City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, November 7, 2017 7:00 PM Council Chambers A. CALL TO ORDER: Chirico called the meeting to order at 6:31 p.m. B. ROLL CALL: Present: 9- Mayor Steve Chirico Councilwoman Becky Anderson Councilwoman Judy Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman John Krummen Councilwoman Rebecca Obarski Councilman Benjamin White C. CLOSED SESSION - 6:30 p.m. A motion was made by Councilwoman Gustin, seconded by Councilwoman Obarski, to recess to Closed Session to discuss 120/2(c)(5) Purchase of Property and 120/2(c)(21) Approval of Minutes. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White OPEN SESSION - 7:00 p.m. Chirico called the meeting to order at 7:00 p.m. D. ROLL CALL: Present: 9- Mayor Steve Chirico Councilwoman Becky Anderson Councilwoman Judy Brodhead Councilman Kevin Coyne Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman John Krummen Councilwoman Rebecca Obarski Councilman Benjamin White Also Present City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; Deputy City City of Naperville Page 1 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Attorney, Mike DiSanto; City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis; Police Chief, Robert Marshall; Director of Human Resources, James Sheehan; Director of IT, Jeff Anderson; Director of TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Director of Public Utilities - Electric, Mark Curran; Director of Public Utilities - Water, Jim Holzapfel; Director of Public Works, Dick Dublinski Chicago Sun Times, Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: Pledge given. F. AWARDS AND RECOGNITIONS: Brodhead introduced Debbie Mossburg, her service dog Mina, and Monica Prestifilipo. Prestifilipo donated her three-year Naperville Half Marathon Legacy Medal to Mina. 1. Present the President’s Volunteer Service Awards to the citizen volunteers. Emergency Management Coordinator, Dan Nelson, will present the awards. Dan Nelson presented the awards. 2. Proclaim November 16, 2017 as World Pancreatic Cancer Day Brodhead presented the Proclamation. G. PUBLIC FORUM: Request for Proposal Sandee Whited, requested that Council conduct an RFP for the 5th Avenue development. Don’t be an Accidental Drug Dealer IdaLynn Wenhold, Chief Marshall, and Chief Puknaitis spoke about the prescription drug awareness program. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilwoman Brodhead, seconded by Councilwoman Gustin, to use the Omnibus method to approve the Consent Agenda. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White I. CONSENT AGENDA: City of Naperville Page 2 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Approval of the Consent Agenda A motion was made by Councilwoman Brodhead, seconded by Councilman Hinterlong, to approve the Consent Agenda. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White 1. Approve the Regular City Council Meeting Minutes of October 17, 2017. Council approved. 2. Approve the Award of Bid 17-169, Parkway Tree Trimming, to Steve Piper and Sons for an amount not to exceed $150,000 and for a one-year term. Council approved. 3. Approve the Award of Bid 17-172, Small Diameter Sanitary Sewer Lining, to Hoerr Construction for an amount not to exceed $621,540.20, plus a 3% contingency. Council approved. 4. Approve the Award of Bid 17-190, Green Acres Water Main Improvements, to Performance Construction & Engineering for an amount not to exceed $216,495, plus a 5% contingency. Council approved. 5. Approve the Award of Bid 17-199, Biosolids Removal Services, to Stewart Spreading for an amount not to exceed $399,000. Council approved. 6. Accept the Record of Emergency Award of Procurement 17-213, Uninterruptable Power Supply, to Volt Electric for an amount not to exceed $36,397. Council approved. 7. Waive the applicable provisions of the Naperville Procurement Code and Award Procurement 17-041, External Audit Services, to Sikich LLP for an amount not to exceed $104,045 and a one-year term. (Requires six positive votes) Council approved. 8. Approve the Award of Cooperative Procurement 17-217, Roadway Salt, to Morton Salt Inc.for an amount not to exceed $537,240. Council approved. 9. Approve the Award of Cooperative Procurement 17-224, Hewlett Packard Hardware, to Hewlett Packard, Inc. for an amount not to exceed $269,451.99. City of Naperville Page 3 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Council approved. 10. Approve the Award of Cooperative Procurement 17-226, Panasonic Hardware and Accessories, to CDS Office Systems, Inc. for an amount not to exceed $353,170. Council approved. 11. Approve the Award of Change Order #1 to Contract 16-256, Curbside Leaf Collection Services, to Steve Piper and Sons for an award amount not to exceed $20,000 and for a total award of $118,982. Council approved. 12. Approve the Award of Change Order #1 to Option Year Two of Contract 15-122, Excavation and Underground Utility Repairs, to Western Utility LLC for an amount not to exceed $50,000 and a total award of $166,953. Council approved. 13. Approve the Award of Change Order #1 to Contract 15-134, Electronic Bill Payment, to FIS for an amount not to exceed $22,000 and a total award of $202,000. Council approved. 14. Accept the Public Street and Street Light Improvements at Ashwood Pointe Subdivision Phase 2B and authorize the City Clerk to reduce the corresponding public improvement surety. Council approved. 15. Accept the Public Street and Street Light Improvements at Ashwood Heights Subdivision and authorize the City Clerk to reduce the corresponding public improvement surety. Council approved. 