Board of Trustees Meetings

MAYOR VILLAGE MANAGER Andrew Przybylo Steven C. Vinezeano TRUSTEES VILLAGE CLERK George D. Alpogianis Marlene J. Victorine John C. Jekot Danette O’Donovan Matyas Phone: (847) 588-8000 Denise M. McCreery Fax: (847) 588-8051 Craig Niedermaier www.vniles.com Dean Strzelecki 1000 Civic Center Drive, Niles, Illinois 60714 PUBLIC NOTICE AND AGENDA SPECIAL MEETING – BOARD OF TRUSTEES VIRTUAL BUDGET WORKSHOP FISCAL YEAR 2021 (May 1, 2020-April 30, 2021) May 27, 2020 at 3:00 p.m. This electronic special meeting is open to the public and the public may submit comments in advance. Public comments will be accepted by email and phone call only and is limited to three minutes per person. Public comments should be emailed to contactniles.com and contain the following information:  Name and Street Address (City, State, Phone – Optional)  Organization, Agency, etc. Represented (if representing yourself, put “self”)  Topic or Agenda Item Number Followed by Public Comment Public with no access to email may leave a message with the Village Clerk’s Office at 847-588-8014. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL OPENING COMMENTS FISCAL YEAR 2021 BUDGET PRESENTATION/DISCUSSION QUESTION AND ANSWER SESSION PUBLIC COMMENTS EXECUTIVE SESSION The Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Specific Employees of the Public Body per 5 ILCS 120/2(c)(1) ADJOURNMENT FY 21 Budget Workshop Budget Workshops Wednesday May 27, 2020  Budget Process November 2019 January 2020 December 2019 Phase 1&2 Phase 2 Departments Prepare (Directors & Exec Staff ) (VM, FD, Departments) Budget Requests March 2020 February 2020 Finalization of Budget (Was: March / April 2020) Finance Committee One on One Meetings Now: May 2020 Preliminary Presentation Finance Committee Final Budget Hearing Workshops Presentation  Performance Based Budgeting  What each dollar will accomplish  Departments set goals to achieve  Measure department outputs  Measurable targets to meet goals  Strategize by actions and funding Focus on Results by Planning, Budgeting, Measuring, Communicating and Evaluating  Budget Snapshot  Total budget equals $129,558,721. A 14.28% increase over FY 20.  Total operating budget $85,234,456. A 2.73% increase.  New merit based pay plan. Average increase 2.79%.  General Fund Balanced Budget After Finance Committee Review.  Sales Tax Budget Increase of 2%.  100% funding of actuarial required contribution in Police and Fire pensions. Additional Gaming Tax contributed over and above ARC.  Total 0.25% sales tax budgeted in General Fund.  $13.445 million for Golf Mill Park partially offset with IEPA loans and MWRD contribution.  Budget Snapshot [Cont.]  $3.1 million from MFT for roads including Howard Street.  $16.6 Bond issue for future roads.  $3.245 million for property purchases in M/T TIF  $1.9 million from G/P Touhy TIF for Gross Point water main.  $44.36 million for all capital items.  Budget-Summary – All Funds Where the Money Goes Trust (Pensions) 7% Internal Service 5% General Enterprise 40% 21% Special Revenue 6% Capital Projects 21% Debt Service 0%  Budget-Summary – All Funds Expenditures by Object Class 2020 2020 2021 % Inc (Dec) % Inc (Dec) Budget Projected Budget Over 20 Budget Over 20 Projected Personnel Wages $ 25,029,526 24,371,320 25,772,115 2.97% 5.75% OT/Hireback 1,928,060 1,644,550 1,680,000 ‐12.87% 2.16% Insurance ‐ H,D,L 4,050,766 4,050,766 4,293,664 6.00% 6.00% FICA/Medicare 1,218,052 1,224,293 1,200,972 ‐1.40% ‐1.90% IMRF 1,105,404 1,093,708 1,341,285 21.34% 22.64% Total Personnel 33,331,808 32,384,637 34,288,036 2.87% 5.88% Services and Charges 7,444,133 7,549,693 7,998,064 7.44% 5.94% Supplies and Materials 14,059,066 13,950,947 10,662,854 ‐24.16% ‐23.57% Other Charges 12,858,771 12,588,080 13,047,690 1.47% 3.65% Debt Service 2,640,220 2,640,220 2,446,066 ‐7.35% ‐7.35% Capital 30,430,974 17,490,219 44,360,530 45.77% 153.63% Transfers 12,606,549 12,606,549 16,755,481 32.91% 32.91% Total ‐ All Funds $ 113,371,521 $ 99,210,345 $ 129,558,721 14.28% 30.59% Budget Summary – All Funds Expenditures by Object Class Transfers 13% Total Personnel 26% Capital Services and 35% Charges 6% Supplies and Materials 8% Debt Service Other Charges 2% 10%  Budget Summary – All Funds Expenditures by Object Class Personnel Breakdown IMRF 4% FICA/Medicare 3% Insurance ‐ H,D,L 12% OT/Hireback 5% Wages 76%  Budget Summary – All Funds Revenues by Category 2020 2020 2021 % Inc (Dec) % Inc (Dec) Budget Projected Budget Over 20 Budget Over 20 Projected Property Taxes $ 10,692,560 10,477,948 9,059,907 ‐15.27% ‐13.53% (Property Tax Increment) 2,621,178 (Property Tax) 6,438,729 Other Taxes 43,841,408 40,936,269 45,125,695 2.93% 10.23% Licenses and Permits 1,820,000 1,830,000 2,290,000 25.82% 25.14% Fees and Fines 5,120,900 4,990,175 5,308,550 3.66% 6.38% Grants & Reimb. 870,600 1,170,000 4,403,470 405.80% 276.36% Charges for Service 18,129,151 17,749,000 11,580,285 ‐36.12% ‐34.76% Other Revenue 6,495,130 5,832,295 33,666,982 418.34% 477.25% Transfers 12,606,549 12,590,611 16,755,482 32.91% 33.08% Total ‐ All Funds $ 99,576,298 $ 95,576,298 $ 128,190,371 28.74% 34.12%  Budget Summary – All Funds Revenues by Category Other Revenue Property Tax 27% Transfers Increment 13% 2% Charges for Service 9% Property Tax (Property Tax) 7% 5% Grants & Reimb. 