Sister Cities Commission

City of Naperville 400 S. Eagle Street Naperville, IL 60540 Meeting Minutes - Final Wednesday, March 10, 2021 6:30 PM Sister Cities Commission Sister Cities Commission Meeting Minutes - Final March 10, 2021 On Friday, June 12, 2020, an amendment to the Open Meetings Act was signed into law. This new law replaces the gubernatorial executive order concerning the Open Meetings Act and allows public bodies to temporarily conduct meetings remotely during a state of emergency, subject to certain requirements, including a determination by the head of the public body that an in-person meeting is not practical or prudent. On Tuesday, June 16, 2020, Mayor Chirico issued an executive order determining that in-person meetings of the City Council and the City’s boards and commissions are not currently practical or prudent due to the COVID-19 pandemic. Join from a PC, Mac, iPad, iPhone or Android device: Please click this URL to join. https://zoom.us/j/94131139190? pwd=ZzRCZnFhck1pazVQbjE0Ry9SWkdSQT09 Passcode: 449667 Or iPhone one-tap: +13126266799,,94131139190#,,,,*449667# US (Chicago) +13017158592,,94131139190#,,,,*449667# US (Washington DC) Or join by phone: Dial(for higher quality, dial a number based on your current location): US: +1 312 626 6799 or +1 301 715 8592 or +1 929 205 6099 or +1 346 248 7799 or +1 669 900 6833 or +1 253 215 8782 Webinar ID: 941 3113 9190 Passcode: 449667 International numbers available: https://zoom.us/u/aptjGFgh0 A. CALL TO ORDER: Commissioner Lance Fuhrer called the meeting to order. He read a statement to explain why we are meeting remotely. B. ROLL CALL: Present: Lance Fuhrer, Alan Lowe, Sophia Luo, Shafeek Abubaker, Bill Donofrio, Julie Federico Absent: Arista Wang, Peter Foyo and Vasavi Chakka Other Members Present: Councilwoman Gustin, Rachel Pruneda, Shruti Panse, and Zach Wu C. PUBLIC FORUM: There were no speakers under public forum. D. OLD BUSINESS: City of Naperville Page 1 Printed on 5/5/2021 Sister Cities Commission Meeting Minutes - Final March 10, 2021 E. REPORTS: 1. Approve the Sister Cities minutes of February 10, 2021 Shafeek Abubaker moved to approve the minutes, seconded by Bill Donofrio. Motion passed. 2. Receive and file the Treasurer’s Report Julie Federico gave an update on the Treasurer's report. We made one payment to the State this month to keep our non-profit status. Rachel Pruneda advised the Treasurer to add $1500 to the Operational part of the budget as discussed at our previous meeting. Mayor Chirico has agreed to increase our budget. 3. Foundation Update No update. 4. Website Update Councilwoman Gustin would like an udpate at our next meeting as to the completion of the website. 5. Festival Update a. Schedule of Events Alan Lowe suggested holding a special meeting in order to talk about the schedule of events for the evening. b. Special permits and licenses - Alan Lowe Alan Lowe reported that he has submitted the necessary paperwork to hold the event at Central Park. He has met with Jackie at the Naperville Park District, as well as Dawn Portner who is the City of Naperville's Special Events person. The official name of the event is the Naperville Hispanic Festival. c. Entertainment Report - Sophia Luo Sophia Luo shared the proposal from a ballet folklorico group as part of the entertainment for the festival. Commissioners thought the price was fair and agreed to hire them for the special event. Other entertainment ideas include having a deejay, mariachis, the Naperville Municipal Band, a guest speaker. Sophia Luo mentioned having Miss Illinois as a guest speaker. We plan to have an honor ceremony in order to recognize some members of our Latino community who have been an influential part of the community. City of Naperville Page 2 Printed on 5/5/2021 Sister Cities Commission Meeting Minutes - Final March 10, 2021 6. Ambulance Donation - Councilwoman Gustin Councilwoman Gustin discussed our meeting with Chief Puknaitis as well as Chief Hurtado of Cancun. We are looking at mid March or April for transportation of the ambulance. Rachel Pruneda reported that Sister Cities Commissioners will be invited to the event and we can invite NCTV and do some marketing for the group. 7. Display Case - Alan Lowe & Shafeek Aboubaker We received a box from Cancun with some information and a sign that we can add to our display at the Municipal Center. 8. Marketing Plan Lance Fuhrer suggested that we focus on marketing the event 9. Public Relations We discussed working with Communications to work on publicizing our event. We could use some talking points so that we are all sharing the same information about the event. F. NEW BUSINESS: Lance Fuhrer asked about a street dedication for our new Sister City. Councilwoman Gustin advised that she would follow-up on this task. G. ADJOURNMENT: City of Naperville Page 3 Printed on 5/5/2021