Board of Trustees Meetings

REGULAR MEETING AND FY2011 BUDGET HEARING BOARD OF TRUSTEES VILLAGE OF NILES May 25 2010 6 3 0mp CALL TO ORDER The Board of Trustees meeting was called to order at 3 6 0p m by President Robert M Callero in the Council Chambers Village of Niles Municipal Building on Tuesday May 25 2010 ROLL CALL On roll call the following Trustees were present Chris Hanusiak James Hynes Joe LoVerde Louella Preston and Alan Weel Trustee Przybylo arrived at 5 6 0p m PREBOARD MEETING Committee ofthe Whole Groot Industries Contract Village Manager George Van Geem stated that the Village s fiveyear contract with Groot is up for renewal For over 30 years Niles has had a successful partnership with Groot and has been very satisfied with their high service levels and complaint response time Compared to other municipalities the proposed rate for trash and recycling are below the Solid Waste Agency of Northern Cook County s average and the rates for condo and landscape waste are also substantially lower Mr Van Geem and Assistant Village Manager Steve Vinezeano met with Groot and negotiated a fiveyear deal with a 73 5 increase with no change in service levels They budgeted for a 3 increase which comes in 09 00 over budget Per Trustee LoVerde s previous request a clause was added to the contract to deal with flooding and other natural disaster special pickups Mr Van Geem introduced Frank Hillegonds Groot Municipal Manager and corporate liaison who responded to a question regarding the status of the current contract with their drivers to which he replied that it was a fiveyear contract that was just renewed a year ago The proposed Groot contract is on the agenda for approval this evening Stormwater Engineering Proposal Trustee LoVerde Chairman of the Stormwater Commission announced that tonight the Stormwater Commission will be recommending approval of an engineering services agreement Mayor Callero appointed the Stormwater Commission in February 2009 and a tremendous amount of time and effort has  May 25 2010 Board Minutes gone into their recommendation this evening The Commission after collecting valuable information identified flood areas throughout Niles and those with repeated and more severe problems were identified as hot zones On September 22 2009 the Board of Trustees approved the recommendation of the Stormwater Commission to engage an engineering consulting firm that would provide the Village with stormwater systems modeling analysis operation enhancements and a recommended capital improvement plan The Commission conducted a lengthy selection process that included reviewing 19 engineering firms that submitted Requests for Qualifications The Committee shortlisted the firms to 5 and conducted interviews resulting in their recommendation to solicit a Request for Proposals from the top 3 firms Trustee LoVerde is pleased to announce that Hey and Associates was chosen by the Stormwater Commission as the engineering firm that will best meet the needs of the Village of Niles The three firms and their pricing were MATH 000 Christopher Burke 210 135 000 and Hey and Associates at 153 997 The Stormwater Commission will recommend approval of the engineering services agreement with Hey and Associates at a nottoexceed cost of 153 997 Although 000 was budgeted this item is well within their budget as 150 money is budgeted in GIS earmarked as invert data capture which relates to work identified in the proposal of Hey and Associates Trustee LoVerde thanked the Stormwater Commission members and Mayor Callero for keeping flood relief a high priority of this administration Steve Vinezeano introduced Jeff Wickenkamp from Hey and Associates and explained that Hey was their choice because they reached beyond the report regarding their approach cost less per hour included more meetings with commissions and the public their approach included simple solutions that did not go straight to hard pipes their work with the GIS System are local and already investigating our stormwater issues assisted with recent flooding issues here they have the energy are progressive and think out of the box and finally they had well written proposals and well done presentations Jeff Wickenkamp gave an overview of their scope of services Review Data and Identify Data Needs Conduct Sewer System Analysis and Modeling Develop Prioritized Capital Improvement Plan Prepare Stormwater Master Plan Project Management and Meetings It is proposed to complete this work over a 10month period 2  May 25 2010 Board Minutes Pace Presentation on the Arterial Steve Vinezeano stated that Pace is committed to continuously Bus Rapid Transit Project improving the service it provides in the Village of Niles and plans to begin work on a regional first Arterial Bus Rapid Transit route on Milwaukee Avenue Present on behalf of Pace were Mike Bolton Deputy Executive Director for Pace Strategic Services Tunde Balvanyos Bus Rapid Transit