General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary July 12, 2017 The following Voting Persons were in attendance: Chair George D. Alpogianis, Village Manager Steve Vinezeano, IT Director Bill Shaw and Member Cammy Fortuna. Staff present were: Marlene Victorine, Cathy Spadoni, Katy Darr, Ross Klicker. No members of the press or public were present. I. Call to Order The meeting was called to order at 9:00 a.m. in Room 218 at the Niles Administration Building. II. Approve Meeting Summary – General Government/IT Committee – June 21, 2017 – Approved, on voice vote all concurred. III. Old Business a. National Farmers Day/Steil Family Recognition: Approval of Sign A small plaque in recognition of National Farmers Day and the Steil Family will be erected at the Farm on Franks on September 26, 2017. Bob Steil, a representative of the Steil Family, approved the plaque. A proof of the plaque was presented to the General Government / IT Committee and the approval was unanimous. IV. New Business a. Arts & Culture Advisory Council Master Plan The third draft of the Arts and Council Master Plan prepared by the Lakota Group was presented. The information for the plan was gathered by stake holder interviews, artist interviews, two workshops and a survey. The Arts and Culture Advisory Council approved this plan with a few minor changes at their July 10, 2017 meeting. The Chair suggested that the General Government / IT Committee review the draft and share ideas to be discussed at the August meeting. If the committee approves the plan with minor changes, the Arts and Council Master Plan will be sent to the Board in August for a presentation and approval. V. IT Project Updates An RFI was sent to Financial Software vendors to gather comparison information that was requested. Five responses were received and the information is being compiled. The HR consulting team outlined a number of things that would be helpful on implementing the HR Software project. It is important to use this valuable feedback. A reduction in cost of the software was noted from an original amount of $750,000.00 down to $250,000.00, an additional savings is also being sought.  GG/IT July 12, 2017 Meeting Summary/2 WOW (Wide Open West) has finished installing their fiber; there is no cost to the Village. Links are now up between Village Hall, Police, and Public Services; we are experiencing four hundred times a better speed. IT is now starting to build on this infrastructure between the three campus buildings. The Energov (New Community Development Software) implementation is moving along well. VI. Open Discussion / Public Comment The final documents and data for Tyler software will be reviewed at the next General Government/IT Committee Meeting and then presented to the Finance Committee at their August meeting for approval. No members of the Public were present for Public Comment. VII. Next Meeting – Tentatively scheduled for Wednesday, August 9, 2017 at 8:45 a.m. VIII. Adjournment With unanimous approval the meeting was adjourned at 9:25 a.m.