Board of Trustees Meetings

MAYOR VILLAGE MANAGER Andrew Przybylo Steven C. Vinezeano TRUSTEES VILLAGE CLERK George D. Alpogianis Marlene J. Victorine John C. Jekot Joe LoVerde Phone: (847) 588-8000 Danette O'Donovan Matyas Fax: (847) 588-8051 Denise M. McCreery www.vniles.com Dean Strzelecki 1000 Civic Center Drive, Niles, Illinois 60714 AGENDA NILES VILLAGE BOARD MEETING COUNCIL CHAMBERS July 24, 2018 7:00 PM REGULAR MEETING CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL PROCLAMATIONS National Night Out 2018 - August 7 from 6:00 p.m. to 9:00 p.m. at Our Lady of Ransom Church, 8300 Greenwood Avenue PRESENTATIONS None ANNOUNCEMENTS Welcome New Business: Mainland India, 8808 N. Milwaukee Avenue and Wal-Mart Online Grocery Pickup Service, 8500 W. Golf Road 4th of July Parade Recognition of Sponsors and Volunteers (Community Engagement Coordinator Katie Schneider) Niles Cycling Classic Sponsored by Holiday Inn Express-July 26, 2018 from 10:00 a.m. to 8:30 p.m. Notre Dame College Prep (Carl Maniscalco, Fitness Center Director) Upcoming Festivals (Community Engagement Coordinator Katie Schneider) Community Block Party - August 25, 2018 from 10:00 a.m. to 2:00 p.m. at the Niles Senior Center, 999 Civic Center Drive (Kelly Mickle, Senior Center Director) Public Arts and Culture Council "Art Stop" Bench Program (Community Engagement Coordinator Katie Schneider) June 2018 PEER (Promoting Employee Excellence through Recognition) Award to Lieutenant Doug Fuller, Niles Fire Department (Trustee LoVerde) PRESIDENT'S REPORT President Przybylo Correspondence COMMITTEE REPORTS  Finance Committee (Trustee Strzelecki) General Government/IT Committee (Trustee Jekot) Human Services Committee (Trustee Alpogianis) PUBLIC COMMENTS The floor is open for public comments on agenda items only. Please step up to the microphone, state your name and city, and make your comment. You will be allotted three minutes. Please make sure you sign in at the reception desk. CONSENT AGENDA-NEW BUSINESS All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests, in which event the item will be removed from the Consent Agenda and considered at the end of New Business. Item 1 Approval of June 26, 2018 Regular Board Meeting Minutes Item 2 Approval of July 10, 2018 Special Board Meeting Minutes Item 3 Ordinance Amending Appendix D Fee Schedule, Chapter 18 Buildings and Building Regulations to the Niles Code of Ordinances Item 4 Ordinance Amending Chapter 98 Telecommunications, Article III Small Cell Antenna and Tower Right-of-Way Siting, Sec. 98-130 through Sec. 98-133 and Appendix D Fee Schedule to the Niles Code of Ordinances Item 5 Resolution Ratifying a Contractual Agreement with Health Inspection Professionals, Inc., for Health Plan Review and Inspection Services for the Village for a Trial Period from May 14, 2018 through October 14, 2018 in the Amount of $36,500 Item 6 Resolution Authorizing a Contractual Agreement with the State of Illinois Department of Revenue for Alcoholic Liquor Enforcement Program through May 31, 2019 Item 7 Resolution Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System (NIPAS) Item 8 Board Approval - Ratifying an Emergency Purchase From Trane for the Replacement of a Packaged Gas/Electric Rooftop Unit at the Niles Police Station in the Amount of $26,819 Item 9 Board Approval - Payment to Solid Waste Agency of Northern Cook County (SWANCC) for Fiscal Year 2019 Operation and Maintenance Costs in the Amount of $369,708.69 Item 10 Board Approval – Annual Amendments to Employee Handbook Sections 1 through 8 Item 11 Board Approval - Authorizing the Final Extension (Year Three of Three) of the Municipal Partnering Initiative (MPI) Contractual Pricing Pursuant to Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with ADS Environmental Services for Leak Survey in the Amount of $23,690 NEW BUSINESS Item 1 Resolution Authorizing a Contractual Agreement with CompCorePro to Trustee Jekot  Provide Medical Oversight and Coordination of Care Services Related to the Management of Workers’ Compensation Claims in the Amount of $7,750 Item 2 Ordinance Amending Ordinance 1989-02, Approving a Special Use to Allow for Trustee LoVerde Modifications to the Drive-Through Lanes Located at 7969 Milwaukee Avenue (18-ZP-10) Item 3 Ordinance Approving a Plat of Subdivision for the Property Located at 9400 Trustee Strzelecki Milwaukee Avenue (18-ZP-11) Item 4 Ordinance Approving a Special Use Permit to Allow Signs for Properties Trustee Alpogianis Located at 7686 and 7847 Caldwell Avenue for Niles Park District Facilities (18-SIGN-13) Item 5 Ordinance of the Village of Niles, Cook County, Illinois, Proposing the President Przybylo Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area, and the Adoption of Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith Item 6 Ordinance of the Village of Niles, Cook County, Illinois, Proposing the President Przybylo Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area, and the Adoption of the Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith Item 7 Resolution Authorizing an RFP Waiver and a Contractual Agreement with Trustee Jekot Comcast Cable Communications Management, LLC to Provide Leased Fiber Connection between Village Facilities and Provide Internet Service in the Amount of $80,952. Item 8 Resolution Authorizing the 2018 Ticket Amnesty Program by the Village of Trustee Jekot Niles from August 1, 2018 through September 30, 2018 Item 9 Resolution Rescinding Resolution 2017-100R, A Resolution Amending President Przybylo Resolution 2017-48R Initiating the Submission of an Advisory Question of Public Policy Regarding the Creation of a Multi-Purpose Community Center Item 10 Resolution Authorizing a Contractual Agreement with Christopher B. Burke Trustee Matyas Engineering, Ltd. for Howard Street Phase II Engineering Design in the Amount of $407,317.64 Item 11 Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for the Howard Trustee Matyas Street Roadway Improvements Phase II Engineering Item 12 Resolution Authorizing a Contractual Agreement with Christopher B. Burke Trustee Matyas Engineering, Ltd. for Howard Street Improvements - Land Acquisition Services in the Amount of $331,912.33 Item 13 Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for the Howard Trustee Matyas Street Roadway Improvements Land Acquistion Services Item 14 Resolution Authorizing a Contractual Agreement with Tyler Technologies Inc., Trustee Jekot to Provide Ticketing and Court Management Software Solution in Amount of $118,337 Item 15 Board Approval - Authorizing the Trade-In of Existing Equipment and Purchase Trustee Matyas of a 2014 John Deere 50G Compact Excavator from West Side Tractor in the Amount of $15,000 Item 16 Board Approval - Purchase of a 2019 Dodge Grand Caravan from Stew Hansen Trustee Matyas Dodge City Jeep of Urbandale, Iowa Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $22,540 Item 17 Board Approval - Purchase a Ram 1500 Crew Cab from Stew Hansen Dodge Trustee Matyas City Jeep of Urbandale, Iowa Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $28,650 Item 18 Board Approval - Purchase Two 2019 Dodge Durangos from Stew Hansen Trustee Matyas Dodge City Jeep of Urbandale, Iowa, Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $50,696 FINANCIAL REPORTS Treasurer's Report - June 2018 NEXT MEETINGS Regular Board Meeting - August 28, 2018 at 7:00 p.m. PUBLIC COMMENTS EXECUTIVE SESSION (if necessary) ADJOURNMENT  Proclamation NATIONAL NIGHT OUT 2018 WHEREAS, the National Association of Town Watch (NATW) is sponsoring a unique nationwide crime, drug and violence prevention program on August 7, 2018 entitled “National Night Out”; and WHEREAS, the “35th Annual National Night Out” provides a unique opportunity for the Village of Niles to join forces with thousands of other communities across the country in promoting cooperative, police/community crime prevention efforts; and WHEREAS, the Village of Niles plays a vital role in assisting the Niles Police Department through joint crime, drug and violence prevention efforts in the Village of Niles and is supporting “National Night Out 2018” locally; and WHEREAS, it is essential that all citizens of the Village of Niles be aware of the importance of crime prevention programs and the impact their participation can have on reducing crime, drugs and violence in the Village of Niles; and WHEREAS, police/community partnerships, neighborhood safety, awareness and cooperation are important themes of the “National Night Out” program. NOW, THEREFORE, President Andrew Przybylo and the Board of Trustees of the Village of Niles do hereby call upon all citizens of Niles to join the Niles Police Department and the National Association of Town Watch in supporting the 35th Annual National Night Out August 7, 2018 Our Lady of Ransom Church 8300 Greenwood Avenue 6:00 p.m. to 9:00 p.m. FURTHER, LET IT BE RESOLVED THAT, the President and Board of Trustees, do hereby proclaim Tuesday, August 7, 2018 as National Night Out in Niles, Illinois. _______________________________ Andrew Przybylo, President Village of Niles Attested: ______________________________ Marlene J. Victorine, Village Clerk  Special thanks to our sponsors for their generous support: Chicago Food Corp. Golf Mill Ford JohnsByrne Mid-States Glass and Metal Niles Discount Cleaners / Nissi Cleaners Papagalino Bakery 7 Eleven Mobil - Dempster & Greenwood Georgia Nut Company Kappys American Grill & the George D. Alpogianis Family King Spa & Sauna Law Offices of Kolpak, Lerner & Grcic Niles Nursing and Rehabilitation Center Specialty Print Communications Wells Plumbing & Heating Supplies, Inc. Bella Bagno, Inc. Oak Mill Pediatrics Booby's Remax Allstars Burrito House RGP Industries Erich Lehigh Auto Body Seva Beauty - Hariom Salon, Inc. GB Sprinkler Systems, Inc. Shell Gas Station GHP Group, Inc. Smoke and Vape, Inc. Jeron Electronic Systems, Inc. Stonegate Insurance Company Lighthouse Insurance Company Taco Bell Los Comales Mexican Restaurant Tony's Fresh Market Luminii, Corp. Uni-Mart Miraj Layalena Restaurant & Banquet Unique Insurance Company Rebel $100 - $225 7400 Waukegan Road Partnership Tebon's Gas Service Dental Specialists of Niles, PC Civic Center Cleaners Ralph N. Robbins DDS, Ltd. (WWW.TAPHOUSEGRILLS.COM  This coming August we will have one of the most anticipated events of this summer vacation August 10th, 11th and 12th in Golf Mill Park, Niles – an event that will bring together lovers of art, culture, cuisine and music. Thanks to the courtesy of the Village of Niles and Niles Park District, Mojbilet.com, as well as media patrons: the radio “Polski FM Chicago” and news portal www.wiadomosci.com, have the pleasure of inviting you to the “Festival Polonaise 2018”.  June 2018 P.E.E.R. Award Winner Lieutenant Doug Fuller, Niles Fire Department Lieutenant Fuller from the Niles Fire Department was nominated for June’s PEER Award for going above and beyond his job duties as a Niles Fire Lieutenant. Lt. Fuller has been with the Niles Fire Department since 1995; he has continually been a reliable member of the Fire Department. As a firefighter he was a paramedic preceptor for several years, riding in the field with new paramedic students to teach and guide them in the principles and procedures the student learned while in school. As a lieutenant, he has volunteered and assumed the responsibility of several tasks including the purchase and layout of new fire engines and towers. Lt. Fuller spent several hours of his own time mounting equipment into the new vehicles to best utilize the space of the new apparatus. Lt. Fuller is a member of the MABAS Division 3 Technical Rescue Team, the department team leader, and he has the responsibility of being the hose and water usage officer. This schedule would fill the plate of most firefighters but Lt. Fuller still finds time to be an instructor at the regional fire academy (NIPSTA). Lt. Fuller is a hard worker who cares about the people in the community he serves in addition to his "brother/sister" firefighters. When it comes to the fire service, one thing you rarely hear Lt. Fuller say is, "I can't" or "No". Lt. Fuller is a very caring and giving person. Last year, Doug had a friend who was in need and, without being asked, Doug made a tremendous sacrifice to help out his friend. This is just one of the many incidents that make up that man we work with and have the pleasure of knowing. The ERC feels that Lieutenant Fuller’s actions deserve the June PEER award. The Village of Niles prides itself on recognizing employees who show integrity and honor in their positions.  BOARD AGENDA ITEM EXPLANATION FORM Approval of June 26, 2018 Regular Board Meeting Minutes Meeting Date 7/24/2018 Item Number 1 Requested by Village Clerk Victorine Action Requested REQUEST FOR BOARD APPROVAL Prepared by Village Clerk Victorine Assigned to: MOTION I move for Board approval of the Regular Board meeting minutes of June 26, 2018. REASON FOR REQUEST / BACKGROUND Will this action involve an expenditure of funds? If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  BOARD AGENDA ITEM EXPLANATION FORM Approval of July 10, 2018 Special Board Meeting Minutes Meeting Date 7/24/2018 Item Number 2 Requested by Village Clerk Victorine Action Requested REQUEST FOR BOARD APPROVAL Prepared by Village Clerk Victorine Assigned to: MOTION I move for Board approval of the Special Board meeting minutes of July 10, 2018. REASON FOR REQUEST / BACKGROUND Will this action involve an expenditure of funds? If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  BOARD AGENDA ITEM EXPLANATION FORM Ordinance Amending Appendix D Fee Schedule, Chapter 18 Buildings and Building Regulations to the Niles Code of Ordinances Meeting 7/24/2018 Item Number 3 Date Action ORDINANCE Requested Charles Ostman, Director of Community Development Requested by Prepared by Rich Wlodarski, Assistant Director, Community Assigned to: Development ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Ordinance Ordinance MOTION I move for Board approval of an ordinance amending Appendix D Fee Schedule, Chapter 18 Buildings and Building Regulations to the Niles Code of Ordinances. REASON FOR REQUEST / BACKGROUND Amendments to the fee schedule continue as housekeeping measures as part of the new Tyler Technologies EnerGov software implementation. The Building and Zoning Committee discussed and recommended approval of these fee changes. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? No ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE 2018- ORDINANCE AMENDING APPENDIX D FEE SCHEDULE, CHAPTER 18 BUILDINGS AND BUILDING REGULATIONS TO THE CODE OF ORDINANCES, VILLAGE OF NILES NOW, THEREFORE BE IT ORDAINED by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: SECTION 1: Appendix D Fee Schedule of Niles Code of Ordinances shall be amended as follows: APPENDIX D FEE SCHEDULE Description Amount Section of This Code * * * Chapter 18. Buildings and Building Regulations (a) Plan review fees: 18-1 (1) Residential * * * e. Building Plan minimum 40.00 (2) Commercial: Available upon request to the Department of Community Development. Fees are based on established fees annually by the service retained by the department to conduct such plan reviews. a. Plan review < 3000 Square feet 175.00 b. Plan review 3001 Square feet to 10,000 square feet 275.00 c. Plan review > 10,000 square feet 410.00 d. Plan review minimum 75.00 (b) Permit fee for building construction, remodeling or repair 18-2 * * * Fire Alarm Systems Base Minimum Fee 55.00 Per device 1.00 Electrical Minimum inspection fee 55.00 Electrical service Up to 200 amp Single Family 55.00  Ordinance 2018- 201 to 800 amp Commercial/Multi Family up to 800 amp 60.00 801 to 2000 amp 110.00 Over 2000 800 amp 240.00 Accessory structure 55.00 Single family residence, new and remodel Up to 1,000 square feet 60.00 Above 1,000 square feet, per square foot 0.10 Wiring. Two wire lighting circuits, including fixtures, sockets, or receptacles on 15 or 20 circuits: First 25, each circuit 7.00 26 to 50, each circuit Each circuit 5.00 51 to 75, each circuit 4.00 76 to 100, each circuit 3.00 More than 100, each circuit 2.50 Branch circuits exceeding 20 amperes 14.00 On 277 volt fixture circuits the fee shall be 2½ times the amounts of the 115 volt circuits. Air conditioning Residential 50.00 Commercial 100.00 * * * Plumbing Minimum fee 50.00 55.00 * * * Lawn irrigation Residential 55.00 Commercial 100.00 Plus $1.00 for each control valvehead Mechanical Residential Per gas appliance 7.00 Minimum fee 50.00 55.00 Commercial Base Minimum fee 50.00 55.00 Add per gas appliance 25.00 Sprinkler Fire pump test 100.00 Sprinkler system Base Minimum fee 50.00 55.00 * * * 2  Ordinance 2018- Moving buildings For moving on or across any public thoroughfare, buildings or structures 1½ stories or less in of any height 500.00 Buildings or structures of more than 1½ and less than 2½ stories 500.00 Buildings or structures within the limits of any one block when same does not pass over, upon or in any public thoroughfare 75.00 Buildings or structures within the limits of any lot 40.00 Shoring and raising. For raising, lowering or underpinning any building 40.00 * * * Accessory structures Value of demolition, per $1,000.00 of valuation 10.00 Minimum Fee 55.00 * * * Miscellaneous permits, fees, and deposits In addition to the permit fees for buildings, permit and inspection fees shall be charged as follows: (1) Canopy or marquee. For erection of marquees or fixed awnings, the initial inspection fee shall be $50.00, and the annual inspection fee shall be $10.00. (2) Chimneys. Isolated chimneys or chimneys over 50 feet above any roof erection 25.00 (3) Tanks. Tanks above roof or tower: a. Over 400 gallons capacity 25.00 b. 400 gallons or less 15.00 (4) Hourly inspection fee. Inspection fee based on a time basis shall be $75.00 per hour minimum * * * Article XVII. Contractors Contractor registration fee 40.00 18-197 * * * SECTION 2: That this Ordinance shall be in full force and effective after its passage, approval and publication in pamphlet form as provided by law. 3  Ordinance 2018- SECTION 3: That all ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 4: That any section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. __________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 4  BOARD AGENDA ITEM EXPLANATION FORM Ordinance Amending Chapter 98 Telecommunications, Article III Small Cell Antenna and Tower Right-of- Way Siting, Sec. 98-130 through Sec. 98-133 and Appendix D Fee Schedule to the Niles Code of Ordinances Meeting Date 7/24/2018 Item Number 4 Requested Katarzyna Thake, Assistant to the Village Manager Action Requested ORDINANCE by Assigned to: Prepared by Katarzyna M Thake, Assistant to the Village Manager ATTACHMENTS: Type Description Backup Material *Board Agenda Memorandum Ordinance Ordinance MOTION I move for Board approval of an Ordinance amending Chapter 98 Telecommunications, Article III Small Cell Antenna and Tower Right-of-Way Siting, Sec. 98-130 through Sec. 98-133 and Appendix D Fee to the Niles Code of Ordinances. REASON FOR REQUEST / BACKGROUND Since the Village adopted this language on May 22, the State legislature has amended language to reflect new language and limit amount of fees that may be charged. The attached ordinance is a modified version of the Illinois municipal leagues small cell ordinance and was reviewed by staff and a telecommunication consultant. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? No ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE 2018- ORDINANCE AMENDING CHAPTER 96 TELECOMMUNICATIONS, ARTICLE III. SMALL CELL ANTENNA AND TOWER RIGHT-OF-WAY SITING, SEC. 96-130 THROUGH SEC. 96-133 AND APPENDIX D FEE SCHEDULE TO THE NILES CODE OF ORDINANCES WHEREAS, the Village of Niles (“Village”) is an Illinois municipality in accordance with the Constitution of the State of Illinois of 1970; and, WHEREAS, the Village is authorized under the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq., and Illinois law to adopt ordinances pertaining to the public health, safety and welfare; and, WHEREAS, the Village is further authorized to adopt the amendments contained herein pursuant to its authority to regulate the public right-of-way under section 11-80-1 et seq., of the Illinois Municipal Code; and WHEREAS, the Village uses the public right-of-way within its Village limits to provide essential public services to its residents and businesses. The public right-of-way within the Village is a limited public resource held by the Village for the benefit of its citizens and the Village has a custodial duty to ensure that the public right-of-way is used, repaired, and maintained in a manner that best serves the public interest; and WHEREAS, growing demand for small and micro wireless telecommunications services has resulted in increasing requests nationwide and locally from the wireless industry to place small cell facilities, distributed antenna systems, and other small and micro wireless facilities on utility and street light poles and other structures in the public right-of-way. While State and federal law limit the authority of local governments to enact laws that unreasonably discriminate among providers of functionally equivalent services, prohibit, or have the effect of prohibiting the provision of telecommunications services by wireless service providers, the Village is authorized, under existing State and federal law, to enact appropriate regulations and restrictions relative to small cell facilities, distributed antenna systems, and other small and micro wireless facilities installations in the public right-of-way; and WHEREAS, in anticipation of continued increased demand for placement of small cell facilities, distributed antenna systems, and other small and micro wireless facility installations within the public right-of-way, the Village Board of Trustees finds that it is in the best interests of the public health, safety and general welfare of the Village to adopt the ordinance below in order to establish generally applicable standards for construction, installation, use, maintenance and repair of such facilities, systems and installations within the public right-of-way in the Village so as to, among other things: (i) prevent interference with the facilities and operations of the Village’s utilities and of other utilities lawfully located in public right-of-way or property, (ii) provide specific regulations and standards for the placement and siting of small and micro wireless facilities within public right-of-way in the Village, (iii) preserve the character of the neighborhoods in which facilities are installed, (iv) minimize any adverse visual impact of small and micro wireless facilities and prevent visual blight in the neighborhoods in which facilities are installed, (v) facilitate the location of small and micro wireless facilities in permitted locations within the public right-of-way in the Village, and (vi) assure the continued safe use and enjoyment of private properties adjacent to small and micro wireless facilities.  NOW, THEREFORE, BE IT ORDAINED, by the President and the Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: SECTION 1: Chapter 96 Telecommunications, Article III. Small Cell Antenna and Tower Right-of-Way Siting, Sec. 96-130 through 96-133 and Appendix D Fee Schedule to the Niles Code of Ordinances shall be amended as follows: CHAPTER 96 TELECOMMUNICATIONS * * * ARTICLE III. SMALL CELL ANTENNA, WIRELESS FACILITY AND TOWER RIGHT- OF-WAY SITING Sec. 96-130 Definitions. For purposes of this Ordinance, the following terms will have the following meanings: Alternative Antenna Structure means an existing pole or other structure within the public right-of- way that can be used to support an antenna and is not a utility pole or a Village-owned infrastructure. Antenna means communications equipment that transmits or receives electromagnetic radio signals used in the provision of any type of wireless communications services. Applicant means any person or entity submitting an application to install personal wireless telecommunication facilities or structures to support the facilities within a public right-of-way any person who submits an application and is a wireless provider. Application means a request submitted by an applicant to the City for a permit to collocate small wireless facilities, and a request that includes the installation of a new utility pole for such collocation, as well as any applicable fee for the review of such application. Collocate or collocation means to install, mount, maintain, modify, operate, or replace wireless facilities on or adjacent to a wireless support structure or utility pole. Communications service cable service, as defined in 47 U.S.C. 522(6), as amended; information service, as defined in 47 U.S.C. 153(24), as amended; telecommunications service, as defined in 47 U.S.C. 153(53), as amended; mobile service, as defined in 47 U.S.C. 153(53), as amended; or wireless service other than mobile service. Communications service provider means a cable operator, as defined in 47 U.S.C. 522(5), as amended; a provider of information service, as defined in 47 U.S.C. 153(24), as amended; a telecommunications carrier, as defined in 47 U.S.C. 153(51), as amended; or a wireless provider. Distributed Antenna System (DAS) means a type of personal wireless telecommunication facility small and micro wireless facility consisting of a network of spatially separated antenna nodes 2 connected to a common source via a transport medium that provides wireless service within a geographic area. DAS may serve multiple carriers. FCC means the Federal Communications Commission of the United States. Fee means a one-time charge. Village-Owned Infrastructure means infrastructure in public right-of-way within the boundaries of the Village, including, but not limited to, streetlights, traffic signals, towers, structures, or buildings owned, operated or maintained by the Village. Distributed Antenna System (DAS) means a type of personal wireless telecommunication facility consisting of a network of spatially separated antenna nodes connected to a common source via a transport medium that provides wireless service within a geographic area. DAS may serve multiple carriers. Historic landmark means a building, property, or site, or group of buildings, properties, or sites that are either (i) listed in the National Register of Historic Places or formally determined eligible for listing by the Keeper of the National Register, the individual who has been delegated the authority by the federal agency to list properties and determine their eligibility for the National Register, in accordance with Section VI.D.1.a.i through Section VI.D.1.a.v of the Nationwide Programmatic Agreement codified at 47 CFR Part 1, Appendix C; or (ii) designated as a locally landmarked building, property, or site by an ordinance adopted by the Village pursuant to a preservation program that meets the requirements of the Certified Local Government Program of the Illinois State Historic Preservation Office or where such certification of the preservation program by the Illinois State Historic Preservation Office is pending. Landscape Screening means the installation at grade of plantings, shrubbery, bushes or other foliage intended to screen the base of a personal wireless telecommunication facility small and micro wireless facility from public view. Micro wireless facility –means a small wireless facility that is not larger in dimension than 24 inches in length, 15 inches in width, and 12 inches in height and that has an exterior antenna, if any, no longer than 11 inches. Permit means a written authorization required by the Village to perform an action or initiate, continue, or complete a project. Public safety agency means the functional division of the federal government, the State, a unit of local government, or a special purpose district located in whole or in part within this State, that provides or has authority to provide firefighting, police, ambulance, medical, or other emergency services to respond to and manage emergency incidents. Rate means a recurring charge. Monopole means a structure composed of a single spire, pole or tower designed and used to support antennas or related equipment and that is not a utility pole, an alternative antenna structure, or a Village-owned infrastructure. 3 Personal Wireless Telecommunication Antenna means an antenna that is part of a personal wireless telecommunications facility. Personal Wireless Telecommunication Equipment means equipment, exclusive of an antenna, that is part of a personal wireless telecommunications facility. Personal Wireless Telecommunications Facility means an antenna, equipment, and related improvements used, or designed to be used, to provide wireless transmission of voice, data video streams, images, or other information including, but not limited to, cellular phone service, personal communication service, paging, and Wi-Fi antenna service. Small Cell Facilities means a Personal Wireless Telecommunications Facility consisting of an antenna and related equipment either installed singly or as part of a network to provide coverage or enhance capacity in a limited defined area. Generally single-service provider installation. Small wireless facility means a wireless facility that meets both of the following qualifications: (i) each antenna is located inside an enclosure of no more than 6 cubic feet in volume or, in the case of an antenna that has exposed elements, the antenna and all of its exposed elements could fit within an imaginary enclosure of no more than 6 cubic feet; and (ii) all other wireless equipment attached directly to a utility pole associated with the facility is cumulatively no more than 25 cubic feet in volume. The following types of associated ancillary equipment are not included in the calculation of equipment volume: electric meter, concealment elements, telecommunications demarcation box, ground-based enclosures, grounding equipment, power transfer switch, cut-off switch, and vertical cable runs for the connection of power and other services. Tower means any structure that is designed and constructed primarily for the purpose of supporting one or more antennas, including self-supporting lattice towers, guy towers, or monopole towers, and that is not a utility pole, an alternative antenna structure, or a Village-owned infrastructure. Except as otherwise provided for by this Ordinance, the requirements for a tower and associated antenna facilities shall be those required in this Ordinance. Utility Pole means an upright pole designed and used to support electric cables, telephone cables, telecommunication cables, cable service cables, which are used to provide lighting, traffic control, signage, or a similar function a pole or similar structure that is used in whole or in part by a communications service provider or for electric distribution, lighting, traffic control, or a similar function. Variance or Variation means a grant of relief by the Village Manager or his/her designee. Village-Owned Infrastructure means infrastructure in public right-of-way within the boundaries of the Village, including, but not limited to, streetlights, traffic signals, towers, structures, or buildings owned, operated or maintained by the Village. Wireless facility means equipment at a fixed location that enables wireless communications between user equipment and a communications network, including: (i) equipment associated with wireless communications; and (ii) radio transceivers, antennas, coaxial or fiber-optic cable, regular and backup power supplies, and comparable equipment, regardless of technological configuration. 4 Wireless facility includes small wireless facilities. Wireless facility does not include: (i) the structure or improvements on, under, or within which the equipment is collocated; or (ii) wireline backhaul facilities, coaxial or fiber optic cable that is between wireless support structures or utility poles or coaxial, or fiber optic cable that is otherwise not immediately adjacent to or directly associated with an antenna. Wireless infrastructure provider means any person authorized to provide telecommunications service in the State that builds or installs wireless communication transmission equipment, wireless facilities, wireless support structures, or utility poles and that is not a wireless services provider but is acting as an agent or a contractor for a wireless services provider for the application submitted to the Village. Wireless provider means a wireless infrastructure provider or a wireless services provider. Wireless services means any services provided to the general public, including a particular class of customers, and made available on a nondiscriminatory basis using licensed or unlicensed spectrum, whether at a fixed location or mobile, provided using wireless facilities. Wireless services provider means a person who provides wireless services. Wireless support structure means a freestanding structure, such as a monopole; tower, either guyed or self-supporting; billboard; or other existing or proposed structure designed to support or capable of supporting wireless facilities. Wireless support structure does not include a utility pole. Wi-Fi Antenna means an antenna used to support Wi-Fi broadband Internet access service based on the IEEE 802.11 standard that typically uses unlicensed spectrum to enable communication between devices. Sec. 96-131 Standards and Regulations. Personal wireless telecommunication facilities Small and micro wireless facilities will be permitted to be placed in right-of- way within the jurisdiction of the Village as attachments to existing utility poles, alternative antenna structures, or Village-owned infrastructure subject to the following regulations: a) Number Limitation and Co-Location. The Village Manager or his/her designee may regulate the number of personal wireless telecommunications facilities small and micro wireless facilities allowed on each utility pole or unit of Village-owned infrastructure. No more than two (2) personal wireless telecommunications facilities small and micro wireless facilities will be permitted on utility poles or Alternative Antenna Structure of ninety (90) feet or less. No more than three (3) personal wireless telecommunications facilities small and micro wireless facilities will be permitted on utility poles or Alternative Antenna Structures in excess of ninety (90) feet and less than one-hundred and twenty (120) feet. This Ordinance does not preclude or prohibit co-location of personal wireless telecommunication facilities small and micro wireless facilities on towers or monopoles that meet the requirements as set forth elsewhere in this section or as required by federal law. b) Collocation Requirements and Conditions. 5 1. Public Safety Space Reservation. The Village may reserve space on municipal utility poles for future public safety uses, for the Village’s electric utility uses, or both, but a reservation of space may not preclude the collocation of a small wireless facility unless the Village reasonably determines that the municipal utility pole cannot accommodate both uses. 2. Installation and Maintenance. The wireless provider shall install, maintain, repair and modify its small wireless facilities in safe condition and good repair and in compliance with the requirements and conditions of this Ordinance. The wireless provider shall ensure that its employees, agents or contracts that perform work in connection with its small and micro wireless facilities are adequately trained and skilled in accordance with all applicable industry and governmental standards and regulations. 3. No interference with public safety communication frequencies. The wireless provider's operation of the small and micro wireless facilities shall not interfere with the frequencies used by a public safety agency for public safety communications. A wireless provider shall install small and micro wireless facilities of the type and frequency that will not cause unacceptable interference with a public safety agency's communications equipment. Unacceptable interference will be determined by and measured in accordance with industry standards and the FCC's regulations addressing unacceptable interference to public safety spectrum or any other spectrum licensed by a public safety agency. If a small and micro wireless facility causes such interference, and the wireless provider has been given written notice of the interference by the public safety agency, the wireless provider, at its own expense, shall remedy the interference in a manner consistent with the abatement and resolution procedures for interference with public safety spectrum established by the FCC including 47 CFR 22.970 through 47 CFR 22.973 and 47 CFR 90.672 through 47 CFR 90.675. 