Coordinator and Mary Donner Community Relations Representative in Government Affairs Mr Vinezeano explained that the Village began the process of improving the Milwaukee Avenue Corridor in 2003 with a study funded by a 100 000 Regional Transportation Authority RTA grant The purpose of this initial RTA study was to improve transit facilities and service along Milwaukee Avenue within the context of an overall effort to improve the function and aesthetics of the Village s main commercial corridor This study was followed up in 2007 by an 850 000 Illinois Transportation Enhancement ITEP grant used to develop the Milwaukee Avenue Beautification Plan and implement streetscape improvements at the Touhy and Milwaukee intersection A second ITEP grant and a federal grant through Congresswoman Schakowsky were awarded in 2009 to construct streetscape improvements at the Oakton and Milwaukee intersection Because of the Village s commitment to redeveloping the corridor Pace is returning to Milwaukee Avenue to continue with their efforts to improve transit facilities and service with the introduction of an Arterial Rapid Transit system that will run from Jefferson Park Transit Center in Chicago to Golf Mill Mall in Niles Tunde Balvanyos gave a presentation on what Arterial Rapid Transit ART is how it will benefit our community and the future of ART in the region One of the goals of the ART project is to improve bus travel time Pace is planning to smooth traffic flow on Milwaukee Avenue by traffic signal coordination and the application of Transit Signal Priority As part of this improvement the Niles Free Bus system will be considered for a modernization study to improve cost efficiencies ridership and service The ART concept system will have a brand logo on the interior of vehicles and at the station on poles shelters kiosks The ART station will include information on next bus arrival and have a ticket vending machine ART benefits include improved mobility accessibility connectivity and potential for economic revitalization Ms Balvanyos stated that the support and collaboration of the Village of Niles is necessary to realize the benefits of the Milwaukee ART 3  May 25 2010 Board Minutes FY2011 BUDGET HEARING The Budget Hearing was called to order at 1 8 0 m p All Trustees were present President Callero announced that two special open meetings were held on March 22 and April 8 for review and discussion of the proposed Fiscal Year FY 2011 budget Many public comments were heard at these meetings and tonight is the final opportunity for comments to be heard The budget document has been posted on our website and available for review at Village Hall President Callero opened up the Budget Hearing to the audience members who would like to comment Resident Elene Tapas 8661 N Merrill stepped forward and commented on improving the Senior Center membership fee structure She thinks the Senior Center is a wonderful facility but feels that there should be a benefit for membership and that nonmembers should pay more for the various activities President Callero asked Village Manager George Van Geem to look into restructuring the rates to reflect the membernonmember issues Resident Bob Biasecki 6818 Lexington Lane commented on the consequences of the unfunded pension liabilities and asked what happened President Callero responded that Springfield lawmakers changed the rules and there was no funding for this plus the market drop in 2008 President Callero encouraged Mr Biasecki to write a letter to our Representatives with his concerns Resident Philip Recette 8216 Oleander introduced himself and commented on the program needs and rebuilding of the Family Services Program He has used their services and was also a counselor himself Mr Recette stated that providing professional counseling to the residents is one of the most valuable services that a village can provide and the residents that use this service are the most vulnerable in the community He hopes the Board will be visionary in looking at rebuilding the services and suggested the Trustees and Marty Friedman should look at using interns and perhaps the seniors at the Senior Center could help as well There being no further comments the Budget Hearing was closed at 2 8 5p m M  May 25 2010 Board Minutes REGULAR MEETING The Regular Board of Trustees meeting was called to order at 8 2 6pm by President Callero PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by President Callero ROLL CALL On roll call the following Trustees were present Hanusiak Hynes LoVerde Preston Przybylo and Weel APPROVAL OF MINUTES Regular Board Meeting Trustee LoVerde made a motion seconded by Trustee Weel to April 27 2010 approve the minutes of the April 27 2010 Board meeting as submitted On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Special Budget Review Meeting Trustee LoVerde made a motion seconded by Trustee Weel to March 22 2010 approve the minutes of the Special Budget