Board of Trustees Meetings

REGULAR MEETING BOARD OF TRUSTEES, VILLAGE OF NILES June 24, 2008 8:00 p.m. PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by President Blase. ROLL CALL The Regular Meeting of the Board of Trustees was called to order at 8:00 p.m. by President Blase. The following trustees were present: Biederman, LoVerde, Murphy, Preston, and Przybylo. APPROVAL OF MINUTES Trustee Preston made a motion, seconded by Trustee Biederman, to approve the minutes of the May 20, 2008, Regular Board Meeting Board meeting, as submitted. On roll call, the vote was: May 20, 2008 AYES 5 Biederman, Murphy, LoVerde, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. ANNOUNCEMENTS Fourth of July Parade & Former Trustee Tom Bondi invited everyone to attend the Celebration Fourth of July Parade beginning at 9:00 a.m. at Notre Dame High School and proceeding to Grennan Heights Park. This year’s parade consists of over 80 units, including the Jesse White Tumblers, the Chicago 2016 Olympic Committee, and the Cavaliers Drum and Bugle Corp from Rosemont. Denise Joseph added that the Niles Park District is hosting post- parade activities until 3:00 p.m. at Grennan Heights, including children’s games, pony rides and face painting, with entertainment provided by the Fabulous Murray Brothers. Leaning Tower Concert Series Denise Joseph announced that the Leaning Tower Concert Series kicks off on Thursday, July 10, and runs every Thursday night through August 28 from 7:00 to 9:00 p.m. This is the 11th year that the Village of Niles is hosting these concerts at the Leaning Tower at 6300 Touhy Avenue.  June 24, 2008 PRESENTATIONS Books from Sister Cities Trip Trustee Andrew Przybylo, Trustee Louella Preston, and Jack to Limanowa, Poland, for Skaja, Chairman of the Polish Sister Cities Committee, Niles Public Library presented books received from the recent Sister Cities Trip to Limanowa, Poland, to Dennis O’Donovan, Library Board President, and newly appointed Library Director, Linda Weiss. Trustee Przybylo stated that the Library would be the perfect repository for these books which included: a pictorial book of Limanowa; the History of Krakow; The Jewels of Architecture in Poland; and Landscape, Art & History. Trustee Preston stated that in return the Niles delegation took copies of Polish Chicago: Our History and Our Recipes book for both the Mayor of Limanowa and their Librarian. Report on Official Sister Cities Trustee Przybylo reported that a delegation was sent to Trip to Limanowa, Poland Limanowa, Poland, from the Village of Niles to solidify the May 25-28, 2008 Sister Cities relationship and sign the contractual agreement per the stipulations of the Sister Cities International with the Town of Limanowa. Members of the delegation were Trustees Louella Preston, Sister City members Teresa Wywrot, Andrew Wywrot, Edwin Cisinski and himself. Trustee Przyblo reported that the trip was very successful in terms of their cited goals and they came back ever hopeful that much more can be accomplished between Niles and Limanowa. During their stay in Limanowa, the delegation was taken on tours of Limanowa municipal offices, the fire and police stations, the library, two of their largest businesses, other areas of interest and attended functions every evening. On Wednesday, May 28, the delegation from Niles met with officials from Limanowa to discuss future exchange possibilities which include: • issuance of visas by our State Department to Polish students - a meeting should be held with our local national representatives in this regard • exchange of works of literature between our communities and those works to be housed in a “Sister Cities Corner” of our respective libraries • initiate and promote junior high and high school pen pal exchanges through the Polish schools using the internet and our website 2  June 24, 2008 • create an investment club with the help of the Niles Chamber of Commerce and its members – all interested parties will be invited to donate a small amount (maybe $50) to a fund that would be professionally managed and invested in companies or mutual funds from Poland. It would be a way to learn about our sister city’s business environment and how well it’s doing or not doing. Later that evening, Trustee Przybylo and Mayor Marek Czeczotka signed the proclamation formalizing the Sister City relationship and exchanged gifts. Trustee Preston stated that she has been very interested in the Polish Sister Cities and remarked that today Poland is very forward looking. They are part of the European Union and are looking to become very progressive in the Western European world. She thanked Teresa Wywrot for participating and for her wonderful translation skills which enabled them to have the great interchange which occurred. Fire Department Fire Chief Barry Mueller commended the Niles Fire Commendations Department firefighters who responded to a fire in one of the residential rooms on the third floor at Hampton Plaza Nursing Home on May 14th. They were tasked with rescuing occupants of the building, controlling the fire, and ventilating not only the fire floor but the entire building. Over 30 residents were rescued and the fire was confined to the area of origin. Chief Mueller presented Unit Performance Awards for performing to the highest standards of the Niles Fire Department to District Chief Martin Feld, Lt. Robert Greiner, Lt. Joseph Helminiak, Firefighter/Paramedic Mark Bucher, and Firefighter/Paramedic Kurt Callisen. Not present at the meeting, but also receiving awards were Lt. Charles Seleen; Fire Apparatus Engineers Robert Pierski, Michael Siena and Jonathan Raz; Firefighter/Paramedics Roman Kopinski, Daniel Reid, Steven Sok, William Cottrell, William Logsdon, and Michael Ries. TRUSTEE