Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES October 23, 2007 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Village President Nicholas B. Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order promptly at 8:00 p.m. by President Blase. The following Trustees were present: Biederman, Callero, LoVerde, Murphy, Preston and Przybylo. APPROVAL OF MINUTES Regular Board Meeting Trustee Callero made a motion, seconded by Trustee September 25, 2007 Biederman, to approve the minutes of the September 25, 2007, Board meeting, as submitted. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. PRESENTATIONS None. PROCLAMATIONS President Blase announced the following proclamation: Make A Difference Day - October 27, 2007. TRUSTEE REPORTS Trustee Preston reported on the following: • Solid Waste Agency of Northern Cook County (SWANCC) meeting where they approved a new contract with Groot until 2015, which coincides with the end date of the bonds that are issued. As part of the new contract, every Village will now be getting monetary credit for recycling beginning in May. • The Northwest Municipal Conference (NWMC) meeting where the major item on the agenda was a presentation by Commonwealth Edison with discussion on the recent storm, outages, and their infrastructure. Less than a week after the NWMC conference meeting, ComEd requested an 8 percent increase from the Illinois Commerce Commission. • Illinois Municipal League Conference in Chicago. OLD BUSINESS Special Use for Medial Clinic President Blase stated that this request is for a Special 8269 W. Golf Road Use to Operate a Medical Clinic in the Four Flaggs Shopping Center, which was approved by the Plan Commission by a 5-0 vote. The petitioner, Dr. Peter  October 23, 2007 Slavin, and his attorney, Joel Hymen, were present. Dr. Slavin stated that he is a chiropractor and they also offer physical therapy. The clinic is currently located at the Park at Golf Mill and they are relocating into a larger facility. In response to a question on parking, Anna Vinikov, the office manager, explained that they have a lot of elderly patients that come by bus or with relatives, so parking is not an issue. Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the ordinance which approves a Special Use to Operate a Medical Center at 8269 W. Golf Road. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. NEW BUSINESS No Parking 9:00 a.m. to Trustee LoVerde stated that this is a request from the 6:00p.m. Signs on Odell Public Services Department for the installation of No Avenue and Oakton Court Parking signs from 9:00 a.m. to 6:00 p.m. on the East side of Odell Avenue between Mulford and Oakton and the North side of Oakton Court between 6968 Oakton Court and 7018 Oakton Court to accommodate the larger Free Buses. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the ordinance for the installation of No Parking 9:00 a.m. to 6:00 p.m. Signs on Odell Avenue and Oakton Court. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Amend Chapter 22 Add Trustee Biederman stated that this is a request from the Single-Room Occupancy General Government Department for an Amendment to Buildings Chapter 22 Businesses, adding Article XI, Division 3 Single-Room Occupancy Buildings to protect those Niles residents who live in single-room occupancy buildings, such as the Leaning Tower YMCA, by creating a special licensing vehicle for the Village to monitor its activities. The Mayor stated that there have been a number of complaints from residents about the Leaning Tower that involved disciplinary issues on various floors which were not patrolled or monitored. This Ordinance requires that security guards check-in twice an evening on every floor to ensure consistency of good behavior. Trustee Biederman made a motion, seconded by Trustee Przybylo, to adopt the ordinance Amending Chapter 22 to Add Article XI, Division 3 Single-Room Occupancy Buildings. On roll call, the vote was: 2  October 23, 2007 AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Amend Chapter 62 Trustee Przybylo stated that this ordinance amends Auxiliary Police Chapter 62 Police, Section 62-6(d) Auxiliary Police by defining the powers of the auxiliary force to make it clear that they are not conservators of the peace as defined by State Statute. Village Attorney Annunzio explained that the way the law is written, in order for an Auxiliary Police officer to be defined as a conservator of the peace, they have to take classes. In keeping with the Police union contract, their responsibilities would be for traffic and some crowd control only. Trustee Przybylo made a motion, seconded by Trustee Preston, to adopt the ordinance Amending Chapter 62 Police, Section 62-6(d) Auxiliary Police. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Amend Chapter 102 Utilities Trustee Murphy stated that this is a request from the by Adding Section 102-137 General Government Department to Amend Chapter 102 Discontinuing Service for Utilities by adding Section 102-137 Discontinuing Debts Owed to the Village Service for Debts Owed to the Village which gives the Village the ability to cut off water service to a user within the Village if there are outstanding debts owed to the Village. Trustee Przybylo asked if there was a hardship provision included. Village Attorney Annunzio explained that there is a hearing and appeal process where those questions would be evaluated. In the end, the Mayor has to approve discontinuation of service. Trustee Murphy made a motion, seconded by Trustee Przybylo, to adopt the ordinance Amending Chapter 102 Utilities by Adding Section 102-137 Discontinuing Service for Debts Owed to the Village. On roll call, the vote was: AYES : 5 Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 PRESENT : 1 Biederman There being 5 affirmative votes, the MOTION CARRIED. 3  October 23, 2007 Pre-Annexation Agreement Trustee Biederman stated that this is a discussion item and the Annexation Agreement only. The Pre-Annexation Agreement and the for 8001 Golf Road and Annexation Agreement for 8001 Golf Road and 9544 9544 Washington Street Washington Street are being referred back to the Plan Commission and Zoning Board of Appeals for further discussion and action. The pre-annexation agreement and the annexation agreement and the ordinance will be on the next Board agenda for approval. Trustee Biederman made a motion, seconded by Trustee Przybylo, to refer this item back to the Zoning Commission to include both properties. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Approval of Elite Medical Trustee Callero stated that this is a request to approve a Solutions to Provide Medicare medical billing service to handle the Medicare billing for Billing for Services that Family the services that the Family Services Department Services Department Provides provides to Medicare eligible individuals. Although this to Medicare Eligible Individuals $43,020.00 expense is not a budgeted item, it is estimated that it will bring in $350,000 in revenue. Marty Friedman, Family Services Director, and Seth Knobel, also from Family Services, answered questions from the Board regarding this new service. Mr. Friedman explained that we have never billed our patients for services. When asked why we chose one vendor over another when they both provided the same price quote of $5 per claim, Mr. Knobel explained that there have already been problems with communications with M & M Professional Services, and Elite Medical Solutions have gone out of their way to accommodate our requests; in addition, they offered additional services that the others did not, and were referred highly by companies who use them. This will be a one year contract and can be renegotiated every year depending on the volume we have. Trustee Callero made a motion, seconded by Trustee Preston, to approve the contract with Elite Medical Solutions for Medicare Billing Services for the Family Services Department in the amount of $43,020.00. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. 4  October 23, 2007 Approval for New Wireless Trustee Preston stated that Management Information Network between Village Hall, Systems (MIS) is requesting approval to accept a Police, and Public Services proposal from NEC for $90,837.00 to construct a new wireless network between Village Hall, Police, and Public Services. The current network between our campuses is stretched over its capacity, greatly restricting our ability to exchange information between them which Bill Shaw, MIS Director, explained at the Pre-Board meeting. This is a budgeted item at $96,500.00. Trustee Preston made a motion, seconded by Trustee Callero, to accept the proposal from NEC to construct a new wireless network between Village Hall, Police, and Public Services in the amount of $90,837.00. AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Purchase of Calcium Chloride Trustee Preston stated that this is a request from the Public Services Department to purchase 40,000 gallons of liquid calcium chloride which is used to treat our road salt from Hydrite Chemical. Trustee Preston made a motion, seconded by Trustee Biederman, to approve the purchase of liquid calcium chloride from Hydrite Chemical for $14,540.00. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Comprehensive Annual Trustee Callero stated that the annual audit has to be Financial Report for the completed within six months of the April 30 year-end of Year Ended April 30, 2007 the Village and copies filed with the required agencies. Copies of this Comprehensive Annual Financial Report are available for review at the front desk of the Village Hall, Niles Public Library, and Village of Niles website. Scot Neukirch, Finance Director, reviewed this report in detail at the Pre-Board meeting. In Trustee’s Callero opinion, this is a very good report. In addition, the Certificate of Achievement for Excellence in Financial Reporting was presented to the Village of Niles for this Comprehensive Annual Financial Report by the Government Finance Officers Association of the United States and Canada. Niles has received this Certificate for the last 29 consecutive years. Trustee Callero and the Board complimented Scot Neukirch and the Finance Department staff for their good work. 5  October 23, 2007 Trustee Callero made a motion, seconded by Trustee LoVerde, to accept the Comprehensive Annual Financial Report of the Village of Niles for the Fiscal Year Ended April 30, 2007. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. Resolution Allowing the Mayor Trustee Murphy stated that this is a request from MIS to to Sign an Agreement with the adopt a Resolution allowing the Mayor to sign an Cook County Assessors Office agreement with the Cook County Assessors Office for for Access to Property access to property information for our Geographic Information for our GIS Information System (GIS). The County has instituted a new annual procedure requiring a Board Resolution to facilitate continued access to this information. Trustee questioned who we can and cannot share data with according to this agreement. Bill Shaw, MIS Director, explained that we cannot share the information that the County gives us; however, most of the municipalities that we share information with are also passing this resolution. It is the Village’s unique GIS information that we own that is not covered in this agreement that we will still be able to share, such as Niles street information, fire hydrants, street lights, etc. Typically what we get from the County is parcel information, lot lines, and topology. Trustee Murphy made a motion, seconded by Trustee Biederman, to adopt the Resolution which allows the Mayor to sign an Agreement with the Cook County Assessors Office for Access to Property Information for our GIS. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Blase stated there are four Petitions for Referral to the Plan Commission and Zoning Board of Appeals and the application fees have been paid: 07-ZP-23 Jonathan Robinson Permit to Colocate Three 3-ft Microwave Dish Antennas on Existing Tower and Install Small Equipment Cabinet on Ground 7720 N. Lehigh Ave. 07-ZP-24 Wolfgang A. Behrendt Variation to Reduce Rear Yard Set-back to Construct Garage Addition 8047 W. Lake St. 6  October 23, 2007 07-ZP-25 Andrew L. Bednarczyk Resubdivision of Two Existing Lots into Three New Lots 8135 and 8137 W. Davis 07-ZP-26 Attorney Dan Shapiro Special Use Annexation and Rezoning 8001 Golf Road and 9544 Washington St. Trustee LoVerde made a motion, seconded by Trustee Preston, to refer the Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of September 2007 were $3,597,478.64. The ending cash balance as of September 30, 2007, was $34,828,786.49. Trustee Callero made a motion, seconded by Trustee Murphy, that the Accounts Payable for the month of September 2007 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES : 6 Biederman, Callero, LoVerde, Murphy, Preston and Przybylo NAYS : 0 ABSENT : 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase stated that this concluded the business of the Board and asked if there was anything from the floor. ANNOUNCEMENTS Trustee Preston announced that the Taste of Sister Cities will be held at the White Eagle on November 18, 2007. ADJOURNMENT There being no further business to come before the Board, motion to adjourn was made by Trustee Callero and seconded by Trustee Biederman. On roll call, all concurred. The meeting adjourned at 8:45 p.m. ___________________________ ____________________________________ Village Clerk Village President 7