Review Meeting of March 22 2010 as submitted On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Special Budget Review Meeting Trustee Weel made a motion seconded by Trustee Hanusiak to April 8 2010 approve the minutes of the Special Budget Review Meeting of April 8 2010 as submitted On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED PROCLAMATIONS None W  May 25 2010 Board Minutes PRESENTATIONS Optimist Club of Niles Penmanship Contest Winners Sasha Paje Mark Twain School Michael Valdez St Juliana School Natalia Pieczonka Washington School Jerry Szczepanski and John Jekot of the Optimist Club of Niles presented a Certificate of Achievement and a 100 U S Savings Bond Certificate to the winners of this year s Optimist Club Penmanship Contest The three fifth grade students were chosen from ten local area schools TRUSTEE REPORTS Board of Ethics Trustee LoVerde reported that the Board of Ethics has been Trustee Lo Verde meeting every two weeks and the next meeting is May 27 Along with the Citizens Compliance Plan Committee the Board has been reviewing the proposed Code linebyline and when completed it will be forwarded to a third party legal advisor The Hotline has had 13 complaints none were a violation of our current Ethics Code Northwest Municipal Conference Trustee Preston reported on the May 12 meeting of the Trustee Preston Northwest Municipal Conference NWMC and announced the Put Illinois to Work initiative Anyone interested in a temporary job between now and the end of September can get more information online at putillinoistowork www The Hebrew com Immigrant Aid Society HIAS has released a study entitled The Immigrant Integration Project There are various agencies in the area working through HIAS to aid immigrants with jobs and citizenship classes and she will pass this information onto our Family Services Department New NWMC officers were elected for the following year President Kerry Cummings Glenview President Vice President Chris Canning Wilmette President Secretary Jill Brickman Northfield Township Supervisor and Treasurer Bob Kiely Lake Forest Manager On the legislative front the Pension Fairness for Illinois Communities Coalition will be meeting throughout the summer with other groups toward an agreement that can be passed at the veto session to be held after the November General Election Solid Waste Agency of Northern Trustee Preston reported on the Solid Waste Agency of Northern Cook County Cook County meeting They passed the budget and as a result Trustee Preston there will no longer be any recycling of paint done in the Village of Niles or any other municipality by SWANCC They started an electronics recycling program and Glenview is the closest dropoff location for Niles residents for more information check 2  May 25 2010 Board Minutes out the SWANCC website org www SWANCC A new residential curbside organics recycling program is being tested in Barrington one of the first in the country SWANCC is starting to do asphalt shingle recycling The lawsuit filed last year against the Village of Niles and other municipalities regarding violation of waste and recycling hauling contracts was dismissed The Village of Niles was no longer a party to that suit S REPORT PRESIDENT Announcement of Video Gaming President Callero announced that there will be an open meeting in Niles Open Meeting on Video Gaming in Niles on Wednesday June 30 2010 at 0 7 0 m in the Council Chambers p OLD BUSINESS None NEW BUSINESS Annual Appropriation Ordinance Trustee Weel stated that this year we implemented a new very detailed and more open and transparent budget process We received a lot of important input from the constituents of the Village of Niles and some very difficult decisions had to be made We will continue to look at and find cost saving measures for the Niles Bus System and personnel and increase new revenue streams State statutes require the adoption of an Appropriation Ordinance prior to the end of the first quarter of the new fiscal year This ordinance incorporates the Fiscal Year 2011 budget information that has been available for review on the Village s website and at the Village s front desk for the past four weeks Trustee Weel made a motion seconded by Trustee Hanusiak to adopt the Appropriation Ordinance for the Village of Niles Trustee LoVerde added that this budget includes a reduction in the total payroll of 802 000 under Personnel as was suggested during the budget workshops On roll call the vote was AYES 5 Hanusiak Hynes LoVerde Przybylo Weel NAYS 1 Preston ABSENT 0 There being 5 affirmative votes the MOTION CARRIED I  May 25 2010 Board Minutes Amend Chapter 98 Traffic and Trustee Przybylo stated that this is a provision to change the Vehicles Add Article XI Vehicle Village ordinance to impose a 500 penalty for the following Seizure and Impoundment activities driving under the influence driving with revoked license driving without a valid license suspended