City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes City Council Tuesday, September 7, 2021 7:00 PM Council Chambers Agenda Introductory Language Due to the COVID-19 pandemic, members of the public attending the meeting may do so subject to compliance with COVID-19 safety protocols, including wearing face coverings at all times while inside City buildings. TO WATCH OR LISTEN TO THE CITY COUNCIL MEETING LIVE: • Watch on WCNC GOVERNMENT ACCESS TELEVISION (Ch. 6-WOW, Ch. 10 - Comcast, Ch. 99 - AT&T) • Watch online at https://naperville.legistar.com TO SUBMIT PUBLIC COMMENT OR SPEAK LIVE AT THE MEETING: To address the City Council in-person in City Council Chambers, members of the public must register by 4 p.m. on September 7 at: www.naperville.il.us/speakersignup The public may choose to provide public comment in any of the following ways: 1. Submit a written comment to the City in advance of the City Council meeting by 4 p.m. on September 7. Written comments will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of comments will be announced during the City Council meeting. 2. Submit a one-word statement of “SUPPORT” or “OPPOSITION” regarding a specific agenda item. The names of participants who submitted position statements will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of position statements will be announced during the City Council meeting. 3. Address the City Council live during the City Council meeting in-person in City Council Chambers. Individuals wishing to address the Council during the meeting must sign up to speak by 4 p.m. on September 7. Online sign-up closes at 4 p.m. on September 7, at which time no other speakers or comments will be accepted. There will be no on-site speaker sign up. City of Naperville Page 1 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 PUBLIC ACCOMMODATION: • Any individual who may require an accommodation to listen to or participate in the meeting should contact the Community Services Department at (630) 305-5300 by 4 p.m. on September 7. • Questions regarding online sign-up may be directed to the Community Services Department by calling (630) 305-5300. PARTICIPATION GUIDELINES: The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION of the Naperville Municipal Code. • ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Council members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. • SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three minutes. Petitioners may speak on an agenda item first and have up to 10 minutes and are also granted a five-minute rebuttal once all other speakers have commented. • IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time during the City Council meeting. Once your name is called you may identify yourself for the public record and then address remarks to the City Council as a whole. Speak clearly and try to limit remarks directly to the matter under discussion. Speakers are called in the order they sign up. A. CALL TO ORDER: Chirico called the meeting to order at 5:00 p.m. B. ROLL CALL: Present: 8- Mayor Steve Chirico Councilman Jennifer Bruzan Taylor Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman Ian Holzhauer Councilman Paul Leong Councilwoman Theresa Sullivan Councilman Benjamin White Absent: 1- Councilman Patrick Kelly C. CLOSED SESSION - 5:00 p.m. A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to recess to Closed Session to discuss 120/2(c)(1) Performance of a Specific Individual; 120/2(c)(11) Pending Litigation; and 120/2(c)(21) Approval of Minutes. The motion carried by the following vote: Aye: 8- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Leong, Sullivan, and White City of Naperville Page 2 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 Absent: 1- Kelly OPEN SESSION - 7:00 p.m. Chirico called the meeting to order at 7:00 p.m. D. ROLL CALL: Present: 9- Mayor Steve Chirico Councilman Jennifer Bruzan Taylor Councilwoman Patty Gustin Councilman Paul Hinterlong Councilman Ian Holzhauer Councilman Patrick Kelly Councilman Paul Leong Councilwoman Theresa Sullivan Councilman Benjamin White Also Present City Manager, Doug Krieger; Deputy City Manager, Marcie Schatz; City Attorney, Mike DiSanto; Director of Community Services/City Clerk, Pam Gallahue; Fire Chief, Mark Puknaitis; Interim Police Chief, Jason Arres; Director of Finance, Rachel Mayer; Director of Human Resources, James Sheehan; Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Director of TED, Jennifer Louden; Deputy Director of TED, Allison Laff; Director of Public Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell Blenniss, Jr.; Budget/Administrative Mgr - Public Works, Christine Schwartzhoff; Director of Communications, Linda LaCloche Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: 1. Presentation of the 2021 Naperville Senior of the Year awards Chirico presented the awards to Ned Bacon and Lynette Nelson. 