General Government & Information Technology

Village of Niles General Government / IT Committee Meeting Summary April 11, 2018 The following Voting Persons were in attendance: Chair George D. Alpogianis, IT Director Bill Shaw, Village Manager Steven Vinezeano, and Resident Cammy Fortuna. Staff present: Hadley Skeffington-Vos, Katy Darr, Mitch Johnson, Kathy Thake, Marlene Victorine, Ross Klicker, Katie Schneider, Evangeline Alpogianis and Kathryn Angell. Guests: Village Trustee Dean Strzelecki and Paul Gardner from Simple Recycling. . I. Call to Order The meeting was called to order at 8:50 a.m. in Room 218 at the Niles Administration Building by Chairman George Alpogianis. II. Approve Meeting Summary – March 14, 2018 Steve Vinezeano made a motion, seconded by Bill Shaw, to approve the summary of the March 14, 2018 meeting. On voice vote, all concurred. III. Old Business a. Textile Recycling Paul Gardner from Simple Recycling gave more background on the Textile Recycling program. Both he and Deputy Village Manager Hadley Skeffington- Vos answered questions from the voting members about what the effects of the program would be. Item will be voted on by the Village Board at the April 22, 2018 Regular Village Board Meeting. b. Commercial Recycling Survey Hadley Skeffington-Vos presented a draft version of the survey to the committee. Discussion about an open ended question regarding overall satisfaction took place. The survey will also be presented to the Mayor for his input. The survey will be brought back to committee at the May meeting. c. Formation of Veterans Affairs Committee Community Engagement Coordinator Katie Schneider began discussions and presented her ideas as to how best begin the formation of such a committee. Several ideas were given as to how involve the community as a whole as well as how to involve other programs for veterans. The committee recommended that Katie Schneider and Management Analyst Evangeline Alpogianis continue to do research and return to the committee with ideas in May. d. Honorary Street Name Application Economic Development Coordinator Ross Klicker stated that Honorary street signs for Coca-Cola are up and that a formal dedication will take place during their grand opening. IV. New Business a. Electrical Aggregation Renewal Hadley Skeffington-Vos stated that in the coming weeks Com Ed would be releasing their rates for the upcoming year. It is predicted that the prices will increase. John Loumbardias, the Village’s contact for the aggregation program, will be at next month’s meeting to give updates and answer any questions. b. Public safety Employee Benefits Act (PSEBA) Ordinance/Application Hadley Skeffington-Vos presented background information regarding the adoption of a PSEBA ordinance that would help to further and more clearly define certain terms. The committee recommended that the ordinance be given to the Public Safety Committee to review. If approved by the Public Safety, this item will come back in May. c. IT Project Updates IT Director Bill Shaw presented information regarding a contract amendment for Tyler System Management to offer escalated system support. With this change the Village will receive support with limited delay and without having to wait for a purchase order. Next, IT is proposing an expanded license Tyler Content Manager to cover more than just Tyler Software. This will help to reduce the number of content managers the Village utilizes. Bill Shaw asked for committee approval to bring this item to the Village Board for approval at the April 24, 2018 Regular Meeting of the Village Board. Steve Vinezeano made a motion, seconded by Cammy Fortuna. On voice vote all concurred. V. Open Discussion / Public Comment None VI. Next Meeting The next meeting is scheduled for Wednesday, May 9, 2018 at 8:45 a.m. VII. Adjournment Steve Vinezeano made a motion, seconded by Cammy Fortuna, to adjourn the meeting at 9:58 a.m. On voice vote, all concurred.