REPORTS Trustee Preston Trustee Preston stated that the Northwest Municipal Conference (NWMC) celebrated their 50th Anniversary on June 6, 2008. The NWMC’S Chicago Metropolitan Agency for Planning is helping sponsor the Burnham Plan’s 3  June 24, 2008 Centennial. The Solid Waste Agency of Northern Cook County (SWANCC) is assisting the Village of Niles in a Document Destruction Event on June 28th at the Niles Public Services Building at 6849 Touhy Avenue between 9:00 and 11:00 a.m. for any resident in the SWANCC area. You must show photo identification of residence in order to participate. . Trustee Biederman Trustee Biederman reported that the Teen Center’s first annual “Night in the Mall” lock-in was a huge success with almost 70 teens attending this overnight event at Golf Mill Mall. Mark Williams, Teen Center Director, and his staff did a great job organizing this event. Trustee Biederman read a thank you letter from one of the parents for the positive and enriching experience our community has provided for all the children. Trustee Biederman expressed appreciation to Golf Mill Mall for their support and also the following businesses for their generous donations: Shop N Save, McDonalds, Show Place 12 Theatre, Coca Cola, Target, Panda Express, Taco Bell, Body Central, Deb Shop, Claire’s Boutique, Elephant Bar and Restaurant, Wave, Finish Line, Auntie Anne’s Pretzels, and DJs Dennis O’Donovan and Fred Braun. Trustee Biederman stated that before school ended for the summer, Mark Williams visited each school which resulted in almost 90 new members. The attendance at the Teen Center has jumped up to 17 to 27 each day with the weekly attendance up to 80 to 120. Other Teen Center activities include the first Make-Up Workshop with the Niles School of Cosmetology; Job Shadow Day with the Niles Chamber of Commerce; and a charity car wash in July. The success of the Teen Center sends a strong message to children and parents that we care about the youth in our Village. Trustee Biederman thanked Mark Williams and the Village staff for the remarkable job they are doing. OLD BUSINESS May’s Resubdivision President Blase stated that this is a request to approve the 8043 Cedar Lane May’s Resubdivision to consolidate two lots into one to 08-ZP-10 construct a new single family dwelling at 8043 W. Cedar Lane. The single family dwelling that is being proposed meets all zoning requirements and was approved unanimously by the Plan Commission. Chuck Ostman, Community Development Director, stated there have been no problems with this request. 4  June 24, 2008 Trustee LoVerde made a motion, seconded by Trustee Murphy, to adopt the ordinance approving the May’s Resubdivision at 8043 Cedar Lane. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. NEW BUSINESS Amend Chapter 22 Businesses Trustee Preston stated that this proposed ordinance creates a Add Section 22-590 Licensing licensing requirement prior to renting a residential unit in of Residential Properties Used Niles. In addition, it mandates an annual inspection and for Rental Purposes and Add provides criteria for suspension and revocation of these new Section 22-591 Crime Free licenses. This ordinance also sets a fee schedule for the Multi-Housing Program and annual license(s) and provides recommended language for a Amend Section 22-66 Fee “Crime-Free Housing” clause in each lease. This was Schedule discussed by the Board over a year ago and it was felt by the Police Department and the Community Development Director that this was the time to put this ordinance in place. Trustee Preston made a motion, seconded by Trustee Biederman, to adopt the ordinance amending Chapter 22 Businesses by Adding Section 2-590 Licensing of Residential Properties Used for Rental Purposes and Adding Section 22- 591 Crime Free Multi-Housing Program and Amending Section 22-66 Fee Schedule. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Amend Chapter 50 Floods, Trustee LoVerde stated that to continue our participation in Article II Flood Damage the National Flood Insurance Program (NFIP), the Village Prevention to Conform to must update our floodplain management ordinance to meet State and Federal Law current State and Federal regulations prior to August 19, 2008. The NFIP is a federal program enabling property owners to purchase insurance against flood losses, and also allows the Village to receive some type of disaster assistance, as well as state and federal grants and loans. Failure to update the 5  June 24, 2008 ordinance would result in our suspension from this program. Trustee LoVerde made a motion, seconded by Trustee Preston, to adopt the ordinance amending Chapter 50 Floods, Article II Flood Damage Prevention to conform to State and Federal law. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Amend Chapter 98 Traffic and Trustee Biederman stated that this is an old ordinance that lost Vehicles, Update Section 98-84 its effectiveness when Niles began the Adjudication process. Fees. If a resident is late buying their Village vehicle sticker, the Niles Police Department issues a ticket that carries a $50.00 fine. The $10.00 penalty which was assessed at the time of a late purchase is no longer necessary. Trustee Biederman made a motion, seconded by Trustee Preston, to adopt the ordinance amending Chapter 98 Traffic and Vehicles to Update Section 98-84 Fees. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Prevailing Wage Rates Trustee Murphy stated that the State of Illinois requires public Ordinance bodies to meet certain prerequisites in the issuing of bids and the letting of contracts for construction projects. The Illinois Prevailing Wages Act requires that the Village of Niles investigates and ascertains the prevailing rate of wages as defined in the Act. This ordinance confirms that the general prevailing wages rates in this locality for laborers, mechanics, and other workers engaged in the construction of public works, is the same as determined by the Department of Labor of the State of Illinois. Trustee Murphy made a motion, seconded by Trustee Biederman, to adopt the Prevailing Wage Rates Ordinance. 