4. The Village may terminate a permit for a small and micro wireless facility based on such interference if the wireless provider is not in compliance with the Code of Federal Regulations cited in the previous paragraph. Failure to remedy the interference as required herein shall constitute a public nuisance. The wireless provider shall not collocate small and micro wireless facilities on Village utility poles that are part of an electric distribution or transmission system within the communication worker safety zone of the pole or the electric supply zone of the pole. However, the antenna and support equipment of the small and micro wireless facility may be located in the communications space on the Village utility pole and on the top of the pole, if not otherwise unavailable, if the wireless provider complies with applicable codes for work involving the top of the pole. For purposes of this subparagraph, the terms "communications space", "communication worker safety 6  zone", and "electric supply zone" have the meanings given to those terms in the National Electric Safety Code as published by the Institute of Electrical and Electronics Engineers. 5. The wireless provider shall comply with all applicable codes and local code provisions or regulations that concern public safety. 6. The wireless provider shall comply with written design standards, as described herein below, that are generally applicable for decorative utility poles, or reasonable stealth, concealment and aesthetic requirements that are set forth in a Village ordinance, written policy adopted by the City, a comprehensive plan or other written design plan that applies to other occupiers of the rights-of-way, including on a historic landmark. 7. Alternate Placements. Except as provided in this Collocation Requirements and Conditions Section, a wireless provider shall not be required to collocation small wireless facilities on any specific utility pole, or category of utility poles, or be required to collocate multiple antenna systems on a single utility pole. However, with respect to an application for the collocation of a small and micro wireless facility associated with a new utility pole, the Village may propose that the small or micro wireless facility be collocated on an existing utility pole or existing wireless support structure within 100 feet of the proposed collocation, which the applicant shall accept if it has the right to use the alternate structure on reasonable terms and conditions, and the alternate location and structure does not impose technical limits or additional material costs as determined by the applicant. If the applicant refuses a collocation proposed by the Village, the applicant shall provide written certification describing the property rights, technical limits or material cost reasons the alternate location does not satisfy the criteria in this paragraph. c) Separation and Clearance Requirements. Personal wireless telecommunication facilities Small and micro wireless facilities may be attached to a utility pole, alternative antenna structure utility or wireless support services structures, monopole, or Village-owned infrastructure only where such pole, structure or infrastructure is located no closer than a distance equal to one hundred (100) per cent of the height of such facility to any residential building and no closer than three hundred (300) feet from any other personal wireless telecommunication facility small and micro wireless facility. A separation or lesser clearance may be allowed by the Village Manager/Administrator or his/her designee as an administrative variance to this Ordinance when the Applicant establishes that the lesser separation or clearance is necessary to close a significant coverage or capacity gap in the Applicant's services or to otherwise provide adequate services to customers, and the proposed antenna or facility is the least intrusive means to do so within the right-of-way. d) Village-Owned Infrastructure. Personal wireless telecommunication facilities Small and micro wireless facilities can only be mounted to Village-owned infrastructure including, but not limited to, streetlights, traffic signal, towers or buildings, if authorized by a license or other agreement between the owner and the Village. 7 e) New Towers. No new monopole or other tower to support personal wireless telecommunication facilities small and micro wireless facilities in excess of sixty (60) fifty (50) or 10 feet above the tallest existing utility pole or wireless support structure feet is permitted to be installed on right-of-way within the jurisdiction of the Village unless the Village Board finds, based on clear and convincing evidence provided by the applicant, that locating the personal wireless telecommunications facilities small and micro wireless facilities on the right-of-way is necessary to close a significant coverage or capacity gap in the Applicant’s services or to otherwise provide adequate services to customers, and the proposed new monopole utility pole or wireless support structure or other tower within the right-of-way is the least intrusive means to do so. f) Attachment Limitations. No personal wireless telecommunication antenna or facility small and micro wireless facilities within the right-of-way will be attached to a utility pole, alternative antenna structure, utility pole, wireless support structure, tower, or Village- owned infrastructure unless all of the following conditions are satisfied: 1) Surface Area of Antenna: The personal wireless telecommunication antenna small and micro wireless facilities, including antenna panels, whip antennas or dish- shaped antennas, cannot have a surface area of more than six (6) cubic feet in volume. 2) Size of Above-Ground Personal Wireless Telecommunication Facility Small and micro wireless facilities: The total combined volume of all above-ground equipment and appurtenances comprising a personal wireless telecommunication facility small and micro wireless facility, exclusive of the antenna itself, cannot exceed twenty-five (25) cubic feet. 3) Personal Wireless Telecommunication Equipment Location of base of equipment: The wireless operator of a personal wireless telecommunication facility small and micro wireless facilities must, whenever possible, locate the base of the equipment or appurtenances within the height requirement as specified by the applicable codes at a height of no lower than ten (10) feet above grade. 4) Personal Wireless Telecommunication Services Equipment Mounted at Grade: In the event that the operator of a personal wireless telecommunication facility proposes to install a facility where equipment or appurtenances are to be installed at grade, screening must be installed to minimize the visibility of the facility. Screening must be installed at least three (3) feet from the equipment installed at- grade and eight (8) feet from a roadway. Ground-mounted Equipment Spacing: The wireless provider shall comply with applicable spacing requirements in applicable codes and ordinances concerning the location of ground-mounted equipment located in the right-of-way if the requirements include a waiver, zoning or other process that addresses wireless provider requests for exception or variance and do not prohibit granting of such exceptions or variances. 5) Height: The top of the highest point of the antenna cannot extend more than ten (10) feet above the highest point of the utility pole, alternative antenna support 8  structure, tower or Village-owned infrastructure. If necessary, the replacement or new utility pole, alternative support structure or Village-owned infrastructure located within the public right-of-way may be no more than ten to seventy (10 – 70) feet higher than existing poles adjacent to the replacement or new pole or structure, or no more than ninety (90) feet in height overall, whichever is less. Pole mounted small cell wireless facilities shall be placed at a minimum height of twelve (12) feet as measured form the ground surface to the bottom of any associated equipment. The Director of Public Services may waive this requirement for alley right–of-way or easement locations. Height Limitations: Pole mounted small and micro wireless facilities shall be placed at a minimum height of twelve (10) feet as measured form the ground surface to the bottom of any associated equipment. The Director of Public Services may waive this requirement for alley right–of-way or easement locations. The maximum height of a small wireless facility shall be no more than 10 feet above the utility pole or wireless support structure on which the small wireless facility is collocated. New or replacement utility poles or wireless support structures on which small wireless facilities are collocated may not exceed the higher of: a. 10 feet in height above the tallest existing utility pole, other than a utility pole supporting only wireless facilities, that is in place on the date the application is submitted to the City, that is located within 300 feet of the new or replacement utility pole or wireless support structure and that is in the same right-of-way within the jurisdictional boundary of the City, provided the City may designate which intersecting right-of-way within 300 feet of the proposed utility pole or wireless support structures shall control the height limitation for such facility; or b. 45 feet above ground level. 6) Color: A personal wireless telecommunication facility small and micro wireless facility, including all related equipment and appurtenances, must be a color that blends with the surroundings of the pole, structure tower or infrastructure on which it is mounted and use non-reflective materials which blend with the materials and colors of the surrounding area and structures. Any wiring must be covered with an appropriate cover. 7) Antenna Panel Covering: A personal wireless telecommunication antenna small and micro wireless antenna may include a radome, cap or other antenna panel covering or shield, to the extent such covering would not result in a larger or more noticeable facility and, if proposed, such covering must be of a color that blends with the color of the pol, structure, tower or infrastructure on which it is mounted. 8) Screening - Any ground mounted equipment shall be screened with landscaping to the extent possible. If screening is required under Section (c)(4) above, it must be natural landscaping material or a fence subject to the approval of the Village and must comply with all regulations of the Village. Appropriate landscaping must be located and maintained and must provide the maximum achievable screening, as determined by the Village, from view of adjoining properties and public or private streets. Notwithstanding the foregoing, no such screening is required to extend 9  more than nine (9) feet in height. Landscape screening when permitted in the right- of-way must be provided with a clearance of three (3) feet in all directions from the facility. The color of housing for ground-mounted equipment must blend with the surroundings. For a covered structure, the maximum reasonably achievable screening must be provided between such facility and the view from adjoining properties and public or private streets. In lieu of the operator installing the screening, the Village, at its sole discretion, may accept a fee from the operator of the facility for the acquisition, installation, or maintenance of landscaping material by the Village. 9) Visual clutter – Any installation shall not create or contribute to visual clutter. No utility facility shall be placed in any location so as to contribute to visual clutter observed by users of the right-of-way. Pole mounted small cell wireless facilities shall be mounted as to provide minimal impact to proliferation of facilities in the rights-of-way. Preference shall be given to installation locations within alley right- of-way or easements. Pole mounted small cell wireless facilities shall not be placed along high profile business corridors, designated bike routes, or primary pedestrian routes rights-of-way if a location in an easement, alley, or local road right-of-way is available. 810)Wiring and Cabling: Wires and cables connecting the antenna to the remainder of the facility must be installed in accordance with the electrical code currently in effect. No wiring and cabling serving the facility will be allowed to interfere with any wiring or cabling installed by a cable television or video service operator, electric utility or telephone utility. 911)Grounding: The personal wireless telecommunication facility small and micro wireless facility must be grounded in accordance with the requirements of the electrical code currently in effect in the Village. 1012) The following standards for facilities and towers are intended to: a. Ensure public health, safety, and welfare. b. Ensure access to reliable wireless telecommunications services throughout the Village. c. Encourage the location of antennas and towers on Village-owned property. d. Encourage the use of existing towers and other structures for the co-location of wireless telecommunications antenna. e. Encourage the location of towers, to the extent possible, in areas where the adverse impact on the Village will be minimal. f. Encourage the location of small cell and Distribution Antenna Systems (DAS) in densely populated places. 1013)Guy Wires: No guy or other support wires will be used in connection with a personal wireless telecommunication facility small and micro wireless facility unless the facility is to be attached to an existing utility pole, alternative antenna support structure, tower or Village-owned infrastructure that incorporated guy wires prior to the date that an applicant has applied for a permit. 1113)Pole Extensions: Extensions to utility poles, alternative support structures, towers and Village-owned infrastructure utilized for the purpose of connecting a 10  personal wireless telecommunications small and micro wireless antenna and its related personal wireless telecommunications small and micro wireless equipment must have a degree of strength capable of supporting the antenna and any related appurtenances and cabling and capable of withstanding wind forces and ice loads in accordance with the applicable structural integrity standards as set forth in 12 below. An extension must be securely bound to the utility pole, alternative antenna structure, tower or Village-owned infrastructure in accordance with applicable engineering standards for the design and attachment of such extensions. 1214)Structural Integrity: The personal wireless telecommunication facility small and micro wireless facility, including the antenna, pole extension and all related equipment must be designed to withstand a wind force and ice loads in accordance with applicable standards established in Chapter 25 of the National Electric Safety Code, as amended for utility poles, Rule 250-B and 250-C standards governing wind, ice, and loading forces on utility poles, in the American National Standards Institute (ANSI), as amended in TIA/EIA Section 222-G established by the Telecommunications Industry Association (TIA) and the Electronics Industry Association (EIA) for steel wireless support structures and the applicable industry standard for other existing structures. For any facility attached to Village-owned infrastructure or, in the discretion of the Village, for a utility pole, or tower, or alternative antenna structure, the operator of the facility must provide the Village with a structural evaluation of each specific location containing a recommendation that the proposed installation passes the standards described above. The evaluation must be prepared by a professional structural engineer licensed in the State of Illinois. 8) Screening - Any ground mounted equipment shall be screened with landscaping to the extent possible. 9) Visual clutter – Any installation shall no create or contribute to visual clutter. No utility facility shall be placed in any location so as to contribute to visual clutter observed by users of the right-of-way. Pole mounted small cell wireless facilities shall be mounted as to provide minimal impact to proliferation of facilities in the rights-of-way. Preference shall be given to installation locations within alley right- of-way or easements. Pole mounted small cell wireless facilities shall not be placed along high profile business corridors, designated bike routes, or primary pedestrian routes rights-of-way if a location in an easement, alley, or local road right-of-way is available. g) Signage. Other than signs required by federal law or regulations or for safety identification and location markings, installation of signs on a personal wireless telecommunication facility small and micro wireless facility is prohibited. h) Screening. If screening is required under Section (c)(4) above, it must be natural landscaping material or a fence subject to the approval of the Village and must comply with all regulations of the Village. Appropriate landscaping must be located and maintained and must provide the maximum achievable screening, as determined by the Village, from view of adjoining properties and public or private streets. Notwithstanding the foregoing, no such 11  screening is required to extend more than nine (9) feet in height. Landscape screening when permitted in the right-of-way must be provided with a clearance of three (3) feet in all directions from the facility. The color of housing for ground-mounted equipment must blend with the surroundings. For a covered structure, the maximum reasonably achievable screening must be provided between such facility and the view from adjoining properties and public or private streets. In lieu of the operator installing the screening, the Village, at its sole discretion, may accept a fee from the operator of the facility for the acquisition, installation, or maintenance of landscaping material by the Village. ih) Permission to Use Utility Pole or Alterative Antenna Structure Wireless Support Structure or Village owned Infrastructure. The operator of a personal wireless telecommunication facility small and micro wireless facility must submit to the Village written copies of the approval from the owner of a utility pole, monopole, or an alternative antenna structure, to mount the personal wireless telecommunication facility small and micro wireless facility on that specific pole, tower, or structure, prior to issuance of the Village permit. ji) Licenses and Permits. The operator of a personal wireless telecommunication facility small and micro wireless facility must verify to the Village that it has received all concurrent licenses and permits required by other agencies and governments with jurisdiction over the design, construction, location and operation of said facility have been obtained and will be maintained within the corporate limits of the Village. kj) Variance Requirements. Each location of a personal wireless telecommunication facility small and micro wireless facility within a right-of-way must meet all of the requirements of this Ordinance, unless a variance has been obtained in accordance with the variance procedure pursuant to Section 96-121 of or the Village of Niles Municipal Code. lk) Abandonment and Removal. Any personal wireless telecommunication facility small and micro wireless facility located within the corporate limits of the Village that is not operated for a continuous period of twelve (12) months, shall be considered abandoned and the owner of the facility must remove same within ninety (90) days of receipt of written notice from the Village notifying the owner of such abandonment. Such notice shall be sent by certified or registered mail, return-receipt-requested, by the Village to such owner at the last known address of such owner. In the case of personal wireless telecommunication facilities small and micro wireless facilities attached to Village owned infrastructure, if such facility is not removed within ninety (90) days of such notice, the Village may remove or cause the removal of such facility through the terms of the applicable license agreement or through whatever actions are provided by law for removal and cost recovery. Sec. 96-132 Permits and Application Fees and Procedures. Permits for placement of personal wireless telecommunication facilities in right-of-way within the Village are required to submit an application for such permit. Except as otherwise provided for by in this Ordinance, the procedures for the application for, approval of, and revocation of such a permit must be in compliance with Village permit application requirements in Chapter 96 Telecommunications. Each application shall be submitted to the Public Service Engineering Department. The application fee will reimburse the Village for regulatory and administrative costs with respect to the work being performed. Any applications must demonstrate compliance with the 12 requirements of this section. Unless otherwise provided by franchise, license, or similar agreement, or federal, State or local law, all applications for permits pursuant to this section must be accompanied by a fee in the amount of no less than $3000 for small cell wireless installation with personal wireless telecommunication equipment located from ground surface to twenty feet above ground surface, or $1500 for small cell wireless installation with personal wireless telecommunication equipment twenty feet or more above ground surface, or $500 for small cell wireless installation in a vault with no personal wireless telecommunication equipment mounted above grade. All related fees are referenced in Appendix D in the Code of Ordinances. 1) Applicant shall pay an application fee of $650 for an application to collocate a single small an micro wireless facility on an existing utility pole or wireless support structure, and $350 for each small wireless facility addressed in a consolidated application to collocate more than one small wireless facility on existing utility poles or wireless support structures. 2) Applicant shall pay an application fee of $1,000 for each small and micro wireless facility addressed in an application that includes the installation of a new utility pole for such collocation. 3) Notwithstanding any contrary provision of State law or local ordinance, applications pursuant to this Section shall be accompanied by the required application fee. Application fees shall be non-refundable. 4) The Village shall not require an application, approval or permit, or require any fees or other charges, from a communications service provider authorized to occupy the rights- of-way, for: a. routine maintenance; b. the replacement of wireless facilities with wireless facilities that are substantially similar, the same size, or smaller if the wireless provider notifies the Village at least 10 days prior to the planned replacement and includes equipment specifications for the replacement of equipment consistent with subsection d. under the Section titled Application Requirements; or c. the installation, placement, maintenance, operation or replacement of micro wireless facilities suspended on cables that are strung between existing utility poles in compliance with applicable safety codes. 5) Wireless providers shall secure a permit from the Village to work within rights-of-way for activities that affect traffic patterns or require lane closures. 6) In addition to such fees , the applicant shall pay the fees and costs of any consultant retained by the Village to assist in the review of plans and/or inspections. All related fees are referenced in Appendix D in the Code of Ordinances. Sec. 96-133 Conflict of Laws. Where the conditions imposed by any provisions of this Chapter regarding the siting and installation of personal wireless telecommunication facilities small and micro wireless facilities are 13 more restrictive than comparable conditions imposed elsewhere in any other local law, ordinance, resolution, rule or regulation, the regulations of this Ordinance will govern. * * * APPENDIX D FEE SCHEDULE Description Amount Section of This Code * * * Chapter 96 Telecommunications * * * Article III. Small Cell Antenna and Tower Right-of-Way Siting (a) Application fee 500.00 650.00 96-132 (b) Small cell wireless installation with personal 3,000.00 350.00 96-132 wireless telecommunication equipment located from ground surface to twenty feet above ground surface Small wireless facility addressed in a consolidated application to collocate more than one small wireless facility on existing utility poles or wireless support structures (c) Small cell wireless installation with personal 1,500.00 1,000.00 96-132 wireless telecommunication equipment twenty feet or more above ground surface Each small and micro wireless facility addressed in an application that includes the installation of a new utility pole for such collocation (d) Small cell wireless installation in a vault with 500.00 96-132 no personal wireless telecommunication equipment mounted above grade SECTION 2: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. 14  SECTION 3: The findings and recitals herein are declared to be prima facie evidence of the law of the Village and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 4: That this Ordinance shall be in full force and effective after its passage, approval and publication as provided by law. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 6: That any section or provision of this ordinance that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 AYES: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. __________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 15  BOARD AGENDA ITEM EXPLANATION FORM Resolution Ratifying a Contractual Agreement with Health Inspection Professionals, Inc., for Health Plan Review and Inspection Services for the Village for a Trial Period from May 14, 2018 through October 14, 2018 in the Amount of $36,500 Meeting 7/24/2018 Item Number 5 Date Action REQUEST FOR BOARD APPROVAL Requested Charles Ostman, Community Requested by Development Director Assigned to: Prepared by ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Resolution Resolution Agreement *Health Inspection Professionals Agreement MOTION I move for Board approval of of Resolution ratifying a contractual agreement with Health Inspection Professionals, Inc., for Health Plan Review and Inspection Services for the Village for a trial period from May 14, 2018 through October 14, 2018 in the amount of $36,500. REASON FOR REQUEST / BACKGROUND Due to the recent retirement of the Village's Health Inspector, the Village was in need of health inspections to be conducted. Health Inspection Professionals, Inc., is used throughout various communities in the area. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  RESOLUTION 2018- RESOLUTION RATIFYING A CONTRACTUAL AGREEMENT WITH HEALTH INSPECTION PROFESSIONALS, INC., TO PROVIDE HEALTH PLAN REVIEW AND INSPECTION SERVICES FOR THE VILLAGE WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village desired to engage Health Inspection Professionals, Inc., for a trial period from May 14, 2018 through October 14, 2018 to provide Health Plan Review and Inspection Services for the Village. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby ratify a contractual agreement, as executed by the Village Manager, with Health Inspection Professionals, Inc., dated July 17, 2018. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing a Contractual Agreement with the State of Illinois Department of Revenue for Alcoholic Liquor Enforcement Program through May 31, 2019 Meeting Date 7/24/2018 Item Number 6 Requested by Linda Schain, Liquor Commissioner Action Requested RESOLUTION Prepared by Katarzyna Thake, Assistant to the Village Manager Assigned to: ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Resolution Resolution Agreement *Contract MOTION I move for Board approval of a resolution authorizing a contractual agreement with the State of Illinois Department of Revenue for the Alcoholic Liquor Enforcement Program through May 31, 2019. REASON FOR REQUEST / BACKGROUND This is a liquor inspection program with the State of Illinois that will allow for the continuation of the Village of Niles Assistant Liquor Commissioner to carry out standard liquor inspections for all Niles liquor license holders on behalf of the State of Illinois with an expected revenue of $6,750. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  RESOLUTION 2018- RESOLUTION AUTHORIZING A CONTRACTUAL AGREEMENT WITH THE STATE OF ILLINOIS DEPARTMENT OF REVENUE FOR THE ALCOHOLIC LIQUOR ENFORCEMENT PROGRAM WHEREAS, in an effort to improve the allocation of alcohol beverage compliance resources, the State of Illinois and the Village of Niles are joining forces to launch the Niles Liquor Inspection Pilot Program; and WHEREAS, under this agreement the Village will carry out the standard liquor inspections for all Niles liquor license holders on behalf of the State of Illinois; and WHEREAS, the Illinois Liquor Control Commission is providing financial assistance and training for the designated local inspectors; and WHEREAS, the President and Board of Trustees have determined that entering into the Contract with the State of Illinois Department of Revenue, will serve and be in the best interest of the Village. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby approve the following: SECTION 1: Recitals. The foregoing recitals are incorporated into, and made a part of, this Resolution as findings of the President and Board of Trustees. SECTION 2: Authorization of Contract. The Contract between the Village and State of Illinois Department of Revenue, is attached to this Resolution as Exhibit A. SECTION 3: Execution of Contract. The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by State of Illinois Department of Revenue; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this  Resolution 2018- authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: Effective Date. This Resolution shall be in full force and effect upon its passage and approval by a majority of the members of the Board of Trustees. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Approving an Amended Mutual Aid Agreement for the Northern Illinois Police Alarm System (NIPAS) Meeting Date 7/24/2018 Item Number 7 Requested by Police Cmdr. Robert Tornebene Action Requested RESOLUTION Prepared by Police Cmdr. Robert Tornebene Assigned to: ATTACHMENTS: Type Description Department Memo *Board Agenda Memondrum Resolution Resolution Backup Material Resolution 1998-5R Agreement *Amended Agreement showing tracked changes from previous agreement Backup Material 2018 New NIPAS Bylaws Backup Material NIPAS Bylaws with Tracked Changes MOTION I move for approval of a Resolution approving an amended Mutual Aid Agreement for the Northern Illinois Police Alarm System (NIPAS) REASON FOR REQUEST / BACKGROUND During the NIPAS annual membership meeting on May 10, 2018, the NIPAS Board of Officers provided a report recommending NIPAS Agreement and the NIPAS Bylaws be updated. The NIPAS Agreement is the foundation document adopted by action of the corporate authorities of each member agency. The NIPAS Bylaws are adopted and modified from time to time by the NIPAS membership at its annual meeting or any special meeting. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  RESOLUTION 2018- RESOLUTION APPROVING AN AMENDED MUTUAL AID AGREEMENT FOR THE NORTHERN ILLINOIS POLICE ALARM SYSTEM WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution authorizes units of local government to contract or otherwise associate among themselves in any manner not prohibited by law or ordinance; and WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorizes units of local government to exercise any power or powers, privileges or authority which may be exercised by the unit of local government individually to be exercised and enjoyed jointly with any other local government or body in the State; and WHEREAS, the Northern Illinois Police Alarm System (“NIPAS”) is an intergovernmental organization established via an intergovernmental service and mutual aid agreement (“NIPAS Agreement”) entered into by law enforcement agencies serving the northern Illinois and Chicagoland region (“Participating Agencies”); and WHEREAS, through the NIPAS Agreement, the Participating Agencies have agreed to provide one another with mutual aid in the event of an emergency situation within the primary law enforcement jurisdiction of a Participating Agency that threatens or causes loss of life and property and exceeds the stand-alone physical and organizational capabilities of that Participating Agency; and WHEREAS, on March 24, 1998, the Village of Niles Board of Trustees adopted Resolution No. 1998-05R that approved the NIPAS Agreement whereby the Villages Police Department became a Participating Agency in NIPAS subject to the terms and conditions of the NIPAS Agreement; and WHEREAS, as NIPAS has now expanded to over 100 Participating Agencies, the needs of NIPAS have evolved and grown in complexity beyond the constraints of the NIPAS Agreement as it is currently constituted; and WHEREAS, in order to adequately continue to meet those needs and serve its growing number of Participating Agencies, NIPAS has requested that its Participating Agencies agree to amend the NIPAS Agreement by entering into an amended NIPAS Agreement (“Amended NIPAS Agreement”); and WHEREAS, the Village of Niles Board of Trustees has determined that it is in the best interests of the Village of Niles and its residents to enter into the Amended NIPAS Agreement;  NOW, THEREFORE, BE IT RESOLVED by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: SECTION 1: RECITALS. The foregoing recitals are incorporated into, and made a part of, this Resolution. SECTION 2: APPROVAL OF AMENDED NIPAS AGREEMENT. The Village of Niles Board of Trustees hereby approves the Amended NIPAS Agreement in substantially the form attached to this Resolution as Exhibit A. SECTION 3: AUTHORIZATION TO EXECUTE AMENDED NIPAS AGREEMENT. The Village of Niles Board of Trustees hereby authorizes and directs the Village President and the Chief of Police to execute and the Village Clerk to attest, on behalf of the Village of Niles, the Amended NIPAS Agreement approved in Section 2 of this Resolution. SECTION 4: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval according to law. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  EXHIBIT A AMENDED NIPAS AGREEMENT 3  Resolution No. 1998- 5- R AUTHORIZING THE VILLAGE OF NILES TO BE A PARTICIPANT IN THE NORTHERN ILLINOIS POLICE ALARM SYSTEM WHEREAS, the Northern Illinois Police Alarm System ( ' NIPAS") is an organization of Northern Illinois Police Departments participating in a mutual aid agreement; WHEREAS, the participating municipalities agree whereby regular response and assistance is provided in the event of alarms from locations in a stricken municipality by aiding such municipality in accordance with the police alarm assignments as developed by the Police Chiefs of the participating municipalities; and WHEREAS, the Village of Niles Police Department cannot officially participate in NIPAS until the Village President and Board of Trustees authorize such participation. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: SECTION 1: That the Village of Niles shall participate in NIPAS pursuant to the Constitution and the Complied Statutes of the State of Illinois; SECTION 2: That the Village of Niles Police Department shall participate in the NIPAS. This MARCH , 1998. PASSED: 24TH day of AYES: 5 BONDI, CALLERO, MAHONEY, PRESTON, PRZYBYLO NAYS: ABSENT: 1 MURPHY AjkUj Y'lla CIerk 24TH MARCH APPROVED by me this day of 1998 iv iA__ President of the Village of Niles, Cook County, Illinois  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Ratifying an Emergency Purchase From Trane for the Replacement of a Packaged Gas/Electric Rooftop Unit at the Niles Police Station in the Amount of $26,819 Meeting 7/24/2018 Item Number 8 Date Action REQUEST FOR BOARD APPROVAL Requested Tony Dati, Streets Superintendent Requested by Prepared by Fred Braun, Director of Pubic Assigned to: Services ATTACHMENTS: Type Description Department Memo Board Memo Backup Material Proposal from Trane Agreement *Trane Contract MOTION I move for Board approval to ratify an emergency purchase to Trane for the replacement of a Packaged Gas/Electric Rooftop Unit at the Niles Police Station in the amount of $26,819. Trane is under the U.S. Communities Cooperative Contract #15-JLP-023. REASON FOR REQUEST / BACKGROUND Upon inspection, it was determined that there were failing parts and the Packaged Gas/Electric Rooftop Unit needs to be replaced immediately to avoid critical failure resulting in the loss of cooling for the Niles Police Station. The Village Manager authorized the emergency replacement of the unit. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? No ORG# 13460 Total Amount for Approval $26,819.00 ACCT# 580110 Budget Amount $0 Variance $26,819.00 (Over Budget)  Proposal (Valid for 30 days from Proposal date) PROPRIETARY AND CONFIDENTIAL PROPERTY OF Trane U.S. Inc. DISTRIBUTION TO OTHER THAN THE NAMED RECIPIENT IS PROHIBITED © 2016 Trane All rights reserved Prepared For: Date: July 2, 2018 All Bidders Proposal Number: R1-219880-3 Job Name: Quote Number: 30-605460-17-001 Niles Police Department Co-op Contract Number: USC 15-JLP-023 Delivery Terms: Payment Terms: Freight Allowed & Prepaid 1st Destination/Jobsite Net 30 Days Trane U.S. Inc. is pleased to provide the following proposal for your review and approval. Tag Data - Packaged Gas/Electric Rooftop Units (Qty: 1) Item Tag(s) Qty Description Model Number A1 RTU-5 1 25 Ton Packaged Unitary YSD300G4RHA--DE000000000000000000000 Gas/Elec 0000 Product Data - Packaged Gas/Electric Rooftop Units Item: A1 Qty: 1 Tag(s): RTU-5 Gas/Electric Standard efficiency Downflow 25 Ton 460/60/3 Reliatel Gas Heat - High Economizer Dry Bulb 0-100% with barometric relief VAV standard motor High static drive (Field Installed by Contractor) Items Not Included in above RTUs: Installation, Riggng, Storage, Control or power wiring IECC (International Energy Conservation Code) Compliance – see add pricing Curb/Curb Adapter – see add pricing Powered Exhaust Hot Gas Reheat Disconnect & Convenience Outlet BAS Interface (BACnet, Lontalk, etc) BAS Integration Labor Programmable Zone Sensor/Thermostat Spare Belts/Filters/Sheaves Smoke Detectors Condenser Coil Coatings Gas Trains/Regulators (for gas heat) Trane Provided Startup Extended Parts & Labor Warranties J:\JOBS\92\219880\4\Niles Police Department 1st Floor 25T VAV Proposal.doc  Niles Police Department July 2, 2018 Total Net Price (Excluding Sales Tax) ..............................................., , , , , , .......................$21,476.00 Add for IECC Compliant Unit, , , , , , , , , , , , , , , , , , , , , , , , , , .$4,263.00 High Efficiency, Low Leak Economizer, Fault Detection Diagnostics (includes display screen on RTU) Add for Curb Adapter, , , , , , , , , , , , , , , , , , , , , , , , , , , , , ..$1,080.00 Add for Hinged Panels, , , , , , , , , , , , , , , , , , , , , , , , , , , , , .$300.00 Add for Disconnect and Unpowered Convenience Outlet, , , , , , , , , , , , , .$412.00 st Add for Startup and 1 Year Labor Warranty, , , , , , , , , , , , , , , , , , , $2,058.00 Tax Status: Taxable □ IF EXEMPT PLEASE SUBMIT COMPLETED TAX EXEMPTION CERTIFICATE WITH YOUR SIGNED PROPOSAL OR WITH YOUR PURCHASING DOCUMENTS, KEEP YOUR ORIGINAL Exempt □ ON FILE IN THE OFFICE. YOU WILL BE CHARGED TAX IF A VALID EXEMPTION CERTIFICATE IS NOT ON FILE BEFORE EQUIPMENT, PARTS OR SERVICES ARE PROVIDED. SEE WWW.TAXSITES.COM/STATE-LINKS.HTML FOR TAX FORMS. Sincerely, Vanessa Iorio - Trane U.S. Inc. 7100 South Madison Willowbrook, IL 60527-5505 Phone: (630) 734-3200 Fax: (630) 323-9040 This proposal is subject to your acceptance of the attached Trane terms and conditions. FLD = Furnished by Trane U.S. Inc. / Installed by Equipment Proposal Page 2 of 5 Others  Niles Police Department July 2, 2018 TERMS AND CONDITIONS - COMMERCIAL EQUIPMENT “Company” shall mean Trane Canada ULC for sales in Canada and Trane U.S. Inc. for sales in the United States. 1. Acceptance. These terms and conditions are an integral part of Company’s offer and form the basis of any agreement (the “Agreement”) resulting from Company’s proposal (the “Proposal”) for the sale of the described commercial equipment and any ancillary services (the “Equipment”). COMPANY’S TERMS AND CONDITIONS ARE SUBJECT TO PERIODIC CHANGE OR AMENDMENT. The Proposal is subject to acceptance in writing by the party to whom this offer is made or an authorized agent (“Customer”) delivered to Company within 30 days from the date of the Proposal. If Customer accepts the Proposal by placing an order, without the addition of any other terms and conditions of sale or any other modification, Customer’s order shall be deemed acceptance of the Proposal subject to Company’s terms and conditions. If Customer’s order is expressly conditioned upon Company’s acceptance or assent to terms and/or conditions other than those expressed herein, return of such order by Company with Company’s terms and conditions attached or referenced serves as Company’s notice of objection to Customer’s terms and as Company’s counter-offer to provide Equipment in accordance with the Proposal and the Company’s terms and conditions. If Customer does not reject or object in writing to Company within 10 days, Company’s counter-offer will be deemed accepted. Customer’s acceptance of the Equipment will in any event constitute an acceptance by Customer of Company’s terms and conditions. This Agreement is subject to credit approval by Company. Upon disapproval of credit, Company may delay or suspend performance or, at its option, renegotiate prices and/or terms and conditions with Customer. If Company and Customer are unable to agree on such revisions, this Agreement shall be cancelled without any liability. 2. Title and Risk of Loss. All Equipment sales with destinations to Canada or the U.S. shall be made as follows: FOB Company’s U.S. manufacturing facility or warehouse (full freight allowed). Title and risk of loss or damage to Equipment will pass to Customer upon tender of delivery of such to carrier at Company’s U.S. manufacturing facility or warehouse. 3. Pricing and Taxes. Following acceptance without addition of any other terms and condition of sale or any other modification by Customer, the prices stated are firm provided that notification of release for immediate production and shipment is received at Company’s factory not later than 3 months from order acceptance. If such release is received later than 3 months from order acceptance date, prices will be increased a straight 1% (not compounded) for each 1 month period (or part thereof) beyond the 3 month firm price period up to the date of receipt of such release. If such release is not received within 6 months after the date of order acceptance, the prices are subject to renegotiation or at Company’s option, the order will be cancelled. Any delay in shipment caused by Customer's actions will subject prices to increase equal to the percentage increase in list prices during that period of delay and Company may charge Customer with incurred storage fees. In no event will prices be decreased. The price of Equipment does not include any present or future foreign, federal, state, or local property, license, privilege, sales, use, excise, value added, gross receipts or other like taxes or assessments. Such amounts will be itemized separately to Customer, who will make prompt payment to Company. Company will accept valid exemption documentation for such from Customer, if applicable. All prices include packaging in accordance with Company’s standard procedures. Charges for special packaging, crating or packing are the responsibility of Customer. 4. Delivery and Delays. Delivery dates are approximate and not guaranteed. Company will use commercially reasonable efforts to deliver the Equipment on or before the estimated delivery date will notify Customer if the estimated delivery dates cannot be honored, and will deliver the Equipment and services as soon as practicable thereafter. In no event will Company be liable for any damages or expenses caused by delays in delivery. 5. Performance. Company shall be obligated to furnish only the Equipment described in the Proposal and in submittal data (if such data is issued in connection with the order). Company may rely on the acceptance of the Proposal, and in submittal data as acceptance of the suitability of the Equipment for the particular project or location. Unless specifically stated in the Proposal, compliance with any local building codes or other laws or regulations relating to specifications or the location, use or operation of the Equipment is the sole responsibility of Customer. If Equipment is tendered that does not fully comply with the provisions of this Agreement, and Equipment is rejected by Customer, Company will have the right to cure within a reasonable time after notice thereof by substituting a conforming tender whether or not the time for performance has passed. 6. Force Majeure. Company’s duty to perform under this Agreement and the Equipment prices are contingent upon the non-occurrence of an Event of Force Majeure. If the Company shall be unable to carry out any material obligation under this Agreement due to an Event of Force Majeure, this Agreement shall at Company’s election (i) remain in effect but Company’s obligations shall be suspended until the uncontrollable event terminates or (ii) be terminated upon 10 days notice to Customer, in which event Customer shall pay Company for all parts of the Work furnished to the date of termination. An "Event of Force Majeure" shall mean any cause or event beyond the control of Company. Without limiting the foregoing, “Event of Force Majeure” includes: acts of God; acts of terrorism, war or the public enemy; flood; earthquake; tornado; storm; fire; civil disobedience; pandemic insurrections; riots; labor/labour disputes; labor/labour or material shortages; sabotage; restraint by court order or public authority (whether valid or invalid); and action or non-action by or inability to obtain or keep in force the necessary governmental authorizations, permits, licenses, certificates or approvals if not caused by Company; and the requirements of any applicable government in any manner that diverts either the material or the finished product to the direct or indirect benefit of the government. 7. Limited Warranty. Company warrants the Equipment manufactured by Company for a period of the lesser of 12 months from initial start-up or 18 months from date of shipment, whichever is less, against failure due to defects in material and manufacture and that it has the capacities and ratings set forth in Company's catalogs and bulletins ("Warranty"). Equipment manufactured by Company that includes required start-up and sold in North America will not be warranted by Company unless Company performs the Equipment startup. Exclusions from this Warranty include damage or failure arising from: wear and tear; corrosion, erosion, deterioration; modifications made by others to the Equipment; repairs or alterations by a party other than Company that adversely affects the stability or reliability of the Equipment; vandalism; neglect; accident; adverse weather or environmental conditions; abuse or improper use; improper installation; commissioning by a party other than Company; unusual physical or electrical or mechanical stress; operation with any accessory, equipment or part not specifically approved by Company; refrigerant not supplied by Company; and/or lack of proper maintenance as recommended by Company. Company shall not be obligated to pay for the cost of lost refrigerant or lost product. Company's obligations and liabilities under this Warranty are limited to furnishing replacement equipment or parts, at its option, FCA (Incoterms 2000) factory or warehouse (f.o.b. factory or warehouse for US domestic purposes) at Company-designated shipping point, freight-allowed to Company's warranty agent's stock location, for all non-conforming Company-manufactured Equipment (which have been returned by Customer to Company. Returns must have prior written approval by Company and are subject to restocking charge where applicable. Equipment, material and/or parts that are not manufactured by Company are not warranted by Company and have such warranties as may be extended by the respective manufacturer. COMPANY MAKES NO REPRESENTATION OR WARRANTY, EXPRESS OR IMPLIED, REGARDING PREVENTION OF MOLD/MOULD, FUNGUS, BACTERIA, MICROBIAL GROWTH, OR ANY OTHER CONTAMINATES. No warranty liability whatsoever shall attach to Company until Customer’s complete order has been paid for in full and Company's liability under this Warranty shall be limited to the purchase price of the Equipment shown to be defective. Additional warranty protection is available on an extra-cost basis and must be in writing and agreed to by an authorized signatory of the Company. EXCEPT FOR COMPANY’S WARRANTY EXPRESSLY SET FORTH HEREIN, COMPANY DOES NOT MAKE, AND HEREBY EXPRESSLY DISCLAIMS, ANY WARRANTIES, EXPRESS OR IMPLIED CONCERNING ITS PRODUCTS, EQUIPMENT OR SERVICES, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF DESIGN, MERCHANTABILITY OR OF FITNESS FOR A PARTICULAR PURPOSE, OR OTHERS THAT ARE ALLEGED TO ARISE FROM COURSE OF DEALING OR TRADE. 8. Indemnity. To the fullest extent permitted by law, Company and Customer shall indemnify, defend and hold harmless each other from any and all claims, actions, costs, expenses, damages and liabilities, including reasonable attorneys' fees, resulting from death or bodily injury or damage to real or personal property, to the extent caused by the negligence or misconduct of their respective employees or other authorized agents in connection with their activities within the scope of this Agreement. Neither party shall indemnify the other against claims, damages, expenses or liabilities to the extent attributable to the acts or omissions of the other party. If the parties are both at fault, the obligation to indemnify shall be proportional to their relative fault. The duty to indemnify will continue in full force and effect, notwithstanding the expiration or early termination hereof, with respect to any claims based on facts or conditions that occurred prior to expiration or termination. FLD = Furnished by Trane U.S. Inc. / Installed by Equipment Proposal Page 3 of 5 Others  Niles Police Department July 2, 2018 9. Insurance. Upon request, Company will furnish evidence of its standard insurance coverage. If Customer has requested to be named as an additional insured under Company’s insurance policy, Company will do so but only subject to Company’s manuscript additional insured endorsement under its primary Commercial General Liability policies. In no event does Company waive any rights of subrogation. 10. Customer Breach. Each of the following events or conditions shall constitute a breach by Customer and shall give Company the right, without an election of remedies, to terminate this Agreement, require payment prior to shipping, or suspend performance by delivery of written notice: (1) Any failure by Customer to pay amounts when due; or (2) any general assignment by Customer for the benefit of its creditors, or if Customer becomes bankrupt or insolvent or takes the benefit of any statute for bankrupt or insolvent debtors, or makes or proposes to make any proposal or arrangement with creditors, or if any steps are taken for the winding up or other termination of Customer or the liquidation of its assets, or if a trustee, receiver, or similar person is appointed over any of the assets or interests of Customer; (3) Any representation or warranty furnished by Customer in connection with this Agreement is false or misleading in any material respect when made; or (4) Any failure by Customer to perform or comply with any material provision of this Agreement. Customer shall be liable to the Company for all Equipment furnished and all damages sustained by Company (including lost profit and overhead). 11. Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, IN NO EVENT SHALL COMPANY BE LIABLE FOR ANY SPECIAL, INCIDENTAL, INDIRECT CONSEQUENTIAL, OR PUNITIVE OR EXEMPLARY DAMAGES (INCLUDING WITHOUT LIMITATION REFRIGERANT LOSS, BUSINESS INTERRUPTION, LOST DATA, LOST REVENUE, LOST PROFITS) EVEN IF A PARTY HAS BEEN ADVISED OF SUCH POSSIBLE DAMAGES OR IF SAME WERE REASONABLY FORESEEABLE AND REGARDLESS OF WHETHER THE CAUSE OF ACTION IS FRAMED IN CONTRACT, NEGLIGENCE, ANY OTHER TORT, WARRANTY, STRICT LIABILITY, OR PRODUCT LIABILITY). In no event will Company’s liability in connection with the provision of products or services or otherwise under this Agreement exceed the entire amount paid to Company by Customer under this Agreement. 12. Nuclear Liability. In the event that the Equipment sold hereunder is to be used in a nuclear facility, Customer will, prior to such use, arrange for insurance or governmental indemnity protecting Company against all liability and hereby releases and agrees to indemnify Company and its suppliers for any nuclear damage, including loss of use, in any manner arising out of a nuclear incident, whether alleged to be due, in whole or in part to the negligence or otherwise of Company or its suppliers. 13. Intellectual Property; Patent Indemnity. Company retains all ownership, license and other rights to all patents, trademarks, copyrights, trade secrets and other intellectual property rights related to the Equipment, and, except for the right to use the Equipment sold, Customer obtains no rights to use any such intellectual property. Company agrees to defend any suit or proceeding brought against Customer so far as such suit or proceeding is solely based upon a claim that the use of the Equipment provided by Company constitutes infringement of any patent of the United States of America, provided Company is promptly notified in writing and given authority, information and assistance for defense of same. Company will, at its option, procure for Customer the right to continue to use said Equipment, or modify it so that it becomes non-infringing, or replace same with non-infringing Equipment, or to remove said Equipment and to refund the purchase price. The foregoing will not be construed to include any Agreement by Company to accept any liability whatsoever in respect to patents for inventions including more than the Equipment furnished hereunder, or in respect of patents for methods and processes to be carried out with the aid of said Equipment. The provision of Equipment by Company does not convey any license, by implication, estoppel, or otherwise, under patent claims covering combinations of said Equipment with other devices or elements. The foregoing states the entire liability of Company with regard to patent infringement. Notwithstanding the provisions of this paragraph, Customer will hold Company harmless against any expense or loss resulting from infringement of patents or trademarks arising from compliance with Customer’s designs or specifications or instructions. 14. Cancellation. Equipment is specially manufactured in response to orders. An order placed with and accepted by Company cannot be delayed, canceled, suspended, or extended except with Company's written consent and upon written terms accepted by Company that will reimburse Company for and indemnify Company against loss and provide Company with a reasonable profit for its materials, time, labor, services, use of facilities and otherwise. Customer will be obligated to accept any Equipment shipped, tendered for delivery or delivered by Company pursuant to the order prior to any agreed delay, cancellation, suspension or extension of the order. Any attempt by Customer to unilaterally revoke, delay or suspend acceptance for any reason whatever after it has agreed to delivery of or accepted any shipment shall constitute a breach of this Agreement. For purposes of this paragraph, acceptance occurs by any waiver of inspection, use or possession of Equipment, payment of the invoice, or any indication of exclusive control exercised by Customer. 15. Invoicing and Payment. Equipment shall be invoiced to Customer upon tender of delivery thereof to the carrier. Customer shall pay Company’s invoices within net 30 days of shipment date. Company reserves the right to add to any account outstanding for more than 30 days a service charge equal to the lesser of the maximum allowable legal interest rate or 1.5% of the principal amount due at the end of each month. Customer shall pay all costs (including attorneys’ fees) incurred by Company in attempting to collect amounts due and otherwise enforcing these terms and conditions. If requested, Company will provide appropriate lien waivers upon receipt of payment. Company may at any time decline to ship, make delivery or perform work except upon receipt of cash payment, letter of credit, or security, or upon other terms and conditions satisfactory to Company. Customer agrees that, unless Customer makes payment in advance, Company will have a purchase money security interest in all Equipment to secure payment in full of all amounts due Company and its order for the Equipment, together with these terms and conditions, form a security agreement (as defined by the UCC in the United States and as defined in the Personal Property Security Act in Canada). Customer shall keep the Equipment free of all taxes and encumbrances, shall not remove the Equipment from its original installation point and shall not assign or transfer any interest in the Equipment until all payments due Company have been made. The purchase money security interest granted herein attaches upon Company’s acceptance of Customer’s order and on receipt of the Equipment described in the accepted Proposal but prior to its installation. The parties have no agreement to postpone the time for attachment unless specifically noted in writing on the accepted order. Customer will have no rights of set off against any amounts, which become payable to Company under this Agreement or otherwise. 16. Claims. Company will consider claims for concealed shortages in shipments or rejections due to failure to conform to an order only if such claims or rejections are made in writing within 15 days of delivery and are accompanied by the packing list and, if applicable, the reasons in detail why the Equipment does not conform to Customer’s order. Upon receiving authorization and shipping instructions from authorized personnel of Company, Customer may return rejected Equipment, transportation charges prepaid, for replacement. Company may charge Customer any costs resulting from the testing, handling, and disposition of any Equipment returned by Customer which are not found by Company to be nonconforming. All Equipment damaged during shipment and all claims relating thereto must be made with the freight carrier in accordance with such carrier’s policies and procedures. Claims for Equipment damaged during shipment are not covered under the warranty provision stated herein. 17. Export Laws. The obligation of Company to supply Equipment under this Agreement is subject to the ability of Company to supply such items consistent with applicable laws and regulations of the United States and other governments. Company reserves the right to refuse to enter into or perform any order, and to cancel any order, under this Agreement if Company in its sole discretion determines that performance of the transaction to which such order relates would violate any such applicable law or regulation. Customer will pay all handling and other similar costs from Company’s factories including the costs of freight, insurance, export clearances, import duties and taxes. Customer will be “exporter of record” with respect to any export from the United States of America and will perform all compliance and logistics functions in connection therewith and will also comply with all applicable laws, rules and regulations. Customer understands that Company and/or the Equipment are subject to laws and regulations of the United States of America which may require licensing or authorization for and/or prohibit export, re-export or diversion of Company’s Equipment to certain countries, and agrees it will not knowingly assist or participate in any such diversion or other violation of applicable United States of America laws and regulations. Customer agrees to hold harmless and indemnify Company for any damages resulting to Customer or Company from a breach of this paragraph by Customer. 18. General. Except as provided below, to the maximum extent provided by law, this Agreement is made and shall be interpreted and enforced in accordance with the laws of the state of New York for Equipment shipped to a U.S. location and the laws of the province to which Equipment is FLD = Furnished by Trane U.S. Inc. / Installed by Equipment Proposal Page 4 of 5 Others  Niles Police Department July 2, 2018 shipped within Canada, without regard to its conflict of law principles that might otherwise call for the application of a different state’s or province’s law, and not including the United Nations Convention on Contracts for the International Sale of Goods. Any action or suit arising out of or related to this Agreement must be commenced within one year after the cause of action has accrued. To the extent the Equipment is being used at a site owned and/or operated by any agency of the Federal Government, determination of any substantive issue of law shall be according to the Federal common law of Government contracts as enunciated and applied by Federal judicial bodies and boards of contract appeals of the Federal Government. This Agreement contains all of the agreements, representations and understandings of the parties and supersedes all previous understandings, commitments or agreements, oral or written, related to the subject matter hereof. This Agreement may not be amended, modified or terminated except by a writing signed by the parties hereto. No documents shall be incorporated herein by reference except to the extent Company is a signatory thereon. If any term or condition of this Agreement is invalid, illegal or incapable of being enforced by any rule of law, all other terms and conditions of this Agreement will nevertheless remain in full force and effect as long as the economic or legal substance of the transaction contemplated hereby is not affected in a manner adverse to any party hereto. Customer may not assign, transfer, or convey this Agreement, or any part hereof, or its right, title or interest herein, without the written consent of the Company. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of Customer’s permitted successors and assigns. This Agreement may be executed in several counterparts, each of which when executed shall be deemed to be an original, but all together shall constitute but one and the same Agreement. A fully executed facsimile copy hereof or the several counterparts shall suffice as an original. 19. Equal Employment Opportunity/Affirmative Action Clause. Company is a federal contractor that complies fully with Executive Order 11246, as amended, and the applicable regulations contained in 41 C.F.R. Parts 60-1 through 60-60, 29 U.S.C. Section 793 and the applicable regulations contained in 41 C.F.R. Part 60-741; and 38 U.S.C. Section 4212 and the applicable regulations contained in 41 C.F.R. Part 60-250 Executive Order 13496 and Section 29 CFR 471, appendix A to subpart A, regarding the notice of employee rights in the United States and with Canadian Charter of Rights and Freedoms Schedule B to the Canada Act 1982 (U.K.) 1982, c. 11 and applicable Provincial Human Rights Codes and employment law in Canada. 20. U.S. Government Work. The following provision applies only to direct sales by Company to the US Government. The Parties acknowledge that Equipment ordered and delivered under this Agreement are Commercial Items as defined under Part 12 of the Federal Acquisition Regulation (FAR). In particular, Company agrees to be bound only by those Federal contracting clauses that apply to “commercial” suppliers and that are contained in FAR 52.212-5(e)(1). The following provision applies only to indirect sales by Company to the US Government. As a Commercial Item Subcontractor, Company accepts only the following mandatory flow down provisions: 52.219-8; 52.222-26; 52.222-35; 52.222-36; 52.222-39; 52.247-64. If the sale of the Equipment is in connection with a U.S. Government contract, Customer certifies that it has provided and will provide current, accurate, and complete information, representations and certifications to all government officials, including but not limited to the contracting officer and officials of the Small Business Administration, on all matters related to the prime contract, including but not limited to all aspects of its ownership, eligibility, and performance. Anything herein notwithstanding, Company will have no obligations to Customer unless and until Customer provides Company with a true, correct and complete executed copy of the prime contract. Upon request, Customer will provide copies to Company of all requested written communications with any government official related to the prime contract prior to or concurrent with the execution thereof, including but not limited to any communications related to Customer's ownership, eligibility or performance of the prime contract. Customer will obtain written authorization and approval from Company prior to providing any government official any information about Company's performance of the work that is the subject of the Proposal or this Agreement, other than the Proposal or this Agreement. 21. Limited Waiver of Sovereign Immunity. If Customer is an Indian tribe (in the U.S.) or a First Nation or Band Council (in Canada), Customer, whether acting in its capacity as a government, governmental entity, a duly organized corporate entity or otherwise, for itself and for its agents, successors, and assigns: (1) hereby provides this limited waiver of its sovereign immunity as to any damages, claims, lawsuit, or cause of action (herein “Action”) brought against Customer by Company and arising or alleged to arise out of the furnishing by Company of any product or service under this Agreement, whether such Action is based in contract, tort, strict liability, civil liability or any other legal theory; (2) agrees that jurisdiction and venue for any such Action shall be proper and valid (a) if Customer is in the U.S., in any state or United States court located in the state in which Company is performing this Agreement or (b) if Customer is in Canada, in the superior court of the province or territory in which the work was performed; (3) expressly consents to such Action, and waives any objection to jurisdiction or venue; (4) waives any requirement of exhaustion of tribal court or administrative remedies for any Action arising out of or related to this Agreement; and (5) expressly acknowledges and agrees that Company is not subject to the jurisdiction of Customer’s tribal court or any similar tribal forum, that Customer will not bring any action against Company in tribal court, and that Customer will not avail itself of any ruling or direction of the tribal court permitting or directing it to suspend its payment or other obligations under this Agreement. The individual signing on behalf of Customer warrants and represents that such individual is duly authorized to provide this waiver and enter into this Agreement and that this Agreement constitutes the valid and legally binding obligation of Customer, enforceable in accordance with its terms. 1-26.130-4 (0614) Supersedes 1-26.130-4(0214) FLD = Furnished by Trane U.S. Inc. / Installed by Equipment Proposal Page 5 of 5 Others  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Payment to Solid Waste Agency of Northern Cook County (SWANCC) for Fiscal Year 2019 Operation and Maintenance Costs in the Amount of $369,708.69 Meeting 7/24/2018 Item Number 9 Date Action REQUEST FOR BOARD APPROVAL Requested Hadley Skeffington-Vos, Deputy Village Requested by Manager Assigned to: Prepared Kathryn Angell, Deputy Village Clerk by ATTACHMENTS: Type Description Agreement SWANCC Agreement Backup Material SWANCC Invoice MOTION I move for Board approval for payment to Solid Waste Agency of Northern Cook County for Fiscal Year 2019 Operation and Maintenance Costs budgeted in the amount of $369,708.69 with a true up at the end of the year. REASON FOR REQUEST / BACKGROUND This is the annual fee to SWANCC for FY2019 Operation and Management costs based on an estimated 7,888.00 tons. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 5510 Total Amount for Approval $369,708.69 ACCT# 3380 Budget Amount $372,708 Variance $2,999.31  Solid Waste Agency of Northern Cook County 77 W. Hintz Road, Suite 200 Wheeling, IL 60090 INVOICE P: (847) 724-9205 Invoice Number: Annual Invoice F: (847) 724-9605 Date: May 2018-April 2019 W: swancc.org PO Number Bill To: Village of Niles 1000 Civic Center Drive Niles, IL 60714 Customer ID Payment Terms Service Period NILE1014 1/12 - Monthly FY2019 Quantity Item Description Unit Pr ice Amount 7,888.00 tons FY2019 O&M Costs FY2019 O&M Costs 46.87 369,708.69 Subtotal 369,708.69 Total Invoice Amount 369,708.69 Payment/Credit Applied TOTAL 369,708.69 Wire and ACH Instructions Mailing Instructions MB Financial Bank Solid Waste Agency of Northern Cook County ABA: 071001737 ATTN: Lisa Wooddy Account: 1830012262 77 W. Hintz Road, Suite 200 Credit to: Solid Waste Agency of Wheeling, IL 60090 Northern Cook County  BOARD AGENDA ITEM EXPLANATION FORM Board Approval – Annual Amendments to Employee Handbook Sections 1 through 8 Meeting 7/24/2018 Item Number 10 Date Action REQUEST FOR BOARD APPROVAL Requested Hadley Skeffington-Vos, Deputy Village Requested by Manager Assigned to: Prepared Hadley Skeffington-Vos, Deputy Village by Manager ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Backup Material *Employee Handbook with Track Changes MOTION I move for Board approval for annual amendments to the Employee Handbook, Sections 1 though 8. REASON FOR REQUEST / BACKGROUND The presented amendments to the Employee Handbook were proposed by staff, drafted by Human Resources, reviewed and amended by the Village’s labor attorney, approved by the Village Attorney, and discussed and recommended for approval by the General Government / IT Committee. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Authorizing the Final Extension (Year Three of Three) of the Municipal Partnering Initiative (MPI) Contractual Pricing Pursuant to Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with ADS Environmental Services for Leak Survey in the Amount of $23,690 Meeting 7/24/2018 Item Number 11 Date Action REQUEST FOR BOARD APPROVAL Requested Fred Braun, Public Services Requested by Director Assigned to: Prepared by Jack Grana, Utilities Superintendent ATTACHMENTS: Type Description Department Memo *Board Memo Backup Material ADS Bid Documents Backup Material RFP Leak Detection MOTION I move for Board approval to authorize the extension of the Municipal Partnering Initiative (MPI) contractual pricing pursuant to Government Joint Purchasing Act, 30 ILCS 525/0.01, et. seq., with ADS Environmental Services for leak detection and survey services in the amount of $23,690. This is year three of a three year MPI contract. REASON FOR REQUEST / BACKGROUND Leak detection is a necessary component to the Village of Niles water distribution system maintenance. The distribution system is surveyed twice a year to reduce water loss, which reduces frequency of water main breaks and saves on overtime. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 50300 Total Amount for Approval $23,690 ACCT# 520100 Budget Amount $24,000 Variance $310 under budget WATER SYSTEM LEAK DETECTION AND SURVEY SERVICES Prepared for the Village of Glenview – RFB # 216017 Prepared By: Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Table of Contents Introduction of Firm ...................................................................................................................................... 2 Statement of Qualifications ...................................................................................................................... 2 Project Approach and Understanding .......................................................................................................... 4 Detailed Scope of Services ........................................................................................................................ 5 Equipment ................................................................................................................................................. 6 Classification of Leaks ............................................................................................................................... 6 Daily or Weekly Reporting ........................................................................................................................ 6 Final Report ............................................................................................................................................... 7 Schedule of Work ...................................................................................................................................... 7 Company Experience .................................................................................................................................... 8 ADS – Experts in Water Services ........................................................................................................... 8 Project Experience ........................................................................................................................................ 9 Key Staff Resumes and Experience ............................................................................................................. 