resulting in custodial arrest driving while in possession or attempting to possess controlled illegal substances driving while involved in prostitution or soliciting a prostitute driving with illegal firearms driving a vehicle used in retail theft and driving a vehicle in a commission of a felony The proposed policy embraces a zero tolerance policy for certain illegal activities encouraging a safe community and the fees allow the municipality to recoup a portion of the costs associated with investigating and prosecuting these crimes On the issue of driving without a valid license Police Chief Strzelecki clarified that if your license was expired for over a year that would result in custodial arrest Trustee Przybylo made a motion seconded by Trustee Hynes to adopt the ordinance adding Article XI Vehicle Seizure and Impoundment to Chapter 98 Traffic and Vehicles On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Add Sec 8210 Branch PickUp Trustee Preston stated that this ordinance formally adopts the Program to Chapter 82 Solid branch collection program we have in place and provides us Waste with an avenue to enforce the collection requirements Trustee Hanusiak asked whose responsibility it is for writing tickets when branches are out when they shouldn t be Community Development will be writing tickets in the future right now Community Development and Public Services work together to notify residents and tag branches when they are out at the wrong time or not bundled properly Trustee Preston made a motion seconded by Trustee Hanusiak to adopt the ordinance adding Sec 8210 Branch PickUp Program to Chapter 82 Solid Waste On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel  May 25 2010 Board Minutes NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Amend Chapter 70 Peddlers and Trustee Hanusiak stated that after review of background Solicitors Increase Fee checking costs for solicitors this is a recommendation to change the fee from 50 to 100 per applicant The Village of Niles will conduct the background check Trustee LoVerde asked how the residents will know if the solicitor has been approved by the Village Deputy Clerk Kimberly Trausch responded that the Village issues approved solicitors a Solicitor Permit card Trustee Preston suggested that we inform the residents through the next Niles Focus newsletter that all solicitors have to register with the Village of Niles and have a background check and they should always be safe and ask for their Village identification card Trustee Hanusiak made a motion seconded by Trustee LoVerde to adopt the ordinance amending Chapter 70 Peddlers and Solicitors by increasing the application fee from 50 to 100 On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Amend Chapter 2 Administration Trustee Preston stated that this ordinance updates the current Ratification of Existing ordinance by changing the name of the Department of Human Departments of Family Services Services to the Department of Family Services and listing Senior Center Family Fitness services provided adding the Senior Center Family Fitness Center Teen Center and Center Teen Center and Management Information Systems Management Information Systems Department and their respective services provided Trustee Preston made a motion seconded by Trustee LoVerde to adopt the ordinance amending Chapter 2 Administration amending Division 2 now known as Department of Family Services and adding Division 3 Senior Center Division 4 Teen Center Division 5 Family Fitness Center Division 6 Department of Management Information Systems and listing their services provided On roll call the vote was C  May 25 2010 Board Minutes AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Amend Chapter 2 Administration Trustee Preston stated that this ordinance officially creates the Amend Div 10 Director of Family positions of Directors for the Departments of Family Services Services Add Div 11 Director of Senior Center Family Fitness Center and Management the Senior Center Add Div 13 Information Systems Director of Family Fitness Center Add Div 14 Director of Trustee Preston made a motion seconded by Trustee LoVerde Management Information Systems to adopt the ordinance as amended by Trustee Weel amending Chapter 2 Administration Division 10 changing the title of Director of Human Services to Director of Family Services and adding Division 11 Director of the Senior Center Division 13 Director of Family Fitness Center Division 14 Director of Management Information Systems and listing their duties Trustee Weel s amendment was a word correction on page 3 Sec 2233 Duties of the Director of Management Information Systems should read 3 To implement the annual budget for Management Information Systems All concurred On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED 20102011 Appointments of President Callero recommended the following appointments of Officials Department Heads Officials Department