Board of Ethics

“Where People Count” 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 ● Fax (847) 588-8051 ● TDD (847) 588-8059 Mayor Robert M. Callero Trustees Chris Hanusiak MINUTES James T. Hynes BOARD OF ETHICS Joe LoVerde Village Hall, Council Chambers Rosemary R. Palicki Louella B. Preston June 21, 2011 – 6:30 p.m. Andrew Przybylo The Board of Ethics meeting was held on Tuesday, June 21, 2011, at the Village Hall. Village Manager George R. Van Geem The meeting was called to order at 6:30 p.m. by Acting Chairman Hynes. Village Clerk Members Present: Staff Present: Marlene J. Victorine Chairman Trustee Jim Hynes Kathy M. Thake, Secretary Anthony Gaudio Joseph Annunzio, Village Attorney Randy Greco Michael Siegel Matthew Lagodzinski Mr. Siegel made a motion, seconded by Mr. Greco, to elect Trustee Hynes as Chairman of the Board of Ethics. Approval of Minutes Mr. Siegel made a motion, seconded by Trustee Hynes, to approve the minutes of the January 18, 2011 meeting; on voice vote all concurred. New Business Discussion Item #1 Introduction of New Members Each member of the Board of Ethics briefly introduced themselves to the public. Item #2 Outline of Goals for the Current Year Chairman Hynes outlined goals for the current year based on 9 points set out when the Board of Ethics was established. - The Ethics Code was adopted. - The Hotline for complaints has been established. - Policies are currently ongoing. Recently the Financial audit was completed and is said to be in good shape. The MIS audit will be reviewed in the coming weeks. Chairman Hynes stated that more audits will be conducted in the future. -Inventory reporting is part of the audit reviews. -Review of the committee structure to assure proper oversight of Village operations. Chairman Hynes stated that the Board of Ethics needs to steer the Board of Trustees www.vniles.com  Board of Ethics Meeting, June 21, 2011 to address this issue. - The Village Manager duties and Village Attorney roles will both involve a review of what the duties and responsibilities should be and make recommendations to the Board of Trustees. This will make it clear to the Board of Trustees and all employees of the duties these positions have. - Periodic written certifications to the Village Board should be a follow up after audits are completed. Chairman Hynes stated that the Board of Ethics should recommend to the Village Board, but should not get too involved in the follow up. - Reviewing of staffing levels, Chairman Hynes stated that this needs to be discussed further as to the direction but it would fall under the Village Managers responsibilities. Chairman Hynes went on to say that if the duties and responsibilities of the Village Manager and Village Attorney solidify and approve by the Board of Trustees, this will be a reasonably successful goal for the year along with reviewing complaints. The Board of Ethics is open to any suggestions from the public. Mr. Gaudio inquired about the availability of the Code of Ethics; Village Attorney Annunzio stated it is available online. Chairman Hynes stated that that all disclosure forms went out to all employees, elected and appointed officials late last week and are due back by July 1. Mr. Siegel question as to who is responsible to enforce various parts of the Code of Ethics. Chairman Hynes responded that the Village Attorney as the Compliance Officer is making sure that this implemented. Village Attorney Annunzio stated that this training took place for all directors and that they are responsible to relate that to their employees. Being a top down code, this means that the higher you are the more your are required to know. Comments/Questions from the Public No comments. Executive Session Motion made by Mr. Siegel to move into executive session at 6:17 p.m., to discuss several Hotline complaints received, seconded by Mr. Greco; on voice vote all concurred. Motion to reconvene at 7:16 p.m., was made by Mr. Siegel, seconded by Mr. Gaudio, all concurred. Adjournment Motion to adjourn was made by Mr. Lagodzinski, seconded by Mr. Greco, all concurred and the meeting adjourned at 7:20 p.m. Kathy M. Thake Board of Ethics Secretary 2