3% Other Taxes 35% Fees and Fines 4% Licenses and Permits 2%  FY 21 Major Revenues Review Other Taxes – Sales Tax, Local, Home Rule & .25% • $28,391,022 • $ 477,869 Increase from FY20 Budget • $ 540,868 Increase from FY20 Projected  1% of State share and 1.25% for the Home Rule share  State 1%YTD up 0.70% from last year. Home Rule 1.25% up .60% from last year  Entire 0.25% share budgeted in General Fund for pensions.  Sales tax rebates reflected as a expense in Community Development Line Item (Care One $75,000, Fresh Farms $100,000 and Golf Mill Ford $10,000).  FY 2021 Major Revenues Review Other Taxes – Income Tax • $ 3,168,059 • $ 172,858 Increase from FY20 Budget • $ 0 Increase from FY20 Projected  Village receives revenue based on IML per capita rate and population of 29,803. IML February update = $106.30 per capita.  IML rate is based on the assumption that the state will continue to take 5% of LGDF/Income Tax from Municipalities. Village would generate an additional $5.30 per capita or $157,955.  FY 2021 Major Revenues Review Other Taxes – Local Use Tax • $ 976,048 • $ 31,293 Increase from FY20 Budget • $0 Increase from FY20 Projected  Village receives revenue based on IML per capita rate and population of 29,803. IML February update = $32.75  Use tax is a form of sales tax where goods purchased and delivered from outside of Illinois are taxed.  2016 was first year AMAZON remitted online sales tax to IDOR.  IML suggests e‐commerce sales are strong and should continue to see positive growth.  FY 2021 Major Revenues Review Service Charges – Water/Sewer Sales • $ 11,128,285 • $ 6,648,866 Decrease from FY20 Budget • $ 6,168,715 Decrease from FY20 Projected  Reduction in Water Sales due to loss of Aqua.  Revenue is based upon consumption estimates. Budget assumes 2.03 billion gallons will be sold based on past history. Final 2 months of Aqua budgeted for May/June 2020.  Budget does not include a rate increase  Current rate of $9.19 covers 98.89% of operating costs.  FY 2021 Major Revenues Review Other Taxes – Motor Fuel Tax • $1,226,989 • $459,562 Increase from FY20 Budget • $ 161,532 Increase from FY 20 Projection  Village receives revenue based on IML per capita rate and population of 29,803.  Municipal Share of MFT = $24.30 per capita  New Municipal Share of Transportation Renewal Fund = $16.87  All MFT monies being utilized for Howard Street and residential street program.  Review of Individual Funds  General Fund  Water Fund  Fitness Fund  Automotive Fund  MFT  Capital Projects  TIFs  Police/Fire Pension Budget Summary – General Fund Actual Projected Budget % General Fund 2018/19 2019/20 2019/20 2020/21 Change Revenues Property Tax 4,127,144 3,877,572 3,642,170 3,848,470 6% Other Taxes 37,901,147 38,381,892 37,966,723 39,882,629 5% Licenses, Fees, Fines 4,576,512 4,793,775 4,936,900 5,159,550 5% Grants & Reimbursements 893,081 235,000 370,600 923,000 149% Interest 547,885 400,000 437,635 442,800 1% Miscellaneous 928,480 1,619,664 1,622,965 1,673,000 3% Total Revenues $48,974,249 $49,307,903 $48,976,993 $51,929,449 6.03% Expenditures General Government 3,050,000 3,123,896 3,695,405 3,641,580 ‐1% Finance 2,412,099 1,972,638 2,012,376 2,093,041 4% Fire 12,935,687 13,965,463 13,860,451 14,301,173 3% Police 15,268,997 15,657,136 15,982,742 16,548,475 4% Public Works 7,853,488 7,585,527 8,127,479 8,675,998 7% Community Dev. 1,961,998 1,974,596 2,133,481 2,331,485 9% Human Services 2,006,947 1,973,180 2,080,874 2,310,594 11% I.T. 2,210,568 2,065,244 2,234,067 2,027,046 ‐9% Total Expenditures 47,699,784 48,317,680 50,126,875 51,929,392 3.60% Transfer to Fitness Fund , Excess Revenues (Exp) 1,274,465 990,223 (1,149,882) 57 Ending Cash Balance 20,981,026 21,971,249 20,821,367 20,821,424 Ending Unassigned Fund Balance $31,236,218 $32,226,441 $31,076,559 $32,226,498  Budget Summary – General Fund Expenditures by Object Class 2020 2020 2021 % Inc (Dec) % Inc (Dec) Budget Projected Budget Over 20 Budget Over 20 Projected Personnel Wages $ 20,769,442 20,375,919 21,300,829 2.56% 4.54% OT/Hireback 1,607,060 1,737,400 1,342,500 ‐16.46% ‐22.73% Insurance ‐ H,D,L 3,173,242 3,173,242 3,361,074 5.92% 5.92% FICA/Medicare 899,934 906,975 911,610 1.30% 0.51% IMRF 787,430 777,304 987,399 25.40% 27.03% Total Personnel 27,237,108 26,970,840 27,903,412 2.45% 3.46% Services and Charges 2,727,383 2,322,936 2,876,207 5.46% 23.82% Supplies and Materials 3,209,235 2,821,431 3,278,931 2.17% 16.22% Other Charges 2,595,044 2,436,203 2,616,719 0.84% 7.41% Capital 2,423,695 1,831,860 2,415,780 ‐0.33% 31.88% Transfers 11,934,410 11,934,410 12,838,343 7.57% 7.57% Total ‐ Expenditures $ 50,126,875 $ 48,317,680 $ 51,929,392 3.60% 7.47% Budget Summary – General Fund Expenditures by Object Class Transfers 24% Capital 5% Total Personnel 54% Other Charges 5% Supplies and Materials 6% Services and Charges 6%  Budget Summary – General Fund Expenditures by Function 2019 2020 2020 2021 % Inc (Dec) Actual Budget Projected Budget Over 20 Budget General Government $ 3,050,000 $ 3,695,405 $ 3,123,896 $ 3,641,580 ‐1.46% Finance 2,412,099 2,012,376 1,972,638 2,093,041 4.01% Fire 12,935,687 13,860,451 13,965,463 14,301,173 3.18% Police 15,268,997 15,982,742 15,657,136 16,548,475 3.54% Public Works 7,853,488 8,127,479 7,585,527 8,675,998 6.75% Community Dev. 1,961,998 2,133,481 1,974,596 2,331,485 9.28% Human Services 2,006,947 2,080,874 1,973,180 2,310,594 11.04% I.T. 2,210,568 2,234,067 2,065,244 2,027,046 ‐9.27% Total ‐ Expenditures $ 47,699,784 $ 50,126,875 $ 48,317,680 $ 51,929,392 3.60% Budget Summary – General Fund Expenditures by Function Public Works 17% Community Dev. 4% Police Human Services 32% 4% I.T. 4% General Government 7% Finance Fire 4% 28% Budget Summary – Water Fund Actual Projected Budget % 2018/19 2019/2020 2019/2020 2020/2021 Change Water Fund Revenues Other Taxes 849,269 1,017,569 1,017,569 0 ‐100% Charges for Services 16,989,336 17,547,000 17,927,151 11,453,285 ‐36% Interest 235,175 235,000 134,686 135,000 0% Borrowings 0 0 0 10,600,000 0% Reimbursements 2,468,027 3,360 2,985,824 4,506,077 51% Miscellaneous 160,407 100,000 60,000 286,524 378% Total Revenues $20,702,214 $18,902,929 $22,125,230 $26,980,886 22% Expenses Administration 2,326,268 3,066,058 3,146,684 3,092,516 ‐2% Supply 10,208,934 10,327,550 10,013,933 6,755,427 ‐33% Transmission 1,549,035 5,765,878 4,982,853 1,519,518 ‐70% Sewer and Water 748,096 1,643,475 1,733,978 1,079,328 ‐38% Stormwater Relief 559,599 941,042 1,672,319 14,531,420 769% Total Expenses $15,391,932 $21,744,003 $21,549,767 $26,978,209 25% Excess Revenues (Exp) 5,310,282 (2,841,074) 575,463 2,677 Ending Cash Balance $13,934,531 $11,093,457 $14,509,994 $11,096,134 Budget Summary – Fitness Fund Fitness Fund Actual Projected Budget % Revenues 2018/19 2019/2020 2019/2020 2020/2021 Change Charges for Services 1,289,048 1,297,500 1,376,000 1,339,000 ‐3% Grants and Reimbursements (4,449) 0 0 0 0% Interest 0 0 0 0 0% Miscellaneous 8,159 7,100 5,100 7,100 39% Transfers In 670,824 365,723 381,661 381,755 0% Total Revenues 1,963,582 1,670,323 1,762,761 1,727,855 ‐2% Expenses Administration 725,012 705,519 710,954 738,192 4% Programs 75,181 82,896 90,041 88,296 ‐2% Aquatics 296,586 299,894 295,010 304,059 3% Fitness 134,116 145,453 148,449 152,898 3% Member Services 129,071 131,066 132,101 138,101 5% Maintenance 470,854 233,578 285,628 324,428 14% Studio Aerobics 132,762 100,578 100,578 101,878 1% Total Expenses $1,963,582 $1,698,984 $1,762,761 $1,847,852 5% Excess Revenues (Exp) 0 (28,661) 0 (119,997) Ending Cash Balance $0 $0 $0 ($119,997) Budget Summary – Auto Fund Actual Projected Budget % Automotive Fund 2018/19 2019/2020 2019/2020 2020/2021 Change Revenues Licenses 613,657 630,000 630,000 1,100,000 75% Reimbursements 935,667 935,000 984,494 935,000 ‐5% Borrowings 0 270,484 270,484 500,000 85% Miscellaneous 24,425 10,000 6,300 13,000 106% Transfers In 2,529,271 2,532,628 2,532,628 2,523,626 0% Total Revenues 4,103,020 4,378,112 4,423,906 5,071,626 15% Total Expenses $3,624,939 $5,497,008 $5,189,467 $5,053,574 ‐3% Excess Revenues (Exp) 478,081 (1,118,896) (765,561) 18,052 Ending Cash Balance $3,189,996 2,071,100 2,424,435 2,089,152 Budget Summary – MFT Fund Actual Actual Projected Budget % 2017/18 2018/19 2019/20 2019/20 2020/21 Change Motor Fuel Tax (MFT) Fund Revenues Tax Income 760,960 756,537 1,065,457 767,427 1,226,989 60% Interest 31,224 59,410 50,000 40,000 60,000 50% Reimbursements 0 0 0 0 583,970 0% Total Revenues $792,184 $815,947 $1,115,457 $807,427 $1,870,959 132% Expenditures Services and Charges 0 0 270 710,500 188,000 ‐74% Capital 1,141,036 1,631,602 1,900,000 2,100,000 3,290,000 57% Transfer Out 0 0 0 0 0 0% Total Expenditures $1,141,036 $1,631,602 $1,900,270 $2,810,500 $3,478,000 24% Excess Revenues (Exp) (348,852) (815,655) (784,813) (2,003,073) (1,607,041) Ending Cash Balance $2,892,270 $2,367,937 $1,583,124 ($419,949) ($23,917) Budget Summary – Capital Projects Fund Actual Actual Projected Budget % 2017/18 2018/19 2019/20 2019/20 2020/21 Change Capital Projects Fund Revenues Property Taxes 1,128,314 929,399 627,282 627,643 976,887 56% Reimbursements 0 0 0 0 ‐100% Interest 0 171,563 200,000 216,000 200,000 100% Borrowings 0 14,000,000 0 0 16,600,000 0% Total Revenues $1,128,314 $15,100,962 $827,282 $843,643 $17,776,887 2007% Expenditures Fund Expenditures 764,803 1,071,887 1,019,432 15,789,432 16,833,382 7% Transfers Out 0 0 0 0 0 0% Total Expenditures $764,803 $1,071,887 $1,019,432 $15,789,432 $16,833,382 7% Excess Revenues (Exp) 363,511 14,029,075 (192,150) (14,945,789) 943,505  Budget Summary – Police/ Fire Pensions Fund Actual Actual Projected Budget % Police Pension Fund 2017/18 2018/19 2019/20 2019/20 2020/21 Change Revenues Interest 2,095,964 2,298,311 794,020 1,275,000 1,275,000 0% Miscellaneous 546,220 544,996 533,778 550,000 550,000 0% Transfers In 3,674,756 3,964,661 4,523,055 4,523,055 4,906,611 8% Total Revenues $6,316,940 $6,807,968 $5,850,853 $6,348,055 $6,731,611 6% Total Expenses $4,346,621 $4,680,125 $4,442,026 $4,582,105 $4,576,105 0% Excess Revenues (Exp) 1,970,319 2,127,843 1,408,827 1,765,950 2,155,506 Ending Net Assets $32,497,609 $34,625,452 $36,034,279 $36,391,402 $38,189,785 Fire Pension