City Council

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes - Final City Council Tuesday, December 3, 2024 7:00 PM Council Chambers Agenda Introductory Language TO WATCH OR LISTEN TO THE CITY COUNCIL MEETING LIVE: • Watch on WCNC GOVERNMENT ACCESS TELEVISION (Ch. 6-Astound, Ch. 10 - Comcast, Ch. 99 – AT&T U-verse) • Watch online at https://naperville.legistar.com TO PROVIDE PUBLIC COMMENT: The public may choose to provide public comment in any of the following ways: 1. Address the City Council live during the City Council meeting in-person in City Council Chambers. Individuals wishing to address the City Council during the meeting must sign up online at www.naperville.il.us/speakersignup by 6:30 p.m. on December 3. 2. Individuals can also have their name added to the speaker list by calling the Community Services Department at (630) 305-5300 by 6:30 p.m. on December 3. 3. Submit a written comment to the City in advance of the City Council meeting by 4 p.m. on December 3. Written comments will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of comments will be announced during the City Council meeting. 4. Submit a one-word statement of “SUPPORT” or “OPPOSITION” regarding a specific agenda item by 4 p.m. on December 3. The names of participants who submitted position statements will be compiled and posted with the electronic meeting agenda on the City’s website prior to the start of the meeting. The cumulative number of position statements will be announced during the City Council meeting. There will be no on-site speaker sign up permitted. City of Naperville Page 1 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 PUBLIC ACCOMMODATION: Any individual who may require an accommodation to listen to or participate in the meeting should contact the Community Services Department at (630) 305-5300 by 4 p.m. on December 3. Questions regarding online sign-up may be directed to the Community Services Department by calling (630) 305-5300. PARTICIPATION GUIDELINES: The citizen participation guidelines are outlined in 1-5-6-6: - CITIZEN PARTICIPATION of the Naperville Municipal Code. ALL VIEWPOINTS AND OPINIONS WELCOME: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Council members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. SPEAKER TIME LIMITS: Speakers must limit their remarks to no more than three minutes. Petitioners may speak on an agenda item first and have up to 10 minutes and are also granted a five-minute rebuttal once all other speakers have commented. IF YOU SIGNED UP TO SPEAK, staff will call your name at the appropriate time during the City Council meeting. Once your name is called you may identify yourself for the public record and then address remarks to the City Council as a whole. Speak clearly and try to limit remarks directly to the matter under discussion. Speakers are called in the order they sign up. A. CALL TO ORDER: B. ROLL CALL: Present: 7- Mayor Scott Wehrli Councilwoman Jennifer Bruzan Taylor Councilman Ian Holzhauer Councilwoman Allison Longenbaugh Councilman Josh McBroom Councilman Benjamin White Councilman Nathan Wilson Absent: 2- Councilman Patrick Kelly Councilman Paul Leong C. CLOSED SESSION - 6:00 p.m. A motion was made by Councilman White, seconded by Councilman Holzhauer, to recess to Closed Session to discuss [5 ILCS 120/2(c)(21)] Approval of Minutes and [5 ILCS 120/2(c)(11)] Litigation. The motion carried by the following vote: Aye: 7- Wehrli, Bruzan Taylor, Holzhauer, Longenbaugh, McBroom, White, and Wilson Absent: 2- Kelly, and Leong City of Naperville Page 2 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 OPEN SESSION - 7:00 p.m. D. ROLL CALL: Present: 8- Mayor Scott Wehrli Councilwoman Jennifer Bruzan Taylor Councilman Ian Holzhauer Councilman Patrick Kelly Councilwoman Allison Longenbaugh Councilman Josh McBroom Councilman Benjamin White Councilman Nathan Wilson Absent: 1- Councilman Paul Leong Also Present City Manager, Doug Krieger; Deputy City Manager, Pam Gallahue; City Attorney, Mike DiSanto; City Clerk, Dawn Portner; Assistant to the City Manager, Marcie Schatz; Deputy Fire Chief Phil