Milwaukee Avenue Corridor Committee

MILWAUKEE AVENUE CORRIDOR COMMITTEE MAY 8, 2014 MEETING SUMMARY CALL TO ORDER The meeting was called to order by Co-Chair Jekot at 8:05 a.m. ATTENDANCE The following Committee members were in attendance:  John Jekot, Village Trustee  Moses Nazzal, Superintendent of Engineering  Ross Klicker, Economic Development Coordinator  Bruce Sylvester, Senior Planner  Bob Pilat, Admin. Asst. to Director of Public Services EXCUSED  Danette Matyas, Village Trustee APP0VAL OF MEETING SUMMARY R. Klicker made a motion, seconded by M. Nazzal, to approve the March 13, 2014 meeting summary notes as presented. The motion passed unanimously. DISCUSSION OF ITEP PHASE IV PLANS The Committee reviewed the revised plans for improvements north of Oakton Street (Phase IV). It was pointed out the changes to the parking entrance in front of the Comforts of Home to meet the needs of the business owner. B. Sylvester mentioned the possible need for signage to the south of this location to prevent two-way traffic conflicts. Two other possible locations with similar issues were also discussed. Trustee Jekot will present the plan revisions to Village Board during a Committee Report. Should the Village Board be in agreement with the new plans, the consulting engineering we be instructed to complete the plans and present to the Illinois Department of Transportation for approval. REVIEW OF MEETING WITH PROPERTY & BUSINESS OWNERS REGARDING SSA R. Klicker said he had a meeting with the property and business owners in the area regarding a potential Special Service Area or Merchants Association. In general feedback was positive, with east side businesses being in support of the special service area, while west side businesses indicating they do not have property ownership issues to east side businesses, thus they were not as supportive of an SSA. Page 1 of 3 R. Klicker said he will continue to work with key businesses regarding this, allowing them to take the lead to move action forward. Overall the businesses were in agreement construction should move ahead without an SSA, and the overall meeting was encouraging. MILWAUKEE BANNER PROGRAM UPDATE R. Klicker said with the new agreement with the Chamber of Commerce, the last set of banners was installed in February, and the next set of banners is set to be installed by July 1st. He said they will try to get the next set of banners installed before this date as they have the “Celebrate” theme. R. Klicker also stated many of the “Best Place to Raise Kids” banners are in badcondition, therefore the other banners no longer in use, such as the “Shop” banners may be used if needed. MILWAUKEE TRAFFIC SIGNAL IMPROVEMENT B. Pilat provided an update from Meade Electric regarding this project. Meade indicated there are some minor things to complete at the Howard/Harlem/Milwaukee triangle (small area of sidewalk and landscaping) that will be taken care of as soon as the concrete contractor can get to the job, probably within a week or so, including at Amici Restaurant. The next set of intersections to be upgraded are under construction now and the sidewalks and curbs will be removed soon. The curbs will go back in right away with the sidewalk a week or two later. They hope to have the underground portion done in the next few weeks and begin erecting the new poles by the end of May. Oakton at Caldwell, Oakton at Harlem and Milwaukee at Main should all be completed at about the same time. They ran into a couple of issues at Oakton and Waukegan that will involve installing a new conduit and hand hole crossing Waukegan on the north side of Oakton, however they should be completely done with everything and restored by the end of June. ITEP PHASE II AND III UPDATE B. Pilat provided an update from our engineering consultant regarding this project. The landscaper was on site this week to complete their work (planters, deficient trees to be removed and replaced). The contractor also said the sub-contractor for the ornamental fence should be on site sometime this week to complete the fence at the northeast corner of Page 2 of 3 Milwaukee/Oakton and to replace the fence that was struck by a motor vehicle, at the same corner. After the sub-contractor has installed the fence at the northeast corner of Milwaukee/Oakton, the project will be completed. M. Nazzal had also contracted the engineering regarding some locations where the sod didn’t look healthy. The IDOT engineer will be inspecting the locations and will let M. Nazzal whether or not those sections are covered under warranty. MILWAUKEE AVENUE STREETLIGHTING REPAIR/REPLACEMENT DISCUSSION B. Pilat said following the inspection of streetlights along Milwaukee Avenue, it was determined a number of the poles were in unacceptable condition. During the budget process it was determined streetlights along Milwaukee Avenue would be temporarily repaired instead of being replaced until such time as a comprehensive replacement program was developed. Therefore a quote for engineering services to perform this from the company that did the inspection was requested. This has not been received to date, and two more quotes may also be needed unless the Village Board approves a waiver. Based upon this specifications will be drafted and the repair project will probably need to go out to bid. That will address the poles in bad condition and Public Works will be leading this project. There is $50,000 budgeted for engineering services and $250,000 budgeted for replacement in 1440-3610. As for the replacement of all the streetlights, this would require a Phase I preliminary engineering study to review Milwaukee and come up with a plan for the streetlights with IDOT input/approval. During this phase the design element (fixture head type, design and pole design) will be selected. Different fixture heads/poles that meet the needs of the Public Works (ease of use, maintenance, reliability, cost, etc.) would be considered along with the look of the fixture and pole and the committee would decide from this group of approved items. We would look to Fred Braun and Tony Dati to provide their input on suitable light fixtures and poles based upon their experience. Phase II engineering design using these parameters and following completion of the design it would go out to bid for construction. Engineering will lead this project. UNFINISHED BUSINESS There was no unfinished business. NEW BUSINESS There was no new business. ADJOURNMENT There being no further business the meeting adjourned at 8:47 a.m. Page 3 of 3