Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES June 26, 2007 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Village President Nicholas B. Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following Trustees were present at roll call: Biederman, Callero, LoVerde, and Murphy. APPROVAL OF MINUTES Regular Board Meeting Trustee LoVerde made a motion, seconded by Trustee May 22, 2007 Callero, to approve the minutes of the May 22, 2007, Board meeting, as submitted. On roll call, the vote was: AYES : 4 Biederman, Callero, LoVerde, and Murphy NAYS : 0 ABSENT : 2 Preston and Przybylo There being 4 affirmative votes, the MOTION CARRIED. At this point, Trustee Preston joined the meeting. PROCLAMATIONS None. PRESENTATIONS Retirement - Chuck Ostman, Director of Community Development, Community Development congratulated Tony Scipione on his retirement after 16 Anthony Scipione years of service as an Inspector for the Code Enforcement Division of the Community Development Department for the Village of Niles. Retirement – Scott Jochim, Director of Public Services, announced the Public Services retirement of Bus Driver Marvin R. Szymkowiak after 22 Marvin R. Szymkowiak years of service and congratulated him on his commitment to safety and becoming a member of the PACE Million Mile Club. TRUSTEE REPORTS Trustee Preston reported on the June 20, 2007, annual meeting of the Northwest Municipal Conference (NWMC) and installation of new officers. Trustee Biederman reported on the Milwaukee Avenue Streetscape Committee meeting to choose a conceptual design for the redevelopment of the Milwaukee Avenue corridor. Smith Engineering presented three different designs to the Committee and they chose a design that best met the goals of the committee, pedestrian safety and beautification.  June 26, 2007 Trustee Callero reported on the Niles Fire & Police Pension Funds for the fiscal year ended 4/30/07. The Fire Fund ending balance was $25,488,603 and the Police Fund ending balance was $27,037,313. It was a good year for the funds in the investment portfolios with approximately 8.6 to 8.8% on returns. OLD BUSINESS Special Use to Operate a President Blase stated that this request was approved by Health Spa (07-ZP-05) the Planning Commission with the following conditions: 809 Civic Center Plaza remittal of letter from Home Depot permitting the use of the parking lot; provide landscaping plan on the south and east side of the location for approval by the Community Development Office; and provide additional signage on Waukegan Road for the spa to redirect and utilize the south entrance of the center and signage to discourage traffic to the residential area. Chuck Ostman explained that they received a letter from Regency Centers pertaining to Home Depot and they are currently working on the other conditions. On behalf of the Spa, Attorney David Dordek described the services that they offer are for the relaxation and benefit of their clientele: saunas; massage therapy; and whirlpools. The Spa hours will be 6:00 a.m. to 11:00 p.m. daily, offering either a membership option or individual visits. They estimate 30 full-time employees and 10 part-time employees. Mr. Ostman stated that parking will not be a problem since they are relocating their front entrance to the back parking lot. Trustee LoVerde stated for the record that the health benefits advertised in their brochure are wonderful remedies, but questioned if they have been endorsed by any medical organizations. The response was that these are inherited from Korea and are very popular and therapeutic. Trustee Preston made a motion, seconded by Trustee Callero, to adopt the ordinance which approves a Special Use to Operate a Health Spa at 809 Civic Center Drive, with the conditions mentioned above. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Variation to Reduce Rear Yard President Blase asked the Petitioner to step forward. Set Back to Construct a First Attorney Joseph Annunzio reminded owner Jusbeen and Second Floor Addition Shukla that the size of her variation, which is over 50%, (07-ZP-12) means that she has to give the Board a compelling 9757 Huber Oval necessity as to why it’s important to make such a large variation. Ms. Shukla is looking to put an addition on to her home which would create a six bedroom home with five bathrooms for their family as more family is moving in over the summer. The main reason being financial 2  June 26, 2007 relief with the mortgage and they do not want to leave Niles. Mr. Ostman explained that they would encroach within 17 foot of their rear yard lot line, more than 50 percent of the backyard. President Blase explained that the Board normally does not hear variations from the Zoning Board and that this petitioner is asking the Board to exempt her home from the normal rules and regulations of this community. Trustee Callero made a motion, seconded by Trustee Biederman, to deny the request for a Variation to Reduce the Rear Yard Set Back to Construct an Addition at 9757 Huber Oval. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Special Use to Operate a President Blase stated this is a request for Special Use to Dance Studio (07-ZP-13) Operate a Dance Studio with no specific parking 7350-7352 N. Milwaukee Ave. requirements. The petitioners, Matt Andelman and Ivana Rybczynski, were present for the Interclub Academy of Dance, which is a private studio. Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the ordinance which approves a Special Use to Operate a Dance Studio at 7350-7352 N. Milwaukee. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. NEW BUSINESS Appointment of New Plan Trustee Bart Murphy, Chairman of the Search Committee Commission and Zoning to select two new members to the Plan Commission and Board of Appeals Members Zoning Board of Appeals, announced the appointment of Thomas Kanelos and Karen Dimond. Trustee Murphy stated that they received a lot of good resumes and after careful evaluation by the Committee, which was comprised of three Village Board members and three Plan Commission members, is delighted with their selection and is sure the Board and the Village will prosper. Prevailing Wage Rate Trustee Callero stated that each year the State of Illinois requires public bodies to meet certain prerequisites in the issuing of bids and the letting of contracts for construction projects. The Illinois Prevailing Wage Act requires that the Village of Niles investigate and ascertain the prevailing rate of wages as defined in the Act. This ordinance confirms that the general prevailing wage rates in this locality for laborers, mechanics, and other workers engaged in the construction of public works, is the same 3  June 26, 2007 as determined by the Department of Labor of the State of Illinois. Trustee Callero made a motion, seconded by Trustee Biederman, to adopt the ordinance which approves the prevailing wage rate. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Amend Chapter 6 Restricting Trustee Preston stated that this is a request to Amend Sale or Consumption of Liquor Chapter 6 restricting the sale or consumption of liquor by by the Bottle the bottle to be allowed only on special occasions with the approval of the Liquor Commissioner. President Blase explained that we have been getting a number of these requests which normally come out of either ethnic or other family-kind of affairs. Trustee Preston made a motion, seconded by Trustee LoVerde, to adopt the ordinance Amending Chapter 6 Restricting Sale or Consumption of Liquor by the Bottle. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Allowing an Exemption from Trustee Murphy stated that the Village Administration is the Niles Business License Fee seeking Board approval to allow certain Niles Park District facilities to be exempt from paying business license fees for signs and food vending machines. President Blase added that this excludes the Howard Street Inn and Fairway Banquets. Trustee Murphy made a motion, seconded by Trustee Preston, to adopt the ordinance allowing an exemption from the Niles Business License Fee for certain Niles Park District facilities. On roll call, the vote was: AYES : 4 Biederman, Callero, Murphy and Preston NAYS : 0 ABSENT : 1 Przybylo ABSTAIN : 1 LoVerde There being 4 affirmative votes, the MOTION CARRIED. Bid Out Police Truck Weight Trustee LoVerde stated that this is a request for authori- Scale Walkway Skirt zation to go out to bid to supply labor and materials to fabricate and install a diamond plate walkway skirt on the sides of the truck scale in front of the Old Maintenance Garage at 7104 Touhy. 4  June 26, 2007 Trustee LoVerde made a motion, seconded by Trustee Biederman, to grant authorization to go out to bid for labor and materials to fabricate and install a walkway skirt on the sides of the Police truck scale. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Bid Out Cured-in-Place Trustee Callero stated that this is a request for authori- Pipe Project zation to go out to bid for the Cured-in-Place Pipe (CIPP) Project. Trustee Callero made a motion, seconded by Trustee Preston, to grant authorization to go out to bid for the CIPP Project. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Extend Duke’s Root Control Trustee Biederman stated that this is a request from Contract Public Services to extend the contract with Duke’s Root Control to provide sewer line root control again for this year. This is the final year of extensions permitted by the 2004 contract. This year we plan to treat 9,570 feet of sewer line. Trustee Biederman made a motion, seconded by Trustee LoVerde, to authorize extension of the 2004 Duke’s Root Control contract. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Purchase Ten 2008 Ford Crown Trustee Preston stated that this is a request for approval Victoria Police Interceptors to purchase ten 2008 Ford Crown Victoria Police Interceptors off of the State contract at $22,394.00 each. By ordering now we are able to purchase the 2008 model at the 2007 pricing. This is a budgeted item. Trustee Preston made a motion, seconded by Trustee Callero, to approve the purchase of ten 2008 Ford Crown Victoria Police Interceptors. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo 5  June 26, 2007 There being 5 affirmative votes, the MOTION CARRIED. Upgrade Human Services Trustee LoVerde stated that this a request for approval to Building HVAC System upgrade an existing proprietary building automation system, which was identified by Metro Design Associates to be top priority and required as part of the first phase of renovations to the HVAC system. This is a budgeted item. Trustee LoVerde made a motion, seconded by Trustee Callero, to approve the proposal to upgrade the HVAC System in the Human Services Building. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Bid Award for the Ramp Trustee Murphy stated that this is a request from Public for the Police Truck Scale Services to award Lampignano & Son Construction the contract for the ramp for the Police truck scale in the amount of $25,487.67. Only one bid was received and it was over $5,000 over budget. Trustee Murphy questioned why there was only one bid. Scott Jochim, Director of Public Services, explained that this was a small job and the other contractors stated they were very busy. Trustee Murphy noted that although this was over budget, the operating incoming revenue will quickly pay for this and is well worth the investment. Scot Neukirch, Finance Director, stated that this revenue is budgeted at $80,000 per year. Trustee LoVerde questioned when this work would be completed, and Scott Jochim responded that they are using the scale right now and the purpose of this is to be able to get a proper reading for some of the larger vehicles with the longer widths. Chief Strzelecki added that we can get the overall weight of the truck right now, but we need this to get axle-by-axle readings. Trustee Murphy made a motion, seconded by Trustee Callero, to approve the bid award for the ramp for the Police truck scale in the amount of $25,487.67 to Lampignano & Son Construction. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Lease Agreement for Niles Trustee Biederman stated that this is a request for Teen Center approval of a new lease agreement for the Niles Teen Center. With the approval of this lease, the Teen Center will be relocating to a 1,500 square feet non-retail space 6  June 26, 2007 at Golf Mill Mall. This decision was made in cooperation with the Niles Park District for the following reasons: 1) it is more centrally located near four major schools and makes it easier for the students to use the Center; and 2) it is on the regular Niles Free Bus Route. In addition, Golf Mill Management looks forward to partnering with the Village and the Park District by providing new programming opportunities such as special movie and shopping nights, matching students looking for an after school job, and other educational programs. The goal of the Teen Center is to offer our youth a safe, educational and fun place to be with their peers. Trustee Preston stated that now teens who may use the Teen Center are residents of the Village or students of any of the schools that Niles residents attend and asked if the membership requirements are going to change since Golf Mill is a shopping center for not only the suburban area but for northwest Chicago. Trustee Biederman stated that this is something that the director will have to look at once they move into that space. If the requirements change, Trustee Biederman will advise the Board. President Blase complimented Steve Vinezeano and George Van Geem on negotiating a very good lease price. Trustee Biederman made a motion, seconded by Trustee LoVerde, to approve the lease at Golf Mill for the Niles Teen Center. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. Purchase Minivan to Replace Trustee Callero stated that this is a request for approval 2000 Chevy Impala for to purchase a 2007 Dodge Grand Caravan from Napleton Community Development Dodge to replace a 2000 Chevy Impala for the Community Development Department. The total budget impact is $20,337 and is a budgeted item. Trustee Callero requested Public Services in the future to attach documentation on all quotes received if not bid out. Village Manager George Van Geem stated that this price is consistent with the State Contract for minivans and he will put a piece of documentation into the file to support that. Trustee Callero made a motion, seconded by Trustee Preston, to approve the purchase of a Dodge minivan to for the Community Development Department. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. 7  June 26, 2007 Plat of Consolidation Trustee LoVerde stated that this is a request for approval 8205 Ballard Road to consolidate the current four 25 ft. lots located at 8205 Ballard into two 50 ft. lots. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the ordinance approving the Plat of Consolidation at 8205 Ballard Road. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Blase listed the following Petition for Referral and stated the application fees have been paid: 07-ZP-14 Fresenius Medical Care of Niles Clinic/Outpatient Dialysis Facility 9371 N. Milwaukee Ave. Trustee LoVerde made a motion, seconded by Trustee Callero, to refer the Zoning Petition to the Zoning Board. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of May 2007 were $4,561,452.08. The ending cash balance as of May 31, 2007, was $34,181,207.22. Trustee Callero made a motion, seconded by Trustee Murphy, that the Accounts Payable for the month of May 2007 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Murphy, and Preston NAYS : 0 ABSENT : 1 Przybylo There being 5 affirmative votes, the MOTION CARRIED. ANNOUNCEMENTS Trustee Preston made an announcement inviting everyone to the Leaning Tower Concert Series which kicks off on Thursday night, July 12th. Police Chief Dean Strzelecki announced that Notre Dame will honor the veterans and the people in the Armed Forces at a mass ceremony on July 3rd beginning at 6:00 p.m. at the Notre Dame High School football field. 8  June 26, 2007 ADJOURNMENT There being no further business to come before the Board, motion to adjourn was made by Trustee Murphy and seconded by Trustee Preston. On roll call, all concurred. The meeting adjourned at 8:40 p.m. ___________________________ ____________________________________ Village Clerk Village President 9