6  June 24, 2008 On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Easement Agreement between Trustee LoVerde stated that this is an ordinance to create an East Maine School District 63 easement agreement between District 63 and the Village of and the Village of Niles Niles which will allow the Village to construct and maintain a much needed sidewalk on the north side of the Gemini Junior High School property. Maintenance does not include snow removal. Trustee LoVerde made a motion, seconded by Trustee Preston, to adopt the ordinance to approve an easement agreement between East Maine School District 63 and the Village of Niles. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Resolution Authorizing the Trustee Przybylo stated that this is a resolution authorizing the Sale of 2001 Trecan sale of the Village’s 2001 Trecan combustion snowmelter. At Snowmelter the time the snowmelter was purchased there was inadequate storage for removed snow. Since that time, the Village has acquired adequate land areas to store as much snow as necessary. Trustee Przybylo made a motion, seconded by Trustee LoVerde, to adopt the resolution authorizing the sale of the Village’s 2001 Trecan snowmelter. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. 7  June 24, 2008 Additional 2008 Auxiliary President Blase requested approval of the following 2008 Appointments Police Auxiliary appointments: Jerry Kloberdanz; Bayrex Santana; and Michael Zientek. Trustee Preston made a motion, seconded by Trustee Biederman, to approve the above-mentioned appointees to the Police Auxiliary for 2008. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Replacement of Public Works Trustee Biederman stated that the replacement of the Public Salt Dome Roof Structure Works salt dome roof structure, constructed in 1983 by Dome Corporation of America, was included in this year’s budget. As only Dome Corporation of America is able to replace the roof reusing the existing foundation, Public Services would like to enter into a contract with them in the amount of $99,460 for the replacement of the salt dome roof. For comparison, Public Services contacted other storage facility companies, however as they would need to remove and replace the existing foundation as well as relocate other equipment, their costs ranged form $130,000 to $190,000. Trustee Biederman spoke to Village Manager George Van Geem who indicated that demolition of the existing roof structure will go out to bid and come before the Board for approval. Trustee Przybylo questioned whether this was larger than the original salt dome. Scott Jochim, Public Services Director, responded that it is the same size. Trustee Biederman made a motion, seconded by Trustee Przybylo, to approve replacement of the salt dome roof structure by Dome Corporation of America in the amount of $99,460. On roll call, the vote was: AYES 5 Biederman, Callero Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. 8  June 24, 2008 Approval to Bid on a 2008 Trustee Przybylo stated that this is a request to seek bids for Water Main Improvement on the 2008 Water Main Improvement on Crain Street from Crain Street from Oketo Oketo Avenue to Harlem Avenue. This is budgeted at Avenue to Harlem Avenue $340,000. Trustee Przybylo made a motion, seconded by Trustee Biederman, to seek bids on the 2008 Water Main Improvement on Crain Street from Oketo Avenue to Harlem Avenue. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Bid Award for the 2008 Vapor Trustee Preston stated that bids were opened at the Public Bid Root Control Contract opening on June 11, 2008, and we are requesting approval to award the contract for the 2008 Vapor Root Control services to Duke’s Root Control, Inc. in the amount of $18,893.95, $1,106.05 under budget. Trustee Preston made a motion, seconded by Trustee LoVerde, to award the contract for the 2008 Vapor Root Control services to Duke’s Root Control, Inc., in the amount of $18,893.95. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. Award Contract for the 2008 Trustee Murphy stated that the Village of Niles is requesting Alley Improvement Program approval to award the contract for the 2008 Alley Improvement Program to Schroeder & Schroeder, Inc., in the amount of $96,601.00. The highest bid was $156,412.50. Trustee Murphy made a motion, seconded by Trustee Preston, to award the 2008 Alley Improvement Program contact to the lowest bidder, Schroeder & Schroeder, Inc., in the amount of $96,601.00. On roll call, the vote was: 9  June 24, 2008 AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. PETITIONS FOR None. REFERRAL FINANCIAL REPORT Trustee Murphy stated that the Accounts Payable for the month of May 2008 were $4,715,401.10. The ending cash balance as of May 31, 2008, was $36,681,942.57. Trustee Murphy made a motion, seconded by Trustee Biederman, that the Accounts Payable for the month of May 2008 be approved for payment and the Treasurer’s Report filed for audit. On roll call, the vote was: AYES 5 Biederman, LoVerde, Murphy, Preston, Przybylo NAYS 0 ABSENT 1 Callero There being 5 affirmative votes, the MOTION CARRIED. ADJOURNMENT There being no further business to come before the Board, Motion to adjourn was made by Trustee Przybylo and seconded by Trustee Preston. On roll call, all concurred. The meeting adjourned at 8:50 p.m. _______________________________ _____________________________________ Village Clerk Village President 10