Trustees: Brian LaVaque, District One; Anthony Puccio, District Two; Bernie Dudek, District Three; Vacancy, District Four; Dan Militello, District Five; and Bob Bachner, District Six Village Board of Trustees Minutes February 6, 2025 I. Call to Order and Pledge of Allegiance The regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 6, 2025 in the Board Room of the Lombard Village Hall was called to order at 6:00 p.m. by Village President Keith Giagnorio. Director of Public Works Carl Goldsmith led the Pledge of Allegiance. II. Roll Call 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Staff Present: Village Manager Scott Niehaus Assistant Finance Director Jamie Cunningham Director or Community Development Bill Heniff Director of Public Works Carl Goldsmith Chief of Police Tom Wirsing Fire Chief Rick Sander HR Director Kathy Dunne Deputy Fire Chief Nathan Gac Deputy Village Manager Nicole Aranas Village Attorney Jason Guisinger Executive Coordinator Carol Bauer III. Public Hearings IV. Public Participation V. Approval of Minutes A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the minutes of the rescheduled regular meeting of January 23, 2025 be approved. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner VI. Committee Reports Community Promotion & Tourism - Trustee Bernie Dudek, Chairperson Trustee Bernie Dudek, Chairperson of the Community Promotion & Tourism Committee, reported the following: Village of Lombard Page 1 Village Board of Trustees Minutes February 6, 2025 The Community Promotions and Tourism Committee met on February 4th. The committee listened to presentations for the five remaining 2025 Local Tourism Grant applications. The applications were for support of the Lombard Brew fest, Lombard Cycling Classic, The Food Truck Social, Spooktacular, and Candy Cane Lane Holiday Market. Recommendations on each of the current grant applications will be transmitted to the Board of Trustees for final review and action. I have spoken to some of my fellow trustees about the committee’s decision-making process, but if anyone has any specific questions about the recommendations please ask me at any time. For anyone who is curious how the Grant Program works or would like to submit their own proposal, please visit the Village of Lombard’s website for more information! It is under the “How Do I…” pulldown Community Relations Committee - Trustee Dan Militello, Chairperson No report Economic/Community Development Committee - Trustee Anthony Puccio, Chairperson No report Finance & Administration Committee, Vice Chairperson Dan Militello Trustee Dan Militello, Vice-Chairperson of the Finance & Administration Committee, reported the following: The committee met on January 27th. The committee reviewed the proposed extension of the non-home rule sales tax. This matter will be forwarded to the Village Board. Public Safety & Transportation Committee - Trustee Brian LaVaque Chairperson No report Public Works & Environmental Concerns Committee - Trustee Bob Bachner, Chairperson No report Lombard Historic Preservation Commission - Village Clerk Liz Brezinski No report VII. Village Manager/Village Board/Village Clerk Comments No report Village of Lombard Page 2 Village Board of Trustees Minutes February 6, 2025 VIII Consent Agenda . Payroll/Accounts Payable A. 250056 Approval of Accounts Payable For the period ending January 24, 2025 in the amount of $596,050.94. This Payroll/Accounts Payable was approved on the Consent Agenda B. 250067 Approval of Village Payroll For the period ending January 12, 2025 in the amount of $1,163,501.81. This Payroll/Accounts Payable was approved on the Consent Agenda C. 250068 Approval of Accounts Payable For the period ending January 31, 2025 in the amount of $1,496,136.63. This Payroll/Accounts Payable was approved on the Consent Agenda Ordinances on First Reading (Waiver of First Requested) D. 250024 Amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code (Alcoholic Beverages) Ordinance amending Title XI, Chapter 112, Section 112.13(A) of the Lombard Village Code decreasing the number of entries in the Class “A/B-I” liquor license category by one due to the voluntary non-renewal of the liquor license issued to Billy Goat Tavern West, LLC d/b/a Billy Goat Tavern & Grill at 203 Yorktown. (DISTRICT #3) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8326 E. 250035 Amending Title 11, Chapter 112, Section 112.13 (A) of the Lombard Village Code - Alcoholic Beverages An Ordinance decreasing the number of Class "U" liquor licenses by one (1) due to a change in ownership of Mezcal Mexican Restaurant Corp. d/b/a Taqueria Los Comales Lombard at 719 E. Roosevelt, and the creation of one (1) new Class “U” liquor license for Mezcal Mexican Restaurant Corp. d/b/a Taqueria Los Comales Lombard at 719 E. Roosevelt, under new ownership. (DISTRICT #6) This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8327 Village of Lombard Page 3 Village Board of Trustees Minutes February 6, 2025 F. 250054 Purchase of Wheel Loader and an Ordinance Declaring Certain Municipal Vehicles as Surplus, and Authorizing the Sale Thereof Request for a waiver of bids and award of a contract to West Side Tractor Sales of Lisle, Illinois in the amount of $160,262.68 for the purchase of one (1) Wheel Loader. The Wheel Loader is available for purchase through Sourcewell Cooperative Contract #011723-JDC from our local dealer, West Side Tractor Sales. Approval of an Ordinance declaring Unit SM453, a 2014 Wheel Loader, as surplus and authorizing their sale and/or disposal. Staff requests a waiver of first reading. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8328 G. 250064 Request to Waive Bids and Approve the Purchase of Seven (7) Zoll X-Series Cardiac Monitors in the Fire Department's Fleet and Approve An Ordinance Declaring Seven (7) old Zoll X-Series Cardiac Monitors Surplus Request to waive bids and approve the purchase of seven (7) New Zoll X-Series Cardiac Monitors with a five (5) year warranty for each monitor in an amount of $284,068.94 and approval of an Ordinance declaring seven (7) old Zoll X-Series Cardiac Monitors as surplus and authorizing their trade-in in the amount of $7,500. This Ordinance was waived of first reading and passed on second reading with suspension of the rules on the Consent Agenda Enactment No: Ordinance 8329 Other Ordinances on First Reading H. 240397 PC 24-15: 434 E. North Avenue- Motor Vehicle Sales and Service The Plan Commission submits its recommendation to approve the following actions on the subject property located within the B4 Corridor Commercial District: 1. Approval of a conditional use pursuant to Section 155.416(C)(15) of the Lombard Village Code to allow for a motor vehicle sales business; and 2. Approval of a conditional use pursuant to Section 155.416(C)(16) of the Lombard Village Code to allow for a motor vehicle service business. (DISTRICT #4) This Ordinance was passed on first reading on the Consent Agenda I. 250040 PC 25-01: 227 S. Westmore-Meyers Road - Nine-unit multi-family building The Plan Commission submits its recommendation to approve the following for a property located within the R4 Limited General Residential Village of Lombard Page 4 Village Board of Trustees Minutes February 6, 2025 District: 1. Variation under Section 155.103(C)(8)(c) from Section 155.409(D)(4) which requires 2,800 square feet of lot area per dwelling unit (15.4 dwelling units per acre), and limits the number of dwellings to seven (7), in order to allow nine (9) three-bedroom dwellings (2,248 square feet per dwelling, 19.35 dwellings per acre). This Ordinance was passed on first reading on the Consent Agenda J. 250042 PC 25-03: Text Amendment - Clear Lines of Sight Areas The Plan Commission recommends approval of text amendments to Sections 155.802 (Definitions) and 155.207 (Regulations) as it pertains to clear lines of sight (CLOS) areas. (DISTRICTS - ALL) This Ordinance was passed on first reading on the Consent Agenda Ordinances on Second Reading Resolutions K. 250051 Main Street Resurfacing Improvements - Design Engineering Contract Approving a contract with Civiltech Engineering, Inc. in an amount not to exceed $361,708.48. This project will be resurfacing Main Street from St. Charles Road to North Avenue and will evaluate multi-modal improvements along this corridor. (DISTRICTS #1 & #4) This Resolution was adopted on the Consent Agenda Enactment No: R 03-25 L. 250059 Highland Avenue Sewer Separation Project Resident Engineering Services Approving a contract with Thomas Engineering Group in an amount not to exceed $158,635.48 to include resident engineering services for the Highland Avenue Sewer Separation Project. (DISTRICT #5) This Resolution was adopted on the Consent Agenda Enactment No: R 04-25 Other Matters M. 250025 Cleaning Contract, Village Hall and Public Works Department Award of a contract to Advanced Cleaning Systems, Inc., the lowest proposal of three (3) proposals received, in an amount not to exceed $29,066.76. Advanced Cleaning Systems has provided cleaning services for the Village since 2014. This is a one year contract through December 31, 2025 with two additional one (1) year contract extensions. Village of Lombard Page 5 Village Board of Trustees Minutes February 6, 2025 (DISTRICT #6) This Bid was approved on the Consent Agenda N. 250052 Highland Elevated Tank Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $38,832.37. This is the sixth (6th) of fifteen (15) possible one-year extensions of contract. (DISTRICT #3) This Bid was approved on the Consent Agenda O. 250053 North Avenue Standpipe Perpetual Warranty & Maintenance Agreement Request for a waiver of bids and award of a contract to Utility Service Company, Inc. in an amount not to exceed $265,003.00. This is the fifth (5th) year of eighteen (18) possible one-year extensions of contract. (DISTRICT #1) This Bid was approved on the Consent Agenda P. 250066 Water Meter Purchase Request for a waiver of bids and award of a contract to Water Resources, Inc. in an amount not to exceed $128,793.50. Staff