Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES May 20, 2008 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by President Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following trustees were present: Biederman, Callero, LoVerde, Murphy, Preston, and Przybylo. APPROVAL OF MINUTES Trustee Callero made a motion, seconded by Trustee LoVerde, to approve the minutes of the April 22, 2008, Board meeting, Regular Board Meeting as submitted. On roll call, the vote was: April 22, 2008 AYES 6 Biederman, Callero, Murphy, LoVerde Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. PRESENTATIONS National League of Cities On behalf of the Board of Trustees and residents, President Award - Bronze Certificate of Blase congratulated Trustee Louella Preston for receiving the Achievement in Leadership Bronze Certificate of Achievement in Leadership Award at the Trustee Louella Preston March 2008 National League of Cities Congressional Cities Conference in Washington, D.C. The award recognizes the dedication and commitment of Trustee Louella Preston for the successful completion of the “Bronze Certificate-Leadership Fellow”. Retirement – Public Services Scott Jochim, Director of the Niles Public Services Thomas A. Oleksy Department, congratulated Tom Oleksy on his retirement after 28 years of dedicated service to the Village of Niles. Tom started his career in 1979 and was promoted to the position of Facilities Maintenance Manager in 1986. Optimist Club of Niles Jerry Szczepanski from the Optimist Club of Niles awarded Handwriting Contest Winners the winners of their annual handwriting contest with a $100 U.S. Savings Bond and a Certificate of Accomplishment to three fifth grade students: Barsbold Darmabal, Apollo School;  May 20, 2008 Allison O’Malley, St. Juliana; and Gregory Mendez-Weeks, St. John Brebeuf. Niles Crime Stoppers Marimel Lim and Norbert Johnson from the Niles Crime Poster Contest Winner Stoppers presented the 2008 Crime Stoppers Poster Contest Award to Isabelle DeLaCruz a second grade student from St. John Brebeuf. Niles Crime Stoppers is a tip hotline which was established for those wishing to report a tip anonymously. Through the poster contest for Niles area students, they have been able to increase awareness of the benefits that Niles Crime Stoppers can provide at local schools. PROCLAMATION President Blase introduced Fr. Chris Gustafson from Our Lady of Ransom Parish who announced the dates for their annual Fun Fest. Fr. Chris thanked the Village for their support and invited everyone to attend. Our Lady of Ransom Family Fun Fest Week June 18-22, 2008 TRUSTEE REPORTS Trustee Preston reported on the May 14th meeting of the Solid Trustee Preston Waste Agency of Northern Cook County (SWANCC) including an update on the Glenview Transfer Station conversion from a baling operation to a top-loading operation; Executive Committee reappointments; a Document Destruction Event that the Village of Niles is participating in on Saturday, June 28, from 9:00 a.m. to 11:00 a.m. at the Niles Public Services Facility on Touhy Avenue; and they are also considering a latex paint recycling program. Trustee Preston also reported on the May 14th meeting of the Northwest Municipal Conference (NWMC). There was a presentation by the Executive Director of the Regional Transportation Authority regarding capital funding which will not be determined until after a budget has been passed in Springfield. The NWMC nominated and elected President Karen Darch, President of the Village of Barrington; Vice President Gerald Turry, President of the Village of Lincolnwood; Secretary Jill Brickman, Supervisor of Northfield Township; and Treasurer Jim Norris, Manager of the Village of Hoffman Estates. There was a debate on the NWMC education funding position. The Metropolitan Mayors Caucus was hoping the NWMC would support their position. NWMC has some of the richest school districts in the state as part of their membership and these districts are fearful about changing the funding formula for taxing and a rebate for each 2  May 20, 2008 student in their districts. The NWMC has discussed this issue at great length since last spring but they will need additional information before they can fully support it. Lastly, they received an update on the pension legislation. Trustee Callero Trustee Callero reported on the unaudited results of the Niles Fire and Police Pension Funds for the year ended April 30, 2008 as follows: Fire Pension Fund and the Police Pension Fund both had a return of 4.82%. The Fire Pension Fund market value was $27,452,430.00 and the Police Pension Fund market value was $25,914,920.00. OLD BUSINESS None NEW BUSINESS No Parking Signs on Trustee Przybylo stated that there are serious line-of-sight Washington