Giannattasio; Police Chief, Jason Arres; Director of Finance, Raymond Munch; Director of IT, Jacqueline Nguyen; Director of TED, Bill Novack; Deputy Director of TED, Allison Laff; Budget and Administrative Manager, Christine Schwartzhoff; Director of Public Utilities - Electric, Brian Groth; Director of Public Utilities - Water, Darrell Blenniss; Director of Community Services, Melanie Marcordes; Director of Human Resources, Blaine Wing. Daily Herald, Naperville Sun, NCTV-17 E. PLEDGE TO THE FLAG: The pledge was given. F. AWARDS AND RECOGNITIONS: G. PUBLIC FORUM: SPEAKER Marilyn Schweitzer (Naperville) discussed the removal of the State grocery tax that will take affect in 2026 and suggested how the City can recover the $6 million dollars it will lose each year. The City should review different ways to reduce expenses before it begins staff layoffs. The City should review the funding received by the Naperville Library, Naper Settlement, Downtown Naperville Alliance, Naperville Development Partnership, NCTV17 and SECA. Several of these organizations are nonprofits that should be receiving funding from other sources. Adjusting to the loss of the grocery tax will be difficult, but it should not be taken out on the staff, while other expenses go unscrutinized. Council inquired about the final leaf pick up for the season and how the loss of the grocery tax is an opportunity to review all of the City's expenses before a new source of revenue is discussed. City of Naperville Page 3 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 Schwartzhoff stated the leaf collection is complete, all vehicles have been converted for winter operations, residents can still bag their leafs without stickers to be picked up on regular garbage pick up days until December 11, 2024. H. CONSIDERATION OF MOTION TO USE OMNIBUS METHOD FOR THE CONSENT AGENDA: A motion was made by Councilman White, seconded by Councilman Kelly, to use the Omnibus method to approve the Consent Agenda. The motion carried by a voice vote. I. CONSENT AGENDA: A motion was made by Councilman White, seconded by Councilman Kelly, to approve the Consent Agenda removing I1 and I19. The motion carried by the following vote: Aye: 8- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson Absent: 1- Leong 1. Approve the regular City Council meeting minutes of November 19, 2024 Council discussed the appropriateness of what level of detail should be included in the minutes, the minutes are intended to be a summary of the meeting discussion, and the meetings are televised, streamed live and available on demand which allows residents and other interested parties the means to hear the full discussion of items of interest. A motion was made by Councilwoman Longenbaugh, seconded by Councilman Holzhauer to amend the minutes to include the following statement: Councilman Kelly requested to make a motion in substitution and was not recognized by the Chair. The motion failed by the following vote: Aye: 4- Holzhauer, Kelly, Longenbaugh, and White Nay: 4- Wehrli, Bruzan Taylor, McBroom, and Wilson Absent: 1- Leong A motion was made by Councilman White, seconded by Councilman Kelly, to approve the regular City Council meeting minutes of November 19, 2024. The motion passed by the following vote: Aye: 6- Wehrli, Bruzan Taylor, Kelly, Longenbaugh, McBroom, and Wilson Nay: 2- Holzhauer, and White City of Naperville Page 4 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 Absent: 1- Leong 2. Approve the City Council meeting schedule for December 2024 and January-February 2025 Council approved. 3. Approve appointments to the Advisory Commission on Disabilities, Financial Advisory Board, Public Utility Advisory Board, Riverwalk Commission and Sister Cities Commission Council approved. 4. Approve the award of Cooperative Procurement 24-295, Streetlight Maintenance and LED Streetlight Materials, to Graybar, Inc. and Wesco Distribution for an amount not to exceed $625,000 Council approved. 5. Approve the award of Cooperative Procurement 24-272, Hydro Excavator Replacement - Unit 733, to Vac-Con for an amount not to exceed $631,219.33 Council approved. 