Community Relations Commission

COMMUNITY RELATIONS COMMISSION MEETING MINUTES January 9, 2014 Persons in attendance: Steven Gorski – Chair Billy Haido – arrived at 4:45 p.m. Joe Kuffel – arrived at 5:00 p.m. Mary Marusek Bob Thomas Family Services Director Tony Hollenback – arrived at 4:15 p.m. Trustee Rosemary Palicki Cathy Spadoni – Secretary Hayley Garard, Communications & Multimedia Coordinator Commissioner Gorski called the meeting to order at 4:05 p.m. in the Council Chambers Conference Room, Village of Niles Municipal Building as a quorum was present. I. Approval of Minutes Commissioner Marusek made a motion, seconded by Commissioner Thomas, to approve the minutes of the December 5, 2013 meeting. On voice vote, all concurred. II. Reported Citizen Comments / Complaints a) Police Department Commissioner Gorski reported that no complaints were received by the Police Department. b) Other Village of Niles Departments Secretary Spadoni reported that no complaints were received by other departments. c) Telephone Hotline Secretary Spadoni reported that no complaints were received via the phone hotline. d) Email Hotline Secretary Spadoni reported that no complaints were received via the email hotline. e) Commissioners The commissioners reported that no complaints were received. III. Report from the Commissioners Discussion of Community Relations Commission Flyer/Brochure Commissioner Gorski thanked Hayley Garard for her attendance and for sharing her expertise to give the flyer a professional look. He also thanked Secretary Spadoni for drafting the verbiage for the flyer.  Community Relations Commission January 9, 2014 The commissioners reviewed the flyer draft and discussed additions and changes. It will be called “Fair Housing Guide.” Tony Hollenback will submit a paragraph that represents the Family Services and Niles Senior Center as those departments relate to the mission of the CRC. The flyer will contain photos of neighborhood scenes rather than people. Hayley Garard suggested formatting (trifold) and style options and will prepare a couple of different options for review. The Village is in the process of developing a new logo and slogan, but it is believed that this will take place in the far future. Secretary Spadoni will find out if this is in next year’s budget. In the meantime, we will use the current logo and slogan. Printing the flyers in-house will allow us to make changes easily. This flyer will be mailed to realtors, condominium and rental management companies, churches, etc. An ample supply will be kept at Village facilities and the library. Secretary Spadoni will ask the Village Attorney if discussing the flyer via email will violate the Open Meetings Act. If yes, then we will schedule a meeting to have those discussions. Open Meetings Act Training Commissioner Haido will complete online Open Meetings Act training by the end of the month and will submit his certificate to the Village. All other commissioners have completed training and are in compliance. IV. New Business Ethics Training All CRC Commissioners are required to complete the Village of Niles Ethics training by January 31, 2014. Commissioners Haido and Marusek have completed the training. V. Next Meeting The next meeting is scheduled for Thursday, April 10, 2014 at 4:00 p.m. We may, however, need to meet sooner to approve the language of the flyer, and then again to approve the flyer. VI. Adjournment There being no further business to come before the Community Relations Commission, Commissioner Marusek made a motion, seconded by Commissioner Thomas, to adjourn the meeting. The meeting adjourned at 5:03 p.m. __________________________ Catherine Spadoni, Secretary Community Relations Commission 2  Community Relations Commission January 9, 2014 2013-2014 Community Relations Commission Commissioners Ex-Officio Members Steven J. Gorski – Chair Trustee Rosemary Palicki Billy Haido Village Manager Steven C. Vinezeano Joe Kuffel Human Services Director Mary Marusek Police Chief Dean Strzelecki Bob Thomas Secretary Cathy Spadoni 3