Street near problems at the intersection of Washington Street and Courte Courte Drive Drive. The Department of Engineering is requesting approval to post “No Parking” signs at this intersection. No parking near the intersection will allow drivers an unobstructed view of these streets leading to the intersection. Trustee Przybylo made a motion, seconded by Trustee Callero, to adopt the ordinance placing no parking signs on Washington Street near Courte Drive. AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Amend Chapter 22 Businesses- Trustee Preston stated that this is a request to amend Section Crowd Control and the Need 22-461, Crowd Control, by placing the responsibility of traffic to Control Traffic and Parking control in parking lots with businesses, if the parking problems are due to business activity. As part of the ordinance, it will be the responsibility of the individual business to control the crowds and the traffic. Businesses who violate this ordinance can be assessed a $100.00 fee for the use of the Niles Police should they have to step in to control the crowd and traffic. Trustee Preston made a motion, seconded by Trustee Biederman, to adopt the ordinance amending Chapter 22 3  May 20, 2008 Businesses-Crowd Control and the need to control traffic and parking. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Abating a Portion of the 2007 Trustee Murphy stated that this is an annual abatement Property Tax Levy eliminating the scheduled 2007 property tax levy for outstanding Village bonds which will be paid by other revenue sources. The debt service payments of these bonds are paid from revenues which have been generated from TIF increment, water fund revenues, or the home rule portion of sales tax. The amount of abatement is $5,729,278.33. Trustee Murphy made a motion, seconded by Trustee Callero, to adopt the ordinance abating a portion of the 2007 property tax levy of the Village of Niles for the fiscal years beginning May 1, 2007 and ending April 30, 2009, in the amount of $5,729,278.33. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Annual Appropriation Trustee Callero stated that the State Statutes require the Ordinance adoption of an Appropriation Ordinance prior to the end of the first quarter of the new fiscal year. This ordinance incorporates the fiscal year 2009 budget information that was presented at the public hearing on April 15, 2008. The total appropriation of all funds is $71,409,065.00. Trustee Callero made a motion, seconded by Trustee Biederman, to adopt the Annual Appropriation Ordinance. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 4  May 20, 2008 There being 6 affirmative votes, the MOTION CARRIED. Determination that Minutes to Trustee Preston stated that according to the Illinois State Closed Meetings Become Statutes, Section 2.06 of the Open Meetings Act, it is required Public that a determination be made for minutes to closed meetings to become public. This ordinance makes that determination. The dates for the meetings remaining closed are February 26, 2008 and March 25, 2008. Minutes of the April 15, 2008 closed meeting will become public. Trustee Preston made a motion, seconded by Trustee Murphy, to adopt the Ordinance determining that the minutes of the April 15, 2008, closed meeting can now become public. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. NIPSTA Appointments President Blase stated that he recommends the appointment of Fire Chief Barry Mueller as the Village’s Director on the Board of Directors of the Northeastern Illinois Public Safety Training Academy (NIPSTA) and George Van Geem, Village Manager, as its Alternate Director, in each case for a term expiring April 30, 2009. Trustee Preston made a motion, seconded by Trustee Callero, to adopt the resolution appointing a Director and Alternate Director to NIPSTA. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. NWMC Appointments President Blase stated that he recommends the appointment of Trustee Louella Preston as the Village’s Director on the Board of Directors of the Northwest Municipal Conference (NWMC) and President Nicholas B. Blase and George Van Geem, Village Manager, as its Alternate Directors, in each case for a 5  May 20, 2008 term expiring April 30, 2009. Trustee LoVerde made a motion, seconded by Trustee Callero, to adopt the resolution that appoints a Director and Alternate Directors to the NWMC. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. SWANCC Appointments President Blase stated that he recommends the appointment of Trustee Louella Preston as the Village’s Director on the Board of Directors of the Solid Waste Agency of Northern Cook County (SWANCC) and President Nicholas B. Blase and George Van Geem, Village Manager, as its Alternate Directors, in each case for a term expiring April 30, 2009. Trustee Biederman made a motion, seconded by Trustee Callero, to adopt the resolution that appoints a Director and Alternate Directors to SWANCC. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. 2008-2009 Appointments of President Blase stated that the following officials and Officials and Department department heads are being recommended for one year Heads appointments. George R. Van Geem, Village Manager Steven Vinezeano, Assistant Village Manager Joseph J. Annunzio, Village Attorney Marlene J. Victorine, Village Clerk Denise R. Joseph, Deputy Village Clerk Barry Mueller, Fire Chief Dean Strzelecki, Police Chief Kathy Barnat, Human Resources Coordinator Chuck Ostman, Community Development Director Scot Neukirch, Finance Director/Treasurer Scott Jochim, Director of Public Services 6  May 20, 2008 Marty Friedman, Director of Family Services Kelly Mickle, Director of Senior Center Bill Shaw, MIS Director Carl Maniscalco, Director of Family Fitness Kenneth Cohen, Village Prosecutor Steve Chareas, Adjudication Prosecutor & Assistant Village Prosecutor Danielle Grcic, Assistant Village Prosecutor Wolf & Company, Auditors Trustee LoVerde made a motion, seconded by Trustee Preston, to approve these one year appointments of officials and department heads. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase listed the following for one year appointments to commissions and boards: Community Relations Commission Kenneth Cohen, Chairman William Terpinas Anthony Cristiano Bob Thomas Denise R. Joseph Fire & Police Commission Santo S. Bruno Anthony J. Scarlati Robert D. Berg Fire & Police Pension Board Robert Greiner Sam Fucarino Erwin Fleischmann Vince Genualdi Greg Schmidt Joseph Penze Robert Callero Bart Murphy Plan Commission & Zoning Board of Appeals James Callero, Chairman Tom Surace George Alpogianis Angelo Troiani Karen Dimond Alan Weel Thomas Kanelos Trustee Preston made a motion, seconded by Trustee LoVerde, to approve the one year appointments for the above 7  May 20, 2008 commissioners and boards. On roll call the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase listed the following for one year appointments to the Niles Historical Society: Marge Berles, President and Ways & Means Walt Beusse, Vice President and Membership Sandi Friedman, Secretary and Publicity Julia Gaurnaccio, Treasurer Don Kaderabek, Building & Grounds Shirley Mueller, Museum Chairman Trustee Preston made a motion, seconded by Trustee Murphy, to approve the one year appointments for the Niles Historical Society. On roll call the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. President Blase stated that the Auxiliary appointments to the Police Department will be attached as Exhibit 1. Trustee Biederman made a motion, seconded by Trustee Callero, to approve the one year appointments for the Police Auxiliaries. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Contract for Lifeline Trustee Callero stated that we have received a contract for Emergency Response Program Lifeline Emergency Response Program. This is a three-year 8  May 20, 2008 agreement ending April 30, 2011, with provisions for renewals. The cost of this service is $25.00 per month for each subscriber. After a six-month grace period, any new subscribers added will incur a one-time set up charge of $22.50. These are negotiated reduced rates. The contract has been reviewed and approved by the Village Attorney. This is the first step in the formulation of a program to assist seniors living alone. Trustee Preston clarified that the Lifeline Program is for seniors 80 years or older who live alone. Trustee Callero made a motion, seconded by Trustee Biederman, to approve the contract for Lifeline Emergency Response Program. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Request to Purchase 12 Police Trustee Biederman stated that this is a request from Public Squad Cars Services for the purchase of 12 new police squad cars. The price quoted from Golf Mill Ford was under the State of Illinois joint purchasing contract price by $3,451, therefore, Public Services would like to purchase the vehicles through Golf Mill Ford, and request that the $20,000 threshold for competitive bidding be waived. The total purchase of $268,659.00 is $19,341.00 under budget. Trustee Murphy asked how many squad cars we currently have. Police Chief Strzelecki stated that with this purchase we will have 38. Trustee Preston asked how soon the cars will be delivered. Scott Jochim, Director of Public Services stated in about three months. Trustee Preston then asked if each officer will then have his or her own car and if all 38 cars will have lights on top. Police Chief Strzelecki responded yes. Trustee Biederman made a motion, seconded by Trustee LoVerde, to purchase 12 police squad cars from Golf Mill Ford in the amount of $268,659.00. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 9  May 20, 2008 There being 6 affirmative votes, the MOTION CARRIED. Approval to Bid on 2008 Alley Trustee LoVerde stated this is a request from Public Services Improvement for board approval to seek bids for the 2008 alley improvement. Trustee LoVerde asked if the budget amount for this particular project is $175,000.00 and there is $65,000.00 left, do we anticipate another alley improvement? Scott Jochim stated there is another alley proposed, however, the alley has been patched and is holding up good. They discovered that most of our alleys that get destroyed are due to garbage trucks. This particular alley is a dead end and garbage trucks do not use it, so Public Services is waiting to see how the patch holds up before anything is done. Trustee LoVerde made a motion, seconded by Trustee Callero, for approval to seek bids on the 2008 Alley Improvement Program. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. Approval to Bid on FY 2008- Trustee LoVerde stated this is a request from Public Services 2009 Sanitary Sewer Line requesting authorization to go out to bid for the Fiscal Year Foaming Root Control (FY) 2008/2009 Sewer Foaming Root Control Program Program budgeted in the amount of $20,000.00. Trustee LoVerde made a motion, seconded by Trustee Biederman, for approval to seek bids on FY 2008-2009 Sanitary Sewer Line Foaming Root Control Program. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. 10  May 20, 2008 Bid Award - Contract for Trustee Murphy stated this is a request from Public Services 2008/2009 Tree Trimming to request approval to award the contract for the 2008 Tree Program Trimming Services to Powell Tree Care, Inc. in the amount of $84,475.00. Trustee Biederman asked why there is such a big difference between the lowest bid from Powell Tree Care and the next highest from Nels J. Johnson who bid $117,050.00; are they both bidding on the same amount of hours and work? Scott Jochim responded that this year they were asked to bid on the amount of trees and size of trees and Powell Tree Care came in the lowest. Calls were made to other towns and the feedback was that Powell Tree Care does a great job. Trustee Murphy made a motion, seconded by Trustee LoVerde, to award the contract for the 2008/2009 Tree Trimming Program to Powell Tree Care, Inc. in the amount of $84,475.00. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. PETITIONS FOR President Blase stated that there is one Petition for Referral REFERRAL and stated that the application fee has been paid: 08-ZP-10 Walter P. May Subdivision/Consolidation of two adjacent lots.. 8043 Cedar Lane Trustee LoVerde made a motion, seconded by Trustee Preston, to refer the above to the Zoning Board. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. 11  May 20, 2008 Trustee Preston asked Assistant Community Development Director Rich Wlodarski what is on the agenda for the next meeting of the Plan Commission and Zoning Board of Appeals. Mr. Wlodarski responded that the Assi Plaza case and 8008 Oakton for a detached garage variation. Trustee Preston then asked why the Bugle Newspaper only mentioned the 8008 Oakton case and not Assi Plaza. Mr. Wlodarski stated that Assi Plaza is a continued case. FINANCIAL REPORT Trustee Callero stated that the Accounts Payable for the month of April 2008 were $4,541,779.18. The ending cash balance as of April 30, 2008, was $36,477,266.18. Trustee Callero made a motion, seconded by Trustee Murphy, that the Accounts Payable for the month of April 2008 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES 6 Biederman, Callero, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 0 There being 6 affirmative votes, the MOTION CARRIED. ANNOUNCEMENTS President Blase announced that a Memorial Day Ceremony is being held at the Veterans Memorial Waterfall on Monday, May 26th at 11:00 a.m. by the Niles VFW. Everyone is welcome to attend. President Blase announced that this concluded the business of the Board and asked if there was anything from the floor. John Katsoolias stepped forward and presented a proclamation in celebration of Mayor Blase’s 80th birthday dedicating the month of June in his honor and commemorating his exemplary life and 47 years of service and commitment to his community, and his family and friends. ADJOURNMENT There being no further business to come before the Board, Motion to adjourn was made by Trustee Callero and seconded by Trustee Biederman. On roll call, all concurred. The meeting adjourned at 8:45 p.m. ____________________________ ________________________________________ Village Clerk Village President 12