Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES August 28, 2007 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Village President Nicholas B. Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order promptly at 8:00 p.m. by President Blase. The following Trustees were present: Biederman, Callero, LoVerde, Preston and Przybylo. APPROVAL OF MINUTES Regular Board Meeting Trustee LoVerde made a motion, seconded by Trustee July 24, 2007 Biederman, to approve the minutes of the July 24, 2007, Board meeting, as submitted. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. PRESENTATIONS Police Department Deputy Police Chief Chuck Giovannelli presented Niles Commendations/Awards Police Department Commendations to the following members of the Niles Police Department: Detective George Alexopoulos. Detective Nicholas Beyer, Detective Thomas Fragassi, Officer Joseph Paglia, Officer Thomas Polinski, and Officer Joseph Romano and K-9 Max. Officer David Pekosh also received a Commendation, but was not present this evening. Deputy Chief Giovannelli announced that Officer Samuel Cora received a Distinguished Duty Award; and Officers Fotis Markadas and Thomas Polinski both received Alliance Against Intoxicated Motorists (AAIM) Awards. Mayor Blase congratulated the Police Department on their good work. PROCLAMATIONS President Blase announced proclamations for: • School’s Open Safety Week - August 27-31, 2007 • Chamber of Commerce Week - Sept. 10-14, 2007 • Celebration of 15th Anniversary of Sister Cities Niles, Illinois and Pisa, Italy and Mayor of Pisa Visit to Niles in October 2007. TRUSTEE REPORTS Trustee Preston reported that neither the Solid Waste Agency of Cook County nor the Northwest Municipal Conference (NWMC) met during the summer. The next meeting of the NWMC will be September 19. Trustee Preston announced that the Village has sworn in five new Police Officers and she also promoted the free CPR  August 28, 2007 Certification AED and suffocation course offered by the Village of Niles Fire Department. OLD BUSINESS Plat of Consolidation President Blase stated that this request for Plat of 6920 W. Jarvis Consolidation was approved by the Planning Commission by a vote of 5-0. Chuck Ostman, Community Development Director, explained this was a typical plat of consolidation for the construction of a new structure. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the ordinance which approves the Plat of Consolidation for 6920 W. Jarvis. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Special Use for Full Service President Blase stated that this was a bank that was Banking Facility previously located at 7007 Dempster. 7237 Dempster Street Trustee Callero made a motion, seconded by Trustee Preston, to adopt the ordinance which approves a Special Use for Full Service Banking Facility at 7237 Dempster Street. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Special Use for Veterinary President Blase stated that this request for a Special Use Clinic and Adoption Center is for a Veterinary Clinic and Adoption Center and was 7136 Touhy Avenue recommended by the Planning Commission by a vote of 5-0. Present on behalf of the petitioners was Todd Anderson from Right Way Rescue. Mr. Anderson answered questions from the President and Board regarding the adoption process, fees charged, hours of operation, staffing, boarding, licensing, outdoor dog runs, and total number of animals the facility can accommodate. Trustee Preston made a motion, seconded by Trustee Callero, to adopt the ordinance which approves a Special Use for Veterinary Clinic and Adoption Center at 7136 Touhy Avenue. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. 2  August 28, 2007 NEW BUSINESS Providing for the Levying and Trustee Callero stated that this is a request from the Assessment of Property Taxes Finance Department to approve the levying and for Tax Year 2007 assessment of property taxes for the tax year 2007. The Levy is $4,345,467.00 and this matches the amount in the fiscal year 2008 budget. Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the ordinance Providing for the Levying and Assessment of Taxes for the Fiscal Year Beginning May 1, 2007, and Ending April 30, 2008, in the Village of Niles, Cook County, Illinois. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Amend Zoning Ordinance President Blase stated this is an amendment to the Zoning Making Restaurants and Ordinance making full service restaurants and food Carryout Stores Exempt from carryout stores found in shopping centers with a gross a Special Use in the Business-1 leasable area of 80,000 sq. ft. or more exempt from Zoning District if Located in a special use permit. Chuck Ostman explained that the Centers Larger than 80,000 Village of Niles is at a disadvantage of requiring the Sq. Ft. in Gross Leasable Area restaurants that want to locate in the larger shopping centers, where there generally is not a parking issue, to still go through the approval process of a special use. Trustee Callero made a motion, seconded by Trustee Przybylo, to adopt the ordinance Amending the Zoning Ordinance Making Restaurants and Carryout Stores Exempt from a Special Use in the Business-1 Zoning District if Located in Shopping Centers Larger than 80,000 sq. ft. in Gross Leasable Area. Trustee Preston expressed her disapproval of exempting these restaurants from applying for a special use and, therefore, not required to go before the Board for approval. As a Trustee she wants to know what restaurants are coming into the Village, where they are going, and what kind of presentation they are giving. On roll call, the vote was: AYES : 4 Biederman, Callero, LoVerde, and Przybylo NAYS : 1 Preston ABSENT : 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. Amend Chapter 66 Trustee Przybylo stated that this amendment updates the Graffiti Ordinance original 1965 Graffiti Ordinance. Assistant Village Manager Steve Vinezeano explained that changes in the ordinance include: giving property owners two days, versus five days, to clean graffiti, especially gang graffiti; allowing the use of paint, versus chemicals, because of their toxicity; making notification by the Village to 3  August 28, 2007 remove the graffiti more official; new forms for indemnification for the Village; and adding a $25-$100 penalty for violators. In the future, Trustee Preston requested Village staff to indicate changes, deletions, and additions to an ordinance by black-lining deletions, bolding additions, etc. so they can easily identify the changes being requested. Trustee Przybylo made a motion, seconded by Trustee Biederman, to adopt the ordinance Amending Chapter 66 Offenses and Miscellaneous Provisions, Article VII Graffiti. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Amend Fire Prevention and Trustee Biederman stated that this is a request from the Protection Ordinance Adding Fire Department for an ordinance permitting the use of Adding Section 46-42 outdoor fireplaces/firepits as long as the restrictions Outdoor Fireplaces contained in the ordinance are complied with. Fire Chief Barry Mueller explained that in the past outdoor fireplaces have been prohibited; however, since they have become so popular, and as long as the restrictions are complied with, they are now permitted. Trustee Biederman made a motion, seconded by Trustee Callero, to adopt the ordinance Amending Chapter 46 Fire Prevention and Protection by adding Section 46-42 Outdoor Fireplaces. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Approve Cable Franchise Trustee Callero stated that the Village of Niles’ cable Extension Agreement with franchise agreement with Comcast of Illinois expires on Comcast September 5, 2007. An extension is proposed to complete negotiations on a cable franchise now that SB678 has been signed into law. The extension will be from September 5, 2007, through March 5, 2008, under the same terms and conditions as the expiring contract. Trustee Callero made a motion, seconded by Trustee Preston, to adopt the ordinance Approving the Franchise Extension Agreement with Comcast through March 5, 2008. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy 4  August 28, 2007 There being 5 affirmative votes, the MOTION CARRIED. Ordinance for the Placement of Trustee LoVerde stated that this is a request from Public Stop Signs at the Intersection Services for an ordinance for the placement of stop signs of Ozark Ave. and Greenleaf St. at the intersection of Ozark Avenue and Greenleaf Street. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the ordinance for the Placement of Stop Signs at the Intersection of Ozark Avenue and Greenleaf Street. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Purchase of Replacement Trustee Przybylo stated that this is a budgeted item to Firefighting Protective Clothing replace firefighting protective clothing that does not meet current safety standards. Trustee Przybylo made a motion, seconded by Trustee Preston, to approve the purchase of 10 replacement firefighting protective clothing per OSHA and NFPA requirements from W.S. Darley & Company in the amount of $18,299.00. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Purchase of Police Uniforms Trustee Preston stated that this is a request from the Police Department for the purchase of their semi-annual uniform order for winter uniforms. This is a budgeted item and Kales was the lowest bidder at $13,332.60. Trustee Preston made a motion, seconded by Trustee Callero, to approve the purchase of winter uniforms for the Police Department from Kales in the amount of $13,332.60. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Purchase of Public Services Trustee Biederman stated that this is the annual uniform Uniforms purchases for Public Services employees as provided under the collective bargaining agreement, as well as the non-union employees, such as full- and part-time bus drivers. Prices were obtained from three vendors and Michael’s Uniform Company was the lowest bidder at $19,036.90. This is a budgeted item. 5  August 28, 2007 Trustee Biederman made a motion, seconded by Trustee Preston, to approve the purchase of Public Services uniforms from Michael’s Uniform Company in the amount of $19,036.90. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Request for Proposals for Trustee Callero stated that this is a request from MIS to Phase II of GIS Water System request proposals for Phase II of the GIS Water System Development Project Development Project. Phase I was completed in January 2007 and Phase II will take the 65 improvement projects and integrate them into this existing GIS layer. This is a budgeted item for $45,000.00. Trustee Callero asked Bill Shaw, MIS Director, to explain why they are seeking proposals versus bids. Mr. Shaw stated that bid documents are specifically used when you have an exact product or an exact service that you are looking for. We know what we are starting with and where we want to get to and there are several different processes to get there. We don’t want to limit ourselves to specify that process and, therefore, instead of a specific bid, we are requesting proposals so that we can investigate all the different possibilities and get the best product for the best price for the Village. Trustee Preston asked about keeping the new system up to date and Bill Shaw responded that MIS is working with Engineering to initiate a maintenance management system. Mr. Shaw explained that this digitized version replaces the paper water atlas that was updated by hand. Mr. Shaw also stated for the record that GIS information is now available through a browser interface to all Village Departments. Trustee Callero made a motion, seconded by Trustee LoVerde, to grant authorization to Request Proposals for Phase II of the GIS Water System Development Project. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Out HVAC System for Trustee LoVerde stated that this is a request from MIS to Village Hall MIS Equipment bid out the new HVAC System for the MIS equipment Room room at the Village Hall. This is a budgeted item. Trustee LoVerde made a motion, seconded by Trustee Preston, to grant authorization to go out to bid for a new HVAC System for the Village Hall MIS Equipment Room. On roll call, the vote was: 6  August 28, 2007 AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Out 2007 Sealcoating Trustee Preston stated that this a request from Public and Restriping Project Services to go out to bid for the annual 2007 sealcoating and restriping project. Trustee Preston made a motion, seconded by Trustee Callero, to grant authorization to go out to bid for the 2007 sealcoating and restriping project. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Out Replacement Fence at Item removed from agenda - to be considered at a later Waterfall at Milwaukee and date. Touhy Bid Out 2007 Water Main Trustee LoVerde stated that this is a request from Public Improvement Services to seek bids for the 2007 Water Main Improvement Project that includes Conrad Avenue from Oketo to Harlem and Caldwell Avenue from Keeney to Cleveland. This is a budgeted item for $455,000.00. Trustee LoVerde made a motion, seconded by Trustee Callero, to grant authorization to go out to bid for the 2007 Water Main Improvement Project. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Out Reconfiguration of Trustee Przybylo stated that this is a request to go out to Sanitary Sewer at Fire 2 bid to reconfigure the sanitary sewer at Fire Station 2. This is an emergency repair with a projected total budget impact of $15,000.00. Trustee Przybylo made a motion, seconded by Trustee Biederman, to grant authorization to go out to bid for reconfiguration of sanitary sewer at Fire Station 2. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy 7  August 28, 2007 There being 5 affirmative votes, the MOTION CARRIED. Resolution Requesting a Trustee Callero stated that this is a Resolution No Cash Bid for a Tax requesting a “No Cash Bid” for a tax delinquent parcel Delinquent Parcel Within within the Village of Niles known as Peter Terrace Alley. the Village of Niles Trustee Callero explained that a “no cash bid” means the bid by the Cook County Board of Commissioners for a requesting municipality for the outstanding amount of the delinquent taxes, penalties and interests on a parcel two or more years tax delinquent, allowing the municipality to obtain the parcel for no money. The Village believes that it needs it to create a future alley and to secure utility easements. It costs us $0.00. Trustee Callero made a motion, seconded by Trustee Preston, to adopt the resolution requesting a “No Cash Bid” for a tax delinquent parcel within the Village of Niles. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Award for 2007 Alley Trustee Przybylo stated that this is a request for the Board Improvement Program with to award the 2007 Alley Improvement Program with Water Main Water Main to Schroeder & Schroeder, Inc. in the amount of $372,689.00. The budgeted amount was $560,000.00 Trustee Callero questioned why the bid amount from Schroeder & Schroeder was significantly lower than the budgeted amount and the other bidders. Scott Jochim, Director of Public Services, explained that he did confirm the final bid amount with the contractor. Trustee Przybylo made a motion, seconded by Trustee Callero, to approve the bid award for the 2007 Alley Improvement Program with Water Main to Schroeder & Schroeder, Inc. in the amount of $372,689.00. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. Bid Award to Install Concrete Trustee Preston stated that this is a request for the Board Pavement for the Bus Turn to award the installation of concrete pavement for the bus Around at Foster Lane and turn around at Foster Lane and Washington Street to Washington Street Schroeder & Schroeder, Inc. in the amount of $57,100.00. The budgeted amount was $45,000.00. Trustee Callero explained the reason this is over budget is that there was a change in the plan; originally the bid documents called for asphalt, but because of the weight of the new buses Scott Jochim stated that we needed concrete. 8  August 28, 2007 Trustee Preston made a motion, seconded by Trustee Callero, to approve the bid award for the installation of concrete pavement for the bus turn around at Foster Lane and Washington Street to Schroeder & Schroeder, Inc., in the amount of $57,100.00. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Blase stated there are two Petitions for Referral to the Plan Commission and Zoning Board of Appeals and the application fees have been paid: 07-ZP-18 Michael Rossier Chicagoland Builders, Inc. Variation - Addition to Rear of House Adding 22' within the 35º Line 6843 Lexington Lane 07-ZP-19 Loukas Spiridakos Variation to Reduce the Side Yard Set Back from 3' to 1' and Increase the Size from 700 SF up to 880 SF 7850 N. Nora Trustee Preston made a motion, seconded by Trustee LoVerde, to refer the Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of July 2007 were $4,392,136.69. The ending cash balance as of July 31, 2007, was $33,714,118.85. Trustee Callero made a motion, seconded by Trustee Biederman, that the Accounts Payable for the month of July 2007 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES : 5 Biederman, Callero, LoVerde, Preston and Przybylo NAYS : 0 ABSENT : 1 Murphy There being 5 affirmative votes, the MOTION CARRIED. 9  August 28, 2007 President Blase stated that this concluded the business of the Board and asked if there was anything from the floor. Shirley and Ed Kaufman Shirley Kaufman stated that they have lived there for 42 7739 Nordica years and they have a very big problem with parking on Nordica. Because there is no designated handicapped parking they sometimes have to walk a couple of blocks to find a place to park. They are both handicapped as are others on their street. They believe that there should be at least one handicapped parking per row or assigned parking, since they are paying taxes for two parking spaces. President Blase explained that he is very sympathetic to their situation, however, on public streets we are not authorized by law to allocate private parking for anybody, and that includes handicapped spots. He suggested they speak with Community Development Director, Chuck Ostman, to see what other options are available. ADJOURNMENT There being no further business to come before the Board, motion to adjourn was made by Trustee Callero and seconded by Trustee LoVerde. On roll call, all concurred. The meeting adjourned at 9:00 p.m. ___________________________ ____________________________________ Village Clerk Village President 10