16. Approve the Mayoral Appointments to the Advisory Commission on Disabilities and the Emergency Telephone System Board Council approved. 17. Approve the appointment of Lily Hong to serve as a Student Representative on the Board of Library Trustees Council approved. 18. Approve the City Council meeting schedule for November & December 2017 & January 2018. Council approved. 19. Approve the 2018 Special Events Calendar and Designate the Calendar as Closed to All New Major Events. City of Naperville Page 4 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Council approved. 20. Waive the first reading and pass the Ordinance amending Section 7-2-5 (Administrative Plat Procedures) of the Naperville Municipal Code. (Requires six positive votes.) Enactment No: ORD 17-156 Council passed. 21. Adopt the resolution authorizing the City Manager to execute the attached Technical Services Agreement with the Regional Transportation Authority (RTA) to receive and administer a Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities grant award for the Ride DuPage to Work Program, and execute the associated intergovernmental agreements with the Ride DuPage to Work Partners and Pace Suburban Bus. Enactment No: RES 17-40 Council adopted. 22. Adopt a Resolution approving a workers’ compensation settlement in the amount of $112,583.94 Enactment No: RES 17-41 Council adopted. 23. Adopt the Resolution authorizing execution of a collective bargaining agreement between the City of Naperville and I.U.O.E. Local 150. Enactment No: RES 17-42 Council adopted. 24. Pass the Ordinance approving a variance from Section 6-6A-7:1 (R1A: Yard Requirements) of the Naperville Municipal Code for the property located at 415 River Bluff - PZC 17-1-074. Enactment No: ORD 17-157 Council passed. 25. Pass the Ordinance approving a conditional use for an amusement establishment for the subject property located at 2639 Aurora Avenue (Funtopia) - PZC 17-1-099. Enactment No: ORD 17-158 Council passed. 26. Pass the Ordinance approving a deviation to the Design Pointe PUD from Section 6-16-3:7 (Prohibited Signs), Section 6-16-5:2.2.5.3 (Signs on Commercial and Institutional Property: Setbacks) and Section 6-16-5: 2.2.5.1 (Monument Sign Setback) of the Naperville Municipal Code for the property located at 1356 N. Route 59 (Design City of Naperville Page 5 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Pointe) - PZC 17-1-084. Enactment No: ORD 17-159 Council passed. 27. Receive the estimated 2017 property tax levy for the City of Naperville, including the Naperville Public Library, and direct staff to publish notice for a Truth-in-Taxation hearing on December 19, 2017. Council approved. 28. Receive the estimated 2017 property tax levies for Special Service Area (SSA) #21, SSA #23, SSA #25, and SSA #26, and direct staff to publish notice for a Truth-in-Taxation hearing on December 19, 2017. Council approved. 29. Schedule a public hearing for the CY2018 Annual Operating budget on December 5, 2017. Council approved. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: 1. Pass the Ordinance approving a conditional use for a cell tower in excess of 60’ in height in accordance with Section 6-13-6 (Conditional Use Permits and Variances) of the Naperville Municipal Code for the property located at 2220 W. 83rd Street (Springbrook Golf Course Cell Tower) - PZC 17-1-070. Joe Suchecki, Naperville, spoke against the proposed conditional use. Mary Lou Wehrli, Naperville, spoke against the proposed conditional use and requested Council table the item indefinitely. Derke Price, Naperville Park District, explained the design of the monopole, Legislation SB1451, and economic incentives. Ray Shinkle, Consultant, further explained the monopole design, T-Mobile’s Letter of Intent, and future co-location ability. He also discussed the four national carriers, Central States Tower lease, benefits to public safety, and that each co-location vendor will apply for its own building permit. Laff explained the Municipal Code, pole height, and co-location requirements. Council discussed importance of open space, macro sites, aesthetics and visibility of the monopole, if there is any available property on Rt 59, and existing Com Ed lines and wooden poles on Book Road. City of Naperville Page 6 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Shinkle explained that no dishes will be placed on the pole, fiber will be brought to the site if needed, there are other co-location sites in the area, and this macro site is designed to fill a coverage gap. Puknaitis stated that in the event of a dropped call, public safety utilizes radios for communication. Enactment No: ORD 17-160 A motion was made by Councilwoman Brodhead, seconded by Councilman Coyne, that this Ordinance be passed. The motion carried by the following vote: Aye: 7- Chirico, Brodhead, Coyne, Gustin, Hinterlong, Krummen, and White Nay: 2- Anderson, and Obarski M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: 1. Approve the 2018 Annual New Sidewalk Program. Council discussed the CY18 budget, that it may be appropriate to reduce this program, the condition of the proposed sidewalks, unincorporated areas, potential cost savings, and cost share opportunities with the park and school districts. Louden explained the program scoring system, that the program includes a three-year list of locations, that resident requests gathered year round are used as a part of the final recommendation, and that public comment is also incorporated to distill down to a one-year