Joint Emergency Telephone Standards Board

AGENDA JOINT CENTRAL LAKE COUNTY ETSB July 9, 2024 - 3:30 PM Village Hall - Board Room 300 Plaza Circle, Mundelein, IL 60060 I. CALL TO ORDER II. ATTENDANCE III. MINUTES APPROVAL A. Approval and acceptance of the April 9, 2024, quarterly meeting minutes. Motion to approve and accept the April 9, 2024, quarterly meeting minutes. IV. PUBLIC COMMENTARY V. REPORTS A. Chairman 1. Regional 911 Consolidation Report B. Treasurer 1. Second quarter financial report Motion to accept the second quarter finanacial report. 2. Ratify payments as indicated in the financial report. Motion to ratify payments as indicated in the financial report. C. Attorney VI. NEW BUSINESS A. Election of Officer (July 2024 - June 2025) 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page |1 Page 1 of 8  B. Dissolution of the Joint Central Lake County ETSB Motion to dissolve the Joint Central Lake County Emergency Telephone System Board pending the approval of the Joint Emergency Telephone System Board of Lake County. VII. OLD BUSINESS VIII. EXECUTIVE SESSION IX. ADJOURNMENT X. NEXT REGULARLY SCHEDULED MEETING A. Tuesday, October 8, 2024, at 3:30 pm The Village of Mundelein, in compliance with the Americans with Disabilities Act, requests that persons with disabilities who require certain accommodations to allow them to observe and/or participate in this meeting, or who have questions about the accessibility of the meeting or facilities, to contact the ADA Coordinator at 847-949-3200 to allow the Village to arrange accommodations for those persons. Joint Central Lake County Emergency Telephone System Board Agenda 7/9/2024 Page |2 Page 2 of 8  JOINT CENTRAL LAKE COUNTY ETSB MEETING MINUTES JOINT CENTRAL LAKE COUNTY EMERGENCY TELEPHONE SYSTEM BOARD Tuesday, April 09, 2024 – 3:30 PM Charles Marino Executive Conference Room 300 Plaza Circle, Mundelein, IL 60060 The April 09, 2024, meeting was called to order at 3:33 pm by W. Lark Attendance of board members: B. Lark, L. Miller, M. Sheedy, J. Seeley, R. Meier, L. Perez (remote TEAMs), J. Umek (remote TEAMs) Absent board members: R. Campanella, K. Lambert Also, in attendance was D. Hansen, Attorney John Kelly Approval of Minutes: • Motion by Seeley and seconded by Miller to approve the January 9, 2024, meeting minutes. There was no discussion. A roll call vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. Public Comments: There were no members of the public present who wished to make comments. Chairman closed the floor to public comment at 3:34 pm Chairman’s report: • Update on progress of the Regional 911 Consolidation project. There is a PSAP Consolidation Committee scheduled for April 10, 2024, to review and accept the final report from Federal Engineering. The report is expected to include a recommended Intergovernmental Agreement, Organizational structure, hiring/staffing needs, cost/budget assumptions, and a transition plan for consolidation between the approval of the next IGA and the center opening. Members from the current ETSB/JETSB involved in consolidation are working to generate an IGA and application to the State 911 Administrator to form a new JETSB. The application and approved IGA for each agency should be filed in Q4. • The ESInet installation was completed in January. Treasurers Report: • Motion by Sheedy and second by Seeley to approve the quarterly financial reports ending March 2024. There was no discussion. A roll call vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. • Motion by Perez and second by Sheedy to ratify payments in the amount of $450,844.85 as indicated on the financial report ending March 2024. There was no discussion. A roll call vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 3 of 8  JOINT CENTRAL LAKE COUNTY ETSB Attorney Report: • Attorney Kelly reported there were no noteworthy legislative changes pending and that the future status of the 911 surcharge provisions is not expected to be changed. The next State 911 Board meeting is scheduled for April 22, 2024 New Business: • Motion by Seeley and second by Sheedy to ratify the Mundelein Village Board appointment of