General Government & Information Technology

GENERAL GOVERNMENT/IT COMMITTEE MEETING SUMMARY Wednesday, May 13, 2015 The following voting persons were present: Chair George Alpogianis, Steven Vinezeano, Bill Shaw and Cammy Fortuna. Staff present were Joe Annunzio, Cathy Spadoni, Kathy Barnat, Katy Darr, Marlene Victorine and Hadley Skeffington-Vos. Two members of the public were present. The meeting was called to order at 9:01 a.m. I. Approve Meeting Summary: Wednesday, April 15, 2015 a. Unanimous approval. II. Old Business a. IT Director Bill Shaw expects the new phone system to be live mid-June III. New Business a. H.R. Update i. Handbook Policy Updates – HR Director Kathy Barnat noted that various Hany Book Policy items will be on the June Board Agenda. While originally planned for May, they were moved due to high number of agenda items. ii. National Take Your Child to Work Day 1. HR Director Kathy Barnat presented a draft policy that is still under review and will be presented at the next General Government/IT meeting. iii. 2nd Floor Signage 1. Outdated elevator and stairwell signage for the public needs to be replaced. Staff will work with IT to develop and install new signage in the coming month to make Village Hall appear more professional. IT is updating the room numbering system for all buildings as part of emergency operations. b. Electrical Aggregation Update- i. The Assistant Village Manager gave an update for the Electrical Aggregation that will go into effect June 1, 2015. Letters have been mailed out to residents and information is posted in several venues.  c. Styrofoam Ban- i. The assistant Village Manager presented a draft policy on non-recyclable plastic disposable food service containers. The Village is exploring a ban on the use and purchase of these products. Staff is working on finding recyclable alternative products. d. Arts and Culture Update- i. Mayor Andrew and Mrs. Przybylo along with Trustee Alpogianis and Village Manager Steve Vinezeano went to district 63. Will be going to District 71. Sister Cities Committee to meet soon regarding Arts and Culture Committee. e. IML Lobby Day Update i. Mayor Przybylo, Trustee Alpogianis and Trustee LoVerde went to Springfield and met with local legislators. They hope that good things will come out of discussions. IV. Open Discussion a. IT conducted a test of Epay for Vehicle license renewal. They are only taking Epay for license renewals that don’t require changes. They expect 10,000 payments online through Epay out of 30,000 annual renewals. b. Shure came in to look at the Village Council Chambers and has new ideas for IT staff. Trustee Alpogianis would like to see wireless technology & keep working with local companies. c. IT wanted input on plans to improve communications between our police department and Glenview dispatch. V. Public Comment Resident Louella Preston commented on the Village’s proposed Styrofoam ban and website calendar postings VI. Next Scheduled Meeting – Wednesday June 17, 2015 9:00 a.m. Meeting adjourned at 9:46 a.m. Unanimous approval to adjourn.