Riverwalk Planning, Design and Construction Committee

400 S. Eagle Street City of Naperville Naperville, IL 60540 Meeting Minutes Riverwalk Planning, Design and Construction Committee Tuesday, April 6, 2021 7:30 AM Lunchroom or Via Zoom App CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding the April 6, 2021 Riverwalk Planning, Design & Construction Committee meeting remotely. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. PARTICIPATION GUIDELINES: All viewpoints are welcome. Positive comments and constructive criticism are encouraged. Speakers must refrain from harassing or directing threats or personal attacks at Commissioners, staff, other speakers or members of the public. Comments made to intentionally disrupt the meeting may be managed as necessary to maintain appropriate decorum and allow for city business to be accomplished. City of Naperville Page 1 Printed on 5/4/2021 Riverwalk Planning, Design and Meeting Minutes April 6, 2021 Construction Committee You are invited to a Zoom webinar. When: Apr 6, 2021 07:30 AM Central Time (US and Canada) Topic: Riverwalk Planning, Design and Construction Commission Please click the link below to join the webinar: https://us02web.zoom.us/j/83880200316?pwd=WFR0cENzbVAzQTBUZTRzTXEydEhwdz09 Passcode: 999999 Or One tap mobile : US: +13126266799,,83880200316#,,,,*999999# or +13017158592,,83880200316#,,,,*999999# Or Telephone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 646 558 8656 or +1 253 215 8782 or +1 346 248 7799 or +1 669 900 9128 Webinar ID: 838 8020 0316 Passcode: 999999 International numbers available: https://us02web.zoom.us/u/konOqpujJ A. CALL TO ORDER: Planning, Design & Construction Committee (PDC) Chairman Friant called the April 6, 2021 Naperville Riverwalk PDC meeting to order at 7:30 a.m. Friant read a statement explaining the reasons for meeting via the Zoom Video Conferencing App with an explanation of how the public can participate in the meeting. B. ROLL CALL: Present: Pam Bartlett; John Cuff; Jan Erickson; Jeff Friant, PDC Committee Chairman; John Joseph; Pat Kennedy, Riverwalk Commission Chairman; Debra Lellbach; Josh McBroom (joined at 7:36 a.m.); and Tom Stibbe Absent: Valla Aguilar; Judy Brodhead; and Bill Novack Also Present: Rebecca DeLarme, City Staff; Brian Dusak, ERA; Monica Goshorn-Maroney, GRWA; Rick Hitchcock, former Riverwalk Commission Chairman; Julie Landry, City Staff; Laura McSweeney, City Staff; Carl Peterson, GRWA; Marilyn Schweitzer, resident; and Jake Wolf, ERA C. PUBLIC FORUM: There were no public comments. D. OLD BUSINESS: City of Naperville Page 2 Printed on 5/4/2021 Riverwalk Planning, Design and Meeting Minutes April 6, 2021 Construction Committee 1. Approval of Minutes - Jeff Friant Approve minutes from the March 2, 2021 Planning Design & Construction Committee meeting Attachments: 21PDCMinutes0302 A motion to approve the March 2, 2021 Planning, Design & Construction Committee minutes was made by Joseph and seconded by Erickson. MOTION CARRIED 2. Park District - Tom Stibbe Stibbe reported that an invasive removal project along the north side of the Paddleboat Quarry took place last week that removed dead trees and cleaned up the area. Beach cleaning has started, the sled hill fences are coming down and typical spring maintenance is taking place. 3. 2021 Riverwalk Work Plan (PA022) - Tom Stibbe Stibbe advised that he and Tiffani Picco have developed a priority list of items that need attention along the Riverwalk. The list includes the split rail fence along the north side of the parking lot by the Grand Pavilion, the red Landforms sculpture that needs repainting and is starting to show rust, the Fredenhagen restrooms that need renovation, and the block wall between the south side of the Quarry and Aurora Avenue that is leaning and needs repair. Stibbe is working with Novack to have an assessment of this area completed. Dusak will follow up with Stibbe and Novack on past assessments of the wall as ERA has been monitoring the conditions and may have information from the last few years. Stibbe also noted that additional railing throughout the Riverwalk needs both repair and painting. He and Novack will address roof issues with the Nalco Shelter and Moser Bridge in July or August as a capital improvement project. Stibbe should have repair estimates for the other items by next month’s meeting. Erickson asked if these projects and estimates could be prioritized. Stibbe advised that they were and will forward the information to Erickson. Discussion followed regarding restructuring items based on safety. 