Fund Revenues Interest 2,115,852 2,073,390 1,156,376 1,250,000 1,250,000 0% Miscellaneous 494,807 509,905 478,858 500,000 500,000 0% Transfers In 3,527,447 3,799,888 4,209,205 4,209,205 4,538,488 Total Revenues $6,138,106 $6,383,183 $5,844,439 $5,959,205 $6,288,488 6% Total Expenses $4,092,314 $4,233,166 $4,417,697 $4,423,297 $4,657,463 5% Excess Revenues (Exp) 2,045,792 2,150,017 1,426,742 1,535,908 1,631,025 Ending Net Assets $32,233,712 $34,383,729 $35,810,471 $35,919,637 $37,441,496  Actual Projected Budget % Milwaukee Touhy TIF 2018/19 2019/20 2019/20 2020/21 Change Revenues Property Tax Increment 3,168,637 3,013,000 3,448,730 1,323,456 ‐62% Interest 118,299 113,000 15,000 15,000 0% Total Revenues 3,286,936 3,126,000 3,463,730 1,338,456 ‐61% Expenditures Fund Expenditures $1,351,895 5,453,338 $1,980,771 $94,000 ‐95% Budget Transfers Out Total Expenditures 8,095,000 9,446,895 0 5,453,338 0 1,980,771 3,245,000 3,339,000 0% 69% Summary Excess Revenues (Exp) (6,159,959) (2,327,338) 1,482,959 (2,000,544) – Ending Cash Balance 4,327,882 2,000,544 5,810,841 0 TIF Gross Point Touhy TIF Revenues Funds Property Tax Increment 1,275,143 1,200,000 1,206,407 1,275,000 6% Transfer In 8,095,000 0 0 0 0% Total Revenues $9,370,143 $1,200,000 $1,206,407 $1,275,000 6% Expenditures Fund Expenditures 7,778,803 860,000 1,045,000 3,348,300 220% Transfers Out 0 0 0 0 0% Total Expenditures $7,778,803 $860,000 $1,045,000 $3,348,300 220% Excess Revenues (Exp) 1,591,340 340,000 161,407 (2,073,300) Ending Cash Balance $2,628,742 $2,968,742 $2,790,149 $895,442 FY 21 Department Snapshots Workshop Wednesday, May 27 General Government Department Budget: $3,641,580  General Government FY2020 Accomplishments • Award Winning Evanston Water Supply Project • Golf Mill Park Conceptual Plan • Leaning Tower National Registry • Pedestrian Safety Grants Secured $1,500,000 • Illinois Capital Bill Grants Secured $500,000 • Citizen Survey • Recreational Cannabis Guidance to Board • Niles Historical Society Building Study • Arts and Culture Mural at Firehouse • Holly Jolly Relocation and Growth • Village Hall Remodel Under Budget • Hazard Mitigation Plan Approved • Rave Communications Rollout • Veterans Initiative Leaning Tower of Niles on • Renegotiated Cable Franchise Agreement Touhy Ave. General Government  General Government FY2021 Goals & Budget Highlights • Village Leadership Strategic Planning • Golf Mill Shopping Center Reinvention Planning • TIF Management and Development • Resident Attraction Campaign • I.T. Department Operational Study • Negotiation of Four Collective Bargaining Contracts  General Government (Cont.) FY2021 Goals & Budget Highlights • Update of Staff Classification and Compensation Plan • Complete NTV Upgrade with TV Video Server/Scheduler • Niles Arts and Master Plan Implementation • Professionalize/Modernize Historical Society/Museum • Implementation of Online Laser Fiche System in Clerk’s Office • Increase Access and FOIA Response Time • Comprehensive Plan Update Support  Economic Development FY 20 Goals • Enhance business attraction, business retention, marketing, grant administration, and TIF District redevelopment. • Economic Development Strategic Master Planning • Prepare Golf‐Mill Mall Redevelopment Agreement for a master‐planned, mixed‐ use development. • Develop Touhy Triangle Entertainment District featuring restaurants, entertainment, residential, and retail uses. • Pursue Metra Station and accompanying transit‐oriented, mixed‐use development. • Grow the Villages economic base, create jobs, eliminate commercial blight, reduce vacancy, and expand sales tax revenue stream. Information Technology Department Budget: $2,027,047  Information Technology FY 2019 Accomplishments • Implemented a new Police and Code ticketing system that allows online inquiry and payments for the first time. • Implemented Digital Biometric Timeclocks and digital time entry systems. • Began the transition to a new Utility Billing System from Tyler Software. This system is schedule to be completed by end of year 2020. It will include improvements in billing options, online payment and management options. • IT worked with Village departments to identify and create a project plan to implement new Customer Service Software in 2020. • IT assisted in upgrading the Village Emergency Operations Center to a new state of the art facility • IT working with the Morton Grove Niles Water Commission and the Niles Public Works Department to implement a new SCADA control system for the new water system. • Implemented a new e‐Mail Archival System.  Information Technology Performance Measures For most of the existence of the IT Department, the more Niles did with technology, the more IT’s infrastructure grew. But thanks to new innovations like virtualization and high speed fiber optics, IT has been able to begin reversing that process reducing the overall infrastructure costs. At the same time IT has implemented new more innovative solutions providing more online options for Residents and Businesses which can be seen in the steady growth of online payments.  