Heads Commissions Boards Commissions Boards and Committees and Police Auxiliary for one year beginning May 1 Committees 2010 through April 30 2011 OFFICIALS AND DEPARTMENT HEADS George R Van Geem Village Manager Steven Vinezeano Assistant Village Manager Joseph J Annunzio Village Attorney Barry Mueller Fire Chief Charles Ostman Community Development Director Carl Maniscalco Family Fitness Center Director Kelly Mickle Senior Center Director Scot Neukirch Finance DirectorTreasurer 10  May 25 2010 Board Minutes Danielle Grcic Village Prosecutor and Adjudication Prosecutor Marlene J Victorine Village Clerk Kimberly Trausch Deputy Village Clerk Kathy Barnat Human Resources Coordinator Dean Strzelecki Police Chief Scott Jochim Public Services Director Bill Shaw MIS Director Marty Friedman Family Services Director Wolf Company Auditors COMMISSIONS AND BOARDS Plan Commission Zoning Board of Appeals Thomas Kanelos Chair Karen Dimond ViceChair Morgan Dubiel Barbara Nakanishi Robert Schulter Tom Surace Angelo Troiani Community Relations Commission William Terpinas Chair Thomas Bondi Bob Thomas Anthony Cristiano Kimberly Trausch Trustee James Hynes Ex Officio Sister Cities Commission Joseph Annunzio Chair of Pisa Italy Committee George Alpogianis Chair of Nafplion Greece Committee Dennis McEnerney Chair of Leixlip Ireland Committee Andrew Wywrot Chair of Limanowa Poland Committee Fire Police Commission Robert D Berg Chair Anthony J Scarlati Michele F Valle Board of Ethics Trustee Joe LoVerde Chair Trustee Louella Preston Attorney Joseph Annunzio Attorney Michael Siegel Michael Fries 11  May 25 2010 Board Minutes Fire Police Pension Board Trustee Alan Weel James Callero AD HOC COMMITTEES Finance Committee Trustee Alan Weel Chair Trustee James Hynes Building Zoning Committee Trustee Andrew Przybylo Chair Trustee James Hynes Trustee Chris Hanusiak Stormwater Commission Trustee Joe LoVerde Chair Steven Vinezeano Milwaukee Avenue Redevelopment Committee Trustee Louella Preston Chair Trustee Chris Hanusiak Landscape Beautification Committee Trustee Louella Preston Chair Trustee Joe LoVerde Environmental Committee Joseph Annunzio Chair Trustee Louella Preston Steven Vinezeano GIS Steering Committee Trustee Andrew Przybylo CoChair George R Van Geem CoChair There are 38 Niles Police Auxiliary Appointments which are attached as Exhibit 1 Trustee Hynes made a motion seconded by Trustee Weel to approve the one year appointments effective May 1 2010 through April 30 2011 of Officials Department Heads Commissions Boards Committees and Police Auxiliary as amended to add ViceChair title to Karen Dimond of the Plan Commission and Zoning Board of Appeals 12  May 25 2010 Board Minutes Trustee LoVerde asked for a future open meeting to discuss the committee structure specifically options for the Finance Committee He also questioned the appointment of Wolf Company Auditors to make sure they are not the auditor doing the forensic audit planned for this year which was recommended during the budget process Trustee LoVerde strongly feels that the Board should be actively involved in the selection process of the outside auditing firm Finance Director Scot Neukirch has contacted a couple of firms to get price quotes and other information Trustee Preston asked if the Board will have an opportunity to approve the auditors selected for the recommended IT audit forensic audit and efficiency study President Callero responded that the Board will receive costs analysis which will be brought before an open meeting with the Board Resident Mary Marusek Mary Marusek commented on the selection process for 8223 Merrill researching another auditing firm since we have had the same firm for many years She also questioned whether having only two Trustees on the Finance Committee affects whether or not it is an open meeting President Callero responded that the Finance Committee is held as an open meeting On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Resolution Appointing a Director President Callero stated that the Village of Niles annually and Alternate Director to the appoints a Director and Alternate Director to the Northeastern Northeastern Illinois Public Safety Illinois Public Safety Training Academy NIPSTA President Training Academy NIPSTA Callero recommended the appointment of Barry Mueller Fire Chief as the Village s Director and George Van Geem Village Manager as its Alternate Director Trustee LoVerde made a motion seconded by Trustee Hanusiak to adopt the resolution appointing Fire Chief Barry Mueller as Director and Village Manager George Van Geem as Alternate Director to the NIPSTA Board of Directors On roll call the vote was 13  May 25 2010 Board Minutes AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Resolution Appointing a Director President Callero stated that the Village of Niles annually and Alternate Directors to the appoints a Director and Alternate Directors to the Northwest Northwest Municipal