4. Moser Tower Rehabilitation - Brian Dusak Dusak reported that final touches are underway and the project should be going to bid by early May. He expressed his appreciation to the PDC Committee for their feedback in developing the plans. Wolf added that they are on track and awaiting comments from their sub-consultants’ City of Naperville Page 3 Printed on 5/4/2021 Riverwalk Planning, Design and Meeting Minutes April 6, 2021 Construction Committee review. Goshorn-Maroney shared a view of the proposed façade with the Committee. Marilyn Schweitzer questioned if the architect who designed the structure had reviewed this information. She also expressed concern with the coloring and design. Goshorn-Maroney noted that the rendering was not an exact replica and that colors would match the existing structure. Erickson responded that two different architects were used in the past and, based on the timing of their involvement, they were not included. Rick Hitchcock suggested reviewing a different formliner product based on the larger scale of material at the top of the structure. It was noted that the suggested formliner matches existing areas on the Riverwalk (Water Street and the Riverwalk Café). Possible changes to the project timeline were discussed if the formliner were to be replaced. Schweitzer spoke about the strong vertical lines that the Carillon has and suggested that improvements should match the modern structure and not necessarily other areas of the Riverwalk. Schweitzer also recommended looking at a rendering from the Visitor Center’s view. Joseph inquired about the timeline and asked if the PDC Committee would be reviewing additional renderings prior to going to Council. Peterson said they will take the same graphic and show some additional options, including zooming out to show how it relates to the entire structure. Peterson will provide two or three different options in the building specifications, noting that alternatives may be considered. Dusak stated that once the project is out to bid, the formliner can be changed as an addendum to the bid as the cost of the formliner should be relative. Colors will not change the cost and can be reviewed before the mix is created. Dusak and Peterson will review this information with Novack and provide alternatives at next week’s Riverwalk Commission meeting. 5. Riverwalk Master Plan - Pat Kennedy Joseph shared the draft Communications plan that was developed with Aguilar and Sameera Luthman. The theme of the plan is “Creating a Path Forward” and their primary objectives are 1) to build enthusiasm and help foster strategic partnerships with stakeholder groups; and 2) build awareness and support for the Master Plan among Naperville residents. Joseph explained the primary and secondary audiences as to who they were trying to reach, and detailed ideas about a Communications Toolkit. He noted that the City’s Riverwalk web page needs to be updated and include links to the Riverwalk 2031 Master Plan. Further discussion with City of Naperville Page 4 Printed on 5/4/2021 Riverwalk Planning, Design and Meeting Minutes April 6, 2021 Construction Committee Novack will need to take place to identify City resources to help with the website and other components of the plan. Bartlett recommended communicating with the Downtown Naperville Alliance based on their amount of social media followers. Members of the PDC Committee, along with attendees Hitchcock and Schweitzer, expressed their appreciation for the work involved with the plan. Joseph will distribute the draft plan to the PDC Committee for further review and discussion at next month’s meeting. E. NEW BUSINESS: 1. Asset Management Plan - Tom Stibbe Stibbe is working to complete the Asset Management Plan. A walk-through with the Riverwalk Commission was scheduled for Friday, May 7, 2021 at 3:00 p.m. F. MEETING SCHEDULE: Riverwalk Commission, April 14, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Planning, Design & Construction, May 4, 2021, 7:30 a.m. On Zoom Video Conferencing App Riverwalk Commission, May 12, 2021, 7:30 a.m. Either Zoom Video or Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL Riverwalk Planning, Design & Construction, June 1, 2021, 7:30 a.m. Either Zoom Video or Municipal Center Lunchroom, 400 S. Eagle St., Naperville, IL G. ADJOURNMENT: A motion to adjourn was made by Erickson and seconded by Stibbe at 8:41 a.m. MOTION CARRIED UNANIMOUSLY Respectfully submitted by Rebecca DeLarme, City Staff City of Naperville Page 5 Printed on 5/4/2021