Community Relations Commission

COMMUNITY RELATIONS COMMISSION MEETING MINUTES April 10, 2014 Persons in attendance: Steven Gorski – Chair Joe Kuffel – arrived at 4:24 p.m. Mary Marusek Bob Thomas Trustee Rosemary Palicki Cathy Spadoni – Secretary Absent: Billy Haido Call to Order Commissioner Gorski called the regular meeting of the Community Relations Commission to order at 4:05 p.m. in the Council Chambers Conference Room, Village of Niles Municipal Building as a quorum was present. I. Approval of Minutes Commissioner Marusek made a motion, seconded by Commissioner Thomas, to approve the minutes of the January 9, 2014 regular meeting and the February 13, 2014 special meeting. On voice vote, all concurred. II. Reported Citizen Comments / Complaints a) Police Department Commissioner Gorski reported that no complaints were received by the Police Department. b) Other Village of Niles Departments Secretary Spadoni reported that no complaints were received by other departments. c) Telephone Hotline Secretary Spadoni reported that no complaints were received via the phone hotline. d) Email Hotline Secretary Spadoni reported that no complaints were received via the email hotline. e) Commissioners The commissioners reported that no complaints were received.  Community Relations Commission April 10, 2014 III. Old Business a) Discussion of CRC Flyer/Brochure i. Approval of Final Draft Commissioner Marusek made a motion, seconded by Commissioner Thomas, to approve the final draft of the CRC flyer/brochure as presented. On voice vote, all concurred. ii. Distribution – Schools, Electronic The commissioners discussed the most effective and efficient ways to distribute the flyers to the schools.  We will focus on elementary school districts 63, 64 and 71, high school districts 207 and 219, and parochial schools in Niles.  Commissioner Gorski will put together a list of schools most applicable to Niles residents and will compose an email cover letter stating, in part, that assistance is available to Niles residents and those looking to reside in Niles.  Secretary Spadoni will create a non-trifold version of the flyer to attach to the emails.  We will send 10 flyers to each school counselor via U.S. mail. It was decided that we would email the flyer to Niles churches, with a cover letter stating, in part, that hard copies are available upon request. The Village of Niles will absorb the cost of these mailings. The commissioners decided to be present at the Community Resource Fair that will take place in early October and make the flyers available. This will be discussed further at the next meeting. IV. New Business a) Annual Report to Board of Trustees Commissioner Gorski will write the CRC annual report and a letter of acknowledgement thanking Secretary Spadoni and Hayley Garard for their great work on the flyer. He will submit the report and the letter to the Commissioners for review by May 15. Trustee Palicki agreed to present these at the May 27 Board of Trustees meeting under “Committee Reports.” b) Statement of Economic Interests Commissioner Gorski stated that all commissioners must file a Statement of Economic Interests by May 1, 2014. Commissioner Thomas has already complied. Secretary Spadoni will find out if Trustee Palicki, an ex-officio member of this commission, needs to file as well. 2  Community Relations Commission April 10, 2014 V. Next Meeting The next meeting will be held on Thursday, July 10, 2014 at 4:00 p.m. in the Council Chambers Conference Room, Village of Niles Municipal Building. VI. Adjournment There being no further business to come before the Community Relations Commission, Commissioner Thomas made a motion, seconded by Commissioner Kuffel, to adjourn the meeting. The meeting adjourned at 4:26 p.m. __________________________ Catherine Spadoni, Secretary Community Relations Commission 2013-2014 Community Relations Commission Commissioners Ex-Officio Members Steven J. Gorski – Chair Trustee Rosemary Palicki Billy Haido Village Manager Steven C. Vinezeano Joe Kuffel Human Services Director Tony Hollenback Mary Marusek Police Chief Dean Strzelecki Bob Thomas Secretary Cathy Spadoni 3