Human Services Committee Agendas & Minutes

“Where People Count” Family Fitness Center 987 Civic Center Drive, Niles, Illinois 60714 Telephone (847) 588-8400 ● Fax (847) 588-8451 ● TDD (847) 588-8486 Human Services Committee Minutes February 5, 2015 meeting Present – Trustee Palicki, Carl Maniscalco, Mark Williams, Tony Hollenback, Kelly Mickle Meeting began at 1:00pm Minutes were approved from November 6, 2014 Senior Center: Kelly Mickle No report at the meeting due to another meeting following this meeting for the human services committee to attend. (report added later).  The new Multi Media Center officially opened in October, offering a wide array of programs and services. The array of provided services is extensive and includes a variety of classes, as well as one on one assistance/instruction with the Internet, Windows 7, Scanner, Cell Phone/Smart Phone, iPad and Optolec Reader.  The Meals on Wheels program has grown significantly in recent months. Meals are provided to frail seniors living at home.  The Senior Center staff provided extensive assistance during the recent open enrollment periods for Medicare D and the Affordable Care Act, responding to questions and helping individuals find the plan(s) best suited to their individual circumstances. Performance management measures indicate that staff responded to 273 queries regarding Medicare D and assisted 36 individuals with the complexities of the ACA.  AARP Foundation Tax-Aide helps low and moderate income taxpayers, with special attention to those 60 and older. Volunteers are trained to assist in filing tax forms and certain schedules, including the Form 1040. The Senior Center Tax-Aide program began taking appointments February 12th and will continue through April 10th. It is anticipated that approximately 200 individuals will receive free tax assistance during the current tax season. www.nilesfitness.com Fitness Center: Carl Maniscalco General Status of Department  2368 memberships  9 month update for performance management  Constant Contact  Fit Rewards  Retention Management  Pool renovation planning Summary of 2015 Budget  Membership revenues are up by $1,000  Expenses were down by 3% from last year Cooperative Community Events and Programs  Bike Niles 2015  Healthy Community Partnership (500 responses)  Bike Niles Fest June 6 Family Services: Tony Hollenback Status/Summary /Budget/Programs and Partnerships Update of Departmental Goals FY 2015  NFS is on track for departmental goals for the upcoming fiscal year  Updates:  School Based Social Worker (VON/District 63 interested in expanding this to a full time position)  First Responder Education/Prevention/Training  Pro-active approach to police/fire fighter wellness  Food Pantry – sustainability  Partnership with Jewel Grocery Store  Inter-departmental Collaboration: 80% increase in referrals  Re-structuring NFS to be in alignment with community needs  Performance Management – on target with all service areas   Financial Assistance (Life Skills training 2015)  Crisis Intervention (2 part time Crisis Workers)  Inter-departmental Collaboration Summary of NFS  Transformation and Transition:  Shift in culture from being office based vs. community based  Participation in community events with local schools, community partners and Village departments  Comprehensive approach to homelessness (see handout)  Strengthen relationship with Fire and Police  Staffing Changes  Retirement of Clinical Supervisor, Shawn Pierce  Recommendation to create an Assistant Director position  Departure of School Based Social Worker, need to re-hire.  Departure of Nancy Watson, LCSW/CADC  Recruited an Arabic speaking Social Worker (part time)  Growth of various languages/cultures seeking services Summary of Budget for NFS  Budget requests in alignment with service needs  New positions  Expansion of School Based Social Worker  50% by Village and 50% by School District  Part time Senior Social Worker (older adults)  Assistant Director (use funding from Clinical Supervisor position for this opportunity)  Other expenses:  Printing  Forms  Brochures  Annual Report (Summary of 2014)  Cards for Donors and First Responders  Training  First Responder Wellness   Stress and Suicide Prevention  Administrative Registry  Other Projects/Interdepartmental Collaborations:  Behavioral Health Training (all employees)  Meeting with St. Vincent DePaul (2/1)  Strengthening partnership for financial assistance  Water Bill Outreach – collaboration with Finance Department Teen Center: Mark Williams 2015 Performance Goals  Establish “New Employee” protocol/ checklist to include various training (DCFS/ Ethics/ First Aid/ CPR)  Better delegate some responsibilities to part-time staff by establishing a checklist for opening/closing TC  Upgrade equipment and furniture with new equipment as items become broken and/or funds allow for replacement (air hockey table/ “dome” hockey table/ remove foosball table)  Implement online membership/credit card processing at TC office for member fees & trip payments  Upgrade video game systems to Xbox One or Playstation 4  Build stronger “community” relationship with EMSD 63 through new Communications Coordinator  Begin discussions on future need to relocate Teen Center facility outside of Golf Mill Mall/ possibility of paying increased rent to Golf Mill (current market value as other mall tenants)  Assist with IT Department’s transition from “MyCenter” to a new membership database software package  Work with communications coordinator to update/ improve teen center website Recent Accomplishments/Events/ Programs   Membership- currently is 217 active members- 39 new members since beginning of November  Attendance- average of 56 per day over the last 3 months, low of 38/ high of 87  2014 data totals- 9300 individual visits/ open 197 days/ average daily attendance of 47 for the year  Compared to 6200 in 2010/ 5700 in 2011/ 7300 in 2012/ 6900 in 2013  Major events- Fall 2014/ Winter 2014-15  Successful beginning to Local Government Day cooperative program with Maine East High School- plan for 2x per year, learn about village departments and mock budget hearing  Hired new teen center supervisor- Larry Angeles  Student initiated powerpoint argument to mother to let her continue at Teen Center  Participated in East Maine School District 63- Strategic Planning Conference  Transition to new mall ownership/ new lease and written agreement for storage of vehicle  Trip to Whirlyball in Vernon Hill with Morton Grove Park District- January 19- took 6 teens (along with 4 from Morton Grove) on trip  New promotional video for teen center- filmed and produced by Maine East High School Senior- volunteer- 1400 views on facebook  Completed “coat hook” project in foyer- added approx. 60 more coat hooks for coats and backpacks  Teen Suicidal Ideation and Parent Crisis interventions- staff visitation in hospital at parent request  Teen Center open during 3 days schools were closed due to extreme cold/ Teen Center opened early at 1pm for high schoolers during finals week  Visit from Glencoe Youth Services- impressed by facility, teen participation numbers, programs and organization In progress  Tile Art Project- unveiling ceremony scheduled for Saturday, Feb. 21 at noon, project fully funded by donations from Optimist Club  Participate in Employee Award Committee  Possibly volunteer for School District 64- Strategic Planning Committee  Valentine’s Day Dance- Saturday, Feb. 14 for local middle school students- expecting 250- 300 teens  Organizing lunch visits to five of the jr. high/ middle schools in the area to promote dance Upcoming Events  Beginning planning for Spring Programs  Movie Nights- continuing each month and weekly organized game tournaments  Trips to Kalahari Water Park in WI Dells/ Rosemont Movie & Shopping  Speaker series to include Team Martial Arts- Skokie presentation of self-defense techniques/ working on photographer from Low Rider magazine for the spring- featuring car show of low riders  “Night In the Mall” Lock-In Party- scheduled for Saturday, June 13  Bike Niles Fest- Saturday, June 6