Board of Trustees Meetings

MAYOR VILLAGE MANAGER Andrew Przybylo Steven C. Vinezeano TRUSTEES VILLAGE CLERK George D. Alpogianis Marlene J. Victorine John C. Jekot Joe LoVerde Phone: (847) 588-8000 Danette O'Donovan Matyas Fax: (847) 588-8051 Denise M. McCreery www.vniles.com Dean Strzelecki 1000 Civic Center Drive, Niles, Illinois 60714 AGENDA NILES VILLAGE BOARD MEETING COUNCIL CHAMBERS September 26, 2017 7:00 PM REGULAR MEETING CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS Fire Prevention Week - October 8 - 14, 2017 National Farmers Day - October 12, 2017 Niles Lions Club Candy Days - October 13 & 14, 2017 National Crime Prevention Month - October 2017 PRESENTATIONS Morton Grove-Niles Water Commission Update (Project Manager Bill Balling) ANNOUNCEMENTS Residential Electrical Aggregation Program Update (John Loumbardias, Synergy Power Solutions) August 2017 PEER (Promoting Employee Excellence through Recognition) Award to Jordan Brandwein and John Monoscalco, Niles Fire Department Niles Fire Department Dedication, Open House and Pancake Breakfast - Saturday, September 30 from 8:00 a.m. to 1:00 p.m. Fire Station 3, 6611 W. Jarvis Avenue - Pancake Breakfast Tickets Sold at Event $5 per Person, $15 per Family - Kids under 3 Eat Free - Proceeds Benefit Niles Family Services Niles Memorial VFW Post 3579 & Village of Niles Fire Department Community Blood Drive - Saturday, October 21, 2017, 9:00 a.m. to 1:00 p.m. at the V.F.W. Hall Post, 6839 N. Milwaukee Avenue, Niles Call for Volunteers for Holly Jolly Market and Christmas Tree Lighting - November 25, 2017 (Cathy Spadoni) PRESIDENT'S REPORT President Przybylo Niles Township Property Tax Workshop - Monday, October 2, 2017 at 6:30 p.m. at the American Legion Memorial Civic Center, 6140 Dempster Street, Morton Grove COMMITTEE REPORTS  Stormwater Committee (Trustee LoVerde) General Government/IT Committee (Trustee Alpogianis) Northwest Municipal Conference (Trustee Jekot) Solid Waste Agency of Northern Cook County (Trustee Jekot) Building and Zoning Committee (Trustee McCreery) Economic Development and Neighborhood Renewal Ad Hoc Committee (Trustee McCreery) PUBLIC COMMENTS The floor is open for public comments on agenda items only. Please step up to the microphone, state your name and city, and make your comment. You will be allotted three minutes. Please make sure you sign in at the reception desk. CONSENT AGENDA-NEW BUSINESS All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests, in which event the item will be removed from the Consent Agenda and considered at the end of New Business. Item 1 Approval of Minutes August 22, 2017 Regular Board Meeting Item 2 Approval of Minutes September 12, 2017 Special Board Meeting Item 3 Illinois Department of Transportation Motor Fuel Tax Compliance Review Report Covering the Period of January 1, 2016 to December 31, 2016 Presented to the Board of Trustees for Filing Item 4 Board Approval - Continuation of the Electrical Aggregation Program for the Electrical Supply of the Village’s Water Pumping Stations and Street Lighting and to Authorize the Village Manager to Be a Signatory on the Contractual Agreement NEW BUSINESS Item 1 Ordinance Approving a Special Use Permit to Allow a Gas Station Located at Trustee McCreery 8401 N. Milwaukee Avenue (17-ZP-18) Item 2 Resolution Authorizing an RFP Waiver and Contractual Agreement with Trustee LoVerde Mesirow Insurance Services, Inc., as the Village's Workers Compensation and Liability Insurance Broker for Calendar Year 2018 in the Amount of $43,500 Item 3 Resolution Authorizing a Contractual Agreement with Claim Management Trustee LoVerde Consultants, LLC to Provide Claims Management Services for General Liability, Auto Liability, Professional Liability and