Finance Committee

Finance Committee Meeting Council Chambers August 19, 2015 8:00 a.m. Call To Order: Meeting opened at 8:00 am Roll Call: Finance Director Neukirch called the roll for Committee members. Committee Members Present: Chairman LoVerde, Bob Callero, John Johann, and Paul Nielson Committee Members Absent: Al Weel Non Committee Members Present: Finance Director Neukirch, Assistant Finance Director Nannini, Village Attorney Annunzio, Community Development Director Chuck Ostman, Assistant Community Development Director Rich Wlodarski and Family Services Director Tony Hollenback. Approval of Minutes: The minutes from the July 15, 2015 Finance Committee meeting were up for approval, motion made and all concurred. Accounts Payable Approval: The approval of the Accounts Payable registers for 7/10, 7/17, 7/24, 7/31 and 8/7 were up for approval, motion made and all concurred. New Business Water Bill Appeals: The Malok family from 8118 Octavia came to appeal the impending water service interruption resulting from the Malok’s not satisfying the previous payment plan arrangements for their outstanding water bill balance. Finance Director Neukirch had provided a history of the Malok’s account in advance of the meeting for the Committee. Mr Malok explained his issues with the water shut off process and asked questions of the Committee concerning the process. The Committee responded to Mr Malok’s questions and concerns and asked Mr Malok questions concerning how he anticipated resolving his delinquent balance. After the discussion, the Committee made a motion that the Malok’s will pay $100 per month th in addition to the current water usage to be paid on the 4 of each month, all members concurred. Finance Director Neukirch presented the relief request for 8829 Elmore St. Mimi Sallis was unable to attend the meeting due to a work conflict. Neukirch explained that Ms Sallis had her water service shut off for non-payment of a balance that had accumulated due to a spike in usage at some point in the last 3 years. Staff had been unable to isolate the exact cause of the spike in consumption. Staff suspects there was a leak, but Ms Sallis swears there was no leak and therefore is ineligible for any assistance through the leak relief process. Ms Sallis has requested relief from the Mayor and Village Manager and the account adjustment option authorized by the Finance Committee was the only remaining option available by ordinance. After discussion on the process and the specifics of how the balance accumulated on the water account, the Finance Committee made a motion and all concurred to provide $250 of relief on the water account. Investment Presentation: This agenda item was postponed to a later date. Community Dev Fee Changes: Community Development Director Ostman presented some proposed fee changes that bring the Niles Community Development and Engineering fees more in line with a survey of other communities for the similar services. After discussion and questions from the Committee, a motion was made to send the proposed changes to the Village Board, all concurred. 6B Renewal Guidelines: This agenda item was postponed to a later date. 2015 Tax Levy Nordica SSA: Finance Director Neukirch presented the tax year 2015 tax levy for the Nordica special service area. Neukirch explained that this SSA was set up to finance the  work needed for a new parking lot for the Nordica apartment complex. Motion was made and all concurred to recommend approval to the Village Board. 2015 Tax Levy Woodriver SSA: Finance Director Neukirch presented the tax year 2014 tax levy for the Wood River special service area. Neukirch explained that this SSA was set up to finance the construction work needed for the parking lot for the condo/town home association. Motion was made and all concurred to recommend approval to the Village Board. Other Business: None Public Comment: Resident Louella Preston commented that she was unclear as to how a resident could go 3 years without providing a reading referring to a discussion during agenda item #1. Louella Preston also inquired if released executive session minutes will be posted on the Village’s website. Executive Session: None Return From Executive Session: None Adjournment: Motion to adjourn was made and all concurred at 8:55 am. Prepared by Scot Neukirch on 8/20/2015