Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Wednesday, January 13, 2021 6:30 PM Sister Cities Commission Sister Cities Commission Meeting Minutes - Final January 13, 2021 CITY OF NAPERVILLE PUBLIC MEETINGS UPDATE: On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. Pursuant to Section 120/7(e) of the Illinois Open Meetings Act, the continuation of the Governor’s disaster proclamation, and Mayor Chirico’s executive order determining that in-person public meetings are not currently practical or prudent because of the Covid-19 pandemic, we are holding January 13, 2020 Sister Cities Commission meeting remotely. TO JOIN A MEETING: The meeting will be conducted using the Zoom Video Conferencing. You do not need to download any software or create an account to participate. To login on your computer or iPad: Click the link to join the webinar, the password is provided on this agenda. Once connected, if you choose to speak, click the “Raise Hand” button at the bottom of Zoom screen and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. To login on your phone: For iPhones, use the iPhone one-tap number provided on this agenda. For telephones, dial one of the numbers provided and join the meeting by using meeting ID and password provided on this agenda. Once connected to the meeting, press *9 to “raise your hand” and wait for the Chairman to recognize you. When it is your turn to speak, you will be unmuted. There will be a few second delay after you are unmuted until your mic will be live. Please identify yourself for the public record and speak clearly. Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://zoom.us/j/94849063502? pwd=MFhnQkxxRkVmY0lUanQyTm5hUk40QT09 Passcode: 786442 Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 948 4906 3502 Passcode: 786442 International numbers available: https://zoom.us/u/aepUkfO4Bb A. CALL TO ORDER: City of Naperville Page 1 Printed on 4/1/2021 Sister Cities Commission Meeting Minutes - Final January 13, 2021 Lance Fuhrer called the meeting to order at 6:37 p.m. .Lance read a statement on the provisions for meeting remotely. This was approved. B. ROLL CALL: PRESENT: Lance Fuhrer, Alan Lowe, Julie Federico, Vasavi Chakka, Bill Donofrio, Sophio Luo, Shafeek Abubaker, Yuquin "Arista" Wang, Peter Foyo Students Representatives Present: Zachary Wu, Lucy Westlake, Shruti Panse City Council Staff Liaison: Councilwoman Patty Gustin Other Staff Present: Rachel Pruneda Foundation Members Present: Brent Lindstrom, Sami Siddiqi C. PUBLIC FORUM: There were no speakers under public forum. D. OLD BUSINESS: E. REPORTS: 1. Approve the Sister Cities minutes of December 9, 2020 A motion was made by Bill Donofrio and seconded by Shafeek Abubaker to approve the minutes of December 9, 2021, as amended. Motion passed. Ayes: Fuhrer, Lowe, Federico, Chakka, Wang, Donofrio, Luo, Abubaker, Foyo (9) Nays: (0) 2. Website Update - Written Agreement, Completion Deadline, Date of Implementation, Receipt of Donations Tab, Social Media Shares Brent Lindstrom provided an update on the Sister Cities website. It is expected to be completed by the end of January. All three (3) websites have been purchased including napervillesistercities.org, napervillesistercitiesfoundation.org and napervillesistercitiescommission.org. The e-donation button on the website has been registered. The 3 main areas of focus for the website include; citizen engagement, commission updates and donations. Sami has requested some content for the website, such as pictures of the ambulance that was donated to Cancun and other information that will show citizen engagement for marketing purposes. City of Naperville Page 2 Printed on 4/1/2021 Sister Cities Commission Meeting Minutes - Final January 13, 2021 3. Cancun Unity Event - Detailed description of costs for SECA Board, Schedule of events for celebration Alan Lowe advised us that SECA plans to award us $10,000 to use for Cinco De Mayo event. SECA held a subsequent meeting last week in which concluded that the remaining $6,000 in funds will be awarded to KidsMatter. The board has made a recommendation to hold our special event on or around September 16th in honor of Mexican Independence Day. We discussed various names for the event, including El Grito. Peter recommended that we inform the Mexican Consulate about our September 16th plans and extend an invitation. Lance thanked Alan and Sophia for all their hard work on the SECA Grant funding application process. Sophia has talked to Rena Calabrese about our plans and Rena agreed to personally invite some members of our Hispanic community to join us for this event. 4. Button Art Project Brent Lindstrom provided an update on the Button Art project. They are working on the project, but have not been able to engage the highschool due to COVID-19. The portraits are complete except for the final details on the face. 5. Treasurer's Report Julie presented the Treasurer's report, which includes a recent payment for the purchase of our website. 6. Other Business - Lance Fuhrer Councilwoman Gustin provided an ambulance update. She spoke to Fire Chief Puknaitis and he said the ambulance would be released within one to two weeks. A task was given to organize a phone call between the fire chief in Naperville and Cancun, including the members of the commission to arrange for the transportation of the ambulance. Councilwoman Gustin would like letter from the commission to City Council to illicit support for our upcoming festival. Peter Foyo: There are some financial pieces to work out for the transporting of the ambulance. Shafeek commented that we should invite some prominent members of the community the next time we donate an ambulance. City of Naperville Page 3 Printed on 4/1/2021 Sister Cities Commission Meeting Minutes - Final January 13, 2021 Shruti Panse gave a presentation on the Pen Pal project. She felt that the project is a way to keep young members engaged and was inspired by a project she did in the 2nd grade. Once the final agreement is done between the City of Naperville and Cancun, the commission will engage with the Cancun Public Relations/Secretary of Education to start the project and recommend schools. . F. NEW BUSINESS: G. ADJOURNMENT: A 8:05 p.m. a motion to adjourn was made by Arista and seconded by Shafeek: AYES: Alan, Vasavi, Arista, Sophia, Shafeek (5) NAYS: (0) City of Naperville Page 4 Printed on 4/1/2021