Information Technology FY 20 Goals & Budget Highlights • In general and primary in our goals we are working on updating our systems to provide better services. • In the upcoming year we will complete the implementation of our new Utility Billing Software allowing Niles to offer a host of new Billing and Payment options to our businesses and residents. • We will be updating our Fleet Management system • We will be implementing a more robust and automated HR system. • We are also working on reducing our operating costs through changes in technology (i.e. replacing old expensive phone lines with newer more affordable technologies). • We are also working with every department to assist in their initiatives to make sure they have the right technological solutions in place. • IT will assist the Village in conducting anti‐phishing and cyber strength training to better prepare our staff for the future.  Finance Department Budget: $2,093,041  Finance FY 2020 Accomplishments • Personnel restructured to include a Budget/Management Analyst • Assisted with implementing Executime paperless timekeeping system • Won the IGFOA Certificate for Financial Reporting FY2019 • Participated in an economic summit which provided a five‐year financial projection for the General and Water Funds Finance Department front desk in Village Hall.  Finance Performance Measures • Average number of workdays from creation of purchase requisition by originating department to Purchasing’s receipt of requisition (for purchases not subject to formal bid requirements) • Average owed per delinquent water account Finance FY 21 Goals & Budget Highlights • Continue to implement Munis. Utility billing, fixed assets and project accounting are scheduled to go live • Continue to pursue GFOA Certificate for Financial Reporting. • Apply for GFOA’s Distinguished Budget Certificate. • Support of the Village’s Finance Committee. • Monitor and implement the Villages pension funding plan. • Continue to support the needs of the Village’s Economic Development efforts. Community Development Department Budget: $2,331,486  Community Development FY 2020 Community Development Accomplishments • Four new TIF Districts were completed: Milwaukee‐Oakton, Milwaukee‐Harlem, Milwaukee‐Dempster, and Oakton‐Waukegan • Metra Train Station Feasibility Study for new Infill Station submitted to Metra and initial response received • Golf Mill Park planning and development initiated and first community outreach completed • Touhy Triangle Land Use Vision completed to transform the area from industrial to Arts Culture and Hospitality that supports mixed use developments. • Grainger property purchased • Leaning Tower purchased and achieved historic designation • Implementation of EnerGov software • Health Inspection increase from 540 inspections in FY19 to 676 inspections in FY20. This reflects an growth in inspection productivity by 25% Community Development Staff at Village Hall.  Community Development Performance Measures Dollar Value from Development Permits $300,000.00 $250,000.00 $200,000.00 $150,000.00 $100,000.00 $50,000.00 $- Q3 2017/18 Q4 2017/18 Q1 2018/19 Q2 2018/19 Q3 2018/19 Q4 2018/19 Q1 2019/20 Q2 2019/20 Fire Alarm Monitoring Subscribers 160 138 129 133 134 133 140 118 119 120 104 100 80 60 40 20 0 Q3 2017/18 Q4 2017/18 Q1 2018/19 Q2 2018/19 Q3 2018/19 Q4 2018/19 Q1 2019/20 Q2 2019/20  Community Development FY 21 Goals & Budget Highlights • SDTR Consulting ($50,000) – Increase EnerGov software functionality for planning permitting and licensing to automate and streamline processes • Updated 2030 Comprehensive Plan ($135,000) Guides long‐term goals for land use and development for physical improvement and growth in Niles • Release the Permitting Customer Service Portal – For Permitting, Planning, and Business Licensing, and Fee Payments to facilitate revenue acquisition, promote E‐Governance and sustainability by reducing paper applications • Aid Economic Development in development and promotion of opportunities and programs that foster growth, stability of sales tax revenues, and continued vacancy rate decline. • Grow Your Home: A Niles Home Improvement Program Staff at Village Hall.  Fire Department Department Budget: $14,301,173  Fire Department FY 2019‐20 Accomplishments • Grants(Federal, State and Local) • New Fire Engine and Equipment • Community Risk Reduction (CRR) • Improved Operational Effectiveness using Technological Upgrades • Community Engagement • Updated Intergovernmental Agreement with Neighboring Communities  Fire Department Performance Measures EMS: Percentage of Cardiac Patients with EMS Total BLS and ALS Transports Pulsatile Rhythms Upon Delivery to a 950 904 Hospital 900 90 81.1 856 846 838 838 80 850 820 809 70 786 54.67 56.6754.67 52.67 800 60 50.33 51.33 52 761 756 50 734 742 750 715 35.67 40 30.33 686 30 31.67 700 32.33 20 17.6 17.67 650 10 0 600  Fire Department FY 2020‐21 Goals & Budget Highlights • Continue to pursue Federal, State, local and private grant opportunities. • Install and implement new 911 alerting in fire stations. • Conduct feasibility for future fire station replacement. • Acquire new ambulance and EMS equipment. • Implement ‘Lexipol’ to help develop policies and procedures that exhibit best practices. • Improve interoperability both internally and with neighboring communities. • Expand ‘Free Smoke Alarm’ program to reach as many Niles homes as possible. The 12’ by 50’ mural by artist Cyd Smillie was painted in 2019 on Fire Station #2.  