2. Proclaim September 12 - 18, 2021 Chamber of Commerce Week in the City of Naperville Holzhauer presented the Proclamation to Kaylin Risvold, President & CEO of the Naperville Area Chamber of Commerce, members of the NACC staff and board of directors. City of Naperville Page 3 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 3. Proclaim September 17, 2021 as KidsMatter Day in the City of Naperville Gustin presented the Proclamation to Nina Menis, CEO & Executive Director of KidsMatter. G. PUBLIC FORUM: Short-term rentals Vic Partha requested the ordinance be revised to reduce the minimum stay requirement from 30 days to two. Short-term rental ordinance Mike Cole spoke against the speaker's proposed revision. Short-term rental ordinance Tom Schaefer spoke against the speaker's proposed revision. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to use the Omnibus method to approve the Consent Agenda. The motion carried by a voice vote. I. CONSENT AGENDA: Approval of the Consent Agenda A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to approve the Consent Agenda with the exception of items I9 and I12 and including the modifications to the August 17, 2021 minutes as stated in the Q/A and removing item I13 due to the event being canceled. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White 1. Approve the regular City Council meeting minutes of August 17, 2021 Council approved. 2. Approve the City Council meeting schedule for September, October, and November 2021 Council approved. 3. Approve the award of Option Year Four to Contract 17-182, Security Camera Installation, to Pace Systems for an amount not to exceed $350,000 plus a 5% contingency Council approved. City of Naperville Page 4 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 4. Approve the award of Option Year Three to Contract 16-266, Fixed Asset Money Management Services, to PFM Asset Management, LLC and BMO Asset Management Corp. (formerly known as Caplin, Canida & Habacht, LLC) for an amount not to exceed $195,000 Council approved. 5. Approve the award of Bid 21-275, Springbrook Water Reclamation Center 2021 Structural Repairs, to Crossroads Construction, Inc. for an amount not to exceed $130,000 plus a 5% contingency Council approved. 6. Approve the award of Bid 21-273, Cartage Services, to International Hauling and Excavating for an amount not to exceed $162,500 and for a one-year term Council approved. 7. Approve the award of RFP 21-221, Relay Upgrade Engineering, to SynchroGrid Limited, LLC for an amount not to exceed $103,260 Council approved. 8. Approve the award of RFP 21-059, Outage Management System, to Schneider Electric for an amount not to exceed $384,645 plus 5% contingency Council approved. 9. Waive the code to award a five-year extension to Contract 16-246, Agenda Management Software, to Granicus, Inc. for an amount not to exceed $175,637.80 Council explained that they find the current system to not be user friendly and discussed the appropriateness of going out for another RFP, finding meeting materials on the City website, and the desire to see improvements made to the Q/A process. Schatz stated that staff will work to simplify navigation to meeting information on the website and explained the 2016 RFP process, the interconnectedness of Granicus with other systems, that it is used for City Council as well as all Boards/Commissions, migrating years of meeting documents and videos, that the Granicus design is based on standard municipal legislative formats, and that since the Q/A is unique to Naperville, staff will need to change the process in-house but will inquire if Granicus can propose a possible solution. A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to approve the award of a five-year extension to Contract 16-246, Agenda Management Software, to Granicus, Inc. for an amount not to exceed $219,220.38. The motion carried by the following vote: Aye: 8- Chirico, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White Nay: 1- Bruzan Taylor City of Naperville Page 5 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 10. Approve the award of Change Order #1 to Contract 21-180, Central Parking Facility - Jefferson Avenue Sign Replacement, to Omega Sign and Lighting, Inc. for an additional 51 days Council approved. 