Robin Meier as the Citizen at Large member for a one-year term. A voice vote was conducted with 6-ayes, 0-nays and 1-abstain. Motion passed. • Motion by Seely and seconded by Meier to approve the proposed FY25 budget. A roll call vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. Old Business: • Motion by Sheedy and second by Seeley to ratify the Annual Financial Report 2023 as submitted. There was no discussion. A roll call vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. Executive Session: There was no need for an executive session. The next meeting dates are scheduled for: July 09, 2024, at 3:30 pm October 08, 2024, at 3:30 pm Adjourn: • Motion by Meier and second by Seeley to close the meeting at 3:57 pm. There was no discussion. A voice vote was conducted with 7-ayes, 0-nays and 0-abstain. Motion passed. ________________________ _______________________ Chairman Secretary 221 North Lake Street – Mundelein, Illinois 60060 - (847) 968-4600 - F (847) 949-9238 Page 4 of 8  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2024 - June 30, 2024 MUNDELEIN Cash Balance March 31,2024 $ 1,064,876.73 Date Revenue Expense 04/01/24 Winthrop Harbor Dispatch Service 13,105.00 05/01/24 Winthrop Harbor Dispatch Service 13,105.00 06/01/24 Winthrop Harbor Dispatch Service 13,105.00 04/01/24 North Chicago Dispatch Service 57,937.50 05/01/24 North Chicago Dispatch Service 57,937.50 06/01/24 North Chicago Dispatch Service 57,937.50 05/01/24 State 911 Funds - April 24 58,897.15 06/11/24 State 911 Funds - May 24 33,961.76 State 911 Funds - June 24 not received as of 7/1/24 04/30/24 Legal Fees 850.00 04/22/24 Computer Equipment - Digital Voice Logging System 1,500.00 04/30/24 Communication Equipment - Radios 5,714.40 04/22/24 Communication Equipment - Sirens 51,597.00 04/30/24 Payroll 400,000.00 Total $ 305,986.41 $ 459,661.40 Cash Balance June 30, 2024 $ 911,201.74 Capital Fund Balance March 31, 2024 $ 123,374.42 Capital Fund Balance Addition April 1, 2024 - June 30, 2024 $ 9,285.89 Capital Fund Balance June 30, 2024 $ 132,660.31 Remaining Cash Balance June 30, 2024 $ 778,541.42 Page 5 of 8  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2024 - June 30, 2024 NORTH CHICAGO Cash Balance March 31,2024 $ 82,934.46 Date Revenue Expense 04/01/24 North Chicago Dispatch Service 57,937.50 05/01/24 North Chicago Dispatch Service 57,937.50 06/01/24 North Chicago Dispatch Service 57,937.50 05/01/24 State 911 Funds - April 24 26,641.36 06/11/24 State 911 Funds - May 24 12,894.38 State 911 Funds - June 24 not received as of 7/1/24 05/10/24 Payment to JCLCETSB Invoice 9332 Apr-Jun 2024 Fees 119,812.50 06/25/24 Payment to JCLCETSB Invoice 9263 Jul-Sep 2024 Fees 122,025.00 Total 281,373.24 173,812.50 Cash Balance June 30, 2024 $ 190,495.20 Capital Fund Balance March 31, 2024 $ 54,684.18 Capital Fund Balance Addition April 1, 2024 - June 30, 2024 $ 3,953.57 Capital Fund Balance June 30, 2024 $ 58,637.76 Remaining Cash Balance June 30, 2024 $ 131,857.44 Page 6 of 8  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2024 - June 30, 2024 WINTHROP HARBOR Cash Balance March 31,2024 $ 19,460.82 Date Revenue Expense 04/01/24 911 Monthly Dispatch 13,105.00 05/01/24 911 Monthly Dispatch 13,105.00 06/01/24 911 Monthly Dispatch 13,105.00 05/01/24 State 911 Funds - April 24 11,078.88 06/11/24 State 911 Funds - May 24 5,633.34 State 911 Funds - June 24 not received as of 7/1/24 05/08/24 Payment to JCLCETSB Invoice 9331 Apr 2024 Fees 5,245.08 05/30/24 Payment to JCLCETSB Invoice 9348 May 2024 Fees 5,275.00 Total 27,232.30 39,315.00 Cash Balance June 30, 2024 $ 7,378.12 Capital Fund Balance March 31, 2024 $ 2,570.70 Capital Fund Balance Addition April 1, 2024 - June 30, 2024 $ 1,671.22 Capital Fund Balance June 30, 2024 $ 4,241.92 Remaining Cash Balance June 30, 2024 $ 3,136.20 Page 7 of 8  JOINT CENTRAL LAKE COUNTY ETSB FINANCIAL REPORT April 1, 2024 - June 30, 2024 PAYMENTS TO RATIFY July 9, 2024 Amount Legal Fees 850.00 Computer Equipment - Digital Voice Logging System 1,500.00 Communication Equipment - Radios 5,714.40 Communication Equipment - Sirens 51,597.00 Payroll 400,000.00 Total 459,661.40 Page 8 of 8