Police Department Department Budget: $16,548,475 Police Department 5 Elements of Policing  Police Department FY 2020 Accomplishments: • In 2019, the Niles Police Department became ILEAP Tier I accredited. – Accreditation means the criteria, standards, and policy development of the police department fall within state guidelines. • Completed the implementation of body‐worn camera policy and procedure. Camera’s were then purchased and allocated to all sergeants and officers in the department. – Once deployed, the department utilized footage to help aid in the investigations of major cases, and helped exonerate officers who were the subject of public complaints. • Implemented and deployed the Predpol Analytics software – PredPol utilizes current intelligence led intel such as predictive policing algorithms to help predict future crimes and direct our street commanders to deploy their assets accordingly.  Police Department FY 2020 Accomplishments Continued: • Socrata was also introduced which allows the public to view real time calls for service in their community via an online portal • Purchase of Automated License Plate Readers (ALPR) ₋ An ALPR is an electronic camera system that reads vehicle license plates. The license plates are scanned and stored inside a database. ALPR’s are capable of alerting law enforcement in the event a wanted suspect vehicle’s license plate has been captured. This technology was made possible by a grant from Commonwealth Edison • Completion of Active Shooter Presentations to Village of Niles employees, residents and businesses • The Police Department also participated in several community activities including: Coffee with a Cop, SCRAM, Cook with a Cop, Operation Food Truck, Operation Santa, Block Party participation and CSO Bike Team (Park District Engagements).  Police Department Performance Measures Performance Measures Performance Measure Label FY19 FY20 Trend Number of Police Dept. Overtime Hours 4727 3671.5 % of UCR Part 1 Violent Crimes Cleared 78 % 85 % % of UCR Part 1 Property Crimes Cleared 67 % 82 % Mental Health Incidents 68 20 # of Crime Prevention Activities attended by 61 65 Cops  Police Department FY 21 Goals: • Improve Quality of Life for Niles Residents – The Department will reduce the fear of crime in the community by creating techniques to enhance the investigative processes. NPD will also enhance the publics image of the members of this department. • Increase opportunities for civic engagement and strengthen our relationship with our stakeholders – The Department will provide programs such as the Citizen’s Police Academy and Junior/Youth Police Academy. The Bureau will increase officer presence in local schools and also increase the use of social media to reach community representatives. • Increase opportunities for transparency – The Department will ensure they are in compliance with SB1304 Law Enforcement Body Worn Camera Act; expand in car camera systems to all vehicles used by patrol officers and schedule all quarterly audits. The Bureau will also begin to concentrate on accomplishing the tasks required of Tier 2 ILEAP accreditation requirements. • Improve information and technology and facility infrastructure – The Department will investigate equipment options to modernize our communications center, enhance work space needs and further research opportunities for partnerships with other departments concerning surveillance equipment. • Enhance the Departments performance – The Department will develop employee competency and leadership capabilities. NPD will also implement policies and audit processes to mitigate agency risk.  Police Department FY 21 Budget Highlights: • Body Armor Increase from $25,000 to $30,000 – Why: Rapid Deployment Plates  +$5,000 – Reimbursement from the Department of Justice • Range Cleaning $15,500 – Why: OSHA Safety • Holiday Lights for NPD $5,000 – Police and Public Works are splitting the cost ($10,000 total) • Drone $10,000 – To be used by Public Safety and Community Development • Replace all AED devices $15,000 – Why: Expiration Date  Fitness Center Department Budget: $1,847,852  Fitness Center FY 2020 Accomplishments • 3rd Annual Niles Cycling Classic. • Aerobics room floor refinished. • Coordinated the rubber duck race for the community block party raising $1150. • Received a $4400 energy grant from ComEd for replacing the fitness rooftop unit. Niles Family Fitness Center • Built a functional training zone. • Replaced the pool chlorination system with a digital programmable system. • Saved $60,000 teaching classes with 2 full time staff. • Reduced electric costs by 25% and natural gas by 10%. • Increased revenues 3% or $28,000. • Implemented new biometric timeclock payroll system. 