General Government & Information Technology

GENERAL GOVERNMENT/IT COMMITTEE MEETING SUMMARY Wednesday, July 15, 2015 The following voting persons were present: Chair George D. Alpogianis, Bill Shaw and Cammy Fortuna. Staff present were Cathy Spadoni, Kathy Barnat, Katy Darr, Marlene Victorine, Hadley Skeffington-Vos, Annalise Schulter and Joe Annunzio (arrived late). One member of the public was present. Member Village Manager Steve Vinezeano was absent. The meeting was called to order at 9:01 a.m. in Room 218 at the Niles Administration Building I. Approve Meeting Summary: Wednesday, June 15, 2015 a. Unanimous approval. II. Old Business a. IT Update New phone system is up and working with a steady flow of adjustments. Old phone lines are being cancelled and will save the Village $50,000 to $60,000 per year. Nicole Perrella is the point person in IT for phone training and questions. IT is working with the Trustees to set up their phones according to their individual needs. In August the departmental phone liaisons will be brought together to share ideas for the next step for the phone system. b. Taste of Sister Cities Trustee Alpogianis called a meeting with Joe Annunzio to set the state of the 501C3. The taste will be held on March 19, 2016. A commission will be formed between General Government – Arts & Culture and others. Good things to come for Sister Cities in the next 4 – 6 years. Try to keep most in Niles, will need to reach out to other communities for ethnics that we do not have. Greek, Polish and Italian good in Niles. III. New Business a. Dumpster Ordinance Tabled – need further discussion b. Speeding in Work Areas Tabled – need further discussion IV. Open Discussion Bill Shaw commented that a plan needs to be organized for the Emergency Call Centers. Phase out the old equipment. The best back up for the EOC is the IT Training Room. IT has a fully stocked lab containing 13 computers and 13 phones. Reverse 911 not defined how it works. New phone system can help because a bank of phones can be assembled anywhere, not just the EOC. Kathy Barnat commented that Bring your Child to Work Day is normally done on the National Take your Child to Work Day – the fourth Thursday of April – which coordinates with schools to allow absences. What are we looking to do with this program. A flexible schedule was suggested, a target date can be too specific. Trustee George Alpogianis commented that staff and department heads are sometimes not accommodating to the Board members. If a reasonable request is made by a Board member, the request should be granted. Trustee Alpogianis commented that Police and Fire Contracts have now been signed. The AFSCME contract is still being negotiated. It looks good and is moving forward. The hope is to have the contract completed in the next couple of months. V. Public Comment Resident Louella Preston commented on the date of the Sister Cities event that it could be in conflict with other local events. VI. Next Scheduled Meeting – Wednesday August 12, 2015 at 9:00 a.m. Meeting adjourned at 9:31 a.m. Unanimous approval to adjourn. 2