General Government & Information Technology

GENERAL GOVERNMENT/IT COMMITTEE MEETING SUMMARY Wednesday, June 17, 2015 The following voting persons were present: Chair George D. Alpogianis, Steven Vinezeano, Bill Shaw and Cammy Fortuna. Staff present were Joe Annunzio, Cathy Spadoni, Kathy Barnat, Katy Darr, Marlene Victorine and Hadley Skeffington-Vos. Two members of the public were present. The meeting was called to order at 9:01 a.m. in Room 218 at the Niles Administration Building I. Approve Meeting Summary: Wednesday, May 13, 2015 a. Unanimous approval. II. Old Business a. Take Your Child To Work Day HR Director Kathy Barnat asked that this item be tabled until the next meeting when she will have more information. b. Styrofoam Ban AVM Hadley Skeffington-Vos noted that Public Services and the Senior Center spend $421.00 annually on Styrofoam cups and trays. 6 oz. Styrofoam cups cost the Village $330.00 annually. For recyclable 12 oz. cups the quote came in at $1500.00. This is a base quote. Public Services now uses styro cups and lids. Alternative idea is to supply Public Services with thermoses with the Village Logo and a place to write a name. A quote of $4.00 per thermos was given. A Styrofoam ban would be an internal Village Policy / Procedure. c. Arts & Culture Update Village Clerk Marlene Victorine noted that one new artist will be added to the Council. An item that will be on the June 23rd Board meeting will note that there are now 13 members which will include 5 artists. An update to explain the 1/10% tax will also be on the Board agenda. District 71 is to recommend a representative. Village Manager Vinezeano will write a letter to invite the District. Clerk Victorine will send out a letter to update members of the Arts & Culture Council on what is going on. A possible August kick off may happen. d. Employee Handbook Section 7.3 Drug & Alcohol Testing Policies & Procedures HR Director noted that this Policy is primarily for Village Employees that drive Village vehicles. The language of one sentence was changed to clarify this policy which is going to the Board on June 23 for approval. III. New Business a. IT Update IT Director Bill Shaw noted that phone system training is going well. AT&T has pushed back the start date for the new phone system to June 24th. AT&T is trying to delay the start again and IT Director is doing whatever possible to not let this happen. b. Taste of Sister Cities Trustee Alpogianis noted that the tentative date for the Sister Cities taste is scheduled for Saturday, March 19, 2016 – 3:00 p.m. to 9:00 p.m. VM Steve Vinezeano noted that a core group has been working together so that when the International approaches we are ready to go. Many Sister Cities organizations are commissions, the best way is an outside Not-For-Profit Organization, they have more access to other organizations that Commissions do not have. Trustee Alpogianis noted that the March event will be held at the Fitness Center and Senior Center. Not only to showcase the facility, but also no charge to use the venue. Possibly the Fitness and Senior Center will get some new members as well. Attorney Annunzio noted that any work done by employees of the Village is done as a volunteer and not an employee. Joe’s work is also done as a volunteer and not as the Village Attorney. IV. Open Discussion None V. Public Comment Resident Louella Preston questioned the Sister Cities 501-C-3 VI. Next Scheduled Meeting – Wednesday July 15, 2015 at 9:00 a.m. Meeting adjourned at 9:21 a.m. Unanimous approval to adjourn. 2