Personnel, Audits, and Hiring Committee

Please Note Public Comment Will Be Taken In­Person Only. JOURNAL – PERSONNEL, AUDITS, AND HIRING COMMITTEE TUESDAY, SEPTEMBER 19, 2023 ­ 8:30 AM ROOM 401, CITY HALL 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR COUNCILMEMBER IMELDA PADILLA, VICE CHAIR COUNCILMEMBER HUGO SOTO­MARTÍNEZ (Adam Lid ­ Legislative Assistant ­ (213) 978­1076 or adam.lid@lacity.org) Submit written comment at LACouncilComment.com The audio for Committee meetings is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also be accessed at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro Area). If the live audio is unavailable via one of these channels, members of the public are encouraged to use one of the other channels. The Committee will take public comment from members of the public in­person only; there will be no public comment by teleconference. Additional information regarding Committee procedures provided at the end of this agenda. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM(S) (1) 21­0831 City Administrative Officer (CAO) report relative to proposed Third Amendment and restated agreement to Contract No. C­131322 with Steven Siemers Dispute Resolution, LLC to (i) extend the term for a revised term effective February 15, 2018 through June 30, 2024 to continue the administration of an Alternative Dispute Resolution program for active and retired members of the Los Angeles Police Protective League. Fiscal Impact Statement: Yes Community Impact Statement: None submitted. TIME LIMIT FILE ­ NOVEMBER 10, 2023  revised term effective February 15, 2018 through June 30, 2024 to continue the administration of an Alternative Dispute Resolution program for active and retired members of the Los Angeles Police Protective League. Fiscal Impact Statement: Yes Community Impact Statement: None submitted. TIME LIMIT FILE ­ NOVEMBER 10, 2023 (LAST DAY FOR COUNCIL ACTION ­ NOVEMBER 8, 2023) APPROVED (2), (1) ABSENT­ Padilla (2) 23­0522 CONTINUED FROM JUNE 6, 2023 CAO and Board of Public Works reports relative to one Resolution Authority for one Senior Management Analyst II position (Class Code 9171­2) for the Board of Public Works to act as lead Grants Officer managing its grants management unit. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (Referred to the Budget, Finance and Innovation and Personnel, Audits, and Hiring Committees.) APPROVED (2), (1) ABSENT­ Padilla (3) 23­0600­S104 CAO and Board of Public Works reports relative to authorization for one Senior Management Analyst (Class Code 9171­1) for the Board of Public Works for the Centralized Contracts Management Section. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (4) 23­0385 Department of Fire and Police Pensions Annual (LAFPP) report relative to the LAFPP Report for Fiscal Year 2021­22. Fiscal Impact Statement: No  Financial Policies Statement: Yes Community Impact Statement: None submitted. (4) 23­0385 Department of Fire and Police Pensions Annual (LAFPP) report relative to the LAFPP Report for Fiscal Year 2021­22. Fiscal Impact Statement: No Community Impact Statement: None submitted. NOTE & FILE (3) (5) 23­0600­S15 Board of Police Commissioners report relative to addressing barriers to hiring lateral transfers of personnel employed by law enforcement agencies external to the City of Los Angeles. Fiscal Impact Statement: No Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (6) 17­1098 Personnel Department reports relative to succession plans submitted by City Departments with reference to Equitable Workforce and Service Restorations Plans prepared pursuant to Mayor Garcetti’s Executive Directive No. 15. Fiscal Impact Statement: No Community Impact Statement: None submitted. NOTE & FILE (3) (7) 23­0600­S72 Adopted Budget Recommendation relative to positions that have been vacant for several years which are no longer necessary or could be reclassified. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (8) 23­0600­S73 Adopted Budget Recommendation relative to funding that the Personnel Department receives from other Departments for services. Community Impact Statement: None submitted.  vacant for several years which are no longer necessary or could be reclassified. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (8) 23­0600­S73 Adopted Budget Recommendation relative to funding that the Personnel Department receives from other Departments for services. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (9) 23­0600­S74 Adopted Budget Recommendation relative to attracting lateral transfers for the Police Service Representative classification. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (10) 22­0600­S89 CONTINUED FROM AUGUST 3, 2022 Information Technology Agency (ITA) report in response to Adopted Budget Motions relative to policy changes needed to facilitate hiring in the department (Council File No. 22­0600­S31) and ways to engage with local colleges, high schools, and other organizations to streamline and improve the City’s recruitment hiring process for Information Technology employees (Council File No. 22­0600­S30). Fiscal Impact Statement: No Community Impact Statement: None submitted. CONTINUED (11) 20­0313­S21 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project Quality Assurance Services Monthly report for July 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring, Government Operations, and Budget, Finance and Innovation Committees.) CONTINUED  Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring, Government Operations, and Budget, Finance and Innovation Committees.) CONTINUED (12) 20­0313­S20 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project Quality Assurance Services Monthly report for June 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring, Government Operations, and Budget, Finance and Innovation Committees.) NOTE & FILE (3) (13) 20­0313­S19 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project Quality Assurance Services Monthly report for May 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring, Government Operations, and Budget, Finance and Innovation Committees.) NOTE & FILE (3) (14) 20­0313­S17 CONTINUED FROM JUNE 6, 2023 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project Quality Assurance Services Monthly report for March 2023. Fiscal Impact Statement: Yes  Operations, and Budget, Finance and Innovation Committees.) NOTE & FILE (3) (14) 20­0313­S17 CONTINUED FROM JUNE 6, 2023 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project Quality Assurance Services Monthly report for March 2023. Fiscal Impact Statement: Yes Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring, Government Operations, and Budget, Finance and Innovation Committees.) NOTE & FILE (3) (15) 23­0600­S76 Adopted Budget Recommendation relative to making the Police Service Representative classification competitive as compared to other City classifications. Community Impact Statement: None submitted. (Referred to the Personnel, Audits, and Hiring and Budget, Finance, and Innovation Committees.) APPROVED AS AMENDED (2), (1) ABSENT­ Padilla (16) 23­0600­S82 Adopted Budget Recommendation relative to opportunities to partner with non­profit organizations to enhance the City's recruitment of Bridge to Jobs and Targeted Local Hire candidates in order to develop a geographically and demographically inclusive candidate pool. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla (17) 23­0600­S85 Adopted Budget Recommendation relative to the retention bonus offered to Assistant Environmental Compliance Inspectors serving on CARE/CARE+ teams. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla SUPPORTING MATERIALS  (17) 23­0600­S85 Adopted Budget Recommendation relative to the retention bonus offered to Assistant Environmental Compliance Inspectors serving on CARE/CARE+ teams. Community Impact Statement: None submitted. APPROVED (2), (1) ABSENT­ Padilla SUPPORTING MATERIALS Materials relating to items on the agenda are available on the Office of the City Clerk's Council File Management System found at https://cityclerk.lacity.org/lacityclerkconnect by entering the Council File number (e.g., 00­0000) associated with the agenda item. PUBLIC INPUT AT CITY COUNCIL COMMITTEE MEETINGS Members of the public who wish to speak on one or multiple items shall have an opportunity to speak up to one minute per item up to a total of two minutes for two or more agenda items. At regular meetings, members of the public shall also have an opportunity to speak up to one minute for general public comment on any matter within the subject­matter jurisdiction of the Committee. The Committee is not required to take general public comment at special meetings. The Committee may limit the total amount of time for public comment on any specific agenda item, on all agenda­items collectively, and/or on general public comment, based on the anticipated time required to hear from public speakers on any given or all agenda items, on the availability of Committee members and the need to maintain quorum, and on any other relevant factor. The Committee shall not discuss or take action relative to any general public comment except as explicitly permitted under the Brown Act. COMMITTEE INFORMATION, ASSIGNMENTS, AND STRUCTURE https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure SPECIAL ACCOMMODATION Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the hearing impaired, please see the information below. NOTICE TO PAID REPRESENTATIVES If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. EXHAUSTION OF ADMINISTRATIVE REMEDIES A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, hard­of­hearing, or has a speech disability. For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit the FCC's Disability Rights Office website.