Emergency Telephone System Board

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes Thursday, May 21, 2020 3:00 PM On Zoom Emergency Telephone System Board Emergency Telephone System Meeting Minutes May 21, 2020 Board CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: The Naperville Emergency Telephone System Board meeting scheduled for May 21, 2020 will be conducted remotely pursuant to Executive Order 2020-33 which extends Executive Order 2020-07 suspending certain requirements of the Illinois Open Meetings Act. The means by which the public may watch, listen, and/or participate in the meeting are described below. TO JOIN A MEETING: The Zoom Video Conferencing App will be used. You do not need to download the Zoom app to participate. Simply follow the instruction below. To login on your computer or iPad: Click the link to join the webinar (and password if required) provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID (and password if required) provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. You will be unmuted. There will be a few second delay after you’re unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome, positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commission members, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 9/30/2020 Emergency Telephone System Meeting Minutes May 21, 2020 Board You are invited to a Zoom webinar. When: May 21, 2020 03:00 PM Central Time (US and Canada) Topic: Emergency Telephone System Board Please click the link below to join the webinar: https://zoom.us/j/97871023600?pwd=MXV5cnA4UDFOczNVMWpob1ZUakFXZz09 Password: 267675 Or iPhone one-tap : US: +13126266799,,97871023600#,,1#,267675# or +13017158592,,97871023600#,,1#,267675# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 669 900 6833 or +1 253 215 8782 or +1 346 248 7799 Webinar ID: 978 7102 3600 Password: 267675 International numbers available: https://zoom.us/u/adlXtHprj5 A. CALL TO ORDER: Chief Marshall called the zoom meeting to order at 3:03 PM. B. ROLL CALL: Naperville Members Present through Zoom: Board Chairman and Police Chief Robert Marshall Fire Chief Mark Puknaitis (present at 3:13PM) Deputy Director Russ Matson Councilwoman Theresa Sullivan Resident Richard Fowler Resident Mark McGee Aurora Members Present: Police Chief Kristen Ziman Fire Chief Gary Krienitz Aurora Emergency Communications Mgr. Jacqueline Hobday North Aurora Police Chief David Fisher Alderman Carl Franco Resident Ken Van Andel Also Present: Aurora Commander Mike Deorzaph Naperville Emergency Comm. Mgr. Stacey Edwards Naperville Administrative Assistant II Jill Bridges C. PUBLIC FORUM: City of Naperville Page 2 Printed on 9/30/2020 Emergency Telephone System Meeting Minutes May 21, 2020 Board There no guests present for the zoom meeting. D. OLD BUSINESS: Marshall noted that the revenue owed from Kane County and the State would be addressed in the E911 Surcharge Revenue Report. Marshall reported that City Legal confirmed the joint ETSB does not have the authority to impose a separate surcharge or tax other than the existing surcharge. Van Andel inquired about progress of the State mandated NextGen 911 system. Both Matson and Hobday responded that their respective cities were moving forward with vendor selection and obtaining extensions for the project and grant funding. E. NEW BUSINESS: F. REPORTS: 1. Approve the December 12, 2019 ETSB Minutes A motion was made by Fowler to approve the minutes of the December 12, 2019 meeting as presented, seconded by Van Andel. The motion carried with all ayes except one abstention from Franco who was absent from the meeting.. 2. Review the E911 Surcharge Fund Report for 12/1/2019-4/30/2020 Marshall referenced the receipts collected totaling $4,711,762.39 from the E911 surcharge funds. These receipts have been deposited in the Naperville E911 fund; $1,348,301.89 allocated to Naperville and $3,363,460.50 to Aurora. It was confirmed that this included all money owed to Aurora from Kane County and the State as well as regular surcharge revenue. 3. Approve the Naperville Expenditures for Reimbursement Report for 12/1/2019-4/30/2020 A motion was made by Fowler to approve the Naperville Expenditures for Reimbursement totaling $1,318,498.57, seconded by Van Andel. The motion carried with a unanimous voice vote. 4. Approve the budget transfer from the E911 Fund to the City of Naperville General Fund A motion was made by Franco to approve the budget transfer from the E911 Fund to the City of Naperville General Fund totaling $1,318,498.57, seconded by VanAndel. The motion carried with a unanimous voice vote. 5. Approve the Aurora Expenditures for Reimbursement Report for 1/1/19-12/31/19 A motion was made by Van Andel to approve the Aurora Expenditures for Reimbursement totaling $4,880,540.69, seconded by Franco. The motion carried with a unanimous voice vote. 6. Approve the withdrawal from the E911 Fund to the City of Aurora A motion was made by VanAndel to approve the withdrawal from the E911 Fund to the City of Aurora totaling $3,363,460.50, seconded by Franco. The motion carried with a unanimous voice vote. City of Naperville Page 3 Printed on 9/30/2020 Emergency Telephone System Meeting Minutes May 21, 2020 Board G. COMMUNICATIONS 1. City of Naperville Matson shared some operational changes implemented to reduce Covid-19 exposure for employees. Naperville PSAP has moved to 12 hours shifts with minimum staffing in the building. Personnel has been assigned specific console seating to maintain consistency of use and all equipment is being thoroughly cleaned between use. Marshall stated that Naperville Patrol already works 12 hour shifts. Patrol personnel are working to educate the public on compliance. All personnel have the proper PPE available to them. 2. City of Aurora Ziman stated that Aurora Patrol is working 12 hour shifts; 7 days on duty; 10 days off duty. Aurora Communications is utilizing its back up center to split personnel into two groups. They are also working at minimum staffing through July to reduce exposure to employees. Aurora is working with the public and businesses to communicate Covid-19 compliance requirements. The June CCTA grant exercise with Aurora and Naperville police departments has been postponed. Aurora filed an extension and received approval for the extension. 3. City of North Aurora North Aurora is grateful for the efforts of Aurora Communications during this unprecedented time. North Aurora has implemented additional online reporting capabilities and Patrol is working on 12 hour shifts. H. ADJOURNMENT: With no further business to come before the board, a motion was made byVanAndel to adjourn the meeting at 3:33 PM, seconded by Fowler. The motion carried with a unanimous voice vote. The next scheduled meeting is set for September 17, 2020. /S/ Jill Bridges Jill Bridges City of Naperville Page 4 Printed on 9/30/2020