Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES April 22, 2008 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by President Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following trustees were present: Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo. APPROVAL OF MINUTES Trustee Callero made a motion, seconded by Trustee LoVerde, to approve the minutes of the March 25, 2008, Regular Board Meeting Board meeting, as submitted. On roll call, the vote was: March 25, 2008 AYES 6 Biederman, Callero, Murphy, LoVerde Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. PRESENTATIONS “What the Environment Means to Me” Poster Contest Winners Announced and U.S. Savings Bonds Awarded Division 1 (K - 2nd) 1st Augustin Kim ($200 bond) 2nd Dorothy Enabe ($100 bond) 3rd Sabina Fijor ($75 bond) Division 2 (3rd – 5th) 1st Laura Habeeb ($200 bond) 2nd Amanda Aragon ($100 bond) 3rd Jan Solano ($75 bond) Division 3 (6th – 8th) 1st Barbara Skrzypek ($200 bond) 2nd Sarah Ryan ($100 bond) 3rd Mimi Sperl ($75 bond) 21 Honorable Mentions ($50 bond)  April 22, 2008 PROCLAMATIONS President Blase announced the following proclamations: Celebrating Niles Baseball League’s 50th Anniversary Building Safety Week May 5-11, 2008 Public Service Recognition Week May 5-11, 2008 TRUSTEE REPORTS Trustee Preston reported on the April 16 meeting of the Northwest Municipal Conference (NWMC). There was a presentation by the Illinois State Toll Highway Authority regarding the possibility of doing a congestion pricing study to track cars on certain hours to add a possible peak travel period surcharge; the nomination committee presented their slate of officers; the NWMC passed a resolution supporting Chicago’s bid for the 2016 Olympics; and the legislative committee reported on the lobbying efforts in Springfield on April 8 and 9. Trustee Preston added that she was in attendance in Springfield and met with Senators DeLeo, Kotowski and Garrett and Representative Nekritz. OLD BUSINESS Special Use for Massage President Blase stated this Special Use was approved Therapy unanimously by the Plan Commission. Blanka Krupski, 7633 N. Milwaukee Avenue owner of Blanka Salon & Spa, stated that they opened eight 08-ZP-07 years ago as a skin care studio and would now like to be a full-service salon and offer other services including massage therapy. Trustee Przybylo made a motion, seconded by Trustee Callero, to adopt the ordinance approving the Special Use for Massage Therapy at 7633 N. Milwaukee Avenue, as submitted. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. 2  April 22, 2008 NEW BUSINESS Request a Water Rate Increase Trustee Callero stated that the City of Chicago of 9 Percent has raised its rates for water by 15 percent. Since the Village of Niles buys its water from Chicago, and in order for us to meet our costs, the Village Treasurer has asked for approval to increase our water rate by 9 percent as of June 1, 2008. This would increase the current water rate from $3.85/1000 gallons to $4.20/1000 gallons. Trustee Callero made a motion, seconded by Trustee LoVerde, to adopt the ordinance increasing the water rate, effective June 1, 2008, to $4.20/1000 gallons. On roll call the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Amend Section 2-167 to Raise Trustee Murphy stated that this a request to raise the current Current Bid Threshold to bid threshold of $10,000.00 set back in 1965 to $20,000.00. $20,000.00 Staff will continue to obtain three quotes and authorization for purchases under $20,000 which will be approved by the Finance Director, Village Manager, and Mayor. Trustee Murphy questioned why this was an issue since over the last three years, on average only 11 items per year have fallen between the $10,000.00-$20,000.00 amounts. Finance Director Scot Neukirch responded that this will help us be more efficient as we will not have to go through the whole bid process for those items. President Blase agreed that this process can be cumbersome and that this is a valid request. President Blase stated that he is for the change as he would still approve all items. Trustee LoVerde added that since it has not been increased since 1965, it is time to raise the threshold. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the ordinance approving the amendment to Section 2-167 to raise the current bid threshold to $20,000.00. On roll call, the vote was: 3  April 22, 2008 AYES 4 Blase, Callero, LoVerde, Przybylo NAYS 3 Biederman, Murphy, Preston ABSENT 0 There being 4 affirmative votes, the MOTION CARRIED. Reschedule the May Village Trustee Preston stated that the Village Board meetings are Board Meeting to May 20, 2008 always held on the fourth Tuesday of the month, however, due to other commitments there will not be enough Trustees present at the May 27th meeting to reach a quorum. This is a request to move the May Board meeting to the third Tuesday, May 20, 2008. Trustee Preston made a motion, seconded by Trustee Biederman, to adopt the ordinance rescheduling the May Village Board meeting to May 20, 2008. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Resolution Supporting the 2008 Trustee Biederman stated this resolution requests support Illinois Transportation from the Board of Trustees for submission of the 2008 Enhancement Grant Program Illinois Transportation Enhancement Program (ITEP) grant Application for the Milwaukee application. A similar 2006 ITEP grant allowed the Village Avenue Corridor Revitalization to conduct the initial phase of beautification efforts along Project Milwaukee Avenue, and these funds would allow the Village to move forward with the “future” phases of the recently approved Milwaukee Avenue Beautification Plan. This resolution does not require the expenditure of funds unless the Village is awarded and accepts the ITEP grant, in which case the Village would be required to contribute 20 percent of the total award with MFT funds. Trustee Biederman made a motion, seconded by Trustee Preston, to adopt the resolution supporting the 2008 ITEP application for the Milwaukee Avenue Corridor Revitalization Project. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 4  April 22, 2008 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Resolution Authorizing the Trustee Przybylo stated that this is a request from the Public Sale of a Public Services Services Department to sell a 1992 Chevrolet utility van and Utility Van and Sweeper 1984 Elgin Pelican sweeper. Village Manager George Van Geem clarified that this is a request to declare these old vehicles as surplus property so they can be sold. Trustee Przybylo made a motion, seconded by Trustee Preston, to adopt the resolution authorizing the sale of a Public Services Utility Van and Sweeper. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Renewal of Annual IDC Trustee Przybylo stated that this is a request by the MIS Software License and Department for Board approval to renew the annual IDC Maintenance Contract software license and maintenance contract which provides the Village with its financial software. Trustee Przybylo made a motion, seconded by Trustee Callero, to authorize renewal of the annual IDC software license and maintenance contract in the amount of $22,800.00. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Out Fiscal Year 2008/2009 Trustee LoVerde stated that this is a request from Scott Tree Trimming Program Jochim, Director of Public Services, to go out to bid for the Fiscal Year 2008/2009 Tree Trimming Program. Trustee LoVerde made a motion, seconded by Trustee Callero, to bid out the FY 2008/2009 Tree Trimming 5  April 22, 2008 Program. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Bid Out Fiscal Year 2008/2009 Trustee LoVerde stated that this is a request from Public Tree Planting Program Services to go out to bid for the Fiscal Year 2008/2009 Tree Planting Program. Trustee LoVerde made a motion, seconded by Trustee Callero, to bid out the FY 2008/2009 Tree Planting Program. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Award Contract for the 2008 Trustee Murphy stated that Public Services is requesting Sidewalk, Curb and Gutter approval to award the contract for the 2008 Sidewalk, Curb Program and Gutter Program to Schroeder & Schroeder, Inc., in the amount of $188,043.00, the lowest of eight bids received for this project. Trustee Murphy made a motion, seconded by Trustee Preston, to award the contract for the 2008 Sidewalk, Curb and Gutter Program to Schroeder & Schroeder, Inc., in the amount of $188,043.00. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. PETITIONS FOR REFERRAL President Blase stated that there are two Petitions for Referral to the Plan Commission and Zoning Board of Appeals, and the application fees have been paid: 6  April 22, 2008 08-ZP-08 Stanley Harn Request for Variation to increase size of detached garage 8008 W. Oakton 08-ZP-09 Michael Kim/Niles Property Investments & Management Special Use-PUD for Development of ASSI Plaza 8801-8985 N. Milwaukee Trustee Preston made a motion, seconded by Trustee LoVerde, to refer the Zoning Petitions to the Zoning Board. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of March 2008 were $3,490,706.92. The ending cash balance as of March 31, 2008, was $36,636,996.03. Trustee Callero made a motion, seconded by Trustee Murphy, that the Accounts Payable for the month of March 2008 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase announced that this concluded the business of the Board and asked if there was anything from the floor. ANNOUNCEMENTS Trustee Preston announced that the Niles Senior Center and Culver School have collaborated as “generations working together to protect planet earth”. Culver School held a contest to come up with a picture to place on cloth recycling bags that will be sold at both Culver School and at the Senior Center. These bags can be used instead of plastic or paper 7  April 22, 2008 when shopping for groceries, etc. Trustee Preston also announced that Whole Foods is going to discontinue giving bags with their purchases effective May 1st, which will require people to bring recyclable bags with them when they go shopping. ADJOURNMENT There being no further business to come before the Board, Motion to Adjourn was made by Trustee Murphy and seconded by Trustee Biederman. On roll call, all concurred. The meeting adjourned at 8:50 p.m. ____________________________ ________________________________________ Village Clerk Village President 8