GIS Steering Committee

“Where People Count” INFORMATION TECHNOLOGY 1000 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8000 Fax (847) 588-8050 GIS Steering Committee Meeting December 20, 2016 Co-Chairs: George Alpogianis – Trustee Steven C. Vinezeano – Village Manager Present: Mary Anderson – Public Services Director Steve Cusick – Network Engineer Chuck Ostman – Community Development Director Thomas Powers – Engineering Superintendent Bill Shaw – IT Director Andrew Vitale – Sr. GIS Coordinator Rich Wlodarski – Asst. Community Development director Andrew Vitale called the meeting to order at 2:03 p.m. Agenda Item #1 GIS Strategic Planning (GIS SP) Background / Purpose At the request of his director, A. Vitale presented an overview of his plan for a new Strategic Planning process for GIS at the Village of Niles to be undertaken during next year. The overall purpose of the GIS Strategic Plan for 2017 (GIS SP) is to reevaluate the needs, uses and products of individual users, departments and other stakeholders in the Villages GIS now and going forward. With the growing acceptance, importance and reliance on GIS data to serve wide range of Village departments and processes, A. Vitale wishes to stay ahead of users’ needs in light of ever-changing technology changes. He is proposing a two-phase approach. Process - Departmental Interviews The first phase will begin with A. Vitale and B. Shaw interviewing key players in all Village departments for the current uses, perceptions, and anticipated future needs of GIS technology. These interviews will also include a brief demonstration of the capabilities of the updated version of Atlas in hopes to facilitate discussion of needed projects, datasets, workflows, etc. It is hoped that these interviews will provide A. Vitale with needed insight, direction, and a potential list of future projects for these departments that will concisely address these departments needs in the near future. - Atlas Training In conjunction with the Departmental Interviews, A. Vitale will begin scheduling Atlas Training on a department by department basis. Simply stated, Atlas has changed drastically over the past year or so, and users need to be made aware of these changes. Needs Assessment / Ranking During the Departmental interview process, A. Vitale will keep a running list of requested enhancements, datasets, workflows and desired projects. This Needs List will be brought to the GIS SC for review, ranking and approval. Using the guidance of the GIS SC, A. Vitale will establish a priority for all requested items on the Needs List and will keep the GIS SC appraised on all progress. Software Licensing With the overhaul of Atlas complete, A. Vitale asked the GIS SC to discuss the current GIS licensing, particularly the retirement of ESRI ArcView software as used by the Village. After a brief demonstration of the new capabilities of Atlas given by A. Vitale, the GIS SC agreed that the ArcView software can be retired and their licenses with ESRI be cancelled. After some discussion, the GIS SC approved the plan laid out by A. Vitale for the GIS SP process and advised him to go forward. A. Vitale will continue to keep the GIS SC updated on all progress including project lists and other enhancements made to Atlas as a result. Agenda Item #2 Atlas Demonstration A. Vitale gave a demonstration of the updated Atlas application. Certain topics were specifically covered including - Secure Access to Village users - Secure Workflows, including a buffering and Parcel Owner Mail Label Generator Tool - Map Printing Agenda Item #3 - New Business Items from the Committee There were no new items brought from the Committee Agenda Item #4 - Schedule Next Meeting The next meeting was tentatively scheduled for February 15, 2017 at 1 pm. The meeting was adjourned at 3:04 p.m.  Steering Committee Members George Alpogianis Trustee atp@vniles.com 847-588-8003 Steven Vinezeano Village Manager scv@vniles.com 847-588-8002 Bill Shaw IT Director wfs@vniles.com 847-588-8015 Andrew Vitale IT – Sr. GIS Coordinator ajv@vniles.com 847-588-8022 Steve Cusick IT src@vniles.com 847-588-8018 Thomas Powers Engineering Superintendent mhn@vniles.com 847-588-7925 Mary Anderson Public Services Director snj@vniles.com 847-588-7901 Bob Pilat Public Services rmp@vniles.com 847-588-7926 Rich Wlodarski Community Development rjw@vniles.com 847-588-8042