13 Formal Safety Program ............................................................................................................................... 16 Proof of Sufficient Financial Health ............................................................................................................ 17 Example of Detailed Insurance Certificate.................................................................................................. 18 ADS Environmental Services 1 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Introduction of Firm ADS Environmental Services, through its acquisition of the Pitometer Associates, is one of the largest water and wastewater service firms Corporate Office Information: in the United States. We are a U.S.-based business formed to bring ADS LLC together several proven, established companies in their respective 1300 Meridian Street markets. ADS has evolved into a solutions-driven provider of Huntsville, AL 35801 environmental products and services that will create value for its 1-800-633-7246 customers, employees, and shareholders through technology, www.adsenv.com world-class service, and environmental leadership. ADS offers expert water distribution and sewer collection system Chicago Office Information: analysis, specialty line stopping, and industry leading technologies 935 W. Chestnut –Ste. 415 Chicago, IL 60642 for water and wastewater services. We specialize in the collection 312-243-9440 and analysis of accurate information about the efficiency of existing water and sewer systems. Our engineers and field technicians work closely with client representatives to help them solve flow, pressure and leakage problems in their systems. ADS is often called upon as a subcontractor to other firms because of the specialized work that we perform. ADS LLC encompasses two (2) operating divisions, ADS Environmental Services and Hydra-Stop, and both are owned by IDEX Corporation. IDEX is an applied solutions company specializing in water and wastewater fluid and metering technologies, health and science technologies, dispensing equipment, and fire, safety and other diversified products built to its customers’ exacting specifications. Headquartered in Lake Forest, IL, IDEX was founded in 1988 and stands for Innovation, Diversity and Excellence. They have operating facilities across five continents with more than 5,000 dedicated employees worldwide. Statement of Qualifications Effective distribution of water to local residents is vitally important to the growth of any community. Whether the distribution channels are to extend from an existing infrastructure, or the infrastructure itself needs to be repaired or engineered, numerous economic and environmental factors come into play; Regulatory requirements must be met; and revenue projections must be accurately assessed. Above all, environmental safety and efficient delivery must be achieved to ensure community acceptance. ADS offers the full complement of technology and resources necessary to solve your community's water distribution system needs. The commodity that water systems deliver today has greater value than ever before. Water supply, treatment, storage, and pumping all add value to the water user. With mounting infrastructure costs and growing constraints on water resources, water system managers must strive to account for all of the water that travels from source to end users. Water accountability on the supply side is effective because it is under utility managers’ direct control and water savings translate directly to cost savings. ADS Environmental Services 2 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Water accountability analyses track water through the delivery system and identify potential areas for improvement. ADS Environmental Services (ADS ES) has an extensive background in Water Audits, Special Hydraulic Measurements, District Measurements, and Leak Detection. ADS ES has provided these services in hundreds of cities across the United States. During several of these projects, important discoveries were made – such as open blow-offs and closed valves – to water leaks that would never surface, because the channel of water had found its way back into a storm water pipe. These examples led to savings of millions of dollars and improved water delivery after the problems were remedied. The Pitometer water group has led the water industry in diagnostic water services since 1895. Pitometer Associates originally devised the Water Loss Survey and this has become the modern IWA/AWWA Water Audit. Their experience in water services is unmatched in the water industry. This includes many of today’s techniques in leak survey services, meter testing, and other water loss analysis services. With the recent acquisition of Pitometer assets by ADS, these two organizations have joined together to offer utilities world class distribution and collection system diagnostics. The knowledge and experience of Pitometer are enhanced with the resources, expertise, and strength of ADS. ADS Environmental Services has the capability to mobilize and implement the largest and most challenging water and wastewater projects - with 23 locations throughout the United States and Australia, the most experienced operations team in the industry, and over a century of water distribution system knowledge and refined processes. The Pitometer Group of ADS provides comprehensive water services from water audits to complete diagnostic services including: district flow measurement, leak detection, pressure surveys, meter testing, fire flow testing, valve exercising, and hydrant flushing. ADS has the equipment, knowledge, and experience to carry out every aspect of this project as outlined in the Invitation for Bid and for all of the Municipalities involved in this Joint Bid. ADS Environmental Services 3 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Project Approach and Understanding For this project, ADS agrees with the approach and methodology for the leak detection survey outlined in the Invitation for Bids. Some of the highlights of this approach include:  Comprehensive Leak Detection Survey – ADS will conduct a leak detection/location survey with sonic detection equipment for each community under this Joint agreement. Each community system will be monitored by making physical contact and listening on all hydrants and selected main line valves and b-box or service valves with highly sensitive sound intensifying instruments.  Leakage Investigation and Pinpointing – In areas showing indications of leakage, or when the leakage technician suspects they may be hearing a leak through sound amplification, ADS will thoroughly investigate the mains and services with an electronic leak correlator to pinpoint the leak location for repair.  Systems Documentation – ADS will record all defective system components such as valves, hydrants and curb stops, as well as any map errors, that are noted in the course of carrying out other field activities.  Project Deliverables – ADS will prepare a final report showing the results of all tests and investigations. The report will include the location and estimated quantity of leakage found and cost benefit analysis of the survey, as well as the inventory of defective system components and map errors. A leak location ticket will also be included for any leak discovered during the survey.  Emergency Leak Detection Services – When called upon from time to time, ADS can respond during after business hours (4 p.m. and 7 a.m.) or during regular business hours (7 a.m. and 4 p.m.) when not performing work in another municipality, to assist crews with locating possible main breaks. Our office and technical staff are all located in the Chicago-land area, which allows us to quickly mobilize for emergency leak locates, in most cases within 90 minutes of notification. ADS Environmental Services 4 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Detailed Scope of Services ADS will conduct a leak detection/location survey with sonic detection equipment each community’s water system. ADS can utilize two different methodologies to survey the total length of water for each system. The first method (Method 1) would consist of our technical staff listening directly on all hydrants and main line valves, and when necessary b-box and service valves with highly sensitive sound intensifying instruments. The second method (Method 2) would consist of our technical staff listening directly on all hydrants and selected main line valves, and when necessary b-box and service valves. Each method has a calculated cost as outlined in the price tables attached. By offering both methods, communities of this joint bid can chose which method is most appropriate for their overall needs and budget. Regardless of either method highlighted above, when valves cannot be found within 10 minutes of their identified/noted location by the community, a “Valve Not Found” status will be recorded. Considerations should be made by each community when a valve basin/box/cleanout is paved over, covered or full of debris or full of water. As outlined in the bid, it is assumed that it will be the responsibility of the community to clean out and make accessible all valves in their system that will be required for the sounding survey. For larger systems, and regardless of either method utilized, we propose two days sounding of the system followed by one day of resounding and correlating at each potential leak location. This approach will provide a set of organized results for the report that can be submitted to the city each week. ADS will perform two full days of sounding for each system (when necessary) and mark down the potential leak sounds. One day will then be taken to return to those locations to see if the sound is still present. The sound may simply be due to usage and resounding will determine whether it is a leak sound. If it is a leak sound, the location will be further investigated with the electronic correlator. ADS will thoroughly investigate the mains, hydrants, valves and/or services with an electronic leak correlator and ground microphone to pinpoint the leaks for repair. Leak locations can be marked with Precautionary Paint (color selected by municipality) unless otherwise noted by the Community. ADS recommends that all identified leaks be repaired while ADS engineers/technicians are still working in the community so that the immediate area can be sounded again in case another leak may have been masked by the original leak noise. If the leak is suspected to be in a residential driveway, ADS will not mark the leak location with any spray paint, but instead will notify the respective Municipality’s contact person if a leak is found on a non-public area. On particularly difficult to find leaks Hydrophone sensors or Ground Mics may be deployed to assist the pinpoint of the leak. ADS will also record all defective system components – such as valves, hydrants and curb stops – as well as any map errors that are noted in the course of carrying out the field activities. We will be able to conduct the vast majority of the survey during normal working hours outlined in the RFP documentation. In areas with a high traffic volume or heavy background noise, ADS will perform this work during off-hours and will provide each community with the necessary notice. ADS Environmental Services 5 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Equipment ADS is unique in that we use a number of industry leading technologies to perform our leak detection surveys. Our primary equipment includes the Fluid Conservation Systems (FCS) S-30 and/or the ADS/Primayer Mikron Leak Surveyor for sounding the leaks and the Echologics LT Leak or ADS/Primayer Digital for pinpointing the leaks. Echologics and Primayer are leaders in the manufacture and service of leak detection equipment. Our leak technicians use this equipment for leak surveys and emergency leak calls on a daily basis and continue to have good success with it. In those areas of the leak survey with very high traffic volume, we may use a second leak detection device to supplement the work of the Echologics LT Leak correlator. The Primayer Enigma – used by our leakage technicians on many of our most recent leakage surveys in the Midwest region – combines sound logging and correlation. Up to six correlating “pods” can be deployed in an area on hydrants or valves. The pods can be programmed to sound and correlate with each other at a particular time of day (for example, during nighttime hours when traffic and other noises are minimized). The information from the pods is then downloaded to a laptop computer and analyzed to determine if and where there are leaks in the target area. Classification of Leaks ADS will classify all leaks as outlined below. These are defined as: Classification Definition Class 1 Any leak which is hazardous in terms of potential undermining, possibly resulting in surface collapse, encroachment and / or damage to nearby utilities, commercial or private properties or leaks severe enough to warrant immediate repair. Class 2 All leaks that display water losses significant enough to be monitored on a regular repair schedule. Class 3 Relatively small leaks that should be repaired as workload permits. Daily or Weekly Reporting We will meet with the designated community representative on daily/weekly basis and deliver any leak reports from the previous day/weeks work. Leak sheets will be prepared with a sketch of the location, leak classification and estimated water loss. ADS can prepare and submit a weekly report to communities designated representative that will include: • Miles or Feet surveyed that week • Miles or Feet surveyed to date • Total estimated water loss • Number of leaks and suspected locations • Hours worked that week ADS Environmental Services 6 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Final Report Our final report will summarize the project and show the results of all tests and investigations. Hard copies of this report will be included and will include: • A brief summary of the Survey • A description of the area surveyed • An overview of the methodology and equipment used for the survey • A comprehensive list of all leak types and locations and estimated quantity of leakage found • An inventory of defective system components and map errors encountered during the survey • Sketches of the individual leak locations • Estimated water loss from the leaks discovered during the survey Schedule of Work ADS will be available to start the survey within three to five weeks of having a signed agreement. Based on the number of miles for each community, we are confident that all field work can be completed by the outlined date in the IFB document. The time needed to pinpoint leaks depends upon the number of leaks discovered and their level of difficulty. As previously discussed, we have found that two days of sounding the system should be followed by one day of resounding and correlating at each potential leak location. The leak survey will be conducted primarily during normal working hours with additional leak detection being conducted during late evening and/or early morning hours if necessary in areas of high traffic volume. The final report will be submitted to each community within 30 days of the end of the field work. ADS Environmental Services 7 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Company Experience Our projects span the United States from the Atlantic to the Pacific oceans and include varied combinations of the following services: Water Services – Water Leak Detection Surveys, Hydraulic Analysis, Spot Flow Testing, Fire Flow Testing, and Valve Exercising Services Water & Wastewater Monitoring - Flow Monitoring Services, Installation, Maintenance, Reporting, and Manufacturing System Billing and Collections – Helping Municipalities by providing accurate data required for billing and collections projects. Rehabilitation Recommendations – Water and Sewer rehabilitation recommendations from industry leading evaluation services and data collection. Asset Management and Mapping – ADS field crews are supported with professional Trimble GPS units and our analyst have extensive mapping and record analysis using the most current ESRI Mapping Software versions. ADS – Experts in Water Services ADS has an extensive background and rich history in successfully performing water services projects, including Leak Detection Services across the United States. Some of our Projects include:  Chicago, IL – Hydraulic Engineering Services – 1909 – Current  Glenview, IL (Consortium) – Leak Survey and Emergency Leak Detection – Since 2010  Decatur, IL – Leak Detection Survey – 2011 – Current  Naperville, IL – Leak Detection Survey – 2013 – Current  Worcester, MA – Water Accountability Services – 2012  Fort Wayne, IN – Water Metering Testing Services - 2013  Lombard, IL (Consortium) – Leak Detection Services for 7 Communities – 2013 - Current  Rend Lake, IL – Rural Area Water Leakage Correlation Survey - 2015 ADS Environmental Services 8 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Project Experience CHICAGO, IL – Hydraulic Engineering Services for the Department of Water Management ADS initially began working with the City of Chicago in 1904 and did so periodically until 1960. Since 1960, we have partnered with the City on consecutive year-long projects. During that time, major ADS projects have saved the City millions of dollars in lost revenue. We have completed numerous projects for the Water Department including a comprehensive leak detection survey program from the 1990s to current. Some of the recent highlights of these surveys include: Year Miles Surveyed # of Leaks Found Annual Water Loss 2015 1032 miles 585 leaks 8.0 MGD 2014 1042 miles 380 leaks 6.3 MGD 2013 1763 miles 637 leaks 9.1 MGD 2012 1908 miles 659 leaks 8.9 MGD 2011 1600 miles 460 leaks 6.4 MGD 2010 1220 miles 400 leaks 4.9 MGD *(through 10/1/14) ADS will continue to provide our leak detection services into 2016 which will also include much of the City’s larger diameter water mains. We also anticipate continued services through 2017. We conduct services at the request of the City of Chicago Water Department which serves the City and 118 surrounding suburbs. The department oversees two filtration plants – South Water Purification Plant and Jardine Water Purification Plant – that serve a population of 5,000,000 people and deliver an average of 376 billion gallons of water per year with an average daily pumpage of 727 million gallons to the City and 303 million gallons to the suburbs. The City of Chicago water system covers an area of 228 square miles in the City and 524 square miles in the suburbs. The water distribution system consists of 4,233 miles of main ranging in size from six to 60 inches. Albert Wtorkowski P.E. Coordinating Engineer II Firms Involvement: 1904 – Current Department of Water & Sewer Management – Jardine Water Plant Total Annual Cost: $1,500,000 City of Chicago, IL 60611 (312)-742-3619 Project Manager: Steve Huggins PE ADS Environmental Services 9 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) DECATUR, IL – Multi-Year Leak Detection Program for the Department of Water Management A leakage investigation on 176 miles of the City’s water distribution system has been conducted since 2008. This included listening on all hydrants and strategic main line valves and selected B-Box service valves using sensitive sound intensifying instruments. A subsequent investigation was conducted in all suspect areas where indications of leakage were detected by using an electronic leak correlator to pinpoint the leaks for repair. ADS also performed correlation on 7 water mains that have been identified as river or lake crossings to ensure no leakage is occurring on these mains. Additionally, ADS was contracted to perform Master Meter testing at 11 meters, 5 of which were water treatment plant meters and 6 which were large commercial meters. This project was also featured in Municipal Water and Sewer in January of 2011, showing a 5:1 return on investment from 2008 to 2010. Year Miles Surveyed # of Leaks Found Daily Water Loss 2015 182 miles 37 leaks 279,000 gpd 2014 176 miles 11 leaks 136,000 gpd 2013 176 miles 19 leaks 87,000 gpd 2012 176 miles 33 leaks 358,000 gpd 2011 176 miles 37 leaks 402,000 gpd 2010 176 miles 46 leaks 232,000 gp “We’re always looking at our water accountability. You’re always upgrading your meters to make sure they’re accurate. This was just one piece of the puzzle: Let’s find some leaks that we can’t see.” Randy Miller, Water Services Manager City of Decatur, IL “We had about a 17% apparent water loss between what we pump out of our water treatment plant and what we bill to our customers. We thought one of the most important ways to start toward lowering that percentage was to do a systemwide leak detection survey.” “Certainly we had the majority of our water loss through our water mains. But the amount that we were losing from hydrant leaks and water service leaks surprised me. I didn’t expect those numbers to be as high as they were. Those are easy fixes that we were able to do right away.” Keith Alexander, Director of Water Management City of Decatur, IL Keith Alexander Director of Water Management Firms Involvement: 2008 – Current City of Decatur One Gary K. Anderson Plaza Total Annual Cost: $105,000 (3yrs) Decatur, IL 62523 Project Manager: Steve Huggins PE (217)-424-2863 ADS Environmental Services 10 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Philadelphia, PA – Various Water Engineering Services for the Water Department (PWD) ADS Environmental Services was the Prime Consultant conducting all field activities for various water engineering services. ADS also supervised a sub-consultant MBE to conduct this work. The Pitometer group of ADS LLC conducted surveys for the City of Philadelphia from 1941-1946 and from 1956 to 2012. ADS performed specialized work such as trunk main gauging’s in each of the Cities Ten pressure zones, loss of head (C-Factor) tests, and water accountability measurements. These measurements included master meter test verification and large customer meter verification, special investigations and water loss measurements through leak detection. The work performed by ADS and Pitometer over the years has been referenced by many of the manuals and text developed for water loss control studies. One example is that information found in the AWWA M-36 Manual for Water Audits and Loss Control programs. This manual is the industry’s source text for information and standards of water loss control. Results by the Pitometer Group with the Philadelphia Water Department helped pave the way for other standards in water distribution, and lead to better understanding of established minimum pressures (Pressure Zones) that is required for providing adequate water distribution pressures when topographical variations are present in a water system. Mr. Brendan Riley Chief of Load Control City of Philadelphia Water Dept. Firms Involvement: 1941 – 2012 29th Street and Cambria Street Total Annual Cost: $1,150,000 (6yrs) Philadelphia, Pennsylvania, IL 19132 (215) 685-9591 Project Manager: Jonnathan Hasson PE ADS Environmental Services 11 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Additional References ADS is pleased to reference the following projects should the City require additional information about our services and work performance: Mr. Kerry Anthenat Water Supervisor City of Naperville - Dept. of Public Utilities 1200 W. Ogden Ave. Naperville, IL 60503 (630) 420-6131 In 2014 ADS performed a leak survey on 694 miles water mains resulting in 50 leaks found during the survey. Mr. Job Delgado Water & Sewer Department City of Aurora Water and Sewer 649 South River Street Aurora, IL 60506 (630) 256-3710 In 2014 ADS performed a leak survey on 350 miles water mains resulting in 87 leaks found during the survey. Mr. Joe Rizzo Water Supervisor Glenview Water 1333 Shermer Road Glenview, IL 60030 (847) 657-3030 Since 2010, ADS performed a leak survey on 314 miles water mains resulting in over 200+ leaks found (Glenview and North Main). ADS Environmental Services 12 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Key Staff Resumes and Experience Steven J. Huggins Project Manager Education Cheltenhamand Gloucester College, UK (HNC/ONC Civil Engineering) Summary Mr. Huggins has been employed in the water industry for 17 years and has worked in Chicago since 2000. He worked on the Chicago Hydraulic Engineering Services project performing various field tests before being assigned as Project manager in 2001. He will be responsible for the hands on day-to-day project management, daily crew assignments, client progress reports, client meetings and other general scheduling tasks for this project. He is proficient in conducting field investigations including 24-hour flow measurements within the transmission and distribution system, loss of head and C-Factor tests, fire flow tests, hydraulic gradients and pump efficiency tests. He is an expert in the use and understanding of all type of leak detection sounding and correlating equipment including the newest large diameter leak detection equipment and methods for which he has worked hard to organize with Echologics pilot testing of this technology in the City of Chicago. He will serve as the project manager for this survey Professional Experience The project for the DWM consists of various hydraulic testing dependent on the department needs and requirements and may consist of the following: Hydraulic Grade tests, C-Factor Tests, Valve Inspection & Maintenance program (approx 8000 valves per year), suburban meter tests, fire flow tests, spot flow measurements, 24-hour flow measurement, leak detection surveys (1700 miles surveyed in 2014), emergency leak detection availability, large diameter leak detection capability (In May 2007 ADS entered into an agreement to perform testing using the Echologics Large Diameter Leakfinder RT). Data collection via weekly reports to the City. Data collection using ArcView GIS and Microsoft Access Database, Data Collection and Scheduling using direct access to the City of Chicago work scheduling system ‘DataStream’. While he is currently the Project Manager for the hydraulic Engineering Services project in the City of Chicago, his other duties include the day-to-day project management for many of our other leak detection projects. He also supplies technical support for other projects within the Midwest Region. Some other similar work experience includes: Chicago, IL.: Hydraulic Tests & Special Large Diameter Leak Tests Decatur, IL.: Hydraulic Field Tests & Leak Detection Oak Lawn, IL.: Leak Detection & Hydraulic Field Tests Glenview, IL (MPI).: Hydraulic Field Tests and Leak Detection Services for as many as 9 Communities Lombard, IL (MPI): Leak Detection Services for as many as 7 communities Fort Wayne, IN Meter Testing Services Woodridge, IL.: Leak Detection Wilmette, IL.: Leak Detection & Meter Tests Aurora, IL: Leak Detection Survey (3-years) Naperville, IL: Leak Detection Survey (3-years) ADS Environmental Services 13 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Christopher A. Skehan, M.S. Business Development Manager / GIS & Mapping Coordinator Education B.S. Environmental Management, Indiana University, 2005 M.S. Geographic Information Sciences, Indiana University, 2010 Summary Mr. Skehan has over 10 years of experience in water and wastewater projects. He is highly skilled in GIS and GPS applications, Web-Based Data Delivery, and Complex Data Solutions. He has extensive knowledge with flow monitoring equipment and equipment which interacts with SCADA applications, long term flow monitoring networks, large diameter flow monitoring applications, inflow and infiltration applications, and capacity analysis. He is also well experienced in water leakage survey projects. He has assisted putting together leak survey project plans for large municipal groups such as Chicago, IL, Naperville, IL and Aurora IL, who all have over 700 miles of water main in their system. Related Professional Experience Chris has experience as a Project Engineering Assistant through ADS Environmental and also managed data management aspects for some of the largest Mid-West projects for ADS. This included the City of Indianapolis (IN), the City of Fort Wayne (IN), West Lafayette (IN), the City of Naperville (IL), and many other high profile water and wastewater projects. His knowledge also extends into the potable water market, with a high-level understanding of non-revenue water loss control technology and solutions. Chris is currently responsible for managing all new Business Development for ADS in the states of Illinois, Minnesota, Wisconsin, Michigan, Indiana, Ohio and Kentucky. This includes the development of strategic solutions for clients who require technical applications and approaches in the water and wastewater industry. He also serves as the ADS GIS coordinator, with many of our complex mapping and GPS tasks for projects across the US. Publications and Presentations • 2011 WEFTEC in Los Angeles, CA – topics on Flow Monitoring Optimization and GIS • 2012 Indiana GIS Conference in Indianapolis, IN – topics on Facility Location Models • WATERCON 2013 in Springfield, IL – topics on Sewer Sociology • 2016 – Indiana AWWA Annual Conference – topics on Leak Detection Services and Water Loss Chris has been a member of the geospatial community since 2001, and the flow monitoring community since 2005. Chris obtained professional publication regarding spatial optimization for wastewater monitoring technologies in 2010. His extensive knowledge and understanding of water and wastewater systems are directed towards the development of next-generation tools and services future projects and applications. Memberships Illinois AWWA – Technology Conference Committee Member Illinois WEA Collections Systems Committee WEF - Central States Indiana Geographic Information Council ADS Environmental Services 14 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Additional Available Leak Technicians NAME TITLE CAREER HIGHLIGHTS • 17 Years of Leak Detection Experience • Participated in hundreds of Leak Detection Surveys in the Midwest • Expert in Primayer and Echologics Large William Doyle Senior Leak Technician Diameter Leak detection technology • Thoroughly trained in many types of leakage tools including Primayer, FCS, Echologics and Gutterman technologies • 16 Years of Leak Detection Experience • Experience in Hydraulic Engineering services including flow and pressure measurements, hydraulic grades, fire flow tests, valve turning, and leak detection • Lead Leak Technician for: Dave Johnstone Senior Leak Technician o Rolla, MO o Austin, TX • Thoroughly trained on the FCS and Primayer Water Leakage Equipment, can perform fire flow testing services, and master meter testing services • 12 Years of Leak Detection Experience • Lead in Leak detection survey on the entire City of Naperville, IL water distribution system • Lead in leak detection survey of the entire Joe Barnes Senior Leak Technician M.U.D 163, Houston, TX water system • Thoroughly trained in the Echologics leak correlators, FCS TriCorr and Primayer Enigma leak detection equipment • 11 Years of Leak Detection Experience • Experience in Hydraulic Engineering services including flow and pressure measurements, hydraulic grades, fire flow tests, valve turning, and leak detection Terry Keeling Leak Technician • Lead Leak Technician for: o Glenview, IL o Skokie, IL o Decatur, IL • Thoroughly trained in the FCS and Echologics leakage equipment • 30 Years of Services Experience • Experienced in leak detection surveys (5 yrs) Bob Garlic Leak Technician • Lead Leak Technician for: o August, GA o O’Fallon, MO ADS Environmental Services 15 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Formal Safety Program ADS has an integrated, comprehensive safety process that is led by a full time Safety Manager with over twenty-five years of ADS experience. The safety program encompasses training, audits, equipment and procedures necessary to meet federal, state and local safety requirements. Training includes confined space entry certification, personal protective equipment, blood borne pathogens, gas meter operation, hazard communication, defensive driving, and first aid/CPR, and a comprehensive physical biannual examination. Each field crew carries all necessary communications, safety, confined space entry and traffic control equipment that meets or exceeds NFPA specifications. A safety plan that documents ADS safety protocols can be submitted for informational purposes if requested. ADS’s safety program is industry leading. Many other companies and municipalities have used our program as a model for their own. All ADS Employees will wear a clearly marked uniformed shirt with a company logo. In addition, employees will often carry company issued identification cards with critical contact information. It has been suggested that a copy of our safety program be included in the RFP. Our safety manual is over 157 pages in length. If requested, ADS will supply a full copy of this manual to any city staff members who would like to review it. To save space and avoid a lengthy RFP submission, a summary of our formal safety program can be made available upon request. ADS Environmental Services 16 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Proof of Sufficient Financial Health Our pipeline experience dates back to 1896, the year in which Pitometer Associates, Inc. (now part of the ADS organization) was founded. ADS has continued to build upon Pitometer Associates’ reputation for providing quality pipeline services to local communities and reducing water loss. Our combination of quality, service, regulatory knowledge and local focus is the reason we have been around for more than a century. As a result, ADS has become the industry leader in local water distribution and sewer collection system solutions for more than 40 years. Further, we are a division of the IDEX Corporation, a $1.4 billion publicly traded company on the New York Stock Exchange. We bring to our Clients the stability and strength of a multi-billion dollar, global corporation as well as the personalized service of a small local company that has been working in the Midwest area for over 100 years. We have the philosophy, experienced personnel and equipment that are unsurpassed in the industry. This is evidenced by the fact that ADS has performed more than 8,200 pipeline services projects in 32 countries. Our reputation for quality work is supported by the large number of repeat clients that we have had over the years. ADS LLC provides comprehensive sewer system services (flow monitoring to identify and prioritize affected basins, SSES field activities to obtain sewer inventory, condition and performance assessment, point source identification of inflow/infiltration, project management, rehabilitation recommendations), pipeline services (water audits, hydraulic modeling, master planning, water quality modeling, master meter tests, meter accuracy tests, consumption analysis, loss of head tests), and rehabilitation services (line tapping, line stopping). Our worldwide sales are approximately $68 million and the company operates in 10 different countries. ADS has a large inventory of equipped field vehicles, monitor inventory, computer equipment, a hydraulic lab, and trained staff which allow us to mobilize quickly on large projects. ADS Environmental Services 17 Water System Leak Detection and Survey Services Village of Glenview (Joint Bid) Example of Detailed Insurance Certificate Upon Award, ADS will issue the required Certificate of Insurance to each Community as outlined in the IFB. A sample is included here. ADS Environmental Services 18 CONTRACTORS REFERENCES Please list below five (5) references for which your firm has performed similar work for municipalities as identified in Bidder Qualifications. Municipality: Chicago Dept of Water and Sewer Address: Jardine Water Plant City, State, Zip Code: Chicago, IL 60611 Contact Person/ Telephone Number: Albert Wtorkowski, P.E. 312-742-3619 Dates of Service/Award 1904-current; $1,500,000 annually Amount: Municipality: City of Decatur Address: One Gary K. Anderson Plaza City, State, Zip Code: Decatur, IL 62523 Contact Person/Telephone Number: Keith Alexander 217-424-2863 Dates of Service/Award Amount: 2008-current; $105,000 (3 years) Agency: City of Naperville Address: 1200 W. Ogden Ave. City, State, Zip Code: Naperville, IL 60503 Contact Person/ Telephone Number: Kerry Anthenat 630-420-6131 Dates of Service/Award Amount: 2014 $75,000 annually Agency: City of Aurora Water and Sewer Address: 649 South River Street City, State, Zip Code: Aurora, IL 60506 Contact Person/ Telephone Number: Job Delgado 630-256-3710 Dates of Service/Award Amount: 2014 $35,000 annually Agency: City of Philadelphia Water Dept. Address: 29th Street and Cambria Street City, State, Zip Code: Philadelphia, PA 19132 Contact Person/ Telephone Number: Brendan Riley 215-685-9591 Dates of Service/Award Amount: 1941-2012 $1,150,000 (6 yrs) 16  INVITATION FOR BIDS RFB # 216011 BID DOCUMENTS AND SPECIFICATIONS WATER SYSTEM LEAK DETECTION AND SURVEY SERVICES FOR THE MUNICIPALITIES OF: BANNOCKBURN, BUFFALO GROVE, GLENCOE, GLENVIEW, HIGHWOOD, LAKE FOREST, NILES, NORTHBROOK, NORTHFIELD, PALATINE, WINNETKA & WOODRIDGE VILLAGE OF GLENVIEW PURCHASING 2500 EAST LAKE AVENUE GLENVIEW, IL 6002 6 (847) 724-1700  LEGAL NOTICE Official notice is hereby given that sealed bids will be received in the Office of the Purchasing Agent, Glenview Village Hall, Administrative Services Department, 2500 East Lake Avenue, Glenview, IL 60026 until 2:00 p.m. local time on March 8, 2016, and then at said office publicly opened and read aloud for the following: RFB NO: 216011 RFB ON: WATER SYSTEM LEAK DETECTION SERVICES AND SURVEY FOR THE MUNICIPALITIES OF: BANNOCKBURN, BUFFALO GROVE, GLENCOE, GLENVIEW, HIGHWOOD, LAKE FOREST, NILES, NORTHBROOK, NORTHFIELD, PALATINE, WINNETKA & WOODRIDGE A NON-MANDATORY PRE-BID MEETING WILL BE HELD ON FEBRUARY 24, 2016 at 10:00 AM AT THE GLENVIEW VILLAGE HALL, 2500 E. LAKE AVENUE, GLENVIEW, IL 60026. Scope of work includes: performing leak detection services as identified in specifications for the Municipalities of Bannockburn, Glencoe, Glenview, Lake Forest, Niles, Northbrook, Northfield, Winnetka & Woodridge with optional services at the Municipalities of Buffalo Grove, Highwood and Palatine. Specifications and bid forms may be obtained by contacting the Administrative Services Department, Glenview Village Hall, 2500 East Lake Avenue, Glenview, Illinois, 60026, or by calling (847) 724-1700. All bids shall be accompanied by a Bid Bond, Certified or Cashier’s Check made payable to the Village of Glenview for not less than five percent (5%) of the bid amount. Offers may not be withdrawn for a period of ninety (90) days after closing date without the consent of the Municipalities. Any Bid submitted unsealed, unsigned, fax transmissions or received subsequent to the aforementioned date and time, may be disqualified and returned to the bidder. The Municipalities reserve the right to reject any and all bids or parts thereof, to wave any irregularities or informalities in bid procedures and to award the contract in a manner best serving the interest of the Municipalities. Dated: February 18, 2016 Margaret Leonard, CPPB Purchasing Agent  SCHEDULE OF PRICES LEAK DETECTION RFB #216011 Company Name: ____________________________________ Submit 1 Original, 11 Copies and 1 Electronic Copy (CD, DVD, Flash Address: __________________________________________ Drive, NO EMAIL) City, State, Zip Code: ________________________________ RFP #216011 WATER SYSTEM LEAK DETECTION & SURVEY SERVICES Per the specifications identified herein Item No. Items UNIT ANNUAL PRICE ITEM A – YEAR ONE 1 Village of Bannockburn YEAR 2 Village of Northfield YEAR 3 City of Lake Forest YEAR 4 Village of Niles YEAR 5 Village of Northbrook YEAR 6 Village of Winnetka YEAR 7 Village of Glenview YEAR TOTAL BASE BID (ITEM A) ITEM C - BRASS ITEM FITTINGS B – YEAR TWO ITEM C - 1 ITEM C - BRASS FITTINGS Village of Bannockburn YEAR BRASS 2 Village of Northfield YEAR FITTINGS 3 City of Lake Forest YEAR 4 Village of Niles YEAR 5 Village of Northbrook YEAR 6 Village of Winnetka YEAR 7 Village of Glenview YEAR 8 Village of Glencoe YEAR 9 Village of Woodridge YEAR TOTAL ITEM B- YEAR TWO ITEM C - BRASS FITTINGS ITEM C - ITEM C – YEAR THREE 1 ITEM C - BRASS FITTINGS Village of Bannockburn YEAR BRASS Village of Northfield FITTINGS 2 YEAR 3 City of Lake Forest YEAR 4 Village of Niles YEAR 5 Village of Northbrook YEAR 6 Village of Winnetka YEAR 7 Village of Glenview YEAR 8 Village of Glencoe YEAR 9 Village of Woodridge YEAR TOTAL ITEM C - YEAR THREE ITEM C - BRASS FITTINGS ITEM C - ITEM C - BRASS FITTINGS BRASS FITTINGS ANNUAL DISCOUNT IF ALLOWED TO STORE AT MUNCIPAL FACILITY ITEM C - BRASS FITTINGS ITEM C - BRASS FITTINGS  Yes No WILL THE CONTRACTOR UTILIZE SPACE AT A MUNICIPAL FACILITY 1 TO STORE EQUIPMENT OVERNIGHT? Village of Bannockburn 2 __________% Village of Northfield 3 __________% City of Lake Forest 4 __________% Village of Niles 5 __________% Village of Northbrook 6 __________% Village of Winnetka 7 __________% 8 Village of Glenview __________% 9 Village of Glencoe __________% 10 Village of Woodridge __________% Item No. Items UNIT RATE EMERGENCY RESPONSE RATE 1 REGULAR HOURS HOUR 2 AFTER HOURS HOUR 3 AFTER HOUR RESONSE TIME MINUTES A NON-MANDATORY PRE-BID MEETING WILL BE HELD ON FEBRUARY 24, 2016 at 10:00 AM AT THE GLENVIEW VILLAGE HALL, 2500 E. LAKE AVENUE, GLENVIEW, IL 60026. BIDS SHALL BE ACCOMPANIED BY BID SECURITY IN AN AMOUNT NOT LESS THAN FIVE PERCENT (5%) OF THE AMOUNT OF THE TOTAL BID. Any and all exceptions to these specifications MUST be clearly and completely indicated on the bid sheet. Attach additional pages if necessary. NOTE TO BIDDERS: Please be advised that any exceptions to these specifications may cause your bid to be disqualified. Submit bids by SEALED BID ONLY. Fax and e-mail bids are not acceptable and will not be considered. THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED _______________________________________________________________________________________________________________________________ The undersigned hereby certifies that they have read and understand the contents of this solicitation and agree to furnish at the prices shown any or all of the items above, subject to all instructions, conditions, specifications and attachments hereto. Failure to have read all the provisions of this solicitation shall not be cause to alter any resulting contract or to accept any request for additional compensation. By signing this bid document, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended. Authorized Signature:_________________________________ Company Name:______________________________________________ Typed/Printed Name:__________________________________ Date: _______________________________________________________ Title: _______________________________________________ Telephone Number:___________________________________________ E-mail ____________________________________________ GENERAL TERMS AND CONDITIONS FEBRUARY 2016 1. INTENT It is the intent of the Village of Bannockburn (“Bannockburn”), the Village of Northfield (“Northfield”), the City of Lake Forest (“Lake Forest”), the Village of Niles (“Niles”), the Village of Northbrook (“Northbrook”), the Village of Winnetka (“Winnetka”), the Village of Glenview (“Glenview”), the Village of Glencoe (“Glencoe”), the Village of Woodridge (“Woodridge”), the Village of Buffalo Grove (“Buffalo Grove”), the City of Highwood (“Highwood”) and the Village of Palatine (“Palatine”) to award a single contract to a single contractor for leak detection and survey services. Through this joint bid process, the Municipalities are presenting an economy of scale to potential bidders, providing them with opportunities for increased revenues as well as reduced costs, which the bidders will in turn extend to the Municipalities via lower pricing. The Village of Glenview is conducting the bidding process on behalf of the Municipalities. Each City and Village’s municipal manager or board of trustees/city council as the case may be, will have the right to review and independently approve or reject the bid award and execute the Agreement Acceptance. 2. PRE-BID CONFERENCE A NON-MANDATORY PRE-BID MEETING WILL BE HELD ON FEBRUARY 24, 2016 at 10:00 AM AT THE GLENVIEW VILLAGE HALL, 2500 E. LAKE AVENUE, GLENVIEW, IL 60026. Contractors interested in bidding this work are urged to attend the pre-bid conference. Attendance at this meeting is not mandatory; however, Contractors are warned that no allowance will be granted to bidders unfamiliar with the work. 3. BID PRICE The Municipalities of Bannockburn, Northfield, Lake Forest, Niles, Northbrook, Winnetka and Glenview request pricing for the base bid of year (1) one. The Municipalities of Bannockburn, Northfield, Lake Forest, Niles, Northbrook, Winnetka, Glenview, Glencoe and Woodridge request firm/fixed pricing for years (2) two and (3) three. Additionally, the Municipalities request pricing for Emergency Response Services. Pricing for Emergency Response Services shall include the Village of Buffalo Grove, Village of Palatine and the City of Highwood. The Contractor shall identify the discount per municipality if equipment staging is allowed at municipal facilities. 4. AWARD Award shall be made to the lowest responsive and responsible bidder who best meets the specifications including financial capacity to perform, experience and qualifications performing similar work, and scheduling based upon the evaluation criteria specified herein. Award shall be made on a total lump sum of the base bid (year one only). Each municipality reserves the right to award multiple years, to award the bid in part or in whole or not award, and/or reject any or all bids, whatever is deemed to be in its best interest. Each year, the individual Municipalities shall award their work to the Contractor independently of the other Municipalities after having secured permission to do so from their respective corporate authorities. Work shall proceed in an individual Municipality per its scheduling with the Contractor regardless of whether all of the Municipalities’ corporate authorities have approved their awards to the Contractor for their respective work by the individual Municipality’s scheduled start date. 5. SECURITY GUARANTEE Each bidder shall submit a Bid Bond, Certified or Cashier’s Check in the amount of 5% to the Village of Glenview to serve as a guarantee that the bidders shall enter into a contract with the Municipalities to perform the work identified herein, at the price bid. As soon as the bid prices have been compared, the Village of Glenview will return the bonds of all except the three lowest responsible bidders. When the Agreement is executed the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned. Any bid not complying with the Security requirement will be rejected as non-responsive. 6. VOLUME/ESTIMATED QUANTITY The quantities identified herein are estimates quantities. The Municipalities do not guarantee any specific amount and shall not be held responsible for any deviation. This contract shall cover the Municipality’s requirements whether more or less than the estimated amount. The Municipalities reserve the right to increase and/or decrease quantities, add or delete locations or municipalities during the term of the Agreement, whatever is deemed to be in the best interest of the Municipalities. In the event awarded Contractor (s) is unavailable, the Municipalities reserve the right to use whatever Contractor is available to minimize and/or mitigate damages to their Municipality. 7. TERM The term of the contract shall be for three (3) years from the date of award for Bannockburn Northfield, Lake Forest, Niles, Northbrook, Winnetka and Glenview, including Emergency Services for Highwood, Buffalo Grove and Palatine. Years two (2) and three (3) shall include Glencoe and Woodridge. The Municipalities reserve the right to renew this contract for two (2) additional one (1) year periods subject to acceptable performance by the Contractor. At the end of any contract term, the Municipalities reserve the right to extend this contract for a period of up to sixty (60) days for the purpose of getting a new contract in place. For any year beyond the initial year, this contract is contingent upon the appropriation of sufficient funds; no charges shall be assessed for failure of either municipality to appropriate funds in future contract years. 8. MODIFICATIONS Bidders shall be allowed to modify/withdraw their bids prior to opening. Once bids have been received and opened no modifications shall be permitted without the approval of the Municipalities. 9. CONTACT WITH MUNICIPAL PERSONNEL All bidders are prohibited from making any contact with the municipalities’ Presidents, Trustees, or any other official or employee of the municipalities (collectively, “Municipal Personnel”) with regard to the Project, other than in the manner and to the person(s) designated herein. The Glenview Village Manager reserves the right to disqualify any bidder found to have contacted Municipal Personnel in any manner with regard to the Project. Additionally, if the Glenview Village Manager determines that the contact with Municipal Personnel was in violation of any provision of 720 ILCS 5/33E, the matter will be turned over to the Cook County State’s Attorney for review and prosecution. 10. DOCUMENT OBTAINED FOR OTHER SOURCES The Village of Glenview is the only official source for bid packages and supporting materials. Registration with the Village of Glenview is the only way to ensure bidders receive all Addenda and other Notices concerning this project. The Village of Glenview cannot ensure that bidders who obtain bid packages from sources other than the Village of Glenview will receive Addenda and other Notices. All bidders are advised that bids that do not conform to the requirements of this bid package, including compliance with and attachment of all Addenda and other Notices, may, at the Village of Glenview’s discretion, be rejected as non-responsive and/or the bidder disqualified. In such cases, the Village of Glenview will NOT rebid the project absent extraordinary circumstances. 11. JOINT PURCHASING/PURCHASING EXTENSION The purchase of goods and services pursuant to the terms of this Agreement shall also be offered for purchases to be made by the Municipalities, as authorized by the Governmental Joint Purchasing Act, 30 ILCS 525/0.01, et seq. (the “Act”). All purchases and payments made under the Act shall be made directly by and between each Municipality and the successful bidder. The bidder agrees that the Village of Glenview shall not be responsible in any way for purchase orders or payments made by the other Municipalities. The bidder further agrees that all terms and conditions of this Agreement shall continue in full force and effect as to the other Municipalities during the extended term of this Agreement. Bidder and the other Municipalities may negotiate such other and further terms and conditions to this Agreement (“Other Terms”) as individual projects may require. In order to be effective, Other Terms shall be reduced to writing and signed by a duly authorized representative of both the successful bidder and the other Municipality. The bidder shall provide the other Municipalities with all documentation as required in the RFB, and as otherwise required by the Village of Glenview, including, but not limited to:   Certificate of insurance naming each additional Municipality as an additional insured 12. RESERVATION OF RIGHTS Each Municipality reserves the right to accept the Bidder’s Proposal that is, in their judgment, the best and most favorable to the interests of the Municipality and the public; to reject the low Price Proposal; to accept any item to any Bidder’s Proposal; to reject, and all Bidder’s Proposals; to accept and incorporate corrections, clarifications or modifications following the opening of the Bidder’s Proposals when to do so would not, in Municipalities opinion, prejudice the bidding process or create any improper advantage to any Bidder; and to waive irregularities and informalities in the bidding process or in any Bidder’s Proposal submitted; provided, however, that the waiver of any prior defect or informality shall not be considered a waiver of any future or similar defects or informalities, and Bidders should not rely upon, or anticipate, such waivers in submitting the Bidder’s Proposals. The enforcement of this Reservation of Rights by one or more of the Municipalities shall not be considered an alteration of the bids. 13. BIDDER QUALIFICATIONS AND EVALUATION CRITERIA The Bidders must be qualified contractors and demonstrate the capability to provide services required in accordance with the bid specifications. This would include: A. Bid pricing B. Emergency Response Rate and Minimum Call Out Time C. Compliance with specifications D. Previous Municipality Experience E. Submittal compliance F. References 14. SUBCONTRACTORS If any Bidder submitting a bid intends on subcontracting out all or any portion of the engagement, that fact, and the name of the proposed subcontracting firm(s) must be clearly disclosed in the bid on the form provided herein (use additional sheets if necessary) In the event the Contractor requires a change of the subcontractor (s) identified a written request from the Contractor and a written approval from the Municipalities is required. Notwithstanding written consent to subcontract approved by the Municipalities, the Contractor shall perform with the Contractor’s own organization, work amounting to not less than fifty (50%) percent of the total contract cost, and with materials purchased or produced by the Contractor. The subcontracting, if any, shall be done by the Contractor in accordance with applicable Article 108.01 of the IDOT Standard Specifications. Failure to identify subcontractors could result in disqualification. 15. SECURITY GUARANTEE Each bidder shall submit a Bid Bond, Certified or Cashier’s Check in the amount of 5% to serve as a guarantee that the bidders shall enter into a contract with the Village(s) to perform the work identified herein, at the price bid. As soon as the bid prices have been compared, the Village will return the bonds of all except the three lowest responsible bidders. When the Agreement is executed the bonds of the two remaining unsuccessful bidders will be returned. The bid bond of the successful bidder will be retained until the payment bond and performance bond have been executed and approved, after which it will be returned. Any bid not complying with the Security requirement will be rejected as non-responsive. 16. SILENCE OF SPECIFICATIONS The apparent silence of specifications as to any detail or apparent omission from it as detailed description concerning any portion shall be interpreted as meaning that only the best commercial material or practice shall prevail and that only items of the best material or workmanship to used. 17. ADDITIONAL INFORMATION Should the bidder require additional information about this bid, submit questions via email to: mleonard@glenview.il.us. Questions are requested prior to the Bid Opening and are required no later than 4:00 p.m. on February 26, 2016. ANY and ALL changes to these specifications are valid only if they are included by written Addendum from the Village of Glenview to All Bidders. No interpretation of the meaning of the plans, specifications or other contract documents will be made orally. Failure of any bidder to receive any such addendum or interpretation shall not relieve the bidder from obligation under this bid as submitted. All addenda so issued shall become part of the bid documents. Failure to request an interpretation constitutes a waiver to later claim that ambiguities or misunderstandings caused a bidder to improperly submit a bid. The Municipalities recognizes that in some cases the information conveyed in this RFB may provide an insufficient basis for performing a complete analysis of the RFB requirements. Prospective bidders are, therefore, requested to make the best possible use of the information provided, without the expectation that the Village of Glenview will be able to answer every request for further information or that the schedule for receipt and evaluation of proposals will be modified to accommodate such request. 18. PROTEST PROCEDURE Any bidder wishing to file a protest regarding the proposal process may do so by giving written notice to the Village Purchasing Manager within seven calendar days of the closing time and date. This notice should include the title of the requirement, the closing date and the nature of the protest. Any disputes concerning a question of fact under this procurement which is not disposed of by agreement shall be decided by the Purchasing Manager. The decision of the Purchasing Manager or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessary to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of his appeal. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the Purchasing Manager. 19. AFFIDAVITS The following affidavits included in these contract documents must be executed and submitted with the bid: A) References B) Disqualification of Certain Bidders C) Affidavit/Anti-collision D) Conflict of Interest Form E) Tax Compliance F) Identification of Subcontractors G) Participation Affidavit 20. RESPONSIVE BID 20.1 A "Responsive Bid" is defined as a "bid which conforms in all material respects to the requirements set forth in the invitation for bids." Bidders are hereby notified that any exceptions to the requirements of this bid may be cause for rejection of the bid. 20.2 Bidders shall promptly notify the Village of any ambiguity, inconsistency or error which they may discover upon examination of the bidding documents. Interpretations, corrections and changes will be made by addendum. Each bidder shall ascertain prior to submitting a bid that all addenda have been received and acknowledged in the bid. 21. INSURANCE The Contractor shall maintain for the duration of the contract, including warranty period, insurance purchased from a company or companies lawfully authorized to do business in the state of Illinois and having a rating of at least A-minus and a class size of at least X as rated by A.M. Best Ratings. Such insurance as will protect the Contractor from claims set forth below which may arise out of or result from the Contractor’s operations under the contract and for which the Contractor may be legally liable, whether such operations be by the Contractor or by a Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable:  21.1 Workers’ Compensation Insurance covering all liability of the Contractor arising under the Workers’ Compensation Act and Occupational Diseases Act; limits of liability not less than statutory requirements. 21.2 Employers Liability covering all liability of contractor as employer, with limits not less than: $1,000,000 per injury – per occurrence; $500,000 per disease – per employee; and $1,000,000 per disease – policy limit. 21.3 Comprehensive General Liability in a broad form on an occurrence basis, to include but not be limited to, coverage for the following where exposure exists; Premises/Operations, Contractual Liability, Products/Completed Operations for 2 years following final payment, Independent Contractor’s coverage to respond to claims for damages because of bodily injury, sickness or disease, or death of any person other than the Contractor’s employees as well as claims for damages insured by usual personal injury liability coverage which are sustained (1) by a person as a result of an offense directly or indirectly related to employment of such person by the contractor, or (2) by another person and claims for damages, other than to the Work itself, because of injury to or destruction of tangible property, including loss of use there from; Broad Form Property Damage Endorsement; Railroad exclusions shall be deleted if any part of the project is within 50 feet of any railroad track General Aggregate Limit $ 2,000,000 Each Occurrence Limit $ 1,000,000 21.4 Automobile Liability Insurance shall be maintained to respond to claims for damages because of bodily injury, death of a person or property damage arising out of ownership, maintenance or use of a motor vehicle. This policy shall be written to cover any auto whether owned, leased, hired, or borrowed. Each Occurrence Limit $ 1,000,000 21.5 Contractor agrees that with respect to the above required insurance: 21.5.1 The CGL policy shall be endorsed for the general aggregate to apply on a “per Project” basis; 21.5.2 To provide separate endorsements: to name each Municipality as additional insured as their interest may appear, and; to provide thirty (30) days notice, in writing, of cancellation or material change. 21.5.3 The Contractor’s insurance shall be primary in the event of a claim. 21.5.4 Each Municipality shall be provided with Certificates of Insurance and endorsements evidencing the above required insurance, prior to commencement of this Contract and thereafter with certificates evidencing renewals or replacements of said policies of insurance at least thirty (30) days prior to the expiration of cancellation of any such policies. 21.5.5 A Certificate of Insurance that states the each Municipality has been endorsed as an “additional insured” by the Contractor’s insurance carrier. Specifically, this Certificate must include the following language: “The (municipality’s name inserted), and their respective elected and appointed officials, employees, agents, consultants, attorneys and representatives, are, and have been endorsed, as an additional insured under the above reference policy number_________ on a primary and non-contributory basis for general liability and automobile liability coverage for the duration of the contract term.” 21.6 Failure to Comply: In the event the Contractor fails to obtain or maintain any insurance coverages required under this agreement, the Village of Glenview may purchase such insurance coverages and charge the expense thereof to the Contractor. 22. HOLD HARMLESS The Contractor agrees to indemnify, save harmless and defend the Village of Bannockburn (“Bannockburn”), the Village of Northfield (“Northfield”), the City of Lake Forest (“Lake Forest”), the Village of Niles (“Niles”), the Village of Northbrook (“Northbrook”), the Village of Winnetka (“Winnetka”), the Village of Glenview (“Glenview”), the Village of Glencoe (“Glencoe”), the Village of Woodridge (“Woodridge”), the Village of Buffalo Grove (“Buffalo Grove”), the City of Highwood (“Highwood”) and the Village of Palatine (“Palatine”) (collectively, “Municipalities”) which include their representatives, agents, servants, employees, and each of them against and hold it and them harmless from any and all lawsuits, claims, demands, liabilities, losses, and expenses; including court costs and  attorney’s fees for or on account of any injury to any person, or any death at any time resulting from such injury, or any damage to property, which may arise or which may be alleged to have arisen out of, or in connection with the work covered by this project. The foregoing indemnity shall apply except if such injury is caused directly by the willful and wanton conduct of the Village of Bannockburn (“Bannockburn”), the Village of Northfield (“Northfield”), the City of Lake Forest (“Lake Forest”), the Village of Niles (“Niles”), the Village of Northbrook (“Northbrook”), the Village of Winnetka (“Winnetka”), the Village of Glenview (“Glenview”), the Village of Glencoe (“Glencoe”), the Village of Woodridge (“Woodridge”), the Village of Buffalo Grove (“Buffalo Grove”), the City of Highwood (“Highwood”) and the Village of Palatine (“Palatine”) (collectively, “Municipalities”) its agents, servants, or employees or any other person indemnified hereafter. 23. CHANGE IN STATUS The Contractor shall notify the Village of Glenview and each Municipality immediately of any change in its status resulting from any of the following: (a) vendor is acquired by another party; (b) vendor becomes insolvent; (c) vendor, voluntary or by operation law, becomes subject to the provisions of any chapter of the Bankruptcy Act; (d) vendor ceases to conduct its operations in normal course of business. The Municipalities shall have the option to terminate the contact with the vendor immediately on written notice based on any such change in status. 24. CHANGE ORDERS The Municipalities believe that the project is fully defined in the Contract Documents and that Change orders will not be necessary. However, in the event that a Change Order is required, the Contractor shall review the scope of work to be performed under the contract to suggest alternatives that can be implemented to offset the cost increase of any necessary changes without sacrificing the quality and/or scope of the contract specifications. All Change Orders and alternative suggestions must be approved by the Village of Glenview prior to execution. 24.1 Change Orders shall comply with 720 ILCS 5/33E-9. 24.2 In case of an increase in the Contract Sum, there will be an allowance for overhead and profit. 24.3 The allowance for the combined overhead and profit, including premiums for all bonds and insurance, shall be based on the percentage as bid. This same percentage shall apply to both extras and credits and for work performed by the Contractor, a Subcontractor, or Sub-subcontractor. 24.4 Detailed written Requests for Change Orders must be submitted to the Municipality’s Representative on the form provided by the Owner. (Request furnished in any other format or lacking sufficient information will be rejected). In order to facilitate checking of quotations for extras or credits, all requests for change orders shall be accompanied by a complete itemization of costs including labor, materials and Subcontracts. Where major cost items are Subcontracts, they shall also be itemized. Requests will be reviewed by the affected Municipality’s Purchasing Manager. 24.5 Each written Request for a Change Order must be accompanied by written suggestions where costs can be reduced to offset the Change Order increase requested or a written certification stating that the Contractor has reviewed the work to be performed and cannot identify areas where costs can be reduced. 24.6 A written Change Order must be issued by the affected Municipality’s Purchasing Manager prior to commencing any additional work covered by such order. Work performed without proper authorization shall be the Contractor’s sole risk and expense. 25. INVOICES, PAYMENTS, AND QUANTITIES The Contractor shall submit invoices to each Municipality detailing the services provided directly to the respective Municipality. All services shall be invoiced based on unit pricing and quantities used. The Municipalities shall only pay for quantities used or ordered. Quantities may be adjusted up or down based on the needs of the Municipality. Payment shall be made in accordance with the Local Government Prompt Payment Act. Invoices shall be delivered to: Village of Bannockburn Village of Glencoe Village of Winnetka Village of Woodridge Director of Finance Director David Mau Accounts Payable Woodridge Public Works 2275 Telegraph Road 675 Village Ct. 510 Green Bay Road Attn: Director of Public Works Bannockburn, Illinois 60015 Glencoe, IL. 60022 Winnetka, IL 60093 One Plaza Drive Woodridge, IL 60517  Village of Northfield Village of Niles Village of Northbrook Village of Palatine c/o Bill Wipperfurth Niles Public Services 1225 Cedar Lane Director of Public Works 1800 Winnetka Road Attn: Jack Grana Northbrook, IL 60062 148 West Illinois Avenue Northfield, IL 60093 6849 W Touhy Ave Palatine, IL 60067 Niles, IL 60714 City of Highwood Village of Glenview Village of Buffalo Grove City of Lake Forest Attn: Accounts Payable Director of Public Works Director of Public Works Finance Department City of Highwood 2498 East Lake Avenue 51 Raupp Boulevard 800 North Field Drive 17 Highwood Ave Glenview, IL 60026 Buffalo Grove, IL 60089 Lake Forest, IL 60045 Highwood, IL 60040 26. PRECEDENCE Where there appears to be variances or conflicts, the following order of precedence shall prevail: The Village of Glenview Project Specifications; The Village of Glenview General Terms & Conditions, The Village of Glenview Invitation for Bids, General Terms & Specifications and the Contractor’s Bid Response. 27. JURISDICTION, VENUE, CHOICE OF LAW This contract shall be governed by and construed according to the laws of the State of Illinois. Jurisdiction and venue shall be exclusively found in the Circuit Court of Cook County, State of Illinois, the 19th Judicial Circuit th Court of Lake County, the 22nd Judicial Circuit Court of McHenry County and the 18 Judicial Court of DuPage County. 28. NON-ENFORCEMENT BY THE VILLAGE The Contractor shall not be excused from complying with any of the requirements of the Contract because of any failure on the part of the Village, on any one or more occasions, to insist on the Contractor’s performance or to seek the Contractor’s compliance with any one or more of said terms or conditions. 29. INDEPENDENT CONTRACTOR The Contractor is an independent contractor and no employee or agent of the Contractor shall be deemed for any reason to be an employee or agent of the Village. 30. TERMINATION The Municipalities reserve the right to terminate their respective portion of this contract, or any part thereof, upon thirty (30) days written notice. In case of such termination, the Contractor(s) shall be entitled to receive payment from the terminating Municipalities for work completed to date in accordance with the terms and conditions of this contract. In the event that this Contract is terminated due to Contractor’s default, the Municipalities shall be entitled to purchase substitute items and/or services elsewhere and charge the Contractor with any or all losses incurred, including attorney’s fees and expenses. 31. ALTERNATE AND MULTIPLE BIDS Unless otherwise indicated in these documents, the bidder may not submit alternate or multiple bids as part of this package. The submission of more than one bid within a single package may be cause for rejection of any or all of the bids of that bidder. 32. MUNICIPALITY CONTRACTOR’S LICENSE The most responsive and responsible bidder, prior to commencing any work, must have a valid Contractor’s License on-file with the respective Municipality’s Development Department, if applicable. 33. NON APPROPRIATIONS The Municipalities reserve the right to terminate their respective part of this contract or to reject bids, in the event that sufficient funds to complete the contract are not appropriated by the either Village Board of Trustees or City Council of the affected Municipality. 34. PROTEST PROCEDURE Any bidder wishing to file a protest regarding the proposal process may do so by giving written notice to the Village of Glenview Purchasing Manager within seven calendar days of the closing time and date. This notice should include the title of the requirement, the bid number, the closing date and the nature of the protest.  Any disputes concerning a question of fact under this procurement which is not disposed of by agreement shall be decided by the Village of Glenview Purchasing Manager. The decision of the Village of Glenview Purchasing Manager or his duly authorized representative for the determination of such appeals shall be final and conclusive unless determined by a court of competent jurisdiction to have been fraudulent, or capricious, or arbitrary, or so grossly erroneous as necessary to imply bad faith, or not supported by substantial evidence. In connection with any appeal proceeding under this clause, the Contractor shall be afforded an opportunity to be heard and offer evidence in support of his appeal. Pending final decision of a dispute hereunder, the Contractor shall proceed diligently with the performance of the contract and in accordance with the decision of the Purchasing Manager. 35. UNBALANCED BIDS Any bid which is materially unbalanced as to prices for the Base Bid and/or Optional Bid Items may be rejected. An unbalanced bid is one which is based on the prices significantly less than the cost for some work and/or prices which are significantly overstated for other work. The Village of Glenview will review all unit prices submitted by the apparently lowest responsible and responsive bidder and will decide whether any of the unit prices are excessively above or below a reasonable cost analysis value determined by the Municipalities. In the event any unit prices are determined to be unbalanced and contrary to the interest of the Municipalities, the right is reserved to reject such bid at the discretion of the Village of Glenview. 36. OMISSIONS/HIDDEN CONDITIONS The drawings and specifications are intended to include all work and materials necessary for completion of the work. Any incidental item of material, labor, or detail required for the proper execution and completion of the work and omitted from either the drawings or specifications or both, but obviously required by governing codes, federal or state laws, local regulations, trade practices, operational functions, and good workmanship, shall be provided as a part of the contract work at no additional cost to the owner, even though not specifically detailed or mentioned. 