recommendation. Novack explained the Knoch Knolls recommendation and the cost share with Wheatland Township Road District. He also stated that sidewalk replacement costs are split between the City and the homeowner. Council discussed TAB review, safety, prioritization criteria, unincorporated areas, and asked if a reduced plan was possible. Louden detailed the 2004 Sidewalk Program and responded that a reduced program was approved in 2008-09 and would be appropriate for 2018. She explained a number of ways a reduced program can be presented, stated that six of the eight in the proposal are part of a designated school walk route but there is a sidewalk on the other side of the street. A motion was made by Councilwoman Anderson, seconded by Councilwoman Obarski, that this agenda item be approved as amended to direct staff to present reduced program alternatives based on, but not limtied to, the following criteria: school walk routes, the 2018 budget, unincorporated areas, and safety. The motion carried by the following vote: City of Naperville Page 7 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White 2. Approve the selection process for the Fifth Avenue Steering Committee and Working Groups. Jim Hill, Naperville, suggested a representative from south Naperville be placed on the Committee as well as a south Naperville HOA member. Council discussed appointing Mayor Emeritus Pradel as a representative-at-large. Thom Higgins, Naperville, updated Council on the public meetings and suggested a potential Town Hall meeting with District 203. Scott Zmrhal, Naperville, discussed the roles, responsibilities, and composition of the Steering Committee. Council discussed several processes including decision making, proposed resident selection, and submission of interest. Schatz explained that the Committee will faciliate issue debates, guide the discussion, and provide input; Ryan Companies will make the formal recommendation and Council will make all final decisions. She detailed member nominations and self-nominations, caucus/selection process, and stated that any changes to the proposed processes should be included in the motion. Council discussed the recommended size of the Steering Committee, Park Addition representation, the appropriateness of having representation from the business community and school district, that not every interest group will be represented but can still participate in meetings and dedicated working groups, the number of Ryan participants, and the possible Mayor Emeritus appointment. A motion was made by Councilman Coyne, seconded by Councilwoman Gustin, that meetings of the Steering Committee be open to the public and compliant with the Open Meetings Act; that resident and stakeholder representatives be selected by the population that they represent; to concur with staff and Ryan’s recommendation that the Steering Committee be composed of: two City Council members (Obarski and Brodhead), two City Staff members (Schatz and Laff), two Ryan Company representatives, three area resident representatives (one resident from Park Addition, Pilgrim’s Addition, and ECHO), one Commuter (either a permit or daily fee parker), one representative of the Naperville Area Homeowners Confederation, one representative of the Senior Task Force; and be amended to include the addition of Mayor Emeritus Pradel, a self-selected representative from Park Addition, and one self-selected representative from the West Side Homeowners Association. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White P. NEW BUSINESS: SECA Coyne discussed the SECA Commission recommendation presented to the City of Naperville Page 8 Printed on 11/27/2017 City Council Meeting Minutes November 7, 2017 Council and stated that adjustments to the City Services allocations would be appropriate. Coyne made a motion, seconded by Obarski, to direct staff to (i) remove SECA recipients that receive City Service funding from the November 21, 2017 SECA workshop agenda; (ii) reconvene the SECA Commission for the limited purpose of reconsidering the recommendations made to recipients that receive SECA funding for City Services; and (iii) schedule a SECA workshop for January of 2018 at which time City Council shall consider the SECA Commission’s revised recommendations for City Services funding only. Council discussed events and the organizations' reliance on SECA funding, SECA Commission review, the need to give the Commission specific direction, the appropriateness of requesting that the Commission adjust its allocation at this time, proceeding with the 2018 allocations and applying any changes to the 2019 funding year, the need for a comprehensive SECA Grant Fund workshop in 2018 to discuss policy changes, and the impact to non-City Services recipients if allocations are redistributed. Gallahue explained the SECA Grant Fund review process in addition to the workshop and approval timeline. Krieger stated that five Councilmembers need to agree with the motion for it to carry. There was not consensus for the motion. Opportunities for Council Krummen discussed the different areas in which he has been able to participate since being on the City Council. Q. ADJOURNMENT: A motion was made by Councilman Hinterlong, seconded by Councilman Krummen, to adjourn the Regular City Council Meeting of November 7, 2017 at 9:51 p.m. The motion carried by the following vote: Aye: 9- Chirico, Anderson, Brodhead, Coyne, Gustin, Hinterlong, Krummen, Obarski, and White /S/ Pam Gallahue Pam Gallahue, PhD City Clerk City of Naperville Page 9 Printed on 11/27/2017