3rd Annual Niles Cycling Classic  Fitness Center Performance Measures Performance Measures Fitness Center 2017 2018 2019 Average number of members 2398 2472 2473 % members rating club good or excellent 86% 88% 96% Revenues from online registrations $32,775 $45,778 $49,528 Learn to Swim revenues $145,563 $181,438 $181,905  Fitness Center FY 21 Goals & Budget Highlights • Replace 2 gym rooftop units ($120,000) • Replace pool filter sand ($20,000) • Group Ex Program ($10,000) The Fitness center offers • Upgrade fitness equipment ($57,000) group exercise (above) and • General Building Improvements ($90,000) aquatics programs (below). • Promote employee fitness programs with Go365 • Co‐chair the 2020 Cycling Classic • Offer volleyball and ballet themed birthday parties The mission of Niles Family Services is to promote the social and emotional well‐ being of the residents in the Village of Niles. Family Services Key Strategies for the Department //Strategy • Utilize an integrated care model, which is a holistic approach that considers all aspects of stress on families and individuals. The department works with residents to improve well‐being by tackling challenges from all sides, with a realistic and stress‐reducing approach. • The department’s vision is to build community in Niles through engagement with all residents, no matter their situation. • We build supportive networks between local residents, their families, schools and the larger community. //accomplishments Key Accomplishments for the Department • Improved crisis response to the community through enhanced partnerships with Niles Police and Fire • Donor drive that lead to increased donations to the Food Pantry and Financial Assistance Funds • Increased community education on important topics including marijuana legalization and domestic violence • Expanded services to Families including Family Consultation Services • Kept the Niles Teen Center in operation during an unexpected period of transition Family Services //Outcomes 2019 Request for Services to the Department Crisis Contacts related to Homelessness In‐Kind Donations Food Pantry Visits Family Services //priorities 2020 ENGAGE Program Expand our menu of community‐based support, education, and care related to substance abuse, marijuana education, and support for residents that are touched by addiction through a broad community partnership within the public and private sectors. Niles Teen Center Expand support for youth in the community through the expansion and re‐visioning of the Niles Teen Center within the Family Services Department. Community Service Create a community framework of volunteerism that address senior isolation and focuses on inter‐ generational understanding and community building. Crisis Intervention Continue to build our partnership with Niles first responders through strengthening of professional collaboration/support, crisis response, and prevention/early intervention efforts in the community. Waste Reduction Advance our efforts to reduce waste and spending by continuing strategies to go paperless for all departmental processes. Family Services //ENGAGE Program Beginning in 2020, with funding earmarked by the Village Leadership to support education and addiction services, Family Services introduced a new initiative for Niles residents. The ENGAGE Program for residents that have been impacted or are concerned about addiction and the impact of drugs, alcohol, and gambling on the Niles community. Public EDUCATION of the Impact of Substance Use/Cannabis Legalization Responsive SUPPORT to Improve Positive Outcomes Professional CARE for Substance Abuse/Addictions Treatment  Family Services //Teen Center FY20 Accomplishments During FY20, three brand new staff including the new program coordinator have joined the Teen Center. The new staff along with volunteers have begun remodeling of the entry way and are planning for new programming, events, and strategies to reach students. The Teen Center has rebranded the look and feel through the design of the print and digital material it distributes. Replaced 2 televisions in the game room, 1 in the entry way and 2 tables in computer lab for crafts and homework Began renovations on the entry way and front office to increase safety and create a welcoming environment Created online store for purchasing shirts and other promotional items with the Teen Center logo Increased use of Instagram and Facebook to better connect with teens FY21 Goals Our new Glow in the Dark Dodgeball Tournament targeted to the Middle Schools New marketing and advertising campaign increasing social media traffic and engagement utilizing Instagram for students and Facebook groups for parents New Teen Center Coordinator Mike Trevino Increase membership by targeting Gemini middle school and Clarence E. Culver school  Senior Center Department Budget: $1,104,332  Senior Center FY 2020 Accomplishments • Staff planned a number of successful Community Events including Intergenerational Trips, Arts and Crafts Community Programs and the Annual Thanksgiving Day Luncheon. • In cooperation with Niles‐Maine District Library, staff planned the 4th Annual Niles Community Block Party and Helping Hands Community Resource Event. • Partnered with Legacy Healthcare on the Musical Memories Choir • Partnered with Center of Concern on a monthly Memory Cafe • Expanded art enrichment programs in collaboration with the Niles Public Arts and Culture Council • Partnered with Advocate Lutheran General to provide personalized patient education and health and wellness programming. • Received an AgeOptions Grant to provide education and application assistance with programs that help pay for Medicare costs.  