37. AUDIT/ACCESS TO RECORDS A. The Contractor shall maintain books, records, documents and other evidence directly pertinent to performance of the work under this agreement consistent with generally accepted accounting standards in accordance with the American Institute of Certified Public Accountants Professional Standards. The Contractor shall also maintain the financial information and data used by the Contractor in the preparation or support of any cost submissions required under this subsection, (Negotiation of contract amendments, change orders) and a copy of the cost summary submitted to the Municipality. The Auditor General, the Municipality, or any government agency or any of their duly authorized representatives shall have access to the books, records, documents, and other evidence for purposes of inspection, audit, and copying. The Contractor will provide facilities for such access and inspection. B. Audits conducted pursuant to this provision shall be consistent with generally accepted auditing standards in accordance with the American Institute of Public Accountants Professional Standards. C. The Contractor agrees to the disclosure of all information and reports resulting from access to records pursuant to the subsection above. Where the audit concerns a Contractor, the auditing agency will afford the Contractor an opportunity for an audit exit conference and an opportunity to comment on the pertinent portions of the draft audit report. The final audit report will include the written comments, if any, of the audited parties. D. Records under the subsections above shall be maintained and made available during performance of the work under this agreement and until three years from the date of final audit for the project. In addition, those records which relate to any dispute or litigation or the settlement of claims arising out of such performance, costs or items to which an audit exception has been taken, shall be maintained and made available for three years after the date of resolution of such dispute, appeal, litigation, claim or exception. 38. WITHDRAWL OF BID Upon written request, bids may be withdrawn at any time prior to the advertised bid opening. Bidders withdrawing their bid prior to the date and time set for the bid opening may still submit another bid if done so in accordance with these instructions. After the bid opening time, no bid shall be withdrawn or canceled for a period of sixty (60) calendar days thereafter. The successful Bidder shall not withdraw or cancel its bid after having been notified that the respective Villages Board of Trustees or City Council have accepted said bid. 39. COMPETENCY OF BIDDER If requested in writing by a municipality, the Bidder must present within three (3) working days, satisfactory evidence of its ability and possession of the necessary facilities, experience, financial resources and adequate insurance to comply with the terms of the Contract Documents. Additionally, bidders shall provide, at a minimum, five (5) references that indicate the bidder’s ability to successfully perform similar work on the form identified herein. SPECIFICATIONS FEBRUARY 2016 1. SCOPE OF WORK The Municipalities are requesting proposals for leak detection firms to survey and investigate leaks throughout the Village of Cary, Village of Glenview, City of Lake Forest, Village of Winnetka, and Village of Woodridge. The Village of Buffalo Grove and Village of Northbrook are only seeking proposals for emergency leak detection call- out services, not a system survey. 1.1 Village of Bannockburn – PARTIAL SYSTEM STUDY ONLY The Village of Bannockburn water distribution system consists of 600+ service connections and over 15 miles of water main ranging in size from 4” to 18” pipe. Ninety percent of the pipe is ductile iron. There are over 250 hydrants and over 300 valves throughout the system. The average daily pumpage is 0.3 MGD and all the water is supplied from the City of Highland Park Water Plant. The Village of Bannockburn would like to conduct a partial system study, concentrating on the older water mains in the Village. The Village is requesting an annual price for five miles of water main. 1.2 Village of Buffalo Grove – EMERGENCY LEAK DETECTION SERVICES ONLY The Village of Buffalo Grove operates a water distribution system within and near the Village limits. The Village receives its water from the Northwest Water Commission and distributes via 4 pump stations and 181 miles of water main. For this contract, the Village of Buffalo Grove is only requesting pricing for emergency leak detection call-out services, not a full system survey. 1.3 Village of Glencoe – YEARS 2 & 3 ONLY The Village of Glencoe operates an 8 MGD water treatment plant that supplies approximately 58 miles of water main varying in size from 2” to 16”. That includes approximately 527 fire hydrants and 687 valves throughout the distribution system. There are approximately 3100 service lines, with an average length of 86’ between the water main and the water meter. Average daily pumpage is 1.4 MGD, increasing to 3.0 MGD during summer months. Requesting pricing for Leak Detection Survey only, not to include emergency leak detection services. 1.4 Village of Glenview The Village of Glenview operates two separate water distribution systems, Glenview and North Maine Utilities. The Glenview system consists of 15,000+ service connections and over 260 miles of water main ranging in size from 2” to 42” pipe. There are over 2,500 hydrants and over 2,900 valves throughout the system. The average daily pumpage is 8.53 MGD and all the water is supplied from the Village of Wilmette. The Glenview system supplies water to over 58,000 customers in unincorporated and incorporated Glenview. 1.5 City of Highwood- EMERGENCY LEAK DETECTION SERVICES ONLY The City of Highwood operates a water distribution system which consists of 1200 service connections, 20 miles of water main ranging from 4”-12” pipe, 110 fire hydrants and 210 water valves. The average daily pumpage is .532 million gallons per day serving approximately 1170 residential and business customers within the City of Highwood and to a portion of Highland Park adjacent to the City corporate limits. The City of Highwood is only requesting pricing for emergency leak detection call-out services, not a full system survey. 1.6 City of Lake Forest The City of Lake Forest water distribution system consists of 7000+ servce connections and over 166 miles of water main ranging in size from 4” to 36” pipe. There are over 1400 hydrants and over 1800 valves throughout the system. The average daily pumpage is 3.9 MGD and all the water is supplies from the Lake Forest Water Plant. 1.7 Village of Niles The Village of Niles water distribution system consists of 8700+ service connections and over 103 miles of water main ranging in size from 4” to 24” pipe. There are over 1,100 hydrants and over 1,300 valves throughout the system. The average pumpage is 6.0 MGD  1.8 Village of Northbrook The Village of Northbrook supplies treated Lake Michigan water to approximately 33,000 people, via 12,300 water service connections, within its 12.95 square-mile municipal area, including commercial, industrial and residential customers. The Village of Northbrook’s water distribution system provides potable water from a 20 MGD water treatment plant through 170+ miles of water mains, varying in size from 4-inch to 36-inch. Leak locating services are also used on an as needed basis during regular business hours (7:00 a.m. to 3:00 p.m.) and afterhours (3:00 p.m. to 7:00 a.m.) to pinpoint the location of water main breaks to reduce the size of excavations and expedite repairs. 1.9 Village of Northfield The Village of Northfield is supplied by the Village of Winnetka with three main feeders. There is an emergency connection with Glencoe’s water tower. The Village of Northfield owns and maintains approximately 570 hydrants and 550 valves. There are 2,018 service connections within the 48 square-miles of water mains. The water mains range in size from 4”-24”.We pump an average of just below 1 MGD. 1.10 Village of Palatine – EMERGENCY LEAK DETECTION SERVICES ONLY The Village of Palatine operates a water distribution system within and near the Village limits. The Village receives its water from the Northwest Water Commission and distributes via 6 pump stations and 250 miles of water main. For this contract, the Village of Palatine is only requesting pricing for emergency leak detection call-out services, not a full system survey. 1.11 Village of Winnetka The Village of Winnetka operates a water distribution system in and near the Village. The Winnetka system consists of 4,350 water service connections and approximately 71.5 miles of water mains ranging in size from 2” through 20” pipe. There are approximately 620 hydrants and 750 valves throughout the distribution system. The average pumpage is just below 3 MGD. The Village of Winnetka serves water to all the residents of the Village, the unincorporated Woodley area, and a portion of Northfield near Longmeadow Road. 1.12 Village of Woodridge – YEARS 2 & 3 ONLY The Village of Woodridge operates a water distribution system in and near the Village's corporate limits. The Village receives its water from the DuPage Water Commission. The Woodridge system consists of approximately 9,045 service connections and approximately 143 miles of water mains ranging in size from 6" to 20" pipe. There are approximately 1,800 fire hydrants and 1,600 valves throughout the distribution system. The average pumpage in a typical year is just over 3 MGD. The Village of Woodridge serves water to all of the residents and businesses of the Village north of I55, along with several unincorporated areas. 2. PROJECT DELIVERABLES The Contractor shall provide the following identified below at each year end. All project deliverables shall be st submitted to the respective Municipality within 30 days completion of services or October 31 , which comes first. 2.1 Records of Findings The Contractor shall develop and maintain detection survey field notes. These records shall record the type of monitored appurtenances, their location and any mechanical deficiencies discovered during the survey, i.e. broken or leaking valves, hydrants or buffalo boxes. The records shall be submitted with the final report and shall be suitable for presentation to the respective Village Board of Trustees or City Council for their review. 2.2 Leak Location Documentation As each leak is pin-pointed, its location shall be marked in the field. The contractor shall submit a written “Leak Location Form” on the day a leak was pin-pointed. The “Leak Location Form” shall include a descriptive map of each leak location and an estimated amount of water leakage. 2.3 Final Report At the conclusion of each survey, the contractor shall prepare and submit one (1) hardcopy and one (1) electronic copy of a comprehensive detailed report. This summary report shall include, but is not limited to: areas surveyed, number and type of leaks found, estimates of leakage, map discrepancies, and any valve, hydrant or buffalo box repairs. 3. MATERIALS & SERVICES TO BE PROVIDED BY THE MUNICIPALITIES  Bannockburn The Village of Bannockburn will supply the contractor with one (1) 11” X 17” copy of the most current water distribution maps and necessary records to conduct the survey. Buffalo Grove The Village of Buffalo Grove will supply appropriate maps and necessary records related to each incident of emergency leak detection call-out when the contractor is contacted for emergency work. Glencoe The Village of Glencoe will supply the contractor with one (1) 17” x 22” copy of the most current water distribution maps, one 36” x 36” overview map necessary records to conduct the survey. Glenview The Village of Glenview will supply the contractor with one (1) 11” x 17” copy of the most current water distribution maps and necessary records to conduct the survey. Highwood The City of Highwood will supply the contractor with one copy of the most current water distribution map and necessary records to conduct the emergency leak detection call-out services. Lake Forest The City of Lake Forest will supply the contractor with one (1) 11” x 17” copy of the most current water distribution maps and necessary records to conduct the survey Niles The Village of Niles will supply the contractor with one (1) 11” X 17” copy of the most current water distribution maps and necessary records to conduct the survey Northbrook The Village of Northbrook will supply the contractor with one (1) 11” x 17” copy of the most current water distribution maps and necessary records to conduct the survey. Northfield The Village of Northfield will supply the contractor with one 11” X 17” copy of the most current water distribution maps and necessary records to conduct the survey. Winnetka The Village of Winnetka will supply the contractor with one (1) 17” x 22” copy of the most current water distribution maps, one 36” x 36” overview map necessary records to conduct the survey. Also, the Village of Winnetka will also supply electronic copies upon request. Woodridge The Village of Woodridge will supply the contractor with a copy of the most current water distribution maps and necessary records and clarification from staff to conduct the survey. The Municipalities shall make available, as necessary, personnel with working knowledge of their respective water systems. These persons may assist in locating valves, mains and supplying general information about the system. The Municipalities may assist as necessary, with the cleaning of valve vaults and buffalo boxes in an effort to aid the contractor with listening for leakage. This assistance shall be provided during regular working days, Monday through Friday, 7:00AM-3:00PM. 4. TECHNICALSPECIFICATIONS 4.1 The leak detection survey shall consist of, but is not be limited to, listening to ALL water distribution valves, hydrants, and when necessary buffalo boxes with electronic listening equipment. Listening distances shall not exceed 500 ft. Every suspected leak will be analyzed and correlated utilizing a computerized leak correlater such as an FCS Tri-Cor 2001 or equivalent. All leak detection shall be st completed no later than October 31 of each year. 4.2 When the Contractor identifies a significant water leak, the Contractor shall mark the parkway or street with a mutually agreed upon color of spray paint. If the leak is suspected to be in a residential driveway, the Contractor shall not mark with spray paint. The Contractor shall notify the respective Municipality’s contact person when a significant leak is found. 5. EMERGENCY SERVICES The Contractor shall be called upon from time to time to respond after business hours (4 p.m. and 7 a.m.) or during regular business hours (7 a.m. and 4 p.m.) when not performing work in a municipality to assist crews with locating possible main breaks. Under these circumstances the Contractor shall be compensated at an hourly rate per crew that shall be inclusive of all labor, materials, and equipment as identified herein. The Contractor will not be compensated for travel time to the site for emergency services. Any emergency services needed are to be provided with 90 minutes of notification. The awarded contractor shall provide a 24-hour emergency telephone number to contact a representative in case of emergency. The Municipalities reserve the right to terminate the Agreement for violations to the Emergency Services response time as identified herein. 6. SCHEDULING OF WORK The Municipalities shall schedule their work independent of the other. The Contractor shall have sufficient equipment and personnel to work simultaneously in each Village and to complete the leak detection survey prior to October 31, 2016. Unless unusual circumstances dictate, all survey work shall be conducted during daylight hours, with the water system operating in a normal manner. Twenty-four (24) hour notification is required prior to any conducting services after business hours or during the night. 7. CONTRACTOR’S PERSONNEL While working for the Municipalities the Contractor shall be responsible for ensuring that all personnel are properly identified to minimize customer concerns regarding the presence of unusual utility workers in the parkways, alleys, and lot lines. Specifically, Contractors shall display a picture identification badges with the Contractor’s business name and/or logo on it or a standard uniform with the Contractor’s and employees affixed. 8. CONTRACTOR’S EQUIPMENT The Municipalities may provide the Contractor space at their Public Works facility to store equipment while working in the Municipalities. In exchange for storage space, the Contractor shall identify the discount to each Municipality if space is provided. Access to facilities shall be established with the successful bidder. CONTRACTORS REFERENCES Please list below five (5) references for which your firm has performed similar work for municipalities as identified in Bidder Qualifications. Municipality: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: Municipality: Address: City, State, Zip Code: Contact Person/Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: Agency: Address: City, State, Zip Code: Contact Person/ Telephone Number: Dates of Service/Award Amount: DISQUALIFICATION OF CERTAIN BIDDERS PERSONS AND ENTITIES SUBJECT TO DISQUALIFICATION No person or business entity shall be awarded a contract or subcontract, for a stated period of time, from the date of conviction or entry of a plea or admission of guilt, if the person or business entity, (A) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bribery or attempting to bribe an officer or employee in the State of Illinois, or any State in the United States in that officer’s or employee’s official capacity; (B) has been convicted of an act committed, within the State of Illinois or any state within the United States, of bid rigging or attempting to rig bids as defined in the Sherman Anti-Trust Act and Clayton Act 15 U.S.C.; (C) has been convicted of bid rigging or attempting to rig bids under the laws of the State of Illinois, or any state in the United States; (D) has been convicted of bid rotating or attempting to rotate bids under the laws of the State of Illinois, or any state in the United States; (E) has been convicted of an act committed, within the State of Illinois or any state in the United States, of price-fixing or attempting to fix prices as defined by the Sherman Anti-Trust Act and Clayton Act 15 U.S.C. Sec. 1 et seq.; (F) has been convicted of price-fixing or attempting to fix prices under the laws of the State of Illinois, or any state in the United States; (G) has been convicted of defrauding or attempting to defraud any unit of state or local government or school district within the State of Illinois or in any state in the United States; (H) has made an admission of guilt of such conduct as set forth in subsection (A) through (F) above which admission is a matter of record, whether or not such person or business entity was subject to prosecution for the offense or offenses admitted to; (I) has entered a plea of nolo contendere to charges of bribery, price fixing, bid rigging, bid rotating, or fraud; as set forth in subparagraphs (A) through (F) above. Business entity, as used herein, means a corporation, partnership, limited liability company trust, association, unincorporated business or individually owned business. By signing this document, the bidder hereby certifies that they are not barred from bidding on this contract as a result of a violation of either Section 33E-3 or 33E-4 of the Illinois Criminal Code of 1961, as amended. (Signature of Offeror if the Offeror is an Individual) (Signature of Partner if the Offeror is a Partnership) (Signature of Officer if the Offeror is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 2016 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the proposal.  SUB-CONTRACTOR INFORMATION (ATTACH ADDITIONAL PAGES AS NEEDED) Name: # Years in Business: Address: # Years used by Contractor: Services provided by Sub-Contractor: Name: # Years in Business: Address: # Years used by Contractor: Services provided by Sub-Contractor: Name: # Years in Business: Address: # Years used by Contractor: Services provided by Sub-Contractor:  NON-COLLUSION AFFIDAVIT AND CERTIFICATION STATEMENT ______________________________________, being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of (Contractor) By submission of the bid, each bidder and, in the case of a joint bid, each party to the joint bid, certifies as to his or her own organization, that, in connection with the bid: a) The prices in the bid have been arrived at independently, without consultation, communication, or agreement, for the purpose of restricting competition, as to any matter relating to the prices with any other bidder or with any competitor; b) Unless otherwise required by law, the prices quoted in the bid have not knowingly been directly or indirectly disclosed to any other bidder or to any competitor prior to opening; and c) No attempt has been made or will be made by the bidder to induce any other person or firm to submit or withhold a bid for the purpose of restricting competition. Also, each bidder shall submit a certification regarding compliance with Article 33 E-11 of the Illinois Criminal Code of 1961 [720 ILCS 5/33E-11]; and Each person signing the bid shall certify that: He or she is the person in the bidder's organization responsible for the decision as to the prices being bid and that he or she has not participated, and will not participate, in any action contrary to subsection (b)(2)(G); or a) He or she is not the person in the bidder's organization responsible for the decision as to the prices being bid, but that he or she has been authorized to act as agent certifying that the persons determining the prices have not participated, and will not participate, in any action contrary to subsection (b)(2)(G), and as their agent shall so certify. He or she shall also certify that he or she has not participated, and will not participate, in any action contrary to subsection (b)(2)(G). (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed a sworn to before a notary public. Subscribed and Sworn to this _____ day of ______________, 2016 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid. TAX COMPLIANCE AFFIDAVIT ,being first duly sworn, deposes and says that he is ________________________________________ (Partner, Officer, Owner, Etc.) of _________________________ ___________ (Contractor) The individual or entity making the foregoing proposal or bid certifies that he is not barred from contracting with the Village of Glenview because of any delinquency in the payment of any tax administered by the Department of Revenue unless the individual or entity is contesting, in accordance with the procedures established by the appropriate revenue act, or entity making the proposal or bid understands that making a false statement regarding delinquency in taxes is a Class A Misdemeanor and, in addition, voids the contract and allows the municipality to recover all amounts paid to the individual or entity under the contract in civil action (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of _________________, 2016 Notary Public Failure to complete and return this form may be considered sufficient reason for rejection of the bid. PARTICIPATION AFFIDAVIT ,being first duly sworn, deposes and says, under penalties as provided in Section -109 of the Illinois Code of Civil Procedures, 735 ILCS 5/1- 109, that he is ________________________________________ (Partner, Officer, Owner, Etc.) of _________________________ ___________ (Contractor) The individual or entity making the foregoing proposal or bid certifies that the Contractor or Subcontractor, respectively, is not barred from being awarded a contract or subcontract pursuant to 30 ILCS 500/50-10. Additionally, the Contractor or Subcontractor, respectively, certifies he/she is not suspended from doing business with any State, Federal or Local Agency. (Name of Bidder if the Bidder is an Individual) (Name of Partner if the Bidder is a Partnership) (Name of Officer if the Bidder is a Corporation) The above statements must be subscribed and sworn to before a notary public. Subscribed and Sworn to this _____ day of _________________, 2016 Notary Public Failure to complete and return this form will be considered sufficient reason for rejection of the bid.  APPENDIX A AGREEMENT ACCEPTANCE RFB #216011 LEAKING DETECTION SERVICES ACCEPTANCE The Contract/Proposal attached hereto and by this reference incorporated herein and made a part hereof is hereby accepted by the order of [insert Municipality name] ("Owner") this ________day of _________________, 20__. This Acceptance, together with the Contract/Proposal attached hereto, constitutes the entire and only agreement between the parties relating to the accomplishment of the Work and the compensation therefore and supersedes and merges any other prior or contemporaneous discussions, agreements, or understandings, whether written or oral, and shall prevail over any contradictory or inconsistent terms or conditions contained in any purchase order, acceptance, acknowledgement, invoice, or other standard form used by the parties in the performance of the Contract/Proposal. Any such contradictory or inconsistent terms or conditions shall be deemed objected to by Owner without further notice of objection and shall be of no effect nor in any circumstances binding upon Owner unless accepted by Owner in a written document plainly labeled "Amendment to Contract/Proposal." Acceptance or rejection by Owner or any such contradictory or inconsistent terms or conditions shall not constitute acceptance of any other contradictory or inconsistent terms or conditions. by: ______________________________ Title:  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing a Contractual Agreement with CompCorePro to Provide Medical Oversight and Coordination of Care Services Related to the Management of Workers’ Compensation Claims in the Amount of $7,750 Meeting Date 7/24/2018 Item Number 1 Requested by Hadley Skeffington-Vos, Deputy Village Manager Action Requested RESOLUTION Prepared by Hadley Skeffington-Vos, Deputy Village Manager Assigned to: Trustee Jekot ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Resolution Resolution Agreement *Agreement Backup Material Backup Flyer Backup Material *Loss Run Data Backup Material Presentation Backup Material Support Letter from Mesirow/Alliant MOTION I move for Board approval of a resolution authorizing a contractual agreement with CompCorePro to provide medical oversight and coordination of care services related to the management of workers’ compensation claims in the amount of $7,750. REASON FOR REQUEST / BACKGROUND Approval of this contract with CompCorePro is recommended to provide medical oversight and coordination of care services related to the management of workers’ compensation claims. The contract was reviewed by the Village Attorney as well as the Village's worker's compensation broker Mesirow/Alliant. Approval is recommended by the General Government / IT Committee. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? No ORG# 1060 Total Amount for Approval $7,750 ACCT# 3320 Budget Amount $0 Variance $7,750 over budget  RESOLUTION 2018- RESOLUTION AUTHORIZING A CONTRACTUAL AGREEMENT WITH COMPCOREPRO LLC, TO PROVIDE MEDICAL OVERSIGHT AND COORDINATION OF CARE SERVICES RELATED TO THE MANAGEMENT OF WORKERS’ COMPENSATION CLAIMS WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village desires to engage CompCorePro, LLC (“CompCore”) for medical oversight and coordination of care services related to the management of workers’ compensation claims; and WHEREAS, CompCore desires to perform the Services on behalf of the Village in accordance with the terms of the Agreement as set forth on Exhibit “A” (“Agreement”); and WHEREAS, the corporate authorities of the Village of Niles have found that entering into this agreement with CompCore will promote public health, safety and welfare, and that it is in the mutual best interests of all Parties to approve and enter into this agreement with CompCore. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby authorize the following: SECTION 1: That the President or his designee of the Village of Niles is hereby authorized to execute a contractual agreement with CompCorePro, LLC, which is attached hereto and made a part of this Resolution as Exhibit “A”. SECTION 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION 3: The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial  Resolution 2018- modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by CompCorePro, LLC; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: That all resolution or parts of resolution in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 5: That any section or provision of this resolution that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2 Helping employers manage their worker’s compensation claims CompCorePro (CCP) provides worker’s compensation medical oversight and coordination of care that helps adjusters aggressively handle claims. CCP’s proprietary software and team of clinicians assist in cost-effectively managing your claims. Why you need CCP today: CCP provides the missing link companies need to efficiently monitor claims. CCP is like having a in-house medical department to help you manage your claims and lower your costs. We offer guidelines for appropriate care and length of treatment. Assist in coordination of care to efficiently move the case to closure. Empowering Employers to Take Control of Their Worker’s Compensation Costs  Premiums Continue to Rise ● Clinics over treat to increase revenue ● Employees know how to game the system to keep claims open ● Industry is financially incentivized to keep claim open (NCM, attorneys, insurance companies) ● Delays in the system ● The longer the claim is open, the higher the cost for that claim  CompCorePro Can Help! ● Our medical experts review every doctor visit ● We flag potentially frivolous claims ● We suggest appropriate care and length of treatment ● Coordinate care to move the case through the system efficiently. ● Assist employers with effectively monitoring and managing their claims.  Cost Savings Example CASE STUDY 1 Diagnosis: Ankle Fracture/Dislocation Recommendation: Employee seen in ER and referred to orthopedic doctor on call (not a foot and ankle specialist). CCP referred employee to foot and ankle specialist who recommended surgery. Surgeon planned to do procedure in the hospital the following day.  Cost Savings Example CASE STUDY 1-Continued Diagnosis: Ankle Fracture/Dislocation CCP informed surgeon that procedure should be done in an out-patient ambulatory surgery center. Estimated Cost Savings-$20,000  Cost Savings Example CASE STUDY 2 Diagnosis: Umbilical Hernia Repair - 2014 Patient A: (Not controlled by CCP) • Total Medical Expense: $10,432 • 8 weeks lost time • TTD $234 x 8 weeks = $1,872  Cost Savings Example CASE STUDY 2-Continued Diagnosis: Umbilical Hernia Repair - 2015 Patient B: (Controlled by CCP) • Total Medical Expense: $6,677.17 • 3 weeks lost time • TTD $234 x 3 weeks = $702  Cost Savings Example CASE STUDY 2-Continued ● Total Cost of Patient A - $12,304 ● Total Cost of Patient B - $7,379.17 CompCorePro Savings = $4,924.83 40% Difference  Cost Savings Example CASE STUDY 3 Diagnosis: Shoulder Strain Recommendation: Employee seen in hospital based occupational health clinic and diagnosed with a shoulder strain. Provider ordered an MRI of shoulder. Medical reports revealed patient complained of radiating pain down his arm when looking up. No loss of ROM or strength in shoulder.  Cost Savings Example CASE STUDY 3-Continued Diagnosis: Shoulder Strain Claim was flagged and reviewed by Medical Director. CCP recommended orthopedic consult to determine if injury was a shoulder or neck problem. Orthopedic consult revealed a possible cervical disc problem and recommended MRI of cervical spine (not shoulder).  Cost Savings Example CASE STUDY 3-Continued Diagnosis: Shoulder Strain MRI of cervical spine revealed cervical degenerative disc disease. This is not work related. Patient’s symptoms improved with NSAIDS and case was closed.  Cost Savings Example Indirect Cost Savings: Client reported decrease in number of litigated claims using CCP. Claims not managed by CCP ●2013-18% of claims litigated (127 claims/24 litigated) ●2014-17% of claims litigated (138 claims/24 litigated)  Cost Savings Example Indirect Cost Savings-Continued: Client reported decrease in number of litigated claims using CCP. Claim managed by CCP ●2015-7% of claims litigated (133 claims/10 litigated) ●2016-5% of claims litigated (147 claims/7 litigated)  Cost Savings Example Total Incurred Cost Saving: Client reported decrease in total incurred costs with CCP. Without CCP ●2014 - 27 Claims / Total Incurred Costs-$1,028,644 ●2015 - 32 Claims / Total Incurred Costs-$644,117  Cost Savings Example Total Claims Cost Savings (Continued): Clients total claims costs in 2016 with CCP. With CCP: ▪ 24 Claims-19 were closed as of 3/8/17. Total Claims Costs-$94,031 ▪ 24 Claims-21 were closed as of 8/1/17. Total Claims Costs-$180,038.51 ▪ 24 Claims- 23 are closed as of 5/1/18. Total costs in 2016=$285,447  Client: Food Distributor 2010 – 2014 Loss Run Report Analysis Year Claims Paid Reserve Total Incurred 2013-2014 96 $430,148 $588,132 $1,018,280 2012-2013 37 $500,385 $367,087 $867,472 2011-2012 23 $607,904 $210,265 $818,169 2010-2011 29 $1,444,972 $0 $1,444,972  Client: Food Distributor Customer Loss Report – Policy Detail 2010-2011 Paid Indemnity = $729,952 Paid Medical = $648,562 Paid Expenses = $64,458 Net Incurred = $1,444,972  Client: Food Distributor Injury Analysis 2010-2011 ● Hernia Ruptures – 6 claims ● Medical Cost Range: $14,071 - $159,295 ● Fractures – 3 claims ● Medical Cost Range: $4,308 - $16,644 ● Strains/Sprains – 12 claims ● Medical Cost Range: $706 - $58,607 ● Low Back/Hernia Rupture – 2 claims ● Medical Cost Range: $164,419 - $223,819  The simple ways we help you save money: ✓ Reducing lost work days ✓ Preventing prolonged open claims for minor injuries ✓ Flagging of potential frivolous claims from day 1 ✓ Providing tips on appropriate care and length of treatment ✓ Providing better communication between providers, company contacts and adjusters Thank You!  BOARD AGENDA ITEM EXPLANATION FORM Ordinance Amending Ordinance 1989-02, Approving a Special Use to Allow for Modifications to the Drive- Through Lanes Located at 7969 Milwaukee Avenue (18-ZP-10) Meeting Date 7/24/2018 Item Number 2 Requested Charles Ostman, Director of Community Action ORDINANCE by Development Requested Prepared by Bruce Sylvester, Senior Planner Assigned to: Trustee LoVerde ATTACHMENTS: Type Description Ordinance Ordinance Backup Material Staff Report Minutes *Minutes MOTION I move for Board approval of ordinance amending Ordinance 1989-02, approving a special use as required in Appendix B, Section 8.2(A) to allow for modifications to the drive-through lanes located at 7969 Milwaukee Avenue. REASON FOR REQUEST / BACKGROUND The Planning and Zoning Board voted 6-0 to recommend approval at their public hearing on July 9, 2018. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE 2018- AMENDING ORDINANCE 1989-02, APPROVING A SPECIAL USE AS REQUIRED IN APPENDIX B, SECTION 8.2(A) TO ALLOW FOR MODIFICATIONS TO THE DRIVE-THROUGH LANES LOCATED AT 7969 MILWAUKEE AVE., NILES, ILLINOIS WHEREAS, the question of granting a special use permit to 7969 Milwaukee Ave., included in this ordinance, was referred to the Planning and Zoning Board for a public hearing; WHEREAS, a public hearing was held on July 9, 2018, after proper notice in a manner provided by law; WHEREAS, the Planning and Zoning Board has made a report, containing findings of fact and recommending the granting of the special use permit to allow for modifications to the drive-through lanes located at 7969 Milwaukee Ave., Niles, IL 60714; and WHEREAS, the corporate authorities of the Village of Niles, Cook County, Illinois have duly considered said Planning and Zoning Board recommendation. NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as a Home Rule Municipality, as follows: SECTION 1: Ordinance 1989-02 as adopted on January 24, 1989, is hereby amended. SECTION 2: The materials and exhibits attached to this ordinance are incorporated by reference and made a part of this ordinance. SECTION 3: A Special Use as required in Appendix B, Section 8.2(A) to allow for modifications to the drive-through lanes located at 7969 Milwaukee Avenue, Niles IL 60714, is approved.  Ordinance 2018- SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED: This 24th day of July, 2018 AYES: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. __________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Ordinance Approving a Plat of Subdivision for the Property Located at 9400 Milwaukee Avenue (18-ZP-11) Meeting Date 7/24/2018 Item Number 3 Requested Charles Ostman, Director of Community Action ORDINANCE by Development Requested Prepared by Bruce Sylvester, Senior Planner Assigned to: Trustee Strzelecki ATTACHMENTS: Type Description Ordinance Ordinance Backup Material Staff Report Proclamation *Minutes MOTION I move for Board approval of an ordinance approving a plat of subdivision as required in Chapter 90 Subdivision, Section 90-8 for the property located at 9400 Milwaukee Avenue. REASON FOR REQUEST / BACKGROUND The Planning and Zoning Board voted 5-0 with one abstention to recommend approval at their public hearing on July 9, 2018. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE 2018- ORDINANCE APPROVING A PLAT OF SUBDIVISION AS REQUIRED IN CHAPTER 90 SUBDIVISION, SECTION 90-8 FOR PROPERTY LOCATED AT 9400 MILWAUKEE AVENUE, NILES, ILLINOIS WHEREAS, the question of granting a plat of subdivision for property located at 9400 Milwaukee Avenue, included in this ordinance, was referred to the Planning and Zoning Board for a public hearing; WHEREAS, a public hearing was held on July 9, 2018, after proper notice in a manner provided by law; WHEREAS, the Planning and Zoning Board has made a report, containing findings of fact and recommending the approval of a plat of subdivision for property located at 9400 Milwaukee Avenue, Niles, IL 60714; and WHEREAS, the corporate authorities of the Village of Niles, Cook County, Illinois have duly considered said Planning and Zoning Board recommendation. NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as a Home Rule Municipality, as follows: SECTION 1: The materials and exhibits attached to this ordinance are incorporated by reference and made a part of this ordinance. SECTION 2: A plat of subdivision entitled “Golf Mill Panera Subdivision” as required in Appendix B, Section XI (C.1)(3)(i) for property located at 9400 Milwaukee Avenue, Niles, IL 60714, is approved.  Ordinance 2018- SECTION 3: The Plat of Subdivision for property located at 9400 Milwaukee Avenue, Niles, IL 60714 consists of property legally described below: THAT PART OF THE NORTH 1/2 OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 12, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: COMMENCING AT A POINT LOCATED 50.00 FEET EAST AND 40.00 FEET NORTH OF THE SOUTHWEST CORNER OF THE SOUTH EAST 1/4 OF THE NORTHWEST 1/4 OF SECTION 14; THENCE NORTH 87 DEGREES 58 MINUTES 46 SECONDS EAST ALONG THE NORTH LINE OF CHURCH STREET, SAID LINE BEING 40.00 FEET NORTH OF AND PARALLEL TO THE SOUTH LINE OF THE NORTH 1/2 OF SECTION 14, FOR A DISTANCE OF 335.56 FEET TO A POINT OF BEGINNING; THENCE CONTINUING NORTH 87 DEGREES 58 MINUTES 46 SECONDS EAST ALONG THE NORTH LINE OF CHURCH STREET FOR A DISTANCE OF 1388.64 FEET TO A POINT ON A CURVE, SAID CURVE BEING THE NORTHWESTERLY LINE OF MARYLAND STREET AS DEDICATED SEPTEMBER 30, 1959 BY DOCUMENT 1888825; THENCE NORTHEASTERLY ALONG THE ARC OF A CURVE ON THE NORTHWESTERLY LINE OF MARYLAND STREET, SAID CURVE BEING CONCAVE TO THE SOUTHEAST AND HAVING A RADIUS OF 136.00 FEET AND A CHORD BEARING NORTH 29 DEGREES 28 MINUTES 07 SECONDS EAST FOR A DISTANCE OF 151.16 FEET TO A POINT OF TANGENCY; THENCE CONTINUING NORTHEASTERLY ALONG THE NORTHERLY LINE OF MARYLAND STREET ON A BEARING OF NORTH 61 DEGREES 28 MINUTES 51 SECONDS EAST FOR A DISTANCE OF 213.57 FEET TO A POINT ON THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE AS DESCRIBED IN A QUIT CLAIM DEED DATED JUNE 29, 1961 AND RECORDED AS DOCUMENT 183167 THENCE NORTH 28 DEGREES 31 MINUTES 09 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE FOR A DISTANCE OF 314.00 FEET TO A POINT, SAID POINT BEING 49.62 FEET SOUTHWESTERLY, MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF MILWAUKEE AVENUE; THENCE SOUTH 61 DEGREES 28 MINUTES 51 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE FOR A DISTANCE OF 5.00 FEET TO A POINT; THENCE NORTH 28 DEGREES 31 MINUTES 24 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE FOR A DISTANCE OF 280.04 FEET TO A POINT, SAID POINT BEING 54.68 FEET SOUTHWESTERLY, MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF MILWAUKEE AVENUE; THENCE NORTH 28 DEGREES 34 MINUTES 38 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE FOR A DISTANCE OF 101.65 FEET TO A POINT, SAID POINT BEING 54.73 FEET SOUTHWESTERLY, MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF MILWAUKEE AVENUE; THENCE NORTH 28 DEGREES 26 MINUTES 12 SECONDS WEST ALONG THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE FOR A DISTANCE OF 345.62 FEET TO A POINT OF CURVATURE, 2  Ordinance 2018- SAID POINT BEING 55.00 FEET SOUTHWESTERLY, MEASURED AT RIGHT ANGLES, FROM THE CENTER LINE OF MILWAUKEE AVENUE; THENCE NORTHWESTERLY ALONG THE ARC OF A CURVE, SAID CURVE BEING ON THE SOUTHWESTERLY LINE OF MILWAUKEE AVENUE, CONCAVE TO THE SOUTHWEST, HAVING A RADIUS OF 5400.37 FEET AND A CHORD BEARING NORTH 30 DEGREES 07 MINUTES 54 SECONDS WEST, FOR A DISTANCE OF 319.47 FEET TO A POINT ON THE SOUTHEASTERLY LINE OF LAND CONVEYED BY MILWAUKEE-GOLF DEVELOPMENT CORPORATION TO SEARS ROEBUCK AND COMPANY BY WARRANTY DEED DATED APRIL 12, 1957 AND RECORDED APRIL 26, 1957 AS DOCUMENT 16887721, IN THE OFFICE OF THE RECORDER OF DEEDS, IN AND FOR COOK COUNTY, ILLINOIS; THENCE SOUTH 71 DEGREES 14 MINUTES 46 SECONDS WEST, ALONG SAID SOUTHEASTERLY LINE OF LAND CONVEYED BY DEED DATED APRIL 12, 1957, FOR A DISTANCE OF 456.31 FEET TO A POINT; THENCE NORTH 18 DEGREES 45 MINUTES 14 SECONDS WEST FOR A DISTANCE OF 97.06 FEET TO A POINT; THENCE SOUTH 71 DEGREES 14 MINUTES 46 SECONDS WEST FOR A DISTANCE OF 36.00 FEET TO THE SOUTHEASTERLY CORNER OF SAID BRICK BUILDING OCCUPIED BY A SEARS ROEBUCK RETAIL STORE; THENCE SOUTH 71 DEGREES 19 MINUTES 30 SECONDS WEST ALONG THE SOUTHERLY FACE OF SAID BUILDING FOR A DISTANCE OF 50.86 FEET TO A POINT; THENCE SOUTH 12 DEGREES 22 MINUTES 54 SECONDS EAST ALONG SAID SOUTHERLY FACE OF SAID BUILDING FOR A DISTANCE OF 5.95 FEET TO A POINT; THENCE SOUTH 78 DEGREES 35 MINUTES 25 SECONDS WEST ALONG SAID SOUTHERLY FACE OF SAID BUILDING FOR A DISTANCE OF 25.46 FEET TO A POINT; THENCE SOUTH 13 DEGREES 04 MINUTES 30 SECONDS EAST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 1.10 FEET TO A POINT; THENCE SOUTH 76 DEGREES 24 MINUTES 44 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 25.54 FEET TO A POINT; THENCE SOUTH 18 DEGREES 25 MINUTES 16 SECONDS EAST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 3.44 FEET TO A POINT; THENCE SOUTH 71 DEGREES 51 MINUTES 36 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 2.80 FEET TO A POINT; THENCE NORTH 16 DEGREES 56 MINUTES 50 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 2.54 FEET TO A POINT; THENCE SOUTH 74 DEGREES 57 MINUTES 22 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 23.82 FEET TO A POINT; THENCE SOUTH 18 DEGREES 53 MINUTES 51 SECONDS EAST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 4.00 FEET TO A POINT; THENCE SOUTH 71 DEGREES 35 MINUTES 05 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 30.46 FEET TO A POINT; THENCE NORTH 18 DEGREES 09 MINUTES 59 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 3.90 FEET TO A POINT; THENCE SOUTH 68 DEGREES 21 MINUTES 55 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 23.76 FEET TO A POINT; THENCE SOUTH 18 DEGREES 58 MINUTES 33 SECONDS EAST ALONG 3  Ordinance 2018- SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 2.48 FEET TO A POINT; THENCE SOUTH 70 DEGREES 17 MINUTES 29 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 2.75 FEET TO A POINT; THENCE NORTH 19 DEGREES 42 MINUTES 31 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 3.00 FEET TO A POINT; THENCE SOUTH 66 DEGREES 07 MINUTES 58 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 25.58 FEET TO A POINT; THENCE NORTH 22 DEGREES 03 MINUTES 59 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 1.10 FEET TO A POINT; THENCE SOUTH 63 DEGREES 47 MINUTES 21 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 25.34 FEET TO A POINT; THENCE NORTH 26 DEGREES 57 MINUTES 07 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 5.96 FEET TO A POINT; THENCE SOUTH 71 DEGREES 12 MINUTES 46 SECONDS WEST ALONG SAID SOUTHERLY FACE OF BUILDING FOR A DISTANCE OF 78.18 FEET TO THE SOUTHWESTERLY CORNER OF SAID BRICK BUILDING; THENCE CONTINUING SOUTH 71 DEGREES 12 MINUTES 46 SECONDS WEST ALONG THE SOUTHERLY FACE OF A BRICK WALL FOR A DISTANCE OF 57.86 FEET TO THE SOUTHWESTERLY CORNER OF SAID BRICK WALL; THENCE SOUTH 71 DEGREES 14 MINUTES 46 SECONDS WEST FOR A DISTANCE OF 69.29 FEET TO A POINT; THENCE SOUTH 18 DEGREES 45 MINUTES 14 SECONDS EAST FOR A DISTANCE OF 97.06 FEET TO A POINT; THENCE SOUTH 71 DEGREES 14 MINUTES 46 SECONDS WEST FOR A DISTANCE OF 454.18 FEET TO A POINT ON THE EAST LINE OF GREENWOOD AVENUE; THENCE SOUTH 00 DEGREES 14 MINUTES 46 SECONDS WEST ALONG THE EAST LINE OF GREENWOOD AVENUE FOR A DISTANCE OF 636.59 FEET TO A POINT; THENCE NORTH 71 DEGREES 14 MINUTES 46 SECONDS EAST FOR A DISTANCE OF 276.44 FEET TO A POINT; THENCE SOUTH 00 DEGREES 14 MINUTES 46 SECONDS WEST FOR A DISTANCE OF 236.79 FEET TO A POINT; THENCE NORTH 87 DEGREES 58 MINUTES 46 SECONDS EAST FOR A DISTANCE OF 73.98 FEET TO A POINT; THENCE SOUTH 00 DEGREES 14 MINUTES 46 SECONDS WEST FOR A DISTANCE OF 236.43 FEET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. EXCEPTING THEREFROM THE FOLLOWING: THAT PART OF THE NORTHWEST 1/4 OF SECTION 14, TOWNSHIP 41 NORTH, RANGE 12 EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOW: COMMENCING AT THE SOUTHWEST CORNER OF THE SOUTHEAST 1/4 OF SAID NORTHWEST 1/4 OF SECTION 14; THENCE NORTH 00 DEGREES 14 MINUTES 46 SECONDS EAST ALONG THE WEST LINE OF THE EAST 1/2 OF THE NORTHWEST 1/4 OF SECTION 14 (ALSO BEING THE CENTERLINE OF GREENWOOD AVENUE) FOR A DISTANCE OF 764.66 FEET TO A POINT; THENCE SOUTH 89 DEGREES 45 MINUTES 14 SECONDS EAST FOR A DISTANCE OF 817.41 FEET TO A POINT; SAID POINT BEING THE CENTER OF A CIRCLE OF RADIUS 45.00 FEET, THE CIRCUMFERENCE OF SAID CIRCLE 4  Ordinance 2018- BOUNDING THE AREA THAT IS DESCRIBED HEREIN, IN COOK COUNTY, ILLINOIS. SECTION 4: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. __________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 5  BOARD AGENDA ITEM EXPLANATION FORM Ordinance Approving a Special Use Permit to Allow Signs for Properties Located at 7686 and 7847 Caldwell Avenue for Niles Park District Facilities (18-SIGN-13) Meeting Date 7/24/2018 Item Number 4 Requested Charles Ostman, Director of Community Action ORDINANCE by Development Requested Prepared by Bruce Sylvester, Senior Planner Assigned to: Trustee Alpogianis ATTACHMENTS: Type Description Ordinance Ordinance Backup Material Staff Report Minutes *Minutes MOTION I move for Board approval of an ordinance approving a special use permit as required in Chapter 78 Signs, Article IX. Administration and Appeals, Sec. 78-208 Standards for Special Use to allow signs for properties located at 7686 and 7847 Caldwell Avenue with the following conditions of approval: 1) the Niles Park District will work with the Village Public Services Department to insure that the signs are not built over any Village or private utilities; and 2) the approved signs are only exempt from requirement ‘a’ or Sign Ordinance Section 78-92(h), and requirements ‘b’ through ‘k’ remain in effect. REASON FOR REQUEST / BACKGROUND The Planning and Zoning Board voted 5-0 with one abstention to recommend approval at their public hearing on July 9, 2018. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE 2018- APPROVING A SPECIAL USE PERMIT AS REQUIRED IN CHAPTER 78 SIGNS, ARTICLE IX. ADMINISTRATION AND APPEALS, SEC. 78-208 STANDARDS FOR SPECIAL USE TO ALLOW SIGNS FOR PROPERTIES LOCATED AT 7686 AND 7847 CALDWELL AVE., NILES, ILLINOIS WHEREAS, the question of granting a special use permit to 7686 and 7847 Caldwell Ave., included in this ordinance, was referred to the Planning and Zoning Board for a public hearing; WHEREAS, a public hearing was held on July 9, 2018, after proper notice in a manner provided by law; WHEREAS, the Planning and Zoning Board has made a report, containing findings of fact and recommending the granting of the special use permit to allow for signs to be erected on properties located at 7686 and 7847 Caldwell Ave., Niles, IL 60714; and WHEREAS, the corporate authorities of the Village of Niles, Cook County, Illinois have duly considered said Planning and Zoning Board recommendation. NOW, THEREFORE, BE IT ORDAINED, by the President and Board of Trustees of the Village of Niles, Cook County, Illinois, as a Home Rule Municipality, as follows: SECTION 1: The materials and exhibits attached to this ordinance are incorporated by reference and made a part of this ordinance. SECTION 2: A special use permit as required in Chapter 78 Signs, Article IX. Administration and Appeals, Sec. 78-208 Standards for Special Use to allow for signs to be erected on properties located at 7686 and 7847 Caldwell Ave, Niles, IL 60714, with  Ordinance 2018- the following conditions: 1) the Niles Park District will work with the Village Public Services Department to insure that the signs are not built over any Village or private utilities; and 2) the approved signs are only exempt from requirement ‘a’ or Sign Ordinance Section 78-92(h), and requirements ‘b’ through ‘k’ remain in effect., is approved. SECTION 3: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED: This 24th day of July, 2018 AYES: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. __________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Ordinance of the Village of Niles, Cook County, Illinois, Proposing the Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area, and the Adoption of Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith Meeting Date 7/24/2018 Item Number 5 Requested Charles Ostman, Director of Community Action ORDINANCE by Development Requested Prepared by Ross Klicker, Economic Development Coordinator Assigned to: President Przybylo ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Ordinance Ordinance Report Draft TIF Report MOTION I move for Board approval of an Ordinance of the Village of Niles, Cook County, Illinois, Proposing the Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Oakton TIF Redevelopment Project Area, and the Adoption of Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith. REASON FOR REQUEST / BACKGROUND To create a TIF District, several steps must be completed as per the Illinois TIF Act. Kane McKenna and Associates (Village TIF consultant) drafted an Eligibility Report TIF Plan for the Proposed Milwaukee/Oakton TIF District. This Ordinance is authorizing the necessary and required Public Hearings to be scheduled before a TIF District can be approved by the Village Board. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval $ ACCT# Budget Amount $ Variance $  ORDINANCE - ______ AN ORDINANCE of the Village of Niles, Cook County, Illinois, proposing the designation of a Redevelopment Plan and Project for the designation of the Milwaukee-Oakton TIF Redevelopment Project Area Plan, the designation of the Milwaukee-Oakton TIF Redevelopment Project Area, and the adoption of tax increment allocation financing therefor, convening a joint review board and calling a public hearing in connection therewith. Whereas, pursuant to the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4 et seq.), as supplemented and amended (the “TIF Act”), the President and Board of Trustees (the “Corporate Authorities”) of the Village of Niles, Cook County, Illinois (the “Municipality”), have heretofore determined and do hereby determine that it is advisable and in the best interests of the Municipality and certain affected taxing districts that the Municipality designate a proposed redevelopment plan (the “Redevelopment Plan”) and project (the “Project”) for and designate the redevelopment project area known as the Milwaukee-Oakton TIF Redevelopment Project Area (the “Redevelopment Project Area”) as further described in EXHIBIT A attached hereto and that the Municipality adopt tax increment allocation financing for the Redevelopment Project Area; and Whereas, pursuant to Section 11-74.4-4.2 of the TIF Act the Municipality is required to create an interested parties registry for activities related to the Redevelopment Project Area, to adopt reasonable registration rules, and to prescribe requisite registration forms for residents and organizations active within the Municipality that seek to be placed on said interested parties registry, and the Corporate Authorities have heretofore, and it hereby expressly is, determined that the 1 Municipality has created such registry, adopted such registration rules and prescribed such requisite registration forms; and Whereas, the TIF Act requires the Municipality also to convene a joint review board and conduct a public hearing prior to the adoption of ordinances designating a redevelopment plan and project, designating the redevelopment project area, and adopting tax increment allocation financing therefor, at which hearing any interested person or affected taxing district may file with the Village Clerk written objections to and may be heard orally with respect to the Redevelopment Plan and Project; and Whereas, the TIF Act further requires that such joint review board consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have authority to directly levy taxes on the property within the Redevelopment Project Area at the time that the Redevelopment Project Area is approved, a representative selected by the Municipality, and a public member to consider the subject matter of the public hearing; and Whereas, the TIF Act further requires that the time and place of such public hearing be fixed by ordinance or resolution adopted by the Corporate Authorities; and Whereas, the TIF Act further requires that not less than 10 days prior to adopting such ordinance or resolution fixing the time and place of a public hearing, the Municipality must make available for public inspection the redevelopment plan or a separate report that provides in reasonable detail the basis for the proposed designation of the Redevelopment Project Area’s qualifying as a “redevelopment project area” under the Act; and 2  Whereas, the firm of Kane, McKenna & Associates, Inc., has conducted an eligibility survey of the Redevelopment Project Area and has prepared its report (the “Report”) that said proposed area qualifies as a “redevelopment project area” as defined in the TIF Act, which survey and findings have been presented to the Corporate Authorities and are now on file in the official files and records of the Municipality; and Whereas, the Report has heretofore been on file and available for public inspection for at least 10 days in the offices of the Village Clerk as required under the TIF Act; and Whereas, the TIF Act requires that notice of the public hearing be given by publication and mailing; and Whereas, the Corporate Authorities have heretofore and it hereby is determined that it is advisable to convene a joint review board and hold a public hearing to consider the proposed approval of the proposed Plan and Project; and Whereas, the Corporate Authorities have heretofore and it hereby expressly is found that the Redevelopment Plan and Project will not displace residents from 10 or more inhabited residential units. NOW THEREFORE, BE IT ORDAINED by the President and the Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: Section 1. Redevelopment Plan and Project. Approval of the Redevelopment Plan and Project, the Redevelopment Project Area and the adoption of tax increment allocation financing therefor is hereby proposed. Section 2. Interested Persons Registry Created. The Village Board directed that an interested persons registry (the “Registry”) be established for every existing or future 3 Redevelopment Project Area. The Village Clerk is expressly authorized and directed to maintain the Registry for the Milwaukee-Oakton TIF Redevelopment Project Area. Section 3. Registration Rules and Forms. The registration rules for the Registry have been previously approved by the Village and are available from the Village Clerk. Section 4. Joint Review Board Convened. A joint review board as set forth in the TIF Act is hereby convened and the board shall meet, review such documents and issue such report as set forth in the TIF Act. The first meeting of said joint review board shall be held at 10:15 a.m. on August 15, 2018 at the Niles Village Hall, 1000 Civic Center Drive., Niles, Illinois. The Municipality hereby expressly finds and determines that said date is at least 14 days but not more than 28 days after the notice to affected taxing districts hereinafter authorized in Section 7 of this ordinance will be mailed. Section 5. Time and Place of Public Hearing Fixed. A public hearing (the “Hearing”) shall be held by the President and the Board of Trustees of the Municipality at 6:30 p.m. on September 25, 2018, at the Village of Niles Council Chambers, 1000 Civic Center Drive., Niles, Illinois, for the purpose of hearing from any interested persons or affected taxing districts regarding the proposed designation of the Redevelopment Plan and Project, designation of the Redevelopment Project Area, and adoption of tax increment allocation financing therefor. Section 6. Publication of Notice of Hearing. Notice of the Hearing, substantially in the form attached hereto as Exhibit B, shall be published at least twice, the first publication to be not more than 30 nor less than 10 days prior to the Hearing, in a newspaper of general circulation within the taxing districts having property in the proposed Redevelopment Project Area. 4  Section 7. Mailing of Notice of Hearing Authorized. (a) Notice shall be mailed by certified mail not less than 10 days prior to the date set for the Hearing, addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the Redevelopment Project Area. In the event taxes for the last preceding year were not paid, the notice shall also be sent to the persons last listed on the tax rolls within the preceding three years as the taxpayers of such property. Notice shall also be given within a reasonable time after the adoption of this ordinance by first class mail to all residential addresses located outside the proposed Redevelopment Project Area and within 750 feet of the boundaries of the proposed Redevelopment Project Area and to those organizations and residents that have registered with the Municipality for that information in accordance with the registration guidelines herein established by the Municipality. Notice shall also be given by certified mail to all taxing districts of which taxable property is included in the proposed Redevelopment Project Area and to the Illinois Department of Commerce and Economic Opportunity not less than 45 days prior to the Hearing, and such notice (i) shall advise the taxing bodies represented on the joint review board of the time and place of the first meeting of the joint review board and (ii) shall also include an invitation to each taxing district and the Illinois Department of Commerce and Economic Opportunity to submit written comments prior to the date of the Hearing to the Village, to the attention of the Village Clerk, Village Hall, 1000 Civic Center Drive, Niles, Illinois 60714-3132 concerning the subject matter of the Hearing. Each such mailed notice to the taxing districts shall include a copy of the Report, the name of an appropriate person to contact for additional information, and a copy of the proposed Redevelopment Plan. 5  Section 8. Superseder; Effective Date. All ordinances, resolutions, motions or orders in conflict with the provisions of the Ordinance are, to the extent of such conflict, hereby repealed. This Ordinance shall become effective upon its adoption. PASSED this ___ day of ___, 2018. APPROVED this ___day of ___, 2018. _________________________________ Village President ATTEST: _________________________________ Village Clerk 6  EXHIBIT A LEGAL DESCRIPTION OF MILWAUKEE-OAKTON TIF REDEVELOPMENT PROJECT AREA A-1  EXHIBIT B FORM OF NOTICE OF PUBLIC HEARING VILLAGE OF NILES, COOK COUNTY, ILLINOIS PROPOSED MILWAUKEE-OAKTON TIF REDEVELOPMENT PROJECT AREA AND PLAN Notice is hereby given that on September 25, 2018, at 6:30 p.m. following the close of the Milwaukee-Dempster public hearing at the Village Council Chambers, 1000 Civic Center Drive, Niles, Illinois, a public hearing will be held to consider the designation of the Milwaukee-Oakton TIF Redevelopment Plan (the “Redevelopment Plan”) and the designation of that redevelopment project area known as the Milwaukee- Oakton TIF Redevelopment Project Area (the “Redevelopment Project Area”). The Redevelopment Project Area consists of the territory legally described in Exhibit A attached and is generally described below: The Milwaukee-Oakton TIF is located in the center of the Village, at the intersection of Milwaukee Avenue and Oakton Street. More specifically the RPA includes properties long the eastern and western portions of Milwaukee Avenue from Howard Street to Monroe Street, parcels along the eastern and western portions of Milwaukee Avenue from Oakton Street to Monroe Street and parcels along the northern and southern portions of Oakton Street from Oriole to Osceola Avenue. Adjacent rights of way are also included. At the hearing, designation of the Redevelopment Plan and Project, designation of the proposed Redevelopment Project Area, and adoption of tax increment allocation financing therefor will be considered. The Redevelopment Plan and Project is on file and available for public inspection at the office of the Village Clerk, Niles Village Hall, 1000 Civic Center Drive, Niles, Illinois. Pursuant to the Redevelopment Plan and Project the Village proposes to alleviate conservation area conditions in the Redevelopment Project Area and to enhance the tax base of the Village and the taxing districts having taxable property within the Redevelopment Project Area by utilizing tax increment financing to fund various eligible project costs to stimulate private investment within the Redevelopment Project Area. These eligible project costs may include, but may not be limited to, studies, surveys, professional fees, property assembly costs, construction of public improvements and facilities, rehabilitation of properties, financing, administrative and other professional costs, all as authorized under the Tax Increment Allocation Redevelopment Act, as amended. The Redevelopment Plan objectives include promoting and protecting the health, safety, morals and welfare of the public by establishing public/private partnerships, establishing economic growth, and B-1 development in the Village, encouraging private investment while conforming with the Village’s comprehensive plan, restoring and enhancing the Village’s tax base, enhancing the value of the Redevelopment Project Area, improving the environmental quality of the Redevelopment Project Area, and retaining and attracting employment opportunities within the proposed Redevelopment Project Area. To achieve these objectives, the Redevelopment Plan proposes to provide assistance by paying or reimbursing costs related to the acquisition, construction and installation of public facilities and improvements, property assembly, site preparation and improvement, rehabilitation, environmental remediation, job training and other eligible redevelopment project costs, the execution of one or more redevelopment agreements, and the payment of financing, administrative and other professional costs. Prior to the date of the hearing, each taxing district having property in the Redevelopment Project Area and the Illinois Department of Commerce and Economic Opportunity may submit written comments to the Village, to the attention of the Village Clerk, 1000 Civic Center Drive, Niles, Illinois 60714-3132. There is hereby convened a joint review board to consider the designation of the Redevelopment Plan and Project for and the designation of the proposed Redevelopment Project Area and the adoption of tax increment allocation financing therefor. The joint review board shall consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have the authority to directly levy taxes on the property within the Redevelopment Project Area at the time that the Redevelopment Project Area is approved, a representative selected by the Village, and a public member. The first meeting of said joint review board shall be held at 10:15 a.m. on August 15, 2018, at the Village Hall, 1000 Civic Center Drive, Niles, Illinois. At the hearing, all interested persons or affected taxing districts may file written objections with the Village Clerk and may be heard orally with respect to any issues regarding the proposed Redevelopment Plan and Project, the Redevelopment Project Area, and confirmation of tax increment allocation financing therefor. The hearing may be adjourned by the President and the Board of Trustees of the Village without further notice other than a motion to be entered upon the minutes of the hearing fixing the time and place of the subsequent hearing. B-2  Village Clerk Village of Niles Cook County, Illinois <<Attach Legal Description>> B-3  BOARD AGENDA ITEM EXPLANATION FORM Ordinance of the Village of Niles, Cook County, Illinois, Proposing the Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area, and the Adoption of the Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith Meeting Date 7/24/2018 Item Number 6 Requested by Charles Ostman, Community Development Director Action Requested ORDINANCE Prepared by Ross Klicker, Economic Development Coordinator Assigned to: President Przybylo ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Ordinance Ordinance Report Draft TIF Report MOTION I move for Board approval of an Ordinance of the Village of Niles, Cook County, Illinois, Proposing the Designation of a Redevelopment Plan and Project for the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area Plan, the Designation of the Milwaukee-Dempster TIF Redevelopment Project Area, and the Adoption of the Tax Increment Allocation Financing Therefor, Convening a Joint Review Board and Calling a Public Hearing in Connection Therewith. REASON FOR REQUEST / BACKGROUND To create a TIF District, several steps must be completed as per the Illinois TIF Act. Kane McKenna and Associates (Village TIF consultant) drafted an Eligibility Report TIF Plan for the Proposed Milwaukee/Dempster TIF District. This Ordinance is authorizing the necessary and required Public Hearings to be scheduled before a TIF District can be approved by the Village Board. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  ORDINANCE - ______ AN ORDINANCE of the Village of Niles, Cook County, Illinois, proposing the designation of a Redevelopment Plan and Project for the designation of the Milwaukee-Dempster TIF Redevelopment Project Area Plan, the designation of the Milwaukee-Dempster TIF Redevelopment Project Area, and the adoption of tax increment allocation financing therefor, convening a joint review board and calling a public hearing in connection therewith. Whereas, pursuant to the Tax Increment Allocation Redevelopment Act (65 ILCS 5/11-74.4 et seq.), as supplemented and amended (the “TIF Act”), the President and Board of Trustees (the “Corporate Authorities”) of the Village of Niles, Cook County, Illinois (the “Municipality”), have heretofore determined and do hereby determine that it is advisable and in the best interests of the Municipality and certain affected taxing districts that the Municipality designate a proposed redevelopment plan (the “Redevelopment Plan”) and project (the “Project”) for and designate the redevelopment project area known as the Milwaukee-Dempster TIF Redevelopment Project Area (the “Redevelopment Project Area”) as further described in EXHIBIT A attached hereto and that the Municipality adopt tax increment allocation financing for the Redevelopment Project Area; and Whereas, pursuant to Section 11-74.4-4.2 of the TIF Act the Municipality is required to create an interested parties registry for activities related to the Redevelopment Project Area, to adopt reasonable registration rules, and to prescribe requisite registration forms for residents and organizations active within the Municipality that seek to be placed on said interested parties registry, and the Corporate Authorities have heretofore, and it hereby expressly is, determined that the 1 Municipality has created such registry, adopted such registration rules and prescribed such requisite registration forms; and Whereas, the TIF Act requires the Municipality also to convene a joint review board and conduct a public hearing prior to the adoption of ordinances designating a redevelopment plan and project, designating the redevelopment project area, and adopting tax increment allocation financing therefor, at which hearing any interested person or affected taxing district may file with the Village Clerk written objections to and may be heard orally with respect to the Redevelopment Plan and Project; and Whereas, the TIF Act further requires that such joint review board consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have authority to directly levy taxes on the property within the Redevelopment Project Area at the time that the Redevelopment Project Area is approved, a representative selected by the Municipality, and a public member to consider the subject matter of the public hearing; and Whereas, the TIF Act further requires that the time and place of such public hearing be fixed by ordinance or resolution adopted by the Corporate Authorities; and Whereas, the TIF Act further requires that not less than 10 days prior to adopting such ordinance or resolution fixing the time and place of a public hearing, the Municipality must make available for public inspection the redevelopment plan or a separate report that provides in reasonable detail the basis for the proposed designation of the Redevelopment Project Area’s qualifying as a “redevelopment project area” under the Act; and 2  Whereas, the firm of Kane, McKenna & Associates, Inc., has conducted an eligibility survey of the Redevelopment Project Area and has prepared its report (the “Report”) that said proposed area qualifies as a “redevelopment project area” as defined in the TIF Act, which survey and findings have been presented to the Corporate Authorities and are now on file in the official files and records of the Municipality; and Whereas, the Report has heretofore been on file and available for public inspection for at least 10 days in the offices of the Village Clerk as required under the TIF Act; and Whereas, the TIF Act requires that notice of the public hearing be given by publication and mailing; and Whereas, the Corporate Authorities have heretofore and it hereby is determined that it is advisable to convene a joint review board and hold a public hearing to consider the proposed approval of the proposed Plan and Project; and Whereas, the Corporate Authorities have heretofore and it hereby expressly is found that the Redevelopment Plan and Project will not displace residents from 10 or more inhabited residential units. NOW THEREFORE, BE IT ORDAINED by the President and the Board of Trustees of the Village of Niles, Cook County, Illinois, as follows: Section 1. Redevelopment Plan and Project. Approval of the Redevelopment Plan and Project, the Redevelopment Project Area and the adoption of tax increment allocation financing therefor is hereby proposed. Section 2. Interested Persons Registry Created. The Village Board directed that an interested persons registry (the “Registry”) be established for every existing or future 3 Redevelopment Project Area. The Village Clerk is expressly authorized and directed to maintain the Registry for the Milwaukee-Dempster TIF Redevelopment Project Area. Section 3. Registration Rules and Forms. The registration rules for the Registry have been previously approved by the Village and are available from the Village Clerk. Section 4. Joint Review Board Convened. A joint review board as set forth in the TIF Act is hereby convened and the board shall meet, review such documents and issue such report as set forth in the TIF Act. The first meeting of said joint review board shall be held at 10:00 a.m. on August 15, 2018 at the Niles Village Hall, 1000 Civic Center Drive., Niles, Illinois. The Municipality hereby expressly finds and determines that said date is at least 14 days but not more than 28 days after the notice to affected taxing districts hereinafter authorized in Section 7 of this ordinance will be mailed. Section 5. Time and Place of Public Hearing Fixed. A public hearing (the “Hearing”) shall be held by the President and the Board of Trustees of the Municipality at 6:30 p.m. on September 25, 2018, at the Village of Niles Council Chambers, 1000 Civic Center Drive., Niles, Illinois, for the purpose of hearing from any interested persons or affected taxing districts regarding the proposed designation of the Redevelopment Plan and Project, designation of the Redevelopment Project Area, and adoption of tax increment allocation financing therefor. Section 6. Publication of Notice of Hearing. Notice of the Hearing, substantially in the form attached hereto as Exhibit B, shall be published at least twice, the first publication to be not more than 30 nor less than 10 days prior to the Hearing, in a newspaper of general circulation