Stormwater Commission

STORMWATER COMMISSION MEETING SUMMARY Thursday, December 6, 2012 The following persons were present: Chair Joe Lo Verde, Steven Vinezeano, Andrew Vitale, Richard Wlodarski, Fred Kudert, Robert Callero, Tom Polcyn, and Jeff Wickenkamp of Hey and Associates. Absent: Mousa Nazzal, Chuck Ostman and Scott Jochim. The meeting was called to order at 8:30 a.m. I. Approve Meeting Summary of Tuesday, October 2, 2012: The summary was approved to be posted on the Stormwater Commission web page. II. Old Business: i. Flood Control Assistance Program Update. Chuck Ostman was not present due to illness; therefore the sheets listing locations were not updated as per the last meeting. The Chair asked about when the program will begin to see home improvements. Vinezeano outlined the process. It was determined January or February for construction. The Chair asked if it needs to go back to the Village Board or the Stormwater Commission. The answer is no. Wlodarski took up the sheet review in Ostman’s absence. Wlodarski explained the layout and colors. There was discussion about the amount to be used for the program and it is $300k allocated. Rich stated how overland issues were handled by Jeff Wickenkamp, John and sometimes Mousa, while the interior plumbing was handled by John and Chuck or Rich. 42, 43, 49, 50 and 59 were flagged by Jeff as requiring additional information. 8709 Bruce Dr. was discussed briefly. There was discussion on prioritization of cost share projects. It was discussed that the $300k limit of requests was not reached, so prioritization of qualified projects would not be necessary. The prioritization process as described within the final report was briefly detailed by Jeff. Jeff did mention how he determined overland issues that qualify. If it was a regional or neighborhood issue, it would qualify, but if it was a simple property issue, it would not be eligible for funding. The Chair reiterated how proof of flooding was  required for all projects. Review of handout continued from 1 through 62. ii. Small Projects a. ComEd Transformers. Vinezeano updated the commission on the ComEd transformer project. The project costs were split between the Village and ComEd. ComEd will notify by mail and phone the properties involved. There are about 18 properties with half being impacted on 12-18 and half on 12- 19 for about six to eight hours each. The property owners where the transformers are located were contacted directly by ComEd to discuss the project and changes they could expect on site. The projects will occur behind 8714 Bruce and 8357 N. Western. b. Callero Drive. Jeff discussed to backflow preventers that were going to cause flooding at Golf Mill Ford. There was discussion on how to help the home with the depressed driveway. Jeff will do additional surveying to see what can be done to raise the level of the sidewalk without causing the vehicle to bottom out. To accomplish the project, some of the side walk by the neighbor will also need to be redone. Jeff stated that the project would cost about $12,000. The Chair asked if the dealership could tie into Milwaukee Avenue sewer and it was stated that the state would not allow that connection. Jeff discussed how the flooding occurs in the area. It was determined that this project, due to it impacted only one home, be done through a combination of the sidewalk program and the cost share program. Rich will contact the resident to describe what needs to occur. c. Greenwood. Jeff spoke with the County and they are behind the project, but they want an application for permit to do the work. iii. Tier 1 Capital Improvements. a. OLR. We met with them last Friday, which was our third meeting with them. We brought in layouts that were not limited in concept and were created. The feedback will help to go to the next step. Two concepts were preferred and will be refined for the next meeting. Having the playing fields being eliminated was not favorable, but Father Chris did state he is not sure the carnivals will occur in the future  anymore. Liability was discussed and he was okay with Joe Annunzio’s opinion on the issue. We are now responding to their feedback. They are very interested in stopping the flooding in their basement and a need for a new parking lot. The first priority is to get a plan that will work with everyone. 8 to 12 acre feet would be preferred, but less would still be preferred. b. Cleveland Sewer Project. Jeff updated the commission on the surveying work that is done to ensure project is still doable and to look for improvements to the concepts that reduce costs. c. Main/Lee Project. A sewer was being relocated down and over to help prevent disturbing homes. The project includes an increased sewer. d. Mary Hill. Met with them last Friday and working on a grading plan. There was a brief discussion regarding a nearby park that is being tabled because the size of the project may not be helpful. iv. Permeable Paver Ordinance. This item is on hold for Ostman. III. New Business: None IV. Open Discussion: i. Smoke Testing. There was discussion about the need to budget for smoke testing near Greenwood (maps provided by Jeff) in phases. Sunset would be some of the first done. Vinezeano discussed the sanitary flooding in the 2011 rain, which means there is I and I getting in the sanitary sewers. This helps find illegal connections, cracks, flaws, etc. The goal is to put this in the FY 2014 budget. Rough cost for the phases (I and II) would be about $25k to hire the project out. Sanitary sewers should not be backing up. V. Executive Session: Discussion of Stormwater Management Program Sect. 120- 2(5) of Open Meetings Act. VI. Next Scheduled Meetings: TBD