recommends waiving the formal bidding process to purchase Neptune water meters for stock, failing commercial meters and various new construction projects. Water Resources, Inc. is the local distributor of the Village's Neptune Water Meter System Network. This Bid was approved on the Consent Agenda Q. 250011 Local Tourism Grant Application 2025 - Lombard Lilac Parade Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Lilac Festival Parade Committee in the amount of $25,000, plus the cost of Village services from Hotel/Motel funds for the Lombard Lilac Parade. The grant funds support all expenses of the parade, honorariums paid to participants, advertising, and recognition expenses. The parade will take place on May 18, 2025. This Request was approved on the Consent Agenda R. 250012 Local Tourism Grant Application 2025 - Lilac Sale Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Garden Club in the amount of $2,000 from Hotel/Motel funds to cover the cost of the purchase of lilacs and associated items such as pots, potting soil, labels, and containers. The event will take place May 8, 2025. Village of Lombard Page 6 Village Board of Trustees Minutes February 6, 2025 This Request was approved on the Consent Agenda S. 250013 Local Tourism Grant Application 2025 - Lilac Princess Program Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Junior Women's Club in the amount of $10,000 from Hotel/Motel funds for expenses supporting the Lilac Princess Program. The grant will support expenses related to the scholarships awarded to the Lilac Court and to support the cost of the 95th Lilac Court Reunion. The program begins in March and runs through June 18, 2025. This Request was approved on the Consent Agenda T. 250014 Local Tourism Grant Application 2025 - Lilac Times Arts and Craft Fair Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $5,000 from Hotel/Motel funds to cover the cost of Village services (Public Works, Police, Fire) and Waste Management. The fair is scheduled for May 4, 2025. This Request was approved on the Consent Agenda U. 250015 Local Tourism Grant Application 2025 - Lombard Farmers Market Recommendation from the Community Promotion & Tourism Committee to approve a grant request from the Lombard Area Chamber of Commerce in the amount of $5,000 from Hotel/Motel funds for the 2025 Farmers Market. The grant funds will be used to support the costs of overtime for Public Works to place barricades to block access to South Park as well as advertising costs. The Farmer's Market will run from May 20, 2025 through October 7, 2025. This Request was approved on the Consent Agenda V. 250029 Retail Business Grant Program The Economic and Community Development Committee recommends approval of the grant program amendments pertaining to payout provisions for non-restaurant retail businesses receiving a Retail Business Grant. This Request was approved on the Consent Agenda W. 250069 Annual Software Subscriptions for Fiscal Year 2025 Request for a waiver of bids and approval of annual software subscriptions for Fiscal Year 2025 in an amount not to exceed $375,200. This Request was approved on the Consent Agenda Village of Lombard Page 7 Village Board of Trustees Minutes February 6, 2025 Approval of the Consent Agenda A motion was made by Trustee Brian LaVaque, seconded by Trustee Bob Bachner, to Approve the Consent Agenda The motion carried by the following vote Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner IX. Items for Separate Action Ordinances on First Reading (Waiver of First Requested) Other Ordinances on First Reading Ordinances on Second Reading Resolutions Other Matters X. Agenda Items for Discussion XI. Executive Session A motion was made by Trustee Dan Militello, seconded by Trustee Anthony Puccio, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 6, 2025 in the Board Room of the Lombard Village Hall be recessed to Executive Session at 6:14 p.m. for the purpose of discussion of Collective Negotiating Matters; Discussion of Executive Session Meeting Minutes for Purposes of Approval and Semi-Annual Review of the Minutes; and the Acquisition of Real Property. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner XII. Reconvene The recessed regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 6, 2025 in the Board Room of the Lombard Village Hall was called to order by Village President Keith Giagnorio at 6:35 p.m. Upon roll call: 7 - Keith Giagnorio, Elizabeth Brezinski, Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Village of Lombard Page 8 Village Board of Trustees Minutes February 6, 2025 XIII Adjournment . A motion was made by Trustee Brian LaVaque, seconded by Trustee Bernie Dudek, that the regular meeting of the President and Board of Trustees of the Village of Lombard held on Thursday, February 6, 2025 in the Board Room of the Lombard Village Hall be adjourned at 6:36 p.m. The motion carried by the following vote: Aye: 5- Brian LaVaque, Anthony Puccio, Bernie Dudek, Dan Militello, and Bob Bachner Village of Lombard Page 9