Board of Trustees Meetings

MAYOR VILLAGE MANAGER Andrew Przybylo Steven C. Vinezeano TRUSTEES VILLAGE CLERK George D. Alpogianis Marlene J. Victorine John C. Jekot Danette O'Donovan Matyas Phone: (847) 588-8000 Denise M. McCreery Fax: (847) 588-8051 Craig Niedermaier www.vniles.com Dean Strzelecki 1000 Civic Center Drive, Niles, Illinois 60714 AGENDA NILES VIRTUAL BOARD MEETING COUNCIL CHAMBERS October 27, 2020 7:00 PM REGULAR MEETING The Board of Trustees Meeting will be called to order electronically via Zoom audio/visual conferencing by President Przybylo at the scheduled date and time on this agenda, in accordance with Governor Pritzker's most recent disaster declaration related to public health concerns due to the Coronavirus Disease 2019 pandemic. This electronic meeting is open to the public. Members of the public can watch the meeting on Niles TV (Comcast channel 6, AT&T U-Verse channel 99, or streaming at www.vniles.com/NTV). Members of the public can participate remotely in the meeting and provide live comment during public comment section of the meeting via Zoom or by phone. Members of the public should raise their hand via Zoom to speak otherwise will be called upon during public comment period. Members of the public wishing to join the Zoom “webinar” and comment during the hearing can visit the following link, enter the access code and password below on zoom.us, or call the following phone number. · www.vniles.com/zoom · Webinar ID: 848 4825 3751 and Password: 60714 at zoom.us · Dial by Phone (312) 626-6799, then enter 848 4825 3751#,0#,60714# Public comments are limited to three minutes per person or 200 words or less. Public comments will also be accepted by email in advance of the meeting. Public comments received by 3:00 p.m., on the day of the meeting will be read at the end of live comment under Public Comment. Any e-mail comments received during the meeting will be held until the end of the meeting. Advance public comments should be emailed to: contactniles@vniles.com and contain the following information: Name and Address (Optional: City, State, Phone) Organization, agency, etc. being represented. (If representing yourself, put "Self") Topic or Agenda Item Number Comments CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL ANNOUNCEMENTS Niles Chamber of Commerce Dollars for Scholars Recipients and 2020 Night of Roses Winners (Alicia October 27, 2020 1  Bermes, Niles Chamber of Commerce & Industry Executive Director) Village of Niles and Niles-Maine District Library Community Virtual Bingo - October 28 and November 5 (Katie Schneider, Community Engagement Coordinator) Halloween Trick or Treating Update (Katie Schneider, Community Engagement Coordinator) Veteran's Day Village Hall Closed - November 11, 2020 Veteran's Day Ceremony - Wednesday, November 11, 2020 (Katie Schneider, Community Engagement Coordinator) 2020 Holly Jolly Fest and Holiday Tree Lighting Cancellation (Katie Schneider, Community Engagement Coordinator) Home for the Holidays Raffle (Trustee McCreery) Twinkle & Lights 2020 Residential Holiday Decorating Contest (Katie Schneider, Community Engagement Coordinator) PROCLAMATIONS None PRESENTATIONS None PRESIDENT'S REPORT President Przybylo COVID-19 Community Update (Fire Chief/Deputy Village Manager) Bike and Pedestrian Plan Advisory Group Members (Trustee Niedermaier) VILLAGE CLERK’S REPORT Village Clerk Victorine Early Voting at Village Hall Through November 2, 2020 November 3, 2020 Presidential Election (Village Hall is not a Polling Place - Vote at Your Assigned Polling Place - Hours are 6:00 a.m. to 7:00 p.m.) COMMITTEE REPORTS Building and Zoning Committee (Trustee McCreery) Economic Development & Neighborhood Renewal (Trustee McCreery) Comprehensive Plan Advisory Committee (Trustee McCreery) Finance Committee (Trustee Alpogianis) Human Services Committee (Trustee Jekot) Combined Public Works and Public Safety Committee Meeting (Trustee Strzelecki) Stormwater Commission (Public Works Director Fred Braun) PUBLIC COMMENTS Public comments will be accepted by email, phone call and during the meeting via Zoom. At this time, the Public may raise their hand via Zoom and will be called upon for Agenda items only. The Village Clerk's Office will read all public comments received via email and phone. Any comments received during the meeting will be held until the end of the meeting. OLD BUSINESS Item 1 Resolution Authorizing a Contractual Agreement with Property Registration Trustee McCreery Champions, LLC to Register and Administer Vacant and/or Foreclosed Properties on Behalf of the Village of Niles October 27, 2020 2 CONSENT AGENDA-NEW BUSINESS All items on the Consent Agenda are considered to be routine and will be enacted in one motion. There will be no individual discussion of these items unless a Trustee so requests, in which event the item will be removed from the Consent Agenda and considered at the end of New Business. Item 1 Approval of September 22, 2020 Regular Board Meeting Minutes Item 2 Resolution Appointing Katharine N. Darr as Authorized Agent for the Illinois Municipal Retirement Fund Item 3 Resolution in Support of the Village of Niles Application for the 2020 Illinois Transportation Enhancement Grant Program Item 4 Resolution Authorizing and Agreeing to a One Year Extension Pursuant to a Letter of Engagement with Selden Fox, Ltd. for Professional Auditing Services for the Village of Niles for Fiscal Year Ending in 2021 in the Amount of $34,700 Item 5 Resolution Approving an Amendment to the Intergovernmental Agreement with the State of Illinois and the Village of Niles Appropriating Funds for the Howard Street Rehabilitation and the Bike Path Construction Project Item 6 Board Approval - Payment to Tyler Technologies for Yearly Munis Software Support and Licensing Fees in the Amount of $125,974.91 Item 7 Board Approval - Ratifying a Payment for a Workers' Compensation Settlement, Case #16 WC 039425 in the Amount of $21,608.15 NEW BUSINESS Item 1 Ordinance Amending Chapter 18 Article XVIII Maintenance of Buildings and Trustee McCreery Structures and Appendix D Fee Schedule to the Niles Code of Ordinances Item 2 Ordinance Approving a Special Use Permit to Allow a ‘Vehicle Repair - Minor’ Trustee McCreery at 9600 N. Milwaukee Avenue (20-ZP-17) Item 3 Ordinance Approving a Final Plat of Subdivision for Property Located at 9347 – Trustee McCreery 9371 N Milwaukee Avenue (20-ZP-19) Item 4 Ordinance Approving a Special Use Permit to Allow ‘Cosmetic Tattoo’ at 8307 Trustee McCreery W. Golf Road (20-ZP-21) Item 5 Resolution Authorizing a Bid Award and Contractual Agreement with Trustee Matyas Chicagoland Trenchless Rehabilitation, for the FY21 Sanitary and Storm Sewer Closed Circuit Television (CCTV) Inspection in the Amount of $150,000 Item 6 Resolution Authorizing a Bid Waiver and an Annual Service Agreement for Trustee Matyas Automatic Vehicle Location (AVL) Services with Verizon Connect Fleet USA LLC in the Amount of $42,350.40 Item 7 Board Approval - Creation of a Part-Time Position Titled Part-Time Plumbing Trustee McCreery Inspector for the Community Development Department FINANCIAL REPORTS Treasurer's Report - September 2020 NEXT MEETINGS October 27, 2020 3  November 17, 2020 at 7:00 p.m. Regular Board of Trustees Meeting PUBLIC COMMENTS EXECUTIVE SESSION (if necessary) ADJOURNMENT October 27, 2020 4