Conference Municipal Conference NWMC President Callero NWMC recommended the appointment of Trustee Louella Preston as the Village Director and George Van Geem and himself as s Alternate Directors President Callero complimented Trustee Preston for the many hours she spends attending both NWMC and SWANCC meetings on behalf of the Village and all the important information that she brings back and shares with the Board and the residents Trustee LoVerde made a motion seconded by Trustee Weel to adopt the resolution appointing Trustee Louella Preston as Director and Village Manager George Van Geem and President Callero as Alternate Directors to the NWMC Board of Directors On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Resolution Appointing a Director President Callero stated that the Village of Niles annually and Alternate Directors to the appoints a Director and Alternate Directors to the Solid Waste Solid Waste Agency of Northern Agency of Northern Cook County President Callero Cook County SWANCC recommended the appointment of Trustee Louella Preston as the s Director and George Van Geem and himself as Village Alternate Directors Trustee Weel made a motion seconded by Trustee Hanusiak to adopt the resolution appointing Trustee Louella Preston as Director and Village Manager George Van Geem and President Callero as Alternate Directors to the SWANCC Board of Directors On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 14  May 25 2010 Board Minutes ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Contract for Family Services Trustee Hynes stated that this is request for approval of a Billing Medical Billing Services Agreement with Associates in Medical Billing Ltd of Des Plaines for the Family Services Department This firm provides billing and advisory services to doctors offices and other medical providers Their fee is 7 of all collections and no payment if nothing is collected This will hopefully increase our recovery from insurance and Medicare for Family Services that we provide Trustee LoVerde questioned the initial charge of 500 and another 125 fee listed on page 2 of the contract Village Manager Van Geem responded that even with the additional fees this contract will still be within our budgeted number Mr Van Geem stated that they expect this billing firm to perform much better than its predecessor who charged 5 per claim For the last fiscal year with our current biller we had collections of about 39000 This year we budgeted for 000 and we expect to exceed that and will be working very 100 hard to make sure we maximize the resources derived from the service Trustee Hynes made a motion seconded by Trustee Preston to approve the contract for Family Services billing with Associates in Medical Billing Ltd On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Groot Industries Contract Trustee Weel stated that this is a request for Board approval to execute a contract extension for solid waste recycling and yard waste collection and disposal All service levels are remaining the same The new contract runs for five years to April 30 2015 and provides for an annual increase of 7 3 5 The Village has been very happy with Groot s work within the Village Trustee Weel stated that this is a budgeted item but because of the 7 3 5 increase explained at the PreBoard meeting it is over budget by 0 9 00 Trustee Weel made a motion seconded by Trustee Hynes to approve the five year collection agreement of solid waste in the Village of Niles with Groot Industries effective May 1 2010 15  May 25 2010 Board Minutes On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Proposal for Engineering Services Trustee LoVerde stated that the Stormwater Commission for Stormwater Analysis and respectfully recommends the Village Board approve the proposal Planning entering into an agreement for engineering services for stormwater analysis and planning with Hey and Associates Inc The total amount for approval is not to exceed 153 997 The budgeted amount is 150 000 this is over budget by 9 3 97 however as Trustee LoVerde explained at the PreBoard presentation there are dollars allocated for elevation studies in GIS to be used as part of this proposal Trustee LoVerde made a motion seconded by Trustee Weel to approve the proposal for Engineering Services for Stormwater Analysis and Planning with Hey and Associates Inc in the amount of 153 997 On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Local AgencyState Agreement Trustee LoVerde stated this request is for approval of the Local between the State of Illinois and AgencyState Agreement between the State of Illinois and the the Village of Niles for the Village of Niles for the Emergency Repair Program The State Emergency Street Repair of Illinois has approved funding to the Village of Niles in the amount of 630 000 The Village will receive 95 of the funding upon execution of the construction contract and the remaining 5 upon receipt of