6. Approve the award of Sole Source Procurement 24-259, Cityworks Customization Support and Maintenance, to Power Engineers, Inc. for an amount not to exceed $195,536 and for a three-year term Council approved. 7. Approve the award of Sole Source Procurement 24-296, Smartworks Renewal, to Harris Computer Systems for an amount not to exceed $129,420.46 and for a one-year term Council approved. 8. Approve the award of Bid 24-211, 2025 Lead Water Service Replacement Program, to Trine Construction Corporation for an amount not to exceed $800,000 plus a 3% contingency Council approved. 9. Approve the award of Bid 24-123, Molded Rubber and Cold Shrink Products, to MVA Power, Inc., Universal Utility Supply Co., Wesco-Anixter and Wesco Distribution, Inc. for an amount not to exceed $265,000 and for a one-year term Council approved. 10. Approve the award of Option Year #3 to Bid 21-394, Electrician Services, to Volt Electric, Inc. for an amount not to exceed $115,000 Council approved. City of Naperville Page 5 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 11. Approve the award of Option Year #3 to Contract 21-382, Parkway Tree Trimming Services, to NJ Ryan Tree & Landscape and Steve Piper and Sons, Inc. for an amount not to exceed $500,000 and for a one-year term Council approved. 12. Approve the award of Option Year #3 to Contract 22-038, Tree Planting Services, to The Fields on Caton Farm, Inc. for an amount not to exceed $500,000 Council approved. 13. Approve the award of Option Year #2 to Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $110,000 (Item 1 of 2) Council approved. 14. Approve the award of Change Order #1 to Option Year #1 of Contract 22-049, Fire and Security Alarm, Fire Suppression and Extinguisher Maintenance Services, to Fox Valley Fire and Safety Company, Inc. for an amount not to exceed $50,000 and a total award of $145,000 (Item 2 of 2) Council approved. 15. Approve the award of Change Order #2 to Contract 23-077, South Operation Center Pump 1, 4 and 5 Replacement, to Helm Mechanical for an additional 150 days Council approved. 16. Approve the award of Change Order #3 to Contract 14-098, Harris Radio System Maintenance Agreement, to L3 Harris Corporation for an amount not to exceed $578,885, a total award of $6,063,025.22, and for an additional one year Council approved. 17. Approve the award of Bid 24-160, On-Call Cable and Wiring Services, to Advanced Data Technologies for an amount not to exceed $180,000 and for a three-year term Council approved. 18. Approve the award of Bid 24-240, Tree Removal and Stump Grinding, to D Ryan Tree and Landscape Service LLC and Steve Piper and Sons, Inc. for an amount not to exceed $175,000 and for a one-year term Council approved. 19. Waive the applicable provisions of the Naperville Procurement Code and award Procurement 24-113, Health Screening Services, to Endeavor Health Services for an amount not to exceed $787,000 for a three-year term (requires 6 positive votes) Council inquired if the City has explored other vendors who provide health services, the last time the services went out for bid and what would happen to City of Naperville Page 6 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 the current health services if the motion failed. Wing stated the last time the City went out for bid on these types of health services was in 2016. The City explored the market for employer health services through RFPs and Edward Elmhurst Health Services (now known as Endeavor Health) was the only respondent. Endeavor Health provides services with multiple locations and flexible hours, including weekends. Endeavor Health is able to deliver all the City’s required services, has a secure, centralized communication, and has prior experience specific to City services and City requirements. Krieger stated if the motion failed the City would work with the current provider to seek a short term extension to allow staff time to work through the RFP process. A change order may also be needed approving a six month extension of the health service plan. A motion was made by Councilman White, seconded by Councilman