Special Events Commission

Village of Mount Prospect Special Events Commission Regular Meeting Agenda 50 S. Emerson Street Mount Prospect, IL 60056 May 4, 2026 Village Hall - Executive Conference Room 7:00 PM 1. Call to Order 2. Citizens To Be Heard 3. Approval of Minutes 3.1. April 6, 2026 4. Current Financial Report 4.1. April 2026 5. Old Business 5.1. 2026 4th of July Parade Platinum Sponsor Deliverables 5.2. 2026 Family Bike Ride Platinum Sponsor Deliverables 5.3. April 2027 New Event Opportunities 5.4. Membership Update 6. New Business 6.1. None 7. Any Other Business 7.1. None 8. Adjournment Any individual with a disability who would like to attend this meeting should contact the Village Manager's Office at 50 S. Emerson St., 847-391-6000 Page 1 of 11  SPECIAL EVENTS COMMISSION Treasurer's Report April 30, 2026 Cash Balance March 31, 2026 $ (13,893.66) Receipts: Total Receipts $ - Disbursements: Total Disbursements $ - Cash Balance April 30, 2026 $ (13,893.66) Page 2 of 11  SPECIAL EVENTS COMMISSION Celestial Celebration XXXIII - 2026 Statement of Receipts and Disbursements April 30, 2026 Current Period Total Receipts: Sponsors Hi-Five Sports Mount Prospect 500.00 Mt Prospect Lions Charities 2,500.00 River Trails Park District 250.00 The Prospect 500.00 Zander Enterprises 500.00 Irick Investments 250.00 Friedrichs Funeral Home 2,500.00 Nicholas & Associates 2,500.00 Peterson Roofing 2,500.00 Busse Automotives 2,500.00 Susan Burns 250.00 Mt Prospect Park District 250.00 Vince Dante Real Estate 500.00 Busey Bank 500.00 - Tickets Sales - Tickets ** 4,270.00 Village Board/Employees & SEC members 2,400.00 Paypal 16,805.00 - - $ 39,475.00 Disbursements: Amazon - Vases 42.61 Z Search Recruiting - Photography Services 1,200.00 Out of Control Music - Gala Band 2,400.00 Perfect Booths - 360 photo booth 800.00 G&J Associates - Shining Stars Gala Banner 519.55 CBS Awards - Shinig Star Trophies 1,020.00 Michael Dziadus - Photography Services 1,200.00 New Crystal Palace - venue 20,790.00 Purple Rose Florest - Floral Arrangements 2,832.50 The Stevens Group - Name Badges & Programs 474.04 Dollar Tree - Vases 334.24 PayPal Fees 576.02 SEC Member tickets 1,125.00 Jonathan Wasielewski - AV Production Services 4,300.00 Instagram Advertising 32.12 - $ 37,646.08 Excess/(Deficiency) of Receipts Over Disbursements $ 1,828.92 2026 Celestial Celebrations Budget 40,000.00 Remaining/(Overage) 2,353.92 Page 3 of 11  SPECIAL EVENTS COMMISSION 2026 Event Activity For the Four Months Ending April 30, 2026 Event Receipts Disbursements Profit/(Loss) Celestial Celebration XXXIII - 2026 39,475.00 37,646.08 1,828.92 Celestial Celebration XXXIV - 2027 - - - Family Bike Ride - - - Holiday Market - ChristKindl Market - - - Holiday Decorating - - - Other: SEC Shirts 263.00 (263.00) - - - - Total Activity 39,475.00 37,909.08 1,565.92 Page 4 of 11  Item Cover Page Subject 2026 4th of July Parade Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 5 of 11  Item Cover Page Subject Platinum Sponsor Deliverables Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 6 of 11  Item Cover Page Subject 2026 Family Bike Ride Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 7 of 11  Item Cover Page Subject Platinum Sponsor Deliverables Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 8 of 11  Item Cover Page Subject April 2027 New Event Opportunities Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 9 of 11  Item Cover Page Subject Membership Update Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category Old Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 10 of 11  Item Cover Page Subject None Meeting May 4, 2026 - REGULAR MEETING OF THE MOUNT PROSPECT SPECIAL EVENTS COMMISSION Fiscal Impact (Y/N) Dollar Amount Budget Source Category New Business Type Presentation Information Discussion Alternatives Staff Recommendation Attachments None Page 11 of 11