Finance Committee

Finance Committee Meeting Council Chambers January 18, 2012 8:00 a.m. Attendance Committee Members Present: Chairman Lo Verde, Mayor Callero, John Johann, Village Manager Van Geem and Finance Director Neukirch Committee Members Absent: None Non Committee Members Present: Trustee Louella Preston, Director of Community Development Chuck Ostman, Attorney Joe Annunzio and Human Resources Coordinator Kathy Barnat Meeting Opened Meeting opened at 8:04 a.m. Approval of Minutes The minutes from the December 14, 2011 Finance Committee meeting were approved. Motion made, all concurred. Accounts Payable Approval The motion was made and all concurred to approve the Accounts Payable registers for 12/8, 12/16, 12/20, 12/23, 12/30, 1/6 and 12/23(106). Business License Fees/Appendix D: Community Development Director Chuck Ostman returned to the Finance Committee and presented the proposed fee increases that he discussed at the December meeting and his recommendation that the Appendix D be updated and approved on an annual basis by the Village Board moving forward. Mayor Callero also provided increased liquor license fees to be included with the information that is presented to the Village Board at a later date. The Committee recommended that the various fees be increased and that the Appendix D be reviewed on an annual basis by the Village Board. Motion made all approved. Revised Personnel Manual Human Resource Coordinator Kathy Barnat was present to discuss the financial changes to the Personnel Manual. The Committee reviewed the 4 sections that had a financial impact. The Committee recommended that instead of making the Village Manager, Village Attorney and department heads eligible for longevity payments that a $50,000 per year bonus pool be set up. The Village Manager then would divide the pool up among the department heads based on performance. A roll call vote was taken and it passed 3 to 1. Bob Callero-Yes, John Johann-Yes, Joe Loverde-No, George Van Geem-Yes. The Committee discussed and voted to recommend that service awards be doubled from what they are currently. Apparently these amounts have not been updated in approximately 30 years. Motion made, motion passed 3-1. Bob Callero-Yes, John Johann-Yes, Joe Loverde-No, George Van Geem-Yes. The Committee discussed and voted to recommend that all non eligible PEDA (Public Employees Disability Act) employees only be paid workers comp at the State required tax free rate of 66.67% not the 100% rate that PEDA eligible employees receive. Motion made, all concurred. The Committee discussed and voted to recommend that the perfect attendance awards be increased from $200 to $400. The motion was made, but failed due to lack of a second. A new motion was made to raise the perfect attendance award to $300 and to no longer give a prorated award to employees that start their employment during the year. Motion made, motion passed 3-1. Bob Callero-Yes, John Johann-Yes, Joe Loverde-No, George Van Geem-Yes. Budget Update Finance Director Neukirch presented the budget calendar for the FY 2013 budget and gave an update on the progress with the FY 2013 budget. Mr Neukirch reviewed the schedule and explained that these dates are subject to change in the  future. The budget process as a whole was discussed with the Committee and questions were answered. Pension Memo Finance Director Neukirch updated the Committee on the status of the pension funds as was reviewed in a memo drafted by Finance Director Neukirch. There was discussion concerning the pensions and the Village’s plan for funding the pension plans in the future. Adjournment A motion to adjourn was made, seconded and all concurred. The meeting adjourned at 9:04 a.m. Next Meeting The next Finance Committee meeting is tentatively scheduled for Wednesday February 22, 2012 at 8:00 a.m. in the Council Chambers pending the members’ availability. Prepared by Scot Neukirch on 1/18/12