Kelly, to waive the applicable provisions of the Naperville Procurement Code and award Procurement 24-113, Health Screening Services, to Endeavor Health Services for an amount not to exceed $787,000 for a three-year term. The motion failed by the following vote: Aye: 4- Holzhauer, Kelly, Longenbaugh, and White Nay: 4- Wehrli, Bruzan Taylor, McBroom, and Wilson Absent: 1- Leong 20. Pass the ordinance granting a six-month extension to the temporary use and OAA granted through Ordinance 17-059 and extended through Ordinance 21-038 for the property located at 433-435 Spring Avenue ORD 24-125 Council passed. J. PUBLIC HEARINGS: 1. Conduct the public hearing for the 2025 Annual Budget (Item 1 of 2) Mayor Wehrli opened the Public Hearing at 7:35 p.m. A motion was made by Councilman White, seconded by Councilman Kelly, to close the public hearing for the 2025 Annual Budget at 7:36 p.m. The motion carried by a voice vote. 2. Pass the ordinance adopting the 2025 Annual Budget in the amount of $641,148,599 (Item 2 of 2) ORD 24-126 A motion was made by Councilman White, seconded by Councilman Kelly, to pass the ordinance adopting the 2025 Annual Budget in the amount of $641,148,599. The carried by the following vote: City of Naperville Page 7 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 Aye: 7- Wehrli, Bruzan Taylor, Kelly, Longenbaugh, McBroom, White, and Wilson Nay: 1- Holzhauer Absent: 1- Leong K. OLD BUSINESS: L. ORDINANCES AND RESOLUTIONS: M. AWARD OF BIDS AND OTHER ITEMS OF EXPENDITURE: 1. Approve the award of Option Year #1 to Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. and Electric Conduit Construction, for an amount not to exceed $8,008,477.10 A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Option Year #1 to Contract 23-152, Underground Distribution, Directional Boring and Services, to Meade Electric Company, Inc. and Electric Conduit Construction, for an amount not to exceed $8,008,477.10. The motion carried by the following vote: Aye: 8- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson Absent: 1- Leong 2. Approve the award of Bid 24-209, 2025 Saybrook Phase II Water Main Improvements, to Miller Pipeline LLC for an amount not to exceed $3,583,595.97 plus a 3% contingency A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-209, 2025 Saybrook Phase II Water Main Improvements, to Miller Pipeline LLC for an amount not to exceed $3,583,595.97 plus a 3% contingency. The motion carried by the following vote: Aye: 8- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson Absent: 1- Leong 3. Approve the award of Bid 24-210, Royal Oaks Water Main Improvements, to Bluewater Construction LLC for an amount not to exceed $1,495,000 plus a 3% contingency A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-210, Royal Oaks Water Main Improvements, to Bluewater Construction LLC for an amount not to exceed $1,495,000 plus a 3% contingency. The motion carried by the following vote: Aye: 8- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson Absent: 1- Leong 4. Approve the award of Bid 24-227, Eagle Street Gateway and Accessibility Improvements Project, to Baumgartner Construction, Inc. for an amount not to exceed $3,516,001.27 City of Naperville Page 8 Printed on 12/18/2024 City Council Meeting Minutes - Final December 3, 2024 plus a 3% contingency A motion was made by Councilman White, seconded by Councilman Kelly, to approve the award of Bid 24-227, Eagle Street Gateway and Accessibility Improvements Project, to Baumgartner Construction, Inc. for an amount not to exceed $3,516,001.27 plus a 3% contingency. The motion carried by the following vote: Aye: 8- Wehrli, Bruzan Taylor, Holzhauer, Kelly, Longenbaugh, McBroom, White, and Wilson Absent: 1- Leong N. PETITIONS AND COMMUNICATIONS: O. REPORTS AND RECOMMENDATIONS: P. NEW BUSINESS: No New Business. Q. ADJOURNMENT: A motion was made by Councilman White, seconded by Councilman Kelly, to adjourn the Regular City Council Meeting of December 3, 2024 at 7:41 p.m. The motion carried by a voice vote. /S/ Dawn C. Portner Dawn C. Portner City Clerk City of Naperville Page 9 Printed on 12/18/2024