Property Claims in the Amount of $30,300 Item 4 Resolution Authorizing a Contractual Agreement with Claim Management Trustee LoVerde Consultants, LLC as the Village's Claims Administrator for Outstanding Workers Compensation Claims Incurred up to January 1, 2015 in the Amount of $7,620 Item 5 Resolution Authorizing a Bid Award and Contract with Americana Landscape Trustee Matyas Group, Inc., for the 2017 Brick Pavement Restoration Program in the Amount of $38,125 Item 6 Resolution Authorizing a Letter of Agreement with Kane, McKenna and Trustee McCreery Associates, Inc., to Provide Professional Services for a Potential  Milwaukee/Howard Street Redevelopment Project Implementation Area For Property Located within the Village of Niles Generally Bound by Monroe Street on the North, Howard Street on the South, and Frontage Properties Along Milwaukee Avenue on the East and the West in the Amount of $40,000 Item 7 Resolution Authorizing a Letter of Agreement with Kane, McKenna and Trustee McCreery Associates, Inc., to Provide Professional Services for a Potential Milwaukee/Touhy Avenue Redevelopment Project Implementation Area For Property Located within the Village of Niles Generally Bound by Howard Street on the North, Touhy Avenue on the South, Harlem Avenue on the West and Waukegan Road on the East in the Amount of $35,000 Item 8 Resolution Authorizing a Letter of Agreement with Kane, McKenna and Trustee McCreery Associates, Inc., to Provide Professional Services for a Potential Oakton/Waukegan Road Redevelopment Project Implementation Area for Property Located within the Village of Niles Generally Located at the Intersection of Waukegan Road and Oakton Street in the Amount of $23,000 Item 9 Resolution Authorizing a Letter of Agreement with Kane, McKenna and Trustee McCreery Associates, Inc., to Provide Professional Services for Property Located In and Adjacent to Milwaukee Avenue and Dempster Street Area Within the Village of Niles in Reference to Economic Development Programs Pertaining to the Redevelopment and/or Improvement of Certain Properties in the Amount of $40,000 Item 10 Resolution Supporting the Creation of the Home Design and Improvement Trustee McCreery District of Niles Item 11 Resolution Establishing a Fund Balance Policy for the Village of Niles Trustee LoVerde Item 12 Resolution Authorizing the Approval and Funding for a Professional Services Trustee Matyas Agreement Between Morton Grove-Niles Water Commission and HNTB Corporation for Independent Engineering Review Services in an Amount Not- to-Exceed $75,000 Item 13 Resolution Authorizing a Bid Award and Contract with Lund Industries, Inc. for Trustee Matyas the Installation of Equipment for 13 Police Squad SUV Interceptors in the Amount of $191,973.08 Item 14 Board Approval – Amendments to Employee Handbook Section 1.1 General Trustee Alpogianis Introduction, Section 1.6 Recruitment and Selection of Personnel, Section 1.11 Residency Requirements, Section 1.13 Outside Employment or Appointments, Section 3.1 Vacation Benefits, Section 3.2 Holidays, Section 3.3 Personal Days, Section 4.2 Paydays, Section 5.7 Business Travel Expenses, Section 5.8 Pregnancy and Post-Partum Accommodations, Section 5.9 Village Employees as Volunteers, Section 8.3 Use of Village Equipment and Vehicles Item 15 Board Approval - Authorizing a Bid Waiver and Purchase of Salt Prewetting and Trustee Matyas Roadway Anti-Icing Materials for the 2017-18 Winter Season from K-Tech Specialty Coatings, Inc., in the Amount of up to $71,660 FINANCIAL REPORTS Treasurer's Report - August 2017 NEXT MEETINGS October 10, 2017 Informal Consideration at 7:00 p.m.  October 24, 2017 Regular Board Meeting at 7:00 p.m. PUBLIC COMMENTS EXECUTIVE SESSION (if necessary) ADJOURNMENT