11. Accept the public underground improvements at Best Buy Carpet and Granite and authorize the City Clerk to reduce the corresponding public improvement surety Council approved. 12. Waive the first reading and pass the ordinance amending Title 2 (Boards and Commissions), Chapter 4 (Building Review Board), Section 2 (Membership) of the Naperville Municipal Code regarding Building Review Board vacancies (requires six positive votes) Council discussed the appropriateness of removing professional requirements, that many applicants don’t qualify as the Code is written, the problem of recurring vacancies and that there has never been a full board, temporary appointments and meeting cadence, bringing someone back who wants to serve again, that mayoral appointments are still subject to Council review, the need to develop a more robust marketing strategy for vacancies, and incorporating language that states it is the City's aim to appoint members that have qualifications connected to the building industry. First reading held. 13. Pass the ordinance establishing temporary traffic controls for the 2021 G.L.O.W. 5K Run and issue a Special Event permit This item was withdrawn. 14. Pass the ordinance establishing temporary traffic controls and issue a Special Event permit for the 2021 Riverwalk Fine Art Fair on September 18-19, 2021 Enactment No.: ORD 21-097 Council passed. 15. Pass the ordinance granting approval of a conditional use for an automobile service station/repair facility at 1032 E. Ogden Ave (Alianza Mufflers and Brakes) - PZC 21-1-071 Enactment No.: ORD 21-098 Council passed. 16. Adopt the resolution approving intergovernmental agreements with the Illinois Department of Transportation for the maintenance and energy of traffic signals located on state routes Enactment No.: RES 21-023 City of Naperville Page 6 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 Council adopted. J. PUBLIC HEARINGS: K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: 1. Conduct the first reading of the ordinance amending Title 11 (Motor Vehicles and Traffic), Chapter 2 (Parking), Article B (Municipal Parking Lots and Parking Regulations) of the Naperville Municipal Code to modify regulations for the City’s commuter parking lots WRITTEN COMMENT Matthew Carlyle I am vehemently opposed to canceling Quarterly Resident Commuter Parking Permits and/ or again doubling Commuter Parking Fees. I do not own a Smart Phone and am not able to "reserve" and/ or pay for Daily Fee Parking using such a device. My Government Employee Salary has never doubled. The Burlington Fund always has excess funds. The Pace Feeder buses no longer operate and, when they did, did not service the first AM inbound METRA/BNSF train to Chicago. Due to multiple recent shooting crimes/murder in the City, I do not feel safe walking to the Fourth Avenue Station in hours of darkness. First reading held. M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: 1. Approve the award of the second year extension to Contract 17-159, Polyethylene/PVC Conduit Qualified Suppliers, for future spot purchases to Power Line Supply and Universal Utility Supply Company of Illinois for an amount not to exceed $1,121,150 and for a one-year term Groth explained inconsistent price increases and delivery times, that the Utility will absorb as much cost as possible, that prices are obtained as materials are needed, and that the City cannot hold a large amount of material in reserve. A motion was made by Councilwoman Gustin, seconded by Councilman Hinterlong, to approve the award of the second year extension to Contract 17-159, Polyethylene/PVC Conduit Qualified Suppliers, for future spot purchases to Power Line Supply and Universal Utility Supply Company of Illinois for an amount not to exceed $1,121,150 and for a one-year term. The motion carried by the following vote: Aye: 9- Chirico, Bruzan Taylor, Gustin, Hinterlong, Holzhauer, Kelly, Leong, Sullivan, and White N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: City of Naperville Page 7 Printed on 9/21/2021 City Council Meeting Minutes September 7, 2021 P. NEW BUSINESS: Q. ADJOURNMENT: A motion was made by Councilman Hinterlong, seconded by Councilwoman Gustin, to adjourn the Regular City Council Meeting of September 7, 2021 at 7:48 p.m. The motion carried by a voice vote. /S/ Pam Gallahue Pam Gallahue, PhD Director of Community Services/City Clerk City of Naperville Page 8 Printed on 9/21/2021