Personnel, Audits, and Hiring Committee

Please Note Public Comment Will Be Taken In­Person Only. JOURNAL – PERSONNEL, AUDITS, AND HIRING COMMITTEE TUESDAY, JANUARY 16, 2024 ­ 8:30 AM ROOM 401, CITY HALL 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 MEMBERS: COUNCILMEMBER TIM McOSKER, CHAIR COUNCILMEMBER IMELDA PADILLA COUNCILMEMBER HUGO SOTO­MARTÍNEZ (Adam Lid ­ Legislative Assistant ­ (213) 978­1076 or adam.lid@lacity.org) Submit written comment at LACouncilComment.com The audio for Committee meetings is broadcast live on the internet at https://clerk.lacity.gov/calendar. The live audio can also be accessed at: (213) 621­CITY (Metro), (818) 904­9450 (Valley), (310) 471­CITY (Westside) and (310) 547­CITY (San Pedro Area). If the live audio is unavailable via one of these channels, members of the public are encouraged to use one of the other channels. The Committee will take public comment from members of the public in­person only; there will be no public comment by teleconference. Additional information regarding Committee procedures provided at the end of this agenda. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM(S) (1) 19­0845­S8 City Administrative Officer report relative to Letter of Agreement for bargaining units 03, 04, 06, 10, 11, 14, 15, 16, 36, and 37 to reinstate a salary adjustment for part­time workers. Fiscal Impact Statement: Yes Community Impact Statement: None submitted APPROVED City Administrative Officer report dated 01­04­24 ­ (3) Yes; (0) No (2) 15­1544­S1 Emergency Management Department (EMD) report relative to the exemption of one Principal Project Coordinator (Class Code 9134) position for the EMD from the Civil Service pursuant to Charter Section  Fiscal Impact Statement: Yes Community Impact Statement: None submitted APPROVED City Administrative Officer report dated 01­04­24 ­ (3) Yes; (0) No (2) 15­1544­S1 Emergency Management Department (EMD) report relative to the exemption of one Principal Project Coordinator (Class Code 9134) position for the EMD from the Civil Service pursuant to Charter Section 1001(d)(4). Fiscal Impact Statement: No Community Impact Statement: None submitted APPROVED Emergency Management Department report dated 10­20­2023 ­ (3) Yes; (0) No (3) 17­1098­S1 Motion (Blumenfield ­ McOsker, Hernandez) relative to instructing the Personnel Department, with the assistance of the City Administrative Officer and Information Technology Agency, to further develop the recommendations within the Report attached to Council File 17­1098. Community Impact Statement: None submitted APPROVED Motion (Blumenfield – McOsker, Hernandez) – (3) Yes; (0) No (4) 23­1280 Motion (Hernandez – Rodriguez) relative to embedding a Workday Technical expert into the Los Angeles Fire Department to better navigate the transition to the Workday software system and correct pay discrepancies. Community Impact Statement: None submitted APPROVED Motion (Hernandez ­ Rodriguez) ­ (3) Yes; (0) No (5) 23­1417 Information Technology Agency report in response to Motion (McOsker ­ Blumenfield) relative to the ongoing operation of the City's existing PaySR payroll system and any current issues or challenges with remitting accurate and complete base, special, or retroactive pay for City employees. Fiscal Impact Statement: No Community Impact Statement: None submitted APPROVED Motion (McOsker – Blumenfield) Information Technology Agency report  Blumenfield) relative to the ongoing operation of the City's existing PaySR payroll system and any current issues or challenges with remitting accurate and complete base, special, or retroactive pay for City employees. Fiscal Impact Statement: No Community Impact Statement: None submitted APPROVED Motion (McOsker – Blumenfield) Information Technology Agency report dated ­ (3) Yes; (0) No (6) 24­0021 Personnel Department report relative to a proposed successor Special Memorandum of Understanding on Commute Options and Parking. Fiscal Impact Statement: No Community Impact Statement: None submitted APPROVED Personnel Department report dated 11­27­2023 ­ (3) Yes; (0) No (7) 22­0159 Personnel Department report relative to the status of the Targeted Local Hire and Bridge to Jobs Programs and recruitment strategies. Fiscal Impact Statement: No Community Impact Statement: None submitted NOTED AND FILED Personnel Department report dated 12­29­23 ­ (3) Yes; (0) No (8) 20­0313­S24 CAO report relative to the Gartner, Inc. Human Resources and Payroll Project (HRP) Quality Assurance Services Monthly report for October 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted NOTED AND FILED City Administrative Officer report dated 12­04­23 ­ (3) Yes; (0) No (9) 20­0313­S25 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services Monthly report for November 2023. Fiscal Impact Statement: Yes  Community Impact Statement: None submitted NOTED AND FILED City Administrative Officer report dated 12­04­23 ­ (3) Yes; (0) No (9) 20­0313­S25 CAO report relative