Senior Center Performance Measures Membership: Number of Senior Center Programs: Number of Program Registrations Members 4000 3610 3261 181 3500 3091 180 2859 180 3000 2582 2313 179 2500 2082 Memberships 1908 1914 178 2000 1626 1597 177 177 1500 176 1000 176 500 175 0 174 2017/18 2018/19 2019/20 Year  Senior Center FY 2021 Goals & Budget Highlights • Seek National Senior Center Accreditation through the National Council on Aging (NCOA) • Institute a Friendly Visitor Program • Establish a monthly senior lunch program in partnership with Center of Concern • Increase collaborations with the Niles Public Arts and Culture Council • Complete kitchen renovation • Pursue grant opportunities • Coordinate the Niles Community Block Party and Helping Hands Resource Event • Increase social media presence • Increase cost of membership • Collaborate with area senior centers on programs and events  Public Works Department Budget: $8,675,998* *Sewer/Water not included  Public Works FY 2020 Accomplishments • Reconstructed Oak Park with a new crosswalk while balancing the needs of businesses and agencies in the area, including Coca‐ Cola, Niles Fire Department and Niles Park District • Completed the new street name signage program • Installed a new fueling station for the Village's fleet • Infrastructure improvements including Tree Planting, Tree Removal, Tree Pruning, Street Resurfacing, Sidewalk Edge Public Works Plow Grinding, Thermoplastic Striping, Various Facility Updates, Crack Truck Sealing, Sidewalk Replacement, Bike Lane Markings • Recognized with multiple awards from the APWA and ASCE, including two Project of the Year awards and an award for technical innovation along with Tree City USA designation and a second annual Growth Award • Will be completing three year police squad replacement program • Held First Annual Public Works Open House First Annual PW Open House  Public Works FY 2020 Accomplishments (Sewer/Water) • Completion of repairs to Reservoir 4 • Worked through the completion of the MGNWC construction while transitioning to operations and maintenance responsibilities for the commission • Began the replacement of all residential water meters • Completed the replacement of the Howard Street watermain in MGNWC Work preparation for the complete reconstruction of the road in 2020 • Completion of two complete water leak surveys • Used MPI program to sandblast and repaint Village fire hydrants • Installation of tracer wire program from water valve vaults to improve underground utility locating • Completion of annual sewer cleaning, televising and lining program • Ongoing maintenance of rain garden, bioswale and pollinator Nagle Water Tower garden areas  Public Works Workers Compensation 800 18 700 16 14 600 12 500 10 400 8 300 6 200 4 100 2 0 0 1 2 3 4 5 6 7 8 Days Away Restricted Days Recordable Incidents  Watermain Leaks * Thru 2/1/20 120 104 100 88 80 63 60 48 40 32 20 20 0 FY15 FY16 FY17 FY18 FY19 FY20*  Money Saved Via Water Leak Survey $300,000 $247,250 $250,000 $206,765 $200,000 $186,347 $159,110 $159,925 $158,191 $150,000 $112,248 $97,131 $100,000 $70,164 $61,054 $50,000 $0 FY10 FY11 FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19  Public Works FY 21 Goals & Budget Highlights • Replace streetlights on Milwaukee Avenue and Waukegan Road. • Construction of Police parking facility • Reconstruction of Howard Street • Resurfacing on Ballard, from Milwaukee to Greenwood • Hold Second Annual Public Works Open House event in coordination with APWA Public Works Week • Continuation of engineering design for Touhy/Gross Point Road Omega Streetlight Fixture intersection improvement, Milwaukee Avenue Streetscape projects, including the replacement of crosswalks at Milwaukee and Howard • Begin replacement program for street signs • Construct multi‐modal path at Caldwell and Oakton • Construct pedestrian crossing on Nordica, adjacent to Culver School • Continue design of sidewalk infill at Milwaukee, Golf and Greenwood • Begin pilot program for microsurfacing Howard Street “Road Diet”  Public Works FY 20 Goals & Budget Highlights (Sewer/Water) • Complete construction of Four Flaggs water tower improvements • Construction of Phase I of the stormwater project as part of the Golf Mill Park Project • Replace watermain on Gross Point Road, from Caldwell to Lehigh • Complete residential meter replacement program to install approximately 4,500 residential meters. • Completion of watermain leak survey twice in FY20. • Complete fire hydrant painting program. • Bid and complete watermain valve exercising program. Make repairs as identified in the testing program. • Operation of Morton Grove Niles Water Commission transmission main and facilities. • Completion of sewer lining in lines identified in need of repair by the cleaning and televising program