within the taxing districts having property in the proposed Redevelopment Project Area. 4  Section 7. Mailing of Notice of Hearing Authorized. (a) Notice shall be mailed by certified mail not less than 10 days prior to the date set for the Hearing, addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the Redevelopment Project Area. In the event taxes for the last preceding year were not paid, the notice shall also be sent to the persons last listed on the tax rolls within the preceding three years as the taxpayers of such property. Notice shall also be given within a reasonable time after the adoption of this ordinance by first class mail to all residential addresses located outside the proposed Redevelopment Project Area and within 750 feet of the boundaries of the proposed Redevelopment Project Area and to those organizations and residents that have registered with the Municipality for that information in accordance with the registration guidelines herein established by the Municipality. Notice shall also be given by certified mail to all taxing districts of which taxable property is included in the proposed Redevelopment Project Area and to the Illinois Department of Commerce and Economic Opportunity not less than 45 days prior to the Hearing, and such notice (i) shall advise the taxing bodies represented on the joint review board of the time and place of the first meeting of the joint review board and (ii) shall also include an invitation to each taxing district and the Illinois Department of Commerce and Economic Opportunity to submit written comments prior to the date of the Hearing to the Village, to the attention of the Village Clerk, Village Hall, 1000 Civic Center Drive, Niles, Illinois 60714-3132 concerning the subject matter of the Hearing. Each such mailed notice to the taxing districts shall include a copy of the Report, the name of an appropriate person to contact for additional information, and a copy of the proposed Redevelopment Plan. 5  Section 8. Superseder; Effective Date. All ordinances, resolutions, motions or orders in conflict with the provisions of the Ordinance are, to the extent of such conflict, hereby repealed. This Ordinance shall become effective upon its adoption. PASSED this ___ day of ___, 2018. APPROVED this ___day of ___, 2018. _________________________________ Village President ATTEST: _________________________________ Village Clerk 6  EXHIBIT A LEGAL DESCRIPTION OF MILWAUKEE-DEMPSTER TIF REDEVELOPMENT PROJECT AREA A-1  EXHIBIT B FORM OF NOTICE OF PUBLIC HEARING VILLAGE OF NILES, COOK COUNTY, ILLINOIS PROPOSED MILWAUKEE-DEMPSTER TIF REDEVELOPMENT PROJECT AREA AND PLAN Notice is hereby given that on September 25, 2018, at 6:30 p.m. at the Village Council Chambers, 1000 Civic Center Drive, Niles, Illinois, a public hearing will be held to consider the designation of the Milwaukee-Dempster TIF Redevelopment Plan (the “Redevelopment Plan”) and the designation of that redevelopment project area known as the Milwaukee-Dempster TIF Redevelopment Project Area (the “Redevelopment Project Area”). The Redevelopment Project Area consists of the territory legally described in Exhibit A attached and is generally described below: The Milwaukee-Dempster TIF includes properties long the eastern portion of Milwaukee Avenue from the extension of Crane Street to Dempster Street, parcels along the eastern and western portions of Milwaukee Avenue from Dempster Street to Golf road including the Golf Mill Shopping Center, and properties along the southern portion of Church Street Cumberland Avenue to Greenwood Avenue. Adjacent rights of way are also included. At the hearing, designation of the Redevelopment Plan and Project, designation of the proposed Redevelopment Project Area, and adoption of tax increment allocation financing therefor will be considered. The Redevelopment Plan and Project is on file and available for public inspection at the office of the Village Clerk, Niles Village Hall, 1000 Civic Center Drive, Niles, Illinois. Pursuant to the Redevelopment Plan and Project the Village proposes to alleviate conservation area conditions in the Redevelopment Project Area and to enhance the tax base of the Village and the taxing districts having taxable property within the Redevelopment Project Area by utilizing tax increment financing to fund various eligible project costs to stimulate private investment within the Redevelopment Project Area. These eligible project costs may include, but may not be limited to, studies, surveys, professional fees, property assembly costs, construction of public improvements and facilities, rehabilitation of properties, financing, administrative and other professional costs, all as authorized under the Tax Increment Allocation Redevelopment Act, as amended. The Redevelopment Plan objectives include promoting and protecting the health, safety, morals and welfare of the public by establishing public/private partnerships, establishing economic growth, and development in the Village, encouraging private investment while conforming with the Village’s comprehensive plan, restoring and enhancing the Village’s tax base, enhancing the value of the Redevelopment Project Area, improving the environmental quality of B-1 the Redevelopment Project Area, and retaining and attracting employment opportunities within the proposed Redevelopment Project Area. To achieve these objectives, the Redevelopment Plan proposes to provide assistance by paying or reimbursing costs related to the acquisition, construction and installation of public facilities and improvements, property assembly, site preparation and improvement, rehabilitation, environmental remediation, job training and other eligible redevelopment project costs, the execution of one or more redevelopment agreements, and the payment of financing, administrative and other professional costs. Prior to the date of the hearing, each taxing district having property in the Redevelopment Project Area and the Illinois Department of Commerce and Economic Opportunity may submit written comments to the Village, to the attention of the Village Clerk, 1000 Civic Center Drive, Niles, Illinois 60714-3132. There is hereby convened a joint review board to consider the designation of the Redevelopment Plan and Project for and the designation of the proposed Redevelopment Project Area and the adoption of tax increment allocation financing therefor. The joint review board shall consist of a representative selected by each community college district, local elementary school district and high school district or each local community unit school district, park district, library district, township, fire protection district and county that will have the authority to directly levy taxes on the property within the Redevelopment Project Area at the time that the Redevelopment Project Area is approved, a representative selected by the Village, and a public member. The first meeting of said joint review board shall be held at 10:00 a.m. on August 15, 2018, at the Village Hall, 1000 Civic Center Drive, Niles, Illinois. At the hearing, all interested persons or affected taxing districts may file written objections with the Village Clerk and may be heard orally with respect to any issues regarding the proposed Redevelopment Plan and Project, the Redevelopment Project Area, and confirmation of tax increment allocation financing therefor. The hearing may be adjourned by the President and the Board of Trustees of the Village without further notice other than a motion to be entered upon the minutes of the hearing fixing the time and place of the subsequent hearing. Village Clerk Village of Niles Cook County, Illinois <<Attach Legal Description>> B-2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing an RFP Waiver and a Contractual Agreement with Comcast Cable Communications Management, LLC to Provide Leased Fiber Connection between Village Facilities and Provide Internet Service in the Amount of $80,952. Meeting Date 7/24/2018 Item Number 7 Requested by Bill Shaw, IT Director Action Requested RESOLUTION Prepared by Bill Shaw, IT Director Assigned to: Trustee Jekot ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Resolution Resolution Backup Material *Costs and Budget Breakdown Backup Material *Comcast Proposal (Quote) Agreement *Comcast Services Order Form Agreement *Comcast Master Services Agreement Agreement *Comcast Agreement Amendment Agreement *Vinakon Proposal Backup Material *Comcast Forms Completion Instructions MOTION I move for Board approval of a Resolution authorizing an RFP waiver and a contractual agreement with Comcast Cable Communications Management, LLC to provide leased fiber connection between Village facilities and provide internet service in the amount of $80,952. REASON FOR REQUEST / BACKGROUND The Village is in need of a more reliable and cost effective internet network. Comcast is able to provide such a solution; it is estimated to save the Village $225,00 over the next 10 years. A RFP waiver is requested by I.T. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 11720 Total Amount for Approval $80,952 ACCT# (Multiple - See attached breakdown) Budget Amount $85,200 Variance $4,248  RESOLUTION 2018- RESOLUTION AUTHORIZING AN RFP WAIVER AND A CONTRACTUAL AGREEMENT WITH COMCAST CABLE COMMUNICATIONS MANAGEMENT, LLC TO PROVIDE LEASED FIBER CONNECTION BETWEEN VILLAGE FACILITIES AND PROVIDE INTERNET SERVICE WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village desires to engage Comcast Cable Communications Management, LLC (“Comcast”) to provide leased fiber connection between Village facilities and provide internet service; and WHEREAS, the Village is seeking a Request for Proposal waiver in connection with this project as Comcast solution is the lowest cost and Comcast offers a 4hour Service Level Agreement (SLA) which guarantees that any disruption in service will be repaired in 4 hours or less. Comcast owns the entire network making maintenance easier and theirs the best solution for Niles; and WHEREAS, Comcast desires to perform the Services on behalf of the Village in accordance with the terms of the Agreement as set forth on Exhibit “A” (“Agreement”); and WHEREAS, the corporate authorities of the Village of Niles have found that entering into this agreement with Comcast will promote public health, safety and welfare, and that it is in the mutual best interests of all Parties to approve and enter into this agreement with Comcast. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby authorize the following: SECTION 1: That the President or his designee of the Village of Niles is hereby authorized to execute a contractual agreement with Comcast, which is attached hereto and made a part of this Resolution as Exhibit “A”.  Resolution 2018- SECTION 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION 3: The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by Comcast Cable Communications Management, LLC; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: That all resolution or parts of resolution in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 5: That any section or provision of this resolution that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing the 2018 Ticket Amnesty Program by the Village of Niles from August 1, 2018 through September 30, 2018 Meeting Date 7/24/2018 Item Number 8 Requested Village Managers Office and Police Department Action RESOLUTION by Requested Prepared by Katarzyna M Thake, Assistant to the Village Assigned to: Trustee Jekot Manager ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Resolution Resolution Backup Material *Program Statistics MOTION I move for Board approval of a Resolution authorizing the 2018 Ticket Amnesty Program by the Village of Niles from August 1, 2018 through September 30, 2018. REASON FOR REQUEST / BACKGROUND The Village is currently preparing to transition to a new ticketing and court management software. To facilitate a smooth transition and collect on unpaid police tickets, a 2018 Ticket Amnesty program is recommended. The last Ticket Amnesty Program occurred in 2009 resulting in 963 paid tickets totaling $77,708. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  RESOLUTION 2018- RESOLUTION AUTHORIZING TICKET AMNESTY PROGRAM BY THE VILLAGE OF NILES FROM AUGUST 1, 2018 TO SEPTEMBER 30, 2018 WHEREAS, it was determined that some Village of Niles residents have outstanding unpaid Police Ordinance Violation (PO) tickets; and WHEREAS, in order to help those citizens with outstanding unpaid PO tickets pay the fines associated with those PO tickets, the Village of Niles is instituting a "Ticket Amnesty Program"; and WHEREAS, the Ticket Amnesty Program allows citizens to come in compliance by paying 50% of the fines associated with their outstanding unpaid PO tickets; and WHEREAS, the Ticket Amnesty Program will take place in the Village of Niles starting August 1, 2018 to September 30, 2018. NOW THEREFORE, BE IT RESOLVED, by the President and the Board of Trustees of the Village of Niles, Cook County, Illinois, that the Ticket Amnesty Program will take place in the Village of Niles starting August 1, 2018 to September 20, 2018. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ______ ________________________________ Village Clerk  BOARD AGENDA ITEM EXPLANATION FORM Resolution Rescinding Resolution 2017-100R, A Resolution Amending Resolution 2017-48R Initiating the Submission of an Advisory Question of Public Policy Regarding the Creation of a Multi-Purpose Community Center Meeting Date 7/24/2018 Item Number 9 Requested by President Przybylo Action Requested RESOLUTION Prepared by Village Attorney Grcic Assigned to: President Przybylo ATTACHMENTS: Type Description Resolution Resolution Rescinding Resolution 2017-100R Resolution Resolution 2017-100R MOTION I move for Board approval of a resolution rescinding Resolution 2017-100R, a Resolution Amending Resolution 2017-48R Initiating the Submission of an Advisory Question of Public Policy Regarding the Creation of a Multi- Purpose Community Center. REASON FOR REQUEST / BACKGROUND Due to Illinois Election Law limiting each political subdivision to not more than three public questions on the ballot, the Village is rescinding this advisory question. Will this action involve an expenditure of funds? If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance  RESOLUTION 2018- RESOLUTION RESCINDING RESOLUTION 2017-100R, A RESOLUTION AMENDING RESOLUTION 2017-48R INITIATING THE SUBMISSION OF AN ADVISORY QUESTION OF PUBLIC POLICY REGARDING THE CREATION OF A MULTI-PURPOSE COMMUNITY CENTER WHEREAS, the Village of Niles (the “Village”) is a home rule municipal corporation in accordance with Article VII, Section 6(a) of the Constitution of the State of Illinois of 1970; and WHEREAS, the Village has the authority to adopt ordinances and to promulgate rules and regulations that pertain to its government and affairs, and to review, interpret and amend its ordinances, rules and regulations; and WHEREAS, the Village President (the “President”) and the Board of Trustees of the Village (the “Village Board” and with the President, the “Corporate Authorities”), at a prior meeting of the Village Board held on or about November 28, 2017, approved Resolution No. 2017-100R, a Resolution Amending 2017-48R Initiating the Submission of An Advisory Question of Public Policy Regarding the Creation of a Multi-Purpose Community Center attached to this Resolution (“Resolution No. 2017-100R”), incorporated herein by reference; and WHEREAS, the Corporate Authorities no longer wish to initiate the proposed Resolution referred to as Resolution No. 2017-100R at this time; and WHEREAS, based on the foregoing, the Corporate Authorities have determined that Resolution No. 2017-100R is no longer necessary at this time and can be rescinded. NOW, THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Niles, as follows: SECTION 1: RECITALS. The facts and statements contained in the preamble to this Resolution are found to be true and correct and are hereby adopted as part of this Resolution. SECTION 2: PURPOSE. The purpose of this Resolution is to rescind and nullify Resolution No. 2017-100R. SECTION 3: RESCISSION. The Village Board hereby rescinds and nullifies Resolution No. 2017-100R. SECTION 4: HEADINGS. The headings of the articles, sections, paragraphs and subparagraphs of this Resolution are inserted solely for the convenience of reference and form no substantive part of this Resolution nor should they be used in any interpretation or construction of any substantive provision of this Resolution.  Resolution 2018- SECTION 5: SEVERABILITY. The provisions of this Resolution are hereby declared to be severable and should any provision of this Resolution be determined to be in conflict with any law, statute or regulation by a court of competent jurisdiction, said provision shall be excluded and deemed inoperative, unenforceable and as though not provided for herein and all other provisions shall remain unaffected, unimpaired, valid and in full force and effect. SECTION 6: SUPERSEDER. All code provisions, ordinances, resolutions, rules and orders, or parts thereof, in conflict herewith are, to the extent of such conflict, hereby superseded. SECTION 7: PUBLICATION. A full, true and complete copy of this Resolution shall be published in pamphlet form as provided by the Illinois Municipal Code, as amended SECTION 8: EFFECTIVE DATE. This Resolution shall be in full force and effect from and after its passage and approval as provided by law. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  RESOLUTION 2017- 100R RESOLUTION AMENDING RESOLUTION 2017- 48R INITIATING THE SUBMISSION OF AN ADVISORY QUESTION OF PUBLIC POLICY REGARDING THE CREATION OF A MULTI-PURPOSE COMMUNITY CENTER WHEREAS, the Village Board of the Village of Niles hereby finds and determines that it is in the best interest of the community to determine the level of public support for the Village' s social, health and economic programs; and WHEREAS, it is the intention of the Village Board that the referendum provided for in this Resolution shall be advisory for approval or disapproval of the electors without further action by the Village Board; and WHEREAS, Article 28 of the Illinois Election Code provides for a referendum on advisory questions of public policy; NOW THEREFORE, BE IT RESOLVED, by the President and Board of Trustees of the Village of Niles, as follows: SECTION 1: The foregoing recitals are incorporated herein as though fully set forth. SECTION 2: The following advisory question of public policy shall appear on the ballot in all precincts within the Village of Niles, for the next available election: YES Shall the Village of Niles seek to create a multi- purpose community center in an existing Village of Niles facility? NO  Resolution 2017- 100R SECTION 3: The Village Clerk is authorized and directed to certify this Resolution, to file it with the Cook County Clerk for inclusion on the ballot within the time provided by law, and the Village Clerk and County Clerk are hereby directed to comply with Section 12- 5 of the Election Code. SECTION 4: This Resolution shall be in full force and effect from and after its passage, approval and publication in pamphlet form as provided by law. 28th PASSED: This day of November, 2017 AYES: 6 Alpogianis, Jekot, LoVerde, Matyas, McCreery, Strzelecki NAYS: 0 ABSENT: 0 ABSTAIN: 0 28th APPROVED by me this day of November, 2017. Z1 f--? e. y, President of the Village of Niles Cook County, Illinois 28th ATTESTED AND FILED in my office this day of November, 2017, and published in pamphlet form as provided by law in the Village of Niles, Illinois. Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing a Contractual Agreement with Christopher B. Burke Engineering, Ltd. for Howard Street Phase II Engineering Design in the Amount of $407,317.64 Meeting Date 7/24/2018 Item Number 10 Requested by Fred Braun, Director of Public Services Action Requested RESOLUTION Prepared by Tom Powers, Village Engineer Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Memo Resolution Resolution Agreement *Agreement Backup Material *Scope of Services MOTION I move for board approval of a resolution authorizing a contractual agreement with Christopher B. Burke Engineering, Ltd. to provide Phase II engineering for the Howard Street improvement in the amount of $407,317.64 REASON FOR REQUEST / BACKGROUND Christopher B. Burke Engineering, Ltd. was the most qualified firm. The fee represents an industry standard 7.5% of the current estimated construction cost. This item was estimated to cost $415,000 over two fiscal years with $250,000 in fiscal year 2019 and the rest to be budgeted in fiscal year 2020. The construction of this project is being funded with a $4 Million Surface Transportation Program Grant and $1 Million Transportation Alternatives Programs-Local Grant. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 20030 Total Amount for Approval $407,317.64 ACCT# 520115 Budget Amount $250,000 Variance $157,317.64 over budget  RESOLUTION 2018- RESOLUTION AUTHORIZING A CONTRACTUAL AGREEMENT WITH CHRISTOPHER B. BURKE ENGINEERING, LTD TO PROVIDE ENGINEERING SERVICES FOR HOWARD STREET PHASE II ENGINEERING DESIGN WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village desires to engage Christopher B. Burke Engineering, Ltd., (“Burke”) to provide Engineering Services for Howard Street Phase II Engineering Design; and WHEREAS, Burke desires to perform the Services on behalf of the Village in accordance with the terms of the Agreement as set forth on Exhibit “A” (“Agreement”); and WHEREAS, the corporate authorities of the Village of Niles have found that entering into this agreement with Burke will promote public health, safety and welfare, and that it is in the mutual best interests of all Parties to approve and enter into this agreement with Burke. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby authorize the following: SECTION 1: That the President or his designee of the Village of Niles is hereby authorized to execute a contractual agreement with Burke, which is attached hereto and made a part of this Resolution as Exhibit “A”. SECTION 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION 3: The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s  Resolution 2018- obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by Christopher B. Burke Engineering, Ltd; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: That all resolution or parts of resolution in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 5: That any section or provision of this resolution that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for the Howard Street Roadway Improvements Phase II Engineering Meeting Date 7/24/2018 Item Number 11 Requested by Fred Braun, Director of Public Services Action Requested RESOLUTION Prepared by Tom Powers, Village Engineer Assigned to: Trustee Matyas ATTACHMENTS: Type Description Resolution MFT Resolution MOTION I move for Board approval of a resolution authorizing the use of Motor Fuel Tax funds to pay for the Howard Street Roadway Improvements Phase II engineering $407,317.64 REASON FOR REQUEST / BACKGROUND The resolution is required to authorize the Village to use Motor Fuel Tax funds to pay for the Howard Street Roadway Improvements Phase II engineering. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? No ORG# Total Amount for Approval ACCT# Budget Amount Variance  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing a Contractual Agreement with Christopher B. Burke Engineering, Ltd. for Howard Street Improvements - Land Acquisition Services in the Amount of $331,912.33 Meeting Date 7/24/2018 Item Number 12 Requested by Fred Braun, Director of Public Services Action Requested RESOLUTION Prepared by Tom Powers, Village Engineer Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Resolution Resolution Backup Material *Scope of Services MOTION I move for board approval of a resolution authorizing a contractual agreement with Christopher B. Burke Engineering, Ltd. to provide land acquisition services for the Howard Street Improvement in the amount of $331,912.33. REASON FOR REQUEST / BACKGROUND Christopher B. Burke Engineering, Ltd. was the most qualified firm. This item was estimated to cost $350,000 over two fiscal years with $90,000 in fiscal year 2019 and the rest to be budgeted in fiscal year 2020. The construction of this project is being funded with a $4 Million Surface Transportation Program Grant and $1 Million Transportation Alternatives Programs-Local Grant. Will this action involve an expenditure of funds? If yes, is this a budgeted item? ORG# 20030 Total Amount for Approval $331,912.33 ACCT# 520115 Budget Amount $90,000 Variance $241,912.33 over budget  RESOLUTION 2018- RESOLUTION AUTHORIZING A CONTRACTUAL AGREEMENT WITH CHRISTOPHER B. BURKE ENGINEERING, LTD TO PROVIDE ENGINEERING SERVICES FOR HOWARD STREET IMPROVEMENTS - LAND ACQUISITION SERVICES WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village desires to engage Christopher B. Burke Engineering, Ltd., (“Burke”) to provide Engineering Services for Howard Street improvements land acquisition services; and WHEREAS, Burke desires to perform the Services on behalf of the Village in accordance with the terms of the Agreement as set forth on Exhibit “A” (“Agreement”); and WHEREAS, the corporate authorities of the Village of Niles have found that entering into this agreement with Burke will promote public health, safety and welfare, and that it is in the mutual best interests of all Parties to approve and enter into this agreement with Burke. NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby authorize the following: SECTION 1: That the President or his designee of the Village of Niles is hereby authorized to execute a contractual agreement with Burke, which is attached hereto and made a part of this Resolution as Exhibit “A”. SECTION 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION 3: The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s  Resolution 2018- obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by Christopher B. Burke Engineering, Ltd; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: That all resolution or parts of resolution in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 5: That any section or provision of this resolution that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing the Use of Motor Fuel Tax Funds to Pay for the Howard Street Roadway Improvements Land Acquistion Services Meeting Date 7/24/2018 Item Number 13 Requested by Fred Braun, Director of Public Services Action Requested RESOLUTION Prepared by Tom Powers, Village Engineer Assigned to: Trustee Matyas ATTACHMENTS: Type Description Resolution Resolution MOTION I move for Board approval of a Resolution authorizing the use of Motor Fuel Tax(MFT) funds to pay for Howard Street Improvement - Land Acquisition Services in the amount of $331,912.33. REASON FOR REQUEST / BACKGROUND The resolution is required to authorize the Village to use Motor Fuel Tax funds to pay for the Howard Street Improvement - Land Acquisition Services. Will this action involve an expenditure of funds? No If yes, is this a budgeted item? No ORG# Total Amount for Approval ACCT# Budget Amount Variance  BOARD AGENDA ITEM EXPLANATION FORM Resolution Authorizing a Contractual Agreement with Tyler Technologies Inc., to Provide Ticketing and Court Management Software Solution in Amount of $118,337 Meeting Date 7/24/2018 Item Number 14 Requested by Bill Shaw, IT Director Action Requested RESOLUTION Prepared by Bill Shaw, IT Director Assigned to: Trustee Jekot ATTACHMENTS: Type Description Department Memo *Board Agenda Memo Resolution Resolution Backup Material Project Cost and Budget Breakdown Agreement *Tyler License and Service Agreement Backup Material *Tyler Overview Backup Material *Incode Information Backup Material *Brazos Information MOTION I move for Board approval of a Resolution authorizing a contractual agreement with Tyler Technologies Inc., to provide the Village with ticketing and court management software solution in amount of $118,337. REASON FOR REQUEST / BACKGROUND This action will replace the Village's current system. This has been reviewed and approved by the General Government/I.T. and Public Safety Committees. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 11720 Total Amount for Approval $118,337 ACCT# (Multiple) Budget Amount $145,280 Variance $26,943 under budget  RESOLUTION 2018- RESOLUTION AUTHORIZING A CONTRACTUAL AGREEMENT WITH TYLER TECHNOLOGIES INC., TO PROVIDE THE VILLAGE WITH TICKETING AND COURT MANAGEMENT SOFTWARE SOLUTION WHEREAS, the Village of Niles (“Village”), located in Cook County, Illinois is a home rule unit of government under the provisions of Article 7 of the Constitution of the State of Illinois, can exercise any power and perform any function pertaining to its government affairs; and WHEREAS, the Village determined that it was in need of a comprehensive software package which will would accommodate ticketing and court management; and WHEREAS, Tyler Technologies Inc., (“Tyler”) was determined to be the best solution for the Village needs after an extensive review process and recommendation of the General Government/IT Committee and Public Safety Committee; and WHEREAS, the President and Board of Trustees have determined that entering into the Contract with Tyler Technologies Inc., will serve and be in the best interest of the Village. WHEREAS, Tyler desires to perform the Services on behalf of the Village in accordance with the terms of the Agreement as set forth on Exhibit “A” (“Agreement”); and NOW, THEREFORE, BE IT RESOLVED that the President and Board of Trustees of the Village of Niles, Cook County, Illinois, do hereby approve the following: SECTION 1: That the President or his designee of the Village of Niles is hereby authorized to execute a contractual agreement with Tyler, which is attached hereto and made a part of this Resolution as Exhibit “A”. SECTION 2: That this Resolution shall be in full force and effect from and after its passage, approval and publication as provided by law. SECTION 3: The President and Board of Trustees of the Village of Niles authorize and direct the Village President, or his designee, to execute the final version of the Agreement, which may contain certain non-substantive and non-financial  Resolution 2018- modifications that are approved by the Village Attorney, and to execute and deliver all other instruments and documents and pay all costs that are necessary to fulfill Niles’s obligations under the Agreement. The Village Clerk shall attest, on behalf of the Village, the Contract upon receipt by the Village Clerk at least one original copy of the Contract executed by Tyler Technologies Inc.; provided, however, that if the executed copy of the Contract is not received by the Village Clerk within 60 days after the effective date of this Resolution, then this authority to execute and attest shall, at the option of the President and Board of Trustees, be null and void. SECTION 4: That all resolution or parts of resolution in conflict herewith are hereby repealed to the extent of any such conflict. SECTION 5: That any section or provision of this resolution that is construed to be invalid or void shall not affect the remaining sections or provisions which shall remain in full force and effect thereafter. PASSED: This 24th day of July, 2018 YEAS: NAYS: ABSENT: ABSTAIN: APPROVED by me this 24th day of July, 2018. ___________________________________ President of the Village of Niles Cook County, Illinois ATTESTED AND FILED in my office this 24th day of July, 2018, and published in pamphlet form as provided by law in the Village of Niles, Illinois. ___________________________________ Village Clerk 2  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Authorizing the Trade-In of Existing Equipment and Purchase of a 2014 John Deere 50G Compact Excavator from West Side Tractor in the Amount of $15,000 Meeting Date 7/24/2018 Item Number 15 Requested by Fred Braun, Director of Public Services Action Requested PURCHASE Prepared by Mike Haws, Fleet Manager Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Backup Material *Compact Excavator Quote MOTION I move for Board approval authorizing the trade-in of existing equipment and purchase of a 2014 John Deere 50G Compact Excavator from West Side Tractor Sales of Wauconda in the amount of $15,000. REASON FOR REQUEST / BACKGROUND Public Works is requesting authorization to trade-in four older pieces of equipment and purchase a 2014 Compact Excavator to replace the 2003 unit which does not provide the maximum dig depth needed. This is a limited use machine, therefore purchase of a low hour used machine is our best purchase option. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 60020 Total Amount for Approval $15,000 ACCT# 580115 Budget Amount $15,000 Variance $0  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Purchase of a 2019 Dodge Grand Caravan from Stew Hansen Dodge City Jeep of Urbandale, Iowa Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $22,540 Meeting Date 7/24/2018 Item Number 16 Requested by Fred Braun, Director of Public Services Action Requested PURCHASE Prepared by Mike Haws, Fleet Manager Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Backup Material Unit #435 - Sales Sheet MOTION I move for Board approval to purchase a 2019 Dodge Grand Caravan from Stew Hansen Dodge City Jeep of Urbandale, Iowa, utilizing the State of Iowa Central Procurement and Fleet Services Contract in the amount of $22,540. REASON FOR REQUEST / BACKGROUND The Dodge Ram Grand Caravan is replacing Unit #435, a 2003 Dodge Grand Caravan with 182,000 miles used by Engineering. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 60020 Total Amount for Approval $22,540 ACCT# 580115 Budget Amount $30,000 Variance $7,460 under budget  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Purchase a Ram 1500 Crew Cab from Stew Hansen Dodge City Jeep of Urbandale, Iowa Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $28,650 Meeting Date 7/24/2018 Item Number 17 Requested by Fred Braun, Director of Public Services Action Requested PURCHASE Prepared by Mike Haws, Fleet Manager Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Iowa State Master Contract and Cost Sheet for 2019 Backup Material Dodge Ram 1500 MOTION I move for Board approval to purchase a 2019 Dodge Ram 1500 Crew Cab from Stew Hansen Dodge City Jeep of Urbandale, Iowa, utilizing the State of Iowa Central Procurement and Fleet Services Contract in the amount of $28,650. REASON FOR REQUEST / BACKGROUND The 2019 Dodge Ram 1500 is replacing Unit #068, a 2000 Ford Explorer with 92,000 miles used by the Police Department. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 60020 Total Amount for Approval $28,650 ACCT# 580115 Budget Amount $30,000 Variance $1,350 under budget  BOARD AGENDA ITEM EXPLANATION FORM Board Approval - Purchase Two 2019 Dodge Durangos from Stew Hansen Dodge City Jeep of Urbandale, Iowa, Utilizing the State of Iowa Central Procurement and Fleet Services Contract in the Amount of $50,696 Meeting Date 7/24/2018 Item Number 18 Requested by Fred Braun, Director of Public Services Action Requested PURCHASE Prepared by Mike Haws, Fleet Manager Assigned to: Trustee Matyas ATTACHMENTS: Type Description Department Memo *Board Agenda Memorandum Iowa State Master Contract and Cost Sheets for 447 Backup Material and 453 MOTION I move for Board approval to purchase two 2019 Dodge Durangos from Stew Hansen Dodge City Jeep of Urbandale, Iowa, utilizing the State of Iowa Central Procurement and Fleet Services Contract in the amount of $50,696. REASON FOR REQUEST / BACKGROUND Both vehicles being purchased will replace Unit #453, a 1998 GMC Yukon with 93,000 miles, and Unit #447, a 1996 Chevrolet Tahoe with $61,000 miles. Both vehicles are used by Engineering Department. Will this action involve an expenditure of funds? Yes If yes, is this a budgeted item? Yes ORG# 60020 Total Amount for Approval $50,696 ACCT# 580115 Budget Amount $60,000 Variance $9,304 under budget  BOARD AGENDA ITEM EXPLANATION FORM Treasurer's Report - June 2018 Meeting 7/24/2018 Item Number Date Action REQUEST FOR BOARD APPROVAL Requested Finance Director Jeff Requested by Martynowicz Assigned to: Trustee Strzelecki Prepared by Finance Director Jeff Martynowicz ATTACHMENTS: Type Description Report June 2018 Treasurer's Report MOTION First motion - I move for approval of the accounts payable, including payroll in the amount of $6,617,789 for the month ending June 30, 2018. Second motion - I move that the Treasurer's Report for the month ending June 30, 2018 be approved and filed for audit with a beginning cash balance of $52,498,576, receipts of $7,508,484, disbursements of $5,017,039 and ending cash balance of $54,990,021. REASON FOR REQUEST / BACKGROUND Will this action involve an expenditure of funds? If yes, is this a budgeted item? ORG# Total Amount for Approval ACCT# Budget Amount Variance