to the Gartner, Inc. HRP Quality Assurance Services Monthly report for November 2023. Fiscal Impact Statement: Yes Financial Policies Statement: Yes Community Impact Statement: None submitted NOTED AND FILED City Administrative Officer report dated 12­19­23 ­ (3) Yes; (0) No (10) 20­0313­S26 Motion (McOsker ­ Hutt) relative to departmental readiness and training related to Phase 2 implementation of the HRP to ensure a successful "go­ live" date in June 2024. Community Impact Statement: None submitted CONTINUED TO DATE TO BE DETERMINED SUPPORTING MATERIALS Materials relating to items on the agenda are available on the Office of the City Clerk's Council File Management System found at https://cityclerk.lacity.org/lacityclerkconnect by entering the Council File number (e.g., 00­0000) associated with the agenda item. PUBLIC INPUT AT CITY COUNCIL COMMITTEE MEETINGS Members of the public who wish to speak on one or multiple items shall have an opportunity to speak up to one minute per item up to a total of two minutes for two or more agenda items. At regular meetings, members of the public shall also have an opportunity to speak up to one minute for general public comment on any matter within the subject­matter jurisdiction of the Committee. The Committee is not required to take general public comment at special meetings. The Committee may limit the total amount of time for public comment on any specific agenda item, on all agenda­items collectively, and/or on general public comment, based on the anticipated time required to hear from public speakers on any given or all agenda items, on the availability of Committee members and the need to maintain quorum, and on any other relevant factor. The Committee shall not discuss or take action relative to any general public comment except as explicitly permitted under the Brown Act. COMMITTEE INFORMATION, ASSIGNMENTS, AND STRUCTURE https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure SPECIAL ACCOMMODATION Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the hearing impaired, please see the information below. NOTICE TO PAID REPRESENTATIVES If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. https://clerk.lacity.gov/clerk­services/cps/council­committee­meetings/info­assignments­structure SPECIAL ACCOMMODATION Requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act, can be made by contacting the City Clerk's Office at (213) 978­1133. For Telecommunications Relay Service for the hearing impaired, please see the information below. NOTICE TO PAID REPRESENTATIVES If a member of the public is compensated to monitor, attend, or speak at this meeting, City law may require them to register as a lobbyist and report this activity. More information can be found at Los Angeles Municipal Code 48.01 et seq. or at ethics.lacity.org/lobbying. Further assistance can be found by contacting the Ethics Commission at (213) 978­1960 or ethics.commission@lacity.org. EXHAUSTION OF ADMINISTRATIVE REMEDIES A member of the public seeking to challenge a City action in court may be limited to raising only those issues raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk prior to the public hearing in time reasonably to be considered by the Committee members. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. TELECOMMUNICATIONS RELAY SERVICE (TRS) COMMUNICATIONS Individuals who are deaf and hard of hearing, and individuals with a speech disability, may be able to avail themselves of both for peer­to­peer and third­party telecommunications relay service (TRS) communications. Telecommunications Relay Service is a telephone service that allows persons with hearing or speech disabilities to place and receive telephone calls. TRS is available in all 50 states, the District of Columbia, Puerto Rico and the U.S. territories for local and/or long distance calls. TRS providers ­ generally telephone companies ­ are compensated for the costs of providing TRS from either a state or a federal fund. There is no cost to the TRS user. What forms of TRS are available? There are several forms of TRS, depending on the particular needs of the user and the equipment available: TRS includes: Text to Voice TIY­Based TRS; Speech­to­Speech Relay Service; Shared Non­English Language Relay Service; Captioned Telephone Relay Service; Internet Protocol Relay Service; and Video Relay Service. Please visit this site for detail descriptions, https://www.fcc.gov/consumers/guides/telecommunications­relay­service­trs. Don't hang up! Some people hang up on TRS calls because they think the caller is a telemarketer. If you hear, "Hello, this is the relay service…" when you pick up the phone, please don't hang up! You are about to talk, through a TRS provider, to a person who is deaf, hard­of­hearing, or has a speech disability. For more information about FCC programs to promote access to telecommunications services for people with disabilities, visit the FCC's Disability Rights Office website.