Architectural Control Commission

APPROVED MINUTES OF A MEETING OF THE ARCHITECTURAL CONTROL COMMISSION VILLAGE OF NORTHBROOK COOK COUNTY, ILLINOIS August 9, 2012 Commissioners Present (7) Alan Schwall, Chairman F. Dirk Heidbrink Lori Jordison Robert Katz David Menn Mike Rubenstein Cliff Town Village Staff Present Nick Desario, Assistant Director of Development and Planning Services Tom Poupard, Director of Development and Planning Services Stacy Seiden, Recorder Additional Attendee David Aberson, Project Manager for the residence at 2110 Mallard Drive 1. Call to Order Chairman Schwall called the meeting to order in the Terrace Room of Village Hall, 1225 Cedar Lane, at 5:35 PM. 2. Public Comments There were no comments from the public. 3. Review of Minutes Commissioner Rubenstein moved, seconded by Commissioner Katz, to approve the minutes of the July 12, 2012 meeting of the Architectural Control Commission (ACC) without corrections. On a voice vote, the motion carried. 4. Request for Permit Extension a. 2110 Mallard Drive – Ruzy Cless: Permit extension request for a new single family home (Permit #10-G-170) Assistant Director Desario presented the request. Ruzy Cless is the property owner of 2110 Mallard Drive. A building permit was approved for the construction of a new single family home on the property. That initial permit expired on February 24, 2012 and, thus far, the residence has not been completed. While a 90-day administrative extension was given, additional time is needed to complete the home. The current construction status is as follows: The interior has been completed to the point of insulation, which was inspected and approved by the Village  2 Initial final inspection is pending Water, storm, and sanitary utilities have been completed and approved by the Village Rough/final grading have yet to be completed Mr. Cless requests that the Commission grant him a permit extension through November 2012 in order to complete the remaining work. In a letter dated August 1, 2012 to the ACC and Building Department, Mr. Aberson noted that the project has taken longer than originally anticipated due to the client’s request that two firms detail out the exterior masonry conditions prior to commencement. According to Mr. Aberson, this added 10 months to the overall schedule, which is now planned for completion by the end of November 2012. During ACC discussion of the permit extension request, Mr. Aberson commented that the client is very detailed-oriented, which has delayed construction. The Commission discussed whether or not the end of November was a realistic target for completion. Mr. Poupard referred Commissioners to the proposed exterior and interior completion schedule included as part of the meeting materials. Messrs. Aberson and Poupard also shared relevant architectural plans. Mr. Poupard noted the larger scope of the project—a total of 15,000 square feet and intricate design plans. He reported that, thus far, the Village has not received any complaints from neighbors regarding the site. To address the request of Mr. Cless and facilitate completion of the residence by the targeted date, Commissioner Heidbrink moved, seconded by Commissioner Rubenstein, to grant a permit extension through December 1, 2012 for the property at 2110 Mallard Drive, contingent upon: 1) receiving a progress report of the construction work to-date on the property at the October 2012 ACC meeting and 2) the property owner explaining in person at said meeting why construction has not progressed on or ahead of schedule, if that continues to be the case. On a voice vote, the motion carried. 5. New Single Family Elevations Commissioners considered three new single family home elevations. Commissioner Town moved, seconded by Commissioner Heidbrink, to allow staff to review and process the appropriate paperwork for each of the following elevations: a. 664 Laburnum Drive b. 560 Helen Drive c. 950 Butternut Lane On a voice vote, the motion carried. 6. Proposed Schedule for ACC Review of 2012 Codes Director Poupard reported that, beginning at its September 2012 meeting, the ACC will work with staff to review the latest building and development regulations from the International Code Council. In preparation, staff are comparing relevant codes, as well as local amendments and flagging those that warrant Commission discussion. Director Poupard commented that continuously improved international codes have reduced the need for local amendments. He requested that Commissioners focus on issues that have occurred in the field, related to, for example, window wells, sequencing of construction, and water coolers. Staff created a specific format with the intent of streamlining the ACC code review process. Nonetheless, these meetings are likely to run longer.  3 7. New Business There was no new business. 8. Old Business Director Poupard reported that the Midway Road property owner did not meet deadlines associated with the relevant permit extension. Consequently, said property owner was issued a ticket and a court date has been set for September 2012. 9. Adjournment There being no further business, Commissioner Menn moved, seconded by Commissioner Heidbrink, to adjourn the meeting. On a voice vote, the motion carried. Chairman Schwall adjourned the meeting at 6:10 PM. Respectfully submitted, /s/ Stacy J. Seiden Recorder