the final invoice The Monroe Street resurfacing project of 533 000 while funded solely by the Village is included on the agreement as it will be included in the bid letting This Street Resurfacing Program includes the following Courtland Drive from Church Street to Lyons Street Prospect Street from Oakton Street to Greendale Avenue Greendale Avenue from Prospect Street to Oakton Street Oak Lane from Prospect Street to West End 16  May 25 2010 Board Minutes Prospect Court from Prospect Street to East End Monroe Street from Washington Street to Milwaukee Ave Days Alley Riverside Trustee LoVerde made a motion seconded by Trustee Preston to approve the Local AgencyState Agreement between the State of Illinois and the Village of Niles for the Emergency Repair Program On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Resolution Authorizing the Use of Trustee LoVerde stated that this is a followup resolution Motor Fuel Tax Funds for authorizing the use of the Motor Fuel Tax Funds to pay the costs Resurfacing Emergency Repair associated with the Emergency Repair Program resurfacing As Program stated in the agreement between the State and the Village the Village will receive 95 of the project costs upon execution of the construction contract and the remaining 5 upon receipt of the final invoice These funds will be deposited into our MFT account Trustee LoVerde made a motion seconded by Trustee Weel to adopt the resolution authorizing the use of Motor Fuel Tax Funds for resurfacing emergency repair program On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED Approval to Bid for Street Trustee LoVerde stated that this is a request to go out to bid for Resurfacing Projects the street resurfacing project mentioned above Trustee LoVerde made a motion seconded by Trustee Preston to authorize approval to go out to bid for street resurfacing projects as mentioned above On roll call the vote was 17  May 25 2010 Board Minutes AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED PETITIONS FOR REFERRAL 10ZP08 Tadeusz Zimnoch Plat of Re Subdivision 8149 N Wisner 10ZP09 Tom Ebels for Clearwire Special Use to Install Two Microwave Antenna Dishes and Three Accompanying Panel Antenna and Wireless Access Point Units on Existing Water Tank 8199 W Golf Road 10ZP10 Leon Zingerman Special Use for a Dental Clinic and Parking Variation and Relocate Trash Enclosure 7313 N Harlem Ave Trustee Preston made a motion seconded by Trustee LoVerde to refer the above to the Zoning Board of Appeals On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED FINANCIAL REPORTS Trustee Weel stated that the Accounts Payable including Payroll for the month ending April 30 2010 was 0 5 481 51 The April 2010 beginning cash balance was 40 961 with an ending cash 008 balance of 39 484 524 Trustee Weel made a motion seconded by Trustee Hynes that the Accounts Payable for the month of April 2010 be approved for payment and the Treasurer s Report filed for audit On roll call the vote was 18  May 25 2010 Board Minutes AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED It was noted that a new format was used on page 2 of the s report to clarify the General Fund cash Treasurer PUBLIC COMMENT NON AGENDA ITEMS Robert Piasecki Robert Piasecki lives in the Bunker Hill development and asked 6818 Lexington Lane Police Chief Strzelecki if there was any way they could work with the Chicago Police Department and ask for cooperation to monitor the Chicago side of Caldwell Avenue for the cars that speed through at a high rate of speed EXECUTIVE SESSION Moved by Trustee Weel seconded by Trustee Preston to go into Executive Session to discuss personnel issues at 3 9 0p m On roll call the vote was AYES 6 Hanusiak Hynes LoVerde Preston Przybylo Weel NAYS 0 ABSENT 0 There being 6 affirmative votes the MOTION CARRIED ADJOURNMENT The Board reconvened into Regular Session at 10 09 p m and there being no further business to come before the Board motion to adjourn was made by Trustee Hynes and seconded by Trustee Weel On roll call all concurred The meeting adjourned at 10 MP Village Clerk Village President 19  RWHIRTT 1 NILES POLICE AUXILIARY APPOINTMENTS 2010 Officer Star Vincent Aliotta 447 Gregory Antkowiak 488 Edmond J Bahi 417 Anthony R Baran 443 Thomas F Baran 460 Christopher Colletti 450 Raymond Czarnik 420 Raymond Demski 413 Dale Fredrickson 452 Leilani Gandia 444 Jeffrey M Gattuso 459 Richard Gebala 418 Phyllis Gendola 442 Gerald P Giovannelli 461 Silvio Gray 449 Julio Gudas 425 Todd R Jackson 435 Gerald Kloberdanz 446 Robert A Kreiling 433 Scott Langlo 439 Alan P Livingston 445 Michael McCloskey 426 Gerald O Menard 440 Thomas Polcyn 427 Thomas Schneider 455 Matthew S L chnirer 431 Michael Sherry 414 Frank Smith 421 Carl Steffen 416 Randy C Stricker 430 Ronnie J Strzelecki Jr 424 Christopher T Tackes 453 Milan M Tomic 457 Thomas Tsaganos 415 Robert P Warzecha 422 Eugene Ziegler Jr 401 Eugene Ziegler Sr 441 Michael Zientek 423