Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES September 25, 2007 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Village President Nicholas B. Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following Trustees were present: Biederman, Callero, LoVerde, Murphy, and Preston. APPROVAL OF MINUTES Regular Board Meeting Trustee Callero made a motion, seconded by Trustee August 28, 2007 Preston, to approve the minutes of the August 28, 2007, Board meeting, as submitted. On roll call, the vote was: AYES : 4 Biederman, Callero, LoVerde, and Preston NAYS : 0 ABSENT : 1 Przybylo ABSTAIN : 1 Murphy There being 4 affirmative votes, the MOTION CARRIED. At this point, Trustee Przybylo joined the meeting. PRESENTATIONS Fire Department ESDA Coordinator Harry Kinowski introduced Bill Emergency Operations Plan Dorgan from the Cook County Emergency Management Certification Association who awarded County certification to the Village of Niles in acknowledgement of completion of their Emergency Operations Plan in compliance with State and County requirements. County Certification is granted for a period of two years. He congratulated the Village for their hard work and that as far as the whole Village goes, we can take pride in knowing that by putting together a plan like this we are taking care of our citizens. PROCLAMATIONS President Blase announced proclamations for: • Fire Prevention Week – October 7-13, 2007 • Niles Lions Club Candy Days – October 12-13, 2007 • United Way Week – October 21-27, 2007 • National Breast Cancer Awareness Month – October 2007 Trustee Preston announced that since the Lions Club is worldwide, the Niles Lions Club will be participating in the Taste of Sister Cities on November 18 as there are Lions Clubs in Italy, Greece, Poland, and Ireland.  September 25, 2007 TRUSTEE REPORTS Trustee Preston reported on the following: • Northwest Municipal Conference (NWMC) September meeting and presentation by County Board President Todd Stroger, who stated that his administration is committed to reinventing Cook County government; and the open meeting with citizens and government officials on September 10 with Todd Stroger in Des Plaines. • Chicago Metropolitan Agency for Planning is seeking additional municipal representatives on its committees for economic and community development, environmental and natural resources, housing, human services, and land use. • Senators Susan Garrett and Dan Kotowski held a Commonwealth Edison Hearing on September 4 at the Des Plaines Library about the handling of the ComEd losses. ComEd will make a presentation at the October NWMC meeting to address how Village officials and ComEd can communicate better. • The Metropolitan Water Reclamation District held open houses this month and discussed water issues, Deep Tunnel Project, etc. • Due to recent Government budget vetoes, Trustee Preston testified at a regional budget hearing with legislators at Northbrook Village hall in support of an $85,000 grant for infrastructure for Niles. Trustee Biederman reported on the grand re-opening of the Niles Teen Center at their new location at Golf Mill Mall, and introduced Mark Williams, the new Youth Coordinator. OLD BUSINESS Variation to Reduce Rear President Blase stated that this is a request for the Yard Setback for Variation to Reduce Rear Yard Setback at 6843 6843 Lexington Lane Lexington Lane. Petitioner was not present, and Chuck Ostman, Community Development Director, recommended that this be approved. Trustee LoVerde made a motion, seconded by Trustee Biederman, to adopt the ordinance which approves the Variation to Reduce Rear Yard Setback for 6843 Lexington Lane On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. 2  September 25, 2007 NEW BUSINESS Amend Chapter 6 Alcoholic President Blase stated that Wal-Mart is requesting two Beverages – Increase Class C liquor licenses for their two stores in Niles. They have Liquor Licenses by Two for not had liquor in the past and this request is to increase Wal-Mart the Class C liquor licenses from 25 to 27. Trustee Preston made a motion, seconded by Trustee Callero, to adopt the ordinance which increases the number of Class C Liquor Licenses from 25 to 27 for the two Wal-Mart stores. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Additional Concrete Restoration Trustee Callero stated that this is a request from Public Work Services to increase the amount of concrete restoration work at a cost of $23,000. It is a budgeted item for $30,000. Trustee LoVerde made a motion, seconded by Trustee Callero, to authorize up to $23,000 to cover any additional concrete repairs needed before winter to Lampignano & Son Construction Co. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Resolution to Approve Letter Trustee Biederman stated that this is a Resolution to to IDOT Requesting an approve the letter to the Illinois Department of Extension on the Illinois Transportation (IDOT) requesting that the Illinois Transportation Enhancement Transportation Enhancement Program (ITEP) Grant be Program Grant for the extended south from the current southern limits of Milwaukee Avenue Project Birchwood Avenue to a new southern limit of Albion Avenue, which is the southern boundary of the Village of Niles. This grant extension will increase the Village’s beautification opportunities along Milwaukee Avenue, reduce construction disruptions, and reduce the costs. Trustee Biederman made a motion, seconded by Trustee Preston, to adopt the resolution approving the letter to IDOT requesting an extension on the ITEP Grant for the Milwaukee Avenue Project. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. 3  September 25, 2007 Bid Award for 2007 Water Trustee LoVerde stated that this is a request for the Board Main Improvement Project to award the contract for the 2007 Water Main Improvement Project to Lampignano & Son Construction Co. in the amount of $397,350.00. This is a budgeted item and the budget was $455,000.00. Trustee LoVerde made a motion, seconded by Trustee Callero, to approve the bid award for the 2007 Water Main Improvement Project to Lampignano & Son Construction Co. in the amount of $397,350.00. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Award for Cooling Unit Trustee Przybylo stated that this item was budgeted for for the MIS Equipment Room $55,000.00 and the low bid came in at $46,200.00 for a cooling unit for the MIS Equipment Room. Trustee Przybylo made a motion, seconded by Trustee Callero, to approve the bid award for cooling unit for the MIS Equipment Room to Bremer Sheet Metal Works, Inc. in the amount of $46,200.00. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Award for Reconfiguration Trustee Murphy stated that this is a request to approve the of Sanitary Line at Fire Station 2 bid award for reconfiguration of Sanitary Line at Fire Station 2 to LoVerde Construction Co. in the amount of $15,711.00. This amount was not budgeted because the problem did not exist at the time. Due to the constant backup of the sewer line this new configuration is necessary. Trustee Murphy made a motion, seconded by Trustee Preston, to award the contract for the reconfiguration of the sanitary sewer line at Fire Station 2 to LoVerde Construction Co. in the amount of $15,711.00. On roll call, the vote was: AYES : 5 Biederman, Callero, Murphy Preston and Przybylo NAYS : 0 ABSENT : 0 ABSTAIN : 1 LoVerde 4  September 25, 2007 Trustee LoVerde abstained from voting because of his relationship, but stated for the record that since 1997 he has no ownership, no beneficial or financial interests in LoVerde Construction. There being 5 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Blase stated there are two Petitions for Referral to the Plan Commission and Zoning Board of Appeals and the application fees have been paid: 07-ZP-21 Peter Slavin Rezoning from B-2 to B-2 Special Use to Operate a Medical Clinic 8269 Golf Road 07-ZP-22 Dan Shapiro, Attorney for Applicant Rezoning from R-1 to B-2 Special Use for a Banking Facility with Drive-Thru upon Approval of Annexation 8001 Golf Road President Blase stated that 07-ZP-22 is on the corner of Golf and Washington which is unincorporated. Currently there is a gas station which we have been trying to incorporate into Niles to square off our boundaries. Now Fifth/Third Bank is coming in and wants to annex to our community. Trustee Preston made a motion, seconded by Trustee Przybylo, to refer the Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of August 2007 were $4,789,366.02. The ending cash balance as of August 31, 2007, was $34,385,963.41. Trustee Callero made a motion, seconded by Trustee LoVerde, that the Accounts Payable for the month of August 2007 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. 5  September 25, 2007 President Blase stated that this concluded the business of the Board and asked if there was anything from the floor. ANNOUNCEMENTS Joseph Annunzio, Chairman of the 2007 Pisa Sister Cities Committee, announced that the Mayor of Pisa and a delegation will be visiting Niles from October 3-7. There is a special banquet in their honor on Friday, October 5, at the White Eagle beginning at 6 p.m. and tickets are $25 each. President Blase explained that we are flying Italian flags in recognition of our sister city Pisa. Trustee Preston announced that Caldwell Avenue is currently under construction which was partially funded through the Mayor’s Committee of the NWMC. Trustee Preston thanked the staff of Public Services for all of their efforts in making this happen. ADJOURNMENT There being no further business to come before the Board, motion to adjourn was made by Trustee LoVerde and seconded by Trustee Preston. On roll call, all concurred. The meeting adjourned at 8:30 p.m. ____________________________ _____________